TO GET STARTED EASILY, PLEASE READ THIS SECTION FIRST Model No. KX-F880 Quick Start Telephone Answering System with Facsimile Advanced Operations Special Settings Troubleshooting and Routine Care FOR OPERATION ASSISTANCE, CALL 1-800-HELP-FAX (1-800-435-7329) ● This product is designed for use in the United States of America, and may not operate in other countries. (See page 80 for more details.
Thank you for purchasing the Panasonic Telephone Answering System with Facsimile. Welcome to the world of Panasonic facsimiles. This Panasonic Telephone Answering System with Facsimile combines a telephone, fax, copier, and telephone answering system to provide you with more efficient office or home use. By utilizing these convenient features, you can maximize the effectiveness of this unit.
Important safety instructions When using this unit, basic safety precautions should always be followed to reduce the risk of fire, electric shock, or personal injury. 1. Read and understand all instructions. 2. Follow all warnings and instructions marked on this unit. 3. Unplug this unit from AC outlets before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning. 4. Do not use this unit near water, for example, near a bath tub, wash bowl, kitchen sink, or the like. 5.
Table of Contents Before you start ● Included Quick Start accessories .......................................................................... 6 order information ............................................................ 6 ● Overview ................................................................................................ 7 ● Accessory Installation ● Installing the handset cradle ............................................................ 8 the recording paper ..............................
Troubleshooting and Routine Care FCC information............................................................................................ 76 Limited warranty .......................................................................................... 77 Service center directory.............................................................................. 78 User information .......................................................................................... 79 Specifications ........................
Before you start Quick Start Included accessories Handset . . . . . . . . . . 1 pc. Handset cord . . . . . . 1 pc. PFJXE0108Z Before you start Power cord . . . . . . . 1 pc. Handset cradle . . . . 1 pc. PQJA212N PFYAF780M Recording paper. . . 1 pc. —See below for replacement of the recording paper. Telephone line Paper stacker. . . . . . 1 pc. cord. . . . . . . . . . . . . . . 1 pc.
Overview Quick Start Document entrance Paper stacker Speaker Document feeder tray Before you start Document guide(s) Microphone (Used to talk the other party when using the speakerphone. Also used to record greeting messages.
Installation Quick Start Installing the handset cradle If you want to use this unit with a handset, install the handset and handset cradle. ● To save space or to use the unit mainly for faxes, you may remove the handset cradle. Even if the handset and handset cradle are not installed, you can make or answer calls using the DIGITAL SP-PHONE button. When you do not use the handset and handset cradle, see pages 65 and 75. 1 Connect the handset cord.
Installing the recording paper A Open the back cover by lifting up the tabs located correct 2 Tab B on both sides. B Install a recording paper roll in the unit. ● Make sure that the shiny side of the paper is facing down and there is no slack, tape, or glue residue on the paper roll. Quick Start 1 A incorrect Insert the leading edge of the recording paper between the recording paper roller and the silver plate.
Quick Start Installation Connecting the telephone line and the power outlet Dialing mode switch: Set to TONE. ● If you cannot dial, set to PULSE. Power cord DIALING MODE TONE PULSE Telephone line cord Line surge protector Single telephone line (RJ11C) Power outlet (120 V, 60 Hz) Power surge protector Note: ● For additional equipment protection, we recommend the use of a surge protector. The following types are available; TELESPIKE BLOK MODEL TSB (TRIPPE MFG. CO.
Location of controls Used to initiate/exit programming. Used to select a resolution (p. 18). Used to print a quick reference (see “HELP function” on the next page). Used for one-touch dialing. Also used as character and command keys (p. 14, 33, 34). Used for speed dialing (p. 34, 35). Display panel Used to select a lower station (p. 33, 34).
Quick Start Location of controls (cont.) Answering control buttons Used to record a greeting message (p. 44). Used to select a greeting message (p. 44). SELECT Used to check greeting messages (p. 45). REC CHECK GREETING Installation REPEAT ALL MSGS D PLAY BACK SKIP 1 MEMO/ 2WAY REC 2 MAIL BOX 3 ERASE Used to skip a recorded message (p. 27). Used to play back all messages (p. 26, 47). Used to repeat recorded messages (p. 27). Used to record a memo message (p. 28).
