Quick Start Model No. To get started, please read the Quick Start section (p. 4 – 11). Multi-Function Plain Paper FAX Model No. Fax/Copy KX-FM131BX KX-FM131CX Telephone KX-FP105BX KX-FP105CX Initial Preparation Compact Plain Paper FAX Answering Device OPERATING INSTRUCTIONS Help General Information The pictured model is KX-FP105. Please read these Operating Instructions before using the unit and save for future reference.
Thank you for purchasing a Panasonic facsimile. Welcome to the world of Panasonic facsimiles. This product combines various facsimile and telephone features to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example near a bath tub, wash bowl, kitchen sink, or the like. 5.
Quick Start Installation Before installation (p. 23) A. Remove the shipping tape. B. Open the cover, remove the leaflet under the film cartridge and close the cover. Shipping tape Film cartridge Cover open button 1 Paper tray (p. 24) 2 A4 paper guides (p. 24) 3 Paper stacker (p. 25, 26) Leaflet Insert the two tabs on the paper tray into the slots on the back of the unit. Install the A4 paper guides. Remove the shipping tape and install paper stacker.
Quick Start Connections Stopper EXT jack is only for KX-FP105. To connect an answering machine, remove the stopper with your finger and connect the cord to the EXT jack. 1 Handset cord A. Connect to the unit. B. Connect to the handset. Answering machine (not included) For further details, see page 63. (KX-FP105 only) 2 Telephone line cord A. Connect to “LINE” on the unit. B. Connect to a single telephone line jack. To the single telephone line 3 Power cord A. Connect to the unit. B.
Quick Start Voice calls - making/answering Voice calls - making ● ● 1 Lift the handset. 2 Dial the number. 3 When finished talking, replace the handset. For further details, see page 34. If you are having trouble, see page 112. Voice calls - answering ● ● 6 1 When the unit rings, lift the handset. 2 When finished talking, replace the handset. For further details, see page 35. If you are having trouble, see page 112.
Quick Start Faxes - sending/receiving Faxes - sending ● ● 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 Insert the document until a single beep is heard and the unit grabs the document. 4 Dial the fax number. 5 Press START/SET/COPY . FA (up t CE DOW o 15 N page s) For further details, see page 44. If you are having trouble, see page 113.
Quick Start Faxes - receiving ● ● ● 8 1 When the unit rings, lift the handset. 2 When: — document reception is required, — a fax calling tone (slow beep) is heard, or — no sound is heard, press START/SET/COPY . 3 Replace the handset. For further details, see page 62. You can select the way to receive calls according to your needs. See pages 58 and 59 for KX-FP105. See pages 60 and 61 for KX-FM131. If you are having trouble, see page 113.
Quick Start Copying 1 Open the document feeder tray. 2 Adjust the width of the document guides to the size of the document. 3 ● ● Insert the document until a single beep is heard and the unit grabs the document. ● Make sure the handset is on the cradle. 4 Press START/SET/COPY . 5 Enter the number of copies. 6 Press START/SET/COPY . FA (up t CE DOW o 15 N page s) For further details, see page 88. If you are having trouble, see page 114.
Quick Start Operating the answering device (KX-FM131 only) Setting the unit to receive voice and fax messages automatically 1 Press AUTO ANSWER . ● The AUTO ANSWER light comes on. AUTO ANSWER TAD/FAX ON ON 2 Make sure the display shows the following message. TAD/FAX MODE ● ● 10 If the display does not show this message, the setting needs to be changed to the TAD/FAX mode (p. 68). For further details, see page 90.
Quick Start Listening to recorded messages ■ When the PLAY MESSAGES indicator flashes Press PLAY MESSAGES . ● The new recorded messages will be played. ■ When the PLAY MESSAGES indicator lights Press PLAY MESSAGES . ● All messages will be played. PLAY MESSAGES ● For further details, see page 95. FLASH/LIGHT Erasing recorded messages ■ Erasing a specific message Press ERASE while listening to the message you want to erase.
Table of Contents Initial Preparation Telephone Fax/Copy 12 Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Accessory order information . . . . . . . . . . . . . . . . . . . . . . 15 Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Finding the Controls Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Answering Device (KX-FM131 only) Greeting Pre-recorded greeting messages . . . . . . . . . . . . . Recording your own greeting messages . . . . . . . . Checking your own recorded greeting messages . Erasing your own recorded greeting messages . . . Recording time for the TAD/FAX greeting message Playing Messages Listening to recorded messages . . . . . . . . . . . . . . . . . . . 95 Erasing recorded messages . . . . . . . . . . . . . . . . . . . . . .