Initial preparation Quick Start Before using your unit, program the correct date and time, your logo and your facsimile telephone number. This information will be printed on the top of each page transmitted from your unit. Your logo Your facsimile telephone number FROM : Panasonic Fax system PHONE NO : 1234567 Date and time FEB. 26 1997 04:02PM P1 Fax Correspondence 1 2 3 4 Press MENU . Display: Press SYSTEM SET UP , then 0 1 . SET DATE & TIME 7 Press START/COPY/SET . 8 Press MENU .
Quick Start Setting your logo The logo can be a company, division or personal name in an abbreviated form. 1 2 3 4 Direct call station keys Press MENU . Display: Press SYSTEM SET UP , then 0 2 . YOUR LOGO Dial keypad 1 2 3 4 5 6 7 8 9 Press START/COPY/SET . MENU 0 LOGO= Enter your logo up to 30 characters using the dial keypad and direct call stations keys. STOP Initial preparation For example, when entering “Bill” as your logo: START/COPY/SET Character table 1. Press 2 twice.
Setting your facsimile telephone number Display: Press SYSTEM SET UP Dial keypad YOUR TEL NO. 1 2 4 5 6 7 8 9 MENU , then 0 3 . Press START/COPY/SET . NO.= 3 0 Enter your facsimile telephone number up to 20 digits. ● The button replaces a character with a space and the button inserts a “+”. ● If you make a mistake, press STOP to delete the wrong number to the left of the cursor. Or ( ) to move the cursor to the press ( ) or incorrect number, then make corrections.
Basic operations Quick Start Making voice calls 1 2 3 4 Press DIGITAL SP-PHONE or lift the handset. Handset Dial keypad Dial the phone number. ● If you misdial, hang up and dial again. When the other party answers, speak into the microphone or handset. When finished, press DIGITAL SP-PHONE or hang up the handset. MUTE VOLUME Basic operations DIGITAL SP-PHONE Microphone Voice muting Handset volume Using this feature, the other party cannot hear you but you can hear them.
Answering voice calls When the unit rings, press DIGITAL SP-PHONE or lift the handset. Quick Start 1 2 Handset When finished, press DIGITAL SP-PHONE or hang up the handset. Caller ID capability This unit is compatible with a Caller ID service offered by your local telephone company. To use this feature, you must subscribe to a Caller ID service. VOLUME DIGITAL SP-PHONE Basic operations Caller ID allows you to view the name or telephone number of the caller before you answer the phone.
Basic operations Quick Start Making a copy Any transmittable document can be copied. Open the document feeder tray. 1 2 3 Adjust the document guides to the width of the document. 4 Press RESOLUTION repeatedly to the desired setting, if needed (see below). 5 Press START/COPY/SET to start copying. ● The unit will start printing. Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard. Note: ● When copying, the unit will automatically select FINE resolution.
Transmitting documents Open the document feeder tray. 3 4 Adjust the document guides to the width of the document. 5 6 7 8 Press DIGITAL SP-PHONE or lift the handset. Insert the documents (up to 15 sheets) FACE DOWN until a beep tone is heard. Document feeder tray Dial keypad Document guides FACE DOWN Quick Start 1 2 Press RESOLUTION repeatedly to the desired setting, if needed (see page 18). STOP DIGITAL SP-PHONE When a fax tone is heard, press START/COPY/SET .
Documents the unit can feed Minimum size Maximum size Scanned area 4 mm 128 mm (5") Document weight Single sheet: 45 to 90 g /m2 (12 to 24 lb.) Multiple sheets: 60 to 75 g /m2 (16 to 20 lb.) 208 mm (83/16") 216 mm (81/2") Basic operations Effective scanning area 600 mm (235/8") 128 mm (5") Quick Start Transmitting documents (cont.) Paper width 216 mm (81/2") Note: ● Remove clips, staples or other similar fastening objects. ● Check that ink, paste or correction fluid has dried.
1 Press MENU until the following is displayed. 2 Press HELP . Display: XMT VOICE GUIDE Dial keypad Quick Start Need help? — Follow the voice guide FACE DOWN Voice guide: To transmit, insert the document face down until you hear the beep. Insert the documents FACE DOWN until a beep tone is heard. Voice guide: Basic operations 3 MENU Press the speaker phone button, then dial the phone number. When the fax tone is heard, press the start button.
Quick Start Receiving documents (receive mode, etc.) Setting the receive mode This unit has two receive modes: The AUTO RECEIVE mode allows your unit to receive all calls automatically without your assistance. Use this mode when you wish to use the unit solely as a facsimile machine or when you are going out. The MANUAL RECEIVE mode lets you answer calls by lifting the handset. Use this mode when you are in and wish to answer voice and fax calls.
1 2 When the unit rings, press DIGITAL SP-PHONE or lift the handset to answer the call. 3 Hang up the handset if using it. Quick Start Allowing you to answer all calls manually (TEL mode) When: —document reception is required, —a slow beep is heard, or —no sound is heard, press START/COPY/SET . DIGITAL SP-PHONE STOP ● The recording paper will print out face side down. START/COPY/SET Basic operations AUTO RECEIVE ● FAX/MSG.SYS. The FAX/MSG.SYS. indicator is off.
Quick Start Receiving documents (receive mode, etc.) (cont.) Receiving fax documents and/or recording incoming voice messages automatically (ANS/FAX mode) When you turn on the AUTO RECEIVE mode (pre-selected setting is ANS/FAX), the unit will work as a facsimile machine and/or answering device. If a fax call is detected, the unit will automatically switch to the fax for reception. If a voice call is detected, the answering system will begin recording, then the caller can leave a voice message.
The unit has pre-recorded greeting messages in common memory. According to the mode, one of the following messages will be played to the caller. ■ When your own greeting message (page 44) is not recorded, the following greeting message will be played. Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep. Thank you.
Quick Start Operating the answering device Listening to messages in common memory When the unit receives voice messages; —the NEW MSGS. indicator will flash, —the call counter will show the total number of recorded messages, and —a slow beep will sound if message alert (page 61) is set to ON. ■ Listening to new recorded messages NEW MSGS. indicator CALLS (call counter) Press NEW MSGS. PLAY BACK .
■ Repeating a message Station key panel REPEAT SKIP ■ Skipping a message Press SKIP to play back the next message. ● When you want to skip the new messages, press NEW MSGS. PLAY BACK first, open the station SLOW QUICK key panel and press SKIP . STOP ALL MSGS. PLAY BACK ( NEW MSGS. PLAY BACK when the station key panel is closed.) ■ Changing the playback speed Press QUICK to play back messages at one and a half times the original speed. Press SLOW to play back messages at half the original speed.
Quick Start Operating the answering device (cont.) Recording a memo message If you are going out and want to leave a private message for someone, you can record a voice memo in the unit. This can be played back later, either directly or remotely, like other messages. 1 2 3 4 Speak clearly into the microphone. ¥ Basic operations Station key panel Open the station key panel. Press MEMO/2WAY REC . ● A long beep will sound. When finished, press STOP .
Special receiving modes FAX mode (receiving fax documents only) When you turn on the AUTO RECEIVE mode that is set to FAX, the unit works as a dedicated facsimile machine. The unit will automatically answer all calls and generate fax tones to the callers. Changing the AUTO RECEIVE mode setting Change the AUTO RECEIVE setting from the ANS/FAX mode to the FAX mode. Press MENU . Display: Press Dial keypad AUTO RECEIVE 1 2 3 4 5 6 7 8 9 MODE=ANS/FAX Press MENU , then 0 5 . Press START/COPY/SET .