Help General Information 14 Error Messages Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110 Operations When a function does not work, check here before requesting help . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112 If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . 116 Jams Recording paper jams . . . . . . . . . . . . . . . . . . . . . . . . . .
Accessories Power cord . . . . 1 Telephone line cord .............1 Handset . . . . . . . 1 Paper stacker. . . 1 Film cartridge . . . 1 A4 paper guides . . 2 Handset cord . . . 1 For KX-FM131 only Panasonic PC software for KX-FM131 (CD-ROM) . . . . . . 1 (Left) Paper tray . . . . . 1 PANA LINK Software Guide . . 1 (Right) — The film cartridge is pre-installed. ● ● If any items are missing or damaged, check with the place of purchase.
Help Button Help function ■ For KX-FP105 You can print a quick reference for assistance as follows. 1 Press HELP . 2 Press or until the desired item is displayed. The following items are available. Display: PRESS[▼▲]&[SET] HELP / 1. How to program your unit 1.HOW TO SET UP 2. How to store names in the EASY DIAL directory and how to dial them 2.EASY DIAL 3. Help with problems receiving faxes 3.FAX RECEIVING 4. How to use the copier function 4.COPIER 5. List of available reports 5.
Help Button ■ For KX-FM131 Initial Preparation You can print a quick reference for assistance as follows. 1 Press HELP . 2 Press or until the desired item is displayed. The following items are available. Display: PRESS[▼▲]&[SET] HELP / 1. How to send faxes with the voice guide 1.SEND GUIDE 2. How to program your unit 2.HOW TO SET UP 3. How to store names in the EASY DIAL directory and how to dial them START/SET/COPY 3.EASY DIAL 4. Help with problems operating answering device 4.TAD OPERATION 5.
Finding the Controls Location ■ For KX-FP105 ● ● To scan and store a document into memory, and then transmit or copy the stored document (p. 52, 88). ● To adjust volumes (p. 33). ● To select feature settings during programming. ● ● To select a resolution (p. 44). ● To print a quick reference (p. 16). To redial the last number dialed (p. 34, 44). To insert a pause during dialing (p. 36). ● For voice muting (p. 34, 35).
Finding the Controls Initial Preparation For transmission to multiple stations (p. 53–55). For the One-Touch Dial (p. 38, 39, 45). ● Command keys (p. 31) ● ● AUTO ANSWER FAX ON ● To turn the auto answer mode on/off (p. 58). ● To insert a hyphen (p. 31, 38). ● To insert one character or one space (p. 30, 31). ● To keep the telephone number secret (p. 38, 40). To confirm a stored telephone number (p. 42). To select stations 4–6 for the One-Touch Dial (p. 38, 39, 45).
Finding the Controls Location ■ For KX-FM131 ● ● To scan and store a document into memory, and then transmit or copy the stored document (p. 52, 88). ● To adjust volumes (p. 33). ● To select feature settings during programming. ● ● To select a resolution (p. 44). ● To redial the last number dialed (p. 34, 44). To insert a pause during dialing (p. 36). To print a quick reference (p. 17). ● For voice muting (p. 34, 35).
Finding the Controls ● Initial Preparation ● To record your own greeting messages (p. 92). To record memo messages or telephone conversations (p. 98). ● ● To erase recorded messages (p. 96). To erase your own greeting messages (p. 93). ● To play recorded messages (p. 95). For transmission to multiple stations (p. 53–55). For the One-Touch Dial (p. 38, 39, 45). ● Command keys (p. 31) ● ● AUTO ANSWER ● To turn the AUTO ANSWER mode on/off (p. 60, 61). ● To insert a hyphen (p. 31, 38).
Finding the Controls Overview Document guides ● To match the width of the document. Paper tray Document entrance Microphone (KX-FM131 only) ● To talk with the other party when using the speakerphone. ● To record greeting messages and memo messages. Recording paper entrance Document feeder tray Cover open button To open the operation panel cover. ● Speaker Paper stacker Document exit Recording paper exit Cover Serial interface connector (KX-FM131 only) ● To connect your PC with a RS232C cable.
Setup 1 Remove the shipping tape. 2 Open the cover by pressing the cover open button. Shipping tape 3 Lift the film cartridge, remove the leaflet and replace the film cartridge. 4 Close the cover securely by pushing down on the dotted area at both ends.
Setup Paper tray Insert the two tabs on the paper tray into the slots on the back of the unit. ● Do not place the unit in areas where the paper tray may be obstructed by a wall etc. Paper tray Tabs Slots A4 paper guides When using A4 size paper you need to install the guides for it. 1 A B ● Insert the bottom tab on the A4 paper guide (left) into the lower slot. Press the guide into the upper slot.