TEL/FAX mode (automatic voice and fax recognition) Use this mode when you wish to receive voice calls with rings and do not want to hear the unit ring when faxes are received. When a call is received, the unit will work as follows. A call is received. The unit will automatically answer a call without ringing. (At this point, a telephone fee will be charged to the caller.) ● If a TEL/FAX greeting message is recorded (see page 44), it will be played to the caller.
Helpful hints when using the TEL/FAX mode ¡If an extension telephone is connected, the facsimile unit and the extension telephone will ring as follows. The facsimile unit will ring up to 3 times. The extension telephone will ring twice. 5 sec. Silent fax recognition ring count The unit will automatically activate the fax function to receive documents.
TEL/FAX mode (cont.) Using the TEL/FAX mode 1 Record a TEL/FAX mode greeting message (see page 44). ● The TEL/FAX mode greeting message will be played to the caller when the unit automatically answers an incoming call. 2 Set the MANUAL RECEIVE mode to TEL/FAX (see page 31). 3 Make sure that the AUTO RECEIVE mode is turned off. ● If the FAX/MSG. SYS. indicator light is on, press AUTO RECEIVE to turn off the AUTO RECEIVE mode. ● The display shows the following message.
Automatic dialing Storing phone numbers for automatic dialing The unit’s memory allows you to use both one-touch dialing and speed dialing for rapid access to your most frequently dialed numbers. One-touch dialing: The unit is equipped with 5 direct call station keys, each of which is divided into an upper station and a lower station. Speed dialing: The unit is equipped with 50 additional dialing stations. These stations are assigned to 2-digit numbers (00-49).
Making voice calls using automatic dialing 1 2a Press DIGITAL SP-PHONE or lift the handset. Speed dial stations Using one-touch dialing: Direct call stations DIRECTORY For upper stations (1-5) Press the desired direct call station key. For lower stations (6-10) Press LOWER , then press the desired direct call station key. 2b Using speed dialing: Press DIRECTORY , then press desired 2-digit number (00-49).
Electronic telephone directory (selecting a station name in the directory) The station names stored in memory are automatically registered into the electronic telephone directory in alphabetical order. You can make a fax or voice call by selecting the desired station name on the display. If you wish to send a fax, insert the documents into the document tray first. 1 2 Press DIRECTORY .
Telephone Voice contact (talking to the caller during or after fax reception or transmission) You can have a conversation with the same call after the fax message is completed. This will save the extra expense and time of making another call. This feature works only when the other party’s unit is equipped with a voice contact feature. Initiating voice contact 1 Press DIGITAL SP-PHONE while transmitting or receiving documents.
TONE, FLASH and REDIAL /PAUSE buttons TONE button TONE The TONE ( ) button is used for rotary pulse dial services and allows you to temporarily change from pulse to tone mode during a dialing operation. When you hang up, the unit will automatically return to the pulse mode. 1 2 3 4 5 6 7 8 9 0 FLASH button DIGITAL SP-PHONE The FLASH button functions as the hookswitch on a regular phone. If you misdial or dial another phone number, press the FLASH button firmly.
Special sending features Polling (retrieving fax documents) The polling feature allows you to receive a document from another compatible machine where you pay for the call. This saves the sending party the call charges. Receive polling To place a call and recover a document from another machine, follow the steps below. Make sure that no documents have been fed into your unit and that the other party’s machine is ready for your call. 1 Press MENU until the following is displayed.
Delayed transmission (sending a fax at a later time) Using a built-in clock, this unit can send documents automatically at a specific time. This allows you to take advantage of low-cost calling hours offered by your telephone company. The delayed transmission can be reserved to take place up to 24 hours in advance. 1 2 3 Insert the documents FACE DOWN. 4 Press START/COPY/SET . 5 Press Press MENU . Display: Press SYSTEM SET UP Dial keypad , then press 2 5 .
Special receiving features Remote fax receiving (using an extension phone to receive a fax message) If you have an extension phone on the same line, it is possible to receive a fax message. Use the extension phone to dial the remote fax activation code. This saves you from going to the facsimile unit and pressing START/COPY/SET . Important: ● To activate this feature, use a touch tone telephone as the extension phone and enter the remote fax activation code FIRMLY.
Changing the remote fax activation code This code can be from 2 to 4 digits in length using numbers 0 through 9 and the character Dial keypad Press MENU . Display: Press MENU SYSTEM SET UP , then 4 1 . REMOTE FAX ACT. 1 2 3 4 5 6 7 8 9 0 Press START/COPY/SET . MODE=ON Press or to select the desired setting. ● If this feature is not required, select “OFF” . START/COPY/SET Press START/COPY/SET . Advanced Operations 1 2 3 4 5 6 7 8 . CODE= 9 Enter the new code. Press START/COPY/SET .
Junk mail prohibitor (preventing the reception of unwanted fax documents) This feature prevents reception from facsimile machines whose phone numbers are not stored in one-touch dialing and speed dialing. Store the facsimile phone numbers from which you want to receive documents (see page 33).
Receiving with a distinctive ring service This feature can only be used by those who subscribe to a distinctive ring pattern service from their telephone company. For more information on the availability of this service, please contact your telephone company before setting this feature to ON. The distinctive ring service gives you up to 3 phone numbers on a single telephone line, each having a different ringing pattern.
Answering device Recording your own greeting messages You can record your own greeting messages. The recording time is limited to 16 seconds for each message. We suggest recording a greeting message within 12 seconds for optimum performance. ● As for the ANS/FAX greeting message, you can choose from 16 seconds or 60 seconds of recording time (see page 63). Suggested messages ANS/FAX greeting message “This is (your name, business and/or telephone number). We are unable to answer right now.
Checking the greeting messages 1 2 Open the station key panel. Station key panel Press SELECT until the desired greeting is displayed. SELECT Example: Mailbox 3 greeting Display: 3 BOX3-GREETING Press CHECK . ● After the beep, the unit will play back the message. Adjust the volume using VOLUME . CHECK Erasing your own recorded greeting messages 1 2 Open the station key panel. Station key panel Press SELECT until the desired greeting is displayed.
Voice mailbox (how callers can leave you private messages) This unit has three mailbox memories. Your caller can leave a private message in a specific mailbox. Only the person who knows the password can retrieve a message from a mailbox. This feature is useful when you use this unit with other people and a caller would like to leave a message for a specific person. To use a mailbox 1. Program the mailbox password if necessary (see below). 2.
How incoming messages are recorded in a mailbox Suggested message: 1 Call your unit from a touch tone telephone. ● The ANS/FAX greeting message will be played. 2 Press and the desired mailbox number ( 1 , 2 or 3 ). ●A 3 mailbox greeting message will be played. After the beep, leave a message. Hello! We are unable to answer right now. To send a fax, please start transmission. To leave a voice message, please speak after the beep.
Voice mailbox (cont.) Erasing recorded messages in a mailbox Erasing a specific message in a mailbox Press ERASE while the message you want to erase is playing. MAIL BOX Erasing all messages in a mailbox 1 Press MAIL BOX until the desired mailbox number is displayed. Example: Mailbox 1 Display: 2 BOX1 02 Press ERASE . BOX1 ERASE OK? ↕ YES:PRESS SET 3 START/COPY/SET Press START/COPY/SET .
Transferring incoming call messages This feature allows your unit to call a desired telephone number or pager phone number each time an incoming voice message is recorded in a common or mailbox memory. You can choose either Message Transfer or Pager Call for each memory. Message Transfer: Program the transfer phone number first. When an incoming message is recorded in your unit, the message will be transferred. You can retrieve the message during the same call by the remote operation.
Transferring incoming call messages (cont.) Setting the message transfer/pager call 1 2 Press MENU . Display: SYSTEM SET UP For common message transfer, press , then 6 0 . COMMON MSG TRNSF For mailbox 1 message transfer, press , then 6 1 . BOX1 MSG TRNSF For mailbox 2 message transfer, press , then 6 2 . BOX2 MSG TRNSF For mailbox 3 message transfer, press , then 6 3 . BOX3 MSG TRNSF 3 4 5 6 Press START/COPY/SET .