Setup 1 Remove the shipping tape from the paper stacker. 2 Lift the front of the unit and hold the aluminum sheet up to prevent it being bent by the paper stacker while inserting the paper stacker into the side slots. Aluminum sheet Bottom Side slots Shipping tape 3 Confirm that the paper stacker is locked into the center slots and slide back. 4 Slide the paper stacker forward until it stops.
Setup Using legal size paper 1 Press the dotted area on the paper stacker extender. Dotted area Paper stacker extender 2 Open the paper stacker extender. Paper stacker extender Recording paper A4 size recording paper can be loaded. The paper tray can hold up to 150 sheets of 75 g/m2 (20 lb.) paper. You may use 60 g/m2 to 90 g/m2 (16 lb. to 24 lb.) paper. 1 26 Fan the stack of paper to prevent a paper jam.
Setup Pull the tension bar forward and hold open while inserting the paper. ● The height of the stack of the paper should not exceed the upper limit on the paper tray, otherwise the paper may jam or multi-feed. ● The paper should not be over the tab. ● If the paper is not inserted correctly, readjust the paper or the paper may jam.
Setup Connections 1 2 3 Connect the handset cord. Connect the telephone line cord. Connect the power cord. Power cord To the power outlet (220–240 V, 50/60 Hz) To the single telephone line Handset cord Telephone line cord Connect to “LINE”. Note: ● When you operate this product, the power outlet should be near the product and easily accessible. ● If you want to connect an answering machine to the unit, see page 63 (KX-FP105 only).
Setup You should program the date and time, your logo and facsimile telephone number. This information will be printed on each page transmitted from your unit. Your logo Example: Your facsimile telephone number FROM : Panasonic Fax FAX NO. : 1234567 Date and time Feb. 26 1999 04:02PM P1 Fax Correspondence Setting the date and time 1 Press MENU . 2 Press 3 Press START/SET/COPY . Display: Press START/SET/COPY . 1.SYSTEM SET UP 7 Press MENU . SET DATE & TIME 8 , then 0 1 .
Setup Setting your logo The logo can be your company, division or name. 1 Press MENU . HYPHEN Display: 1.SYSTEM SET UP 2 Press 3 Press START/SET/COPY . 4 / INSERT MENU , then 0 2 . YOUR LOGO LOGO= Enter your logo, up to 30 characters, by using the dial keypad. See next page for details. 2 3 5 6 7 8 9 0 STOP (Delete) Example: Bill 1. Press 2 twice. 1 4 LOGO=B EASY DIAL START/SET/COPY Cursor 2. Press 4 six times. LOGO=Bi 3. Press 5 six times. LOGO=Bil 4.
Setup To select characters with the dial keypad Initial Preparation Pressing the dial keys will select a character as shown below. Keys Characters 1 1 [ ] { } + – 2 A B C a b c 2 3 D E F d e f 3 4 G H I g h i 4 5 J K L j k l 5 6 M N O m n o 6 7 P Q R S p q r 8 T U V t u v 8 9 W X Y Z w x 0 0 ) ! ( / = s 7 y z 9 " # $ , . _ % & ¥ 1 HYPHEN key (To insert a hyphen.
Setup Setting your facsimile telephone number 1 Press MENU . 2 Press Display: / 1.SYSTEM SET UP MENU , then 0 3 . YOUR FAX NO. 1 3 HYPHEN Press START/SET/COPY . NO.= 2 3 4 5 6 7 8 9 0 4 Enter your facsimile telephone number up to 20 digits using the dial keypad. Example: STOP START/SET/COPY NO.=1234567 5 Press START/SET/COPY . 6 Press MENU . SETUP ITEM [ EASY DIAL ] Note: ● You can enter your facsimile telephone number by rotating EASY DIAL .
Volumes Initial Preparation Adjusting volumes Ringer volume / 4 levels (high/middle/low/off) are available. While the unit is idle, press or . To turn the ringer off: 1. Press repeatedly until the following message is displayed. Display: RINGER OFF= OK? 1 2 3 4 5 6 7 8 9 0 YES: PRESS SET START/SET/COPY 2. Press START/SET/COPY . ● To turn the ringer back on, press . While the ringer volume is set to off: The display will show the following message.
Making and Answering Calls Voice calls - making 1 2 Lift the handset. Display: TEL= / Handset Dial the telephone number. Example: ● TEL=2345678 If you misdial, hang up and dial again. 3 When the other party answers, speak with the handset. 4 When finished talking, replace the handset. Microphone (KX-FM131) REDIAL/PAUSE Helpful hints: ● For KX-FP105 You can press MONITOR instead of lifting up the handset in step 1. Use the handset when the other party answers.