Operating the answering device from a remote phone The following operations are available from a remote location with a touch tone telephone. Set the unit to the ANS/FAX mode in the AUTO RECEIVE mode before going out (see page 24).
Operating the answering device from a remote phone (cont.) Programming the remote operation ID The remote operation ID is used to access the answering device common memory. Choose any 3-digit number except a number using digits 0 or 7. Make sure that the first 2-digits of the remote operation ID are different from the mailbox password (page 46). 1 Press MENU . 2 Press Display: SYSTEM SET UP Dial keypad REMOTE ANS ID 1 2 4 5 6 7 8 9 , then 1 1 . 3 Press START/COPY/SET .
Listening to messages in common memory 1 2 3 Call your unit. Enter the remote operation ID during the ANS/FAX greeting playback. — The voice guide will tell you the number of new recorded messages. Example of the voice guide: 3 new messages in common memory. No new messages in mailbox. Press 4 to listen to the new recorded messages. OR Press 5 or wait for 4 seconds to listen to all of the recorded messages. Advanced Operations Listening to messages in a mailbox 1 2 Call your unit.
Operating the answering device from a remote phone (cont.) During playback ■ Repeating a message Press 1 to play the current message. — If you press 1 within 5 seconds of playback, the previous message will be played. ■ Skipping a message Press 2 to play back the next message. Example of the voice guide: Note: ● If you hear the voice guide after playing back the messages, memory is full. Erase some or all of the messages. Not enough recording time. Please erase unnecessary messages.
■ Recording a marker message After playing back the recorded messages, you can leave an additional message. Example of the voice guide: 1. Wait for the voice guide indicating the end of the remote operation. 2. Wait about 10 seconds until the voice guide is played. 3. Leave a message after the beep. All messages have been played. Please leave your name and message after the beep.
Special settings Summary of user programmable features Basic features Code #01 #02 #03 #04 #05 #06 #07 #08 #09 #10 Feature SET DATE & TIME YOUR LOGO YOUR TELEPHONE NUMBER PRINT TRANSMISSION REPORT AUTO RECEIVE MODE ANS/FAX RING COUNT FAX RING COUNT MANUAL RECEIVE MODE TEL/FAX DELAYED RING RECORDING TIME #11 REMOTE ANS ID Availabe settings ERROR, ON, OFF ANS/FAX, FAX 1-4 rings, TOLL SAVER, RINGER OFF 1–4 rings TEL, TEL/FAX 1–4 rings VOX (unlimited), 1 MIN Pre-selected settings Page 13 14 15 ERROR 67 AN
Setting the ANS/FAX mode ring count This feature determines the number of rings after which the unit answers a call in the ANS/FAX mode. You can choose from 1, 2, 3, 4, TOLL SAVER and RINGER OFF. TOLL SAVER: When you call the unit from a remote location, the number of rings will tell you if there are any new voice messages. If the unit answers on the second ring, there is at least one new recorded message. If the unit answers on the fourth ring, there are no new recorded messages.
Setting the FAX mode ring count This feature determines the number of rings after which the unit answers a call in the FAX mode. You can choose from 1 to 4 rings. Helpful hints: ● To answer a call before the unit does, increase the number of rings. ● If you have difficulty in receiving faxes from machines that have an automatic transmission feature, decrease the number of rings. 1 2 3 4 5 6 Press MENU . Display: Press SYSTEM SET UP Dial keypad FAX RING 1 2 4 5 6 7 8 9 , then 0 7 .
Setting the silent fax recognition ring count When a fax call is received in the TEL/FAX mode, the unit will automatically activate the fax function without ringing. If the unit detects a voice call, it will ring. If a voice call is not answered within the selected number of rings (3 to 6 rings), the unit will switch back to the fax mode. This is for machines that do not send a calling tone. 1 2 3 4 5 6 Press MENU .