Making and Answering Calls Voice calls - answering 1 When the unit rings, lift the handset. / 2 Handset When finished talking, replace the handset. Telephone Microphone (KX-FM131) HANDSET MUTE (KX-FP105) MUTE (KX-FM131) Helpful hint: ● You can press DIGITAL SP-PHONE instead of using the handset (KX-FM131 only). To mute your voice to the other party 1. Press HANDSET MUTE / MUTE during a telephone conversation using the handset.
Making and Answering Calls TONE, FLASH and PAUSE buttons TONE button REDIAL/PAUSE The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to pulse mode. FLASH button The FLASH button also allows you to use special features of a host exchange (if connected) or local telephone company services such as call waiting.
Making and Answering Calls Dialing mode (touch tone or pulse) This feature is set to “TONE” as a pre-selected setting. If you cannot dial, change the dialing mode setting to “PULSE” by following the instructions below. Press MENU . 2 Press 3 Press START/SET/COPY . Display: / MENU 1.SYSTEM SET UP , then 1 3 . DIALING MODE MODE=TONE ▼▲ 1 2 3 4 5 6 7 8 9 0 4 Press 5 Press START/SET/COPY . 6 Press MENU . or to select “PULSE”.
One-Touch Dial Storing names and telephone numbers in the One-Touch Dial The unit’s memory allows you to use the One-Touch Dial for rapid access to your most frequently dialed numbers. 6 stations are available. ● One-Touch Dial keys 1, 2 or 3 can be used as One-Touch Dial keys (DIAL MODE) or as broadcast keys (BROADCAST). These functions cannot be used at the same time. For the broadcast function, see pages 53 to 55. 1 Press DIRECTORY PROGRAM .
One-Touch Dial Making a voice call using the One-Touch Dial Before using this feature, program the desired names and telephone numbers into the One-Touch Dial (p. 38). 1 Llift the handset. Display: TEL= Handset ● Telephone 2 Check that there are no documents in the document feeder tray. For stations 1–3 Press the desired One-Touch Dial key. For stations 4–6 Press LOWER , then press the desired One-Touch Dial key.
EASY DIAL Storing names and telephone numbers in the EASY DIAL directory For rapid access to frequently dialed numbers, the unit also provides a EASY DIAL directory (100 stations) in addition to the One-Touch Dial. 1 Press DIRECTORY PROGRAM . Display: / HYPHEN PRESS STATION USE EASY DIAL 1 2 Rotate EASY DIAL until the following is displayed. Enter the name, up to 10 characters, following the instructions on page 31. Example: Press START/SET/COPY . 5 Enter the telephone number up to 30 digits.
EASY DIAL Editing a stored name and number 1 Rotate EASY DIAL until the desired name is displayed. Example: 7 Press START/SET/COPY . 3 Press EDIT= REGISTERED Telephone Press DIRECTORY PROGRAM . DELETE=# to select “EDIT”. NAME=Mary ● 5 Edit the telephone number. For further details, see page 40. Mary 2 4 6 DIRECTORY PROGRAM If you do not need to edit the name, go to step 5. Edit the name by following the instructions on page 31. Press START/SET/COPY .
EASY DIAL Making a voice call using the EASY DIAL directory Before using this feature, program the desired names and telephone numbers into the directory (p. 40). 1 2 Rotate EASY DIAL until the desired name is displayed. Example: Lisa Handset Llift the handset. ● The unit will start dialing automatically. DIALING 3 When the other party answers, speak with the handset. TEL= Microphone (KX-FM131) 4 STOP When finished talking, replace the handset.
Voice Contact Talking to the caller after fax transmission or reception You can talk to the other party on the same call after a fax message is completed. This will save the added expense and time of making another call. This feature only works when the other party’s fax machine is equipped with a voice contact feature. 1 Telephone Initiating voice contact Press MONITOR / DIGITAL SP-PHONE while transmitting or receiving documents.
Sending Faxes Sending a fax manually 1 2 3 Open the document feeder tray. 4 5 If necessary, press RESOLUTION repeatedly to select the desired setting (see below). Document guides Document feeder tray Adjust the width of the document guides to the size of the document. Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Display: STANDARD FAC E DO Lift the handset or press MONITOR / DIGITAL SP-PHONE . (This step is optional. See note.
Sending Faxes Sending a fax using the One-Touch Dial Before using this feature, program the desired names and fax numbers into the One-Touch Dial (p. 38). 1 2 Open the document feeder tray. 3 Insert the document (up to 15 pages) FACE DOWN until a single beep is heard and the unit grabs the document. Document feeder tray Document guides Adjust the width of the document guides to the size of the document.