Changing the logo print position The logo, telephone number, date, time and page number can be printed on the transmitted document from your unit in the following manner. OUT: Outside of the transmitted document’s paper size (pre-selected setting). IN: Inside of the transmitted document’s paper size. 1 2 3 4 5 6 Press MENU . Dial keypad Display: Press MENU SYSTEM SET UP , then 2 1 . LOGO POSITION Press START/COPY/SET . 1 2 3 4 5 6 7 8 9 0 MODE=OUT Press or to select the desired setting.
Changing the display contrast Use this feature to adjust the brightness of the display. NORMAL: (Pre-selected setting) DARKER: Used when the display contrast is too light. 1 2 3 4 5 6 Press MENU . Dial keypad Display: Press MENU SYSTEM SET UP , then 3 9 . LCD CONTRAST 1 2 4 5 6 7 8 9 Press START/COPY/SET . 3 0 MODE=NORMAL Press or to select the desired setting. START/COPY/SET Press START/COPY/SET . Press MENU .
Setting the recording time alert With this feature, when the remaining time to record incoming messages becomes less than 60 seconds, the unit will alert the user with a slow beep. 1 2 3 4 Press MENU . Display: Press MENU SYSTEM SET UP , then 4 3 . REC. TIME @ALERT 1 2 4 5 6 7 8 9 3 0 Press START/COPY/SET . MODE=OFF Press or to select “ON”. MODE=ON ● If 5 6 Dial keypad START/COPY/SET this feature is not required, select “OFF”. Press START/COPY/SET . Press MENU .
Setting the fax voice guidance One of the following choices is available (see pages 19 and 23). ON: The voice guidance message regarding fax transmission/reception and friendly reception will be heard after every transaction (pre-selected setting). OFF: The fax voice guidance will not be heard. ERROR: The fax voice guidance will be heard only when fax transmission/reception and friendly reception fail. 1 2 3 4 5 6 Press MENU . Display: Press , then 4 Dial keypad SYSTEM SET UP 7 .
Signaling your pager that you have received a fax document This feature allows your unit to call your pager when your unit receives a fax message. This feature only works with an automatic pager. 1 2 3 4 Press MENU . Display: SYSTEM SET UP Dial keypad Press , then 7 0 . FAX PAGER Press START/COPY/SET . MODE=OFF Press MENU or 1 2 3 4 5 6 7 8 9 0 to select “ON”. MODE=ON ● If this feature is not required, select “OFF”. REDIAL/PAUSE START/COPY/SET 5 6 Press START/COPY/SET . NO.
Resetting the advanced features Use this feature to return the advanced features (see page 56) to their pre-selected settings. 1 2 3 4 5 Press MENU . Display: Press Dial keypad SYSTEM SET UP , then 8 0 . SET DEFAULT Press START/COPY/SET . 1 2 4 5 6 7 8 9 or 3 0 RESET=NO Press MENU to select “YES”. RESET=YES STOP Press START/COPY/SET . START/COPY/SET RESET OK? If this feature is not required, press STOP . 6 Press START/COPY/SET again for confirmation. 7 Press MENU .
Printing reports and lists You can print out the following reports and lists from your unit. Basic feature list— provides you with the current settings of the basic features (see page 56). Advanced feature list— provides you with the current settings of the advanced features (see page 56). Telephone number list— provides you with phone numbers and their station names which are stored in automatic dialing. Phone number codes are as shown below. P: A pause has been entered. F: A flash has been entered.
Setting the transmission report printing One of the following choices is available. ERROR: The transmission report will print out only when fax transmission fails (pre-selected setting). ON: The report will always print out, indicating whether fax transmission is successful or not. OFF: The report will not print. 1 2 3 4 5 6 Dial keypad Press MENU . Display: Press MENU SYSTEM SET UP , then 0 4 . TX-REPORT MODE 1 2 3 4 5 6 7 8 9 Press START/COPY/SET .
Printing reports and lists (cont.) Sample of a journal report y JOURNAL NO. 01 02 03 04 05 z OTHER FACSIMILE 1234567 9998765 2121444 555556677 START TIME JAN. 21 02:14PM JAN. 21 02:17PM JAN. 21 02:18PM JAN. 22 10:35AM USAGE TIME MODE TX 00'25 TX 00'38 RX 00'28 TX 00'58 TX 01'50 RX Communication messages (see below.) Sample of a transmission report y XMT REPORT NO. OTHER FACSIMILE 01 1234567 JAN.
Setting the caller list to print automatically This unit will automatically print a caller list after every 20 calls. After printing, the caller list will still remain in memory and the oldest communication will be erased when a new communication is received. 1 2 3 4 5 6 Press MENU . Dial keypad Display: Press , then 2 MENU SYSTEM SET UP 6 . AUTO CALL. LIST Press START/COPY/SET . 1 2 4 5 6 7 8 9 3 0 MODE=ON Press or to select the desired setting. START/COPY/SET Press START/COPY/SET .
Troubleshooting Error messages on the display If the unit detects a problem, one or more of the following messages will appear on the display. CAUSE & REMEDY DISPLAY MESSAGE CALL SERVICE ● There CHECK COVER ● The CHECK CRADLE ● The CHECK DOCUMENT is something wrong with the unit. Contact our service personnel (see page 78). back cover is open. Close it. handset and handset cradle have been removed. —When you want to use the handset and cradle, install the handset cradle correctly (see page 8).
Before requesting help General PROBLEM CAUSE & REMEDY I cannot make and receive calls. ● The I cannot make calls. ● The The unit does not work. ● Disconnect The unit does not ring. ● The The REDIAL/PAUSE button does not function properly. ● If The receive mode does not function as explained on page 22. ●A During programming, I cannot enter the remote fax activation code, mailbox password or remote operation ID. ● All power cord or telephone line cord is not connected.
Before requesting help (cont.) Fax Reception PROBLEM CAUSE & REMEDY I cannot receive documents automatically. ● The The recording image is faint. ● The The received document is blank. ● The receive mode is set to the TEL mode. Set to the ANS/FAX, TEL/FAX or FAX mode. ● The time to answer the call may be too long. Decrease the number of rings (see pages 57, 58 and 59). ● The greeting message is too long. Shorten the message (see page 44). ● The junk mail prohibitor is set to ON (see page 42).
Clearing a recording paper jam If the unit does not eject any recording paper during reception or copying, the recording paper has jammed. Remove the jammed paper as shown below. 1 Open the back cover by lifting up the tabs located on both sides, and press the green lever to release the paper cutter. Tab Back cover Green lever 2 Pull up the corners of the transparent guide and remove the jammed piece of paper. ● If the transparent guide is not pulled up, press the green lever again.
Clearing a document jam If the unit does not release the original document during feeding, remove it as shown below. 1 2 3 Open the front cover by pressing the front cover open button. Remove the jammed document carefully. Close the front cover by gently pressing down on both corners of the cover. Front cover open button Adjusting the feeder pressure When no feeding or multiple feeding occurs frequently, adjust the feeder pressure. 1 2 Open the front cover by pressing the front cover open button.
Routine care Removing the handset cradle To save space or to use the unit mainly for faxes, you may remove the handset cradle. 1 Set the handset switch to “NO HANDSET” (see page 65). 2 Pull the hooks to the right in the order as shown, while lifting up the handset cradle. 3 Disconnect and connect the power cord. Hooks 2 Caution: ● If the handset and handset cradle have been removed when you connect the power cord, an alarm will sound and the following message will be displayed.
General information FCC information If required by the telephone company, inform them of the following. FCC Registration No.: (found on the bottom of the unit) Ringer Equivalence No.: (found on the bottom of the unit) The particular telephone line to which the equipment is connected. This unit must not be connected to a coin operated line. If you are on a party line, check with your local telephone company.
Panasonic Consumer Electronics Company, Division of Matsushita Electric Corporation of America One Panasonic Way, Secaucus, New Jersey 07094 Panasonic Sales Company Division of Matsushita Electric of Puerto Rico, Inc. Ave. 65 de Infantería, Km. 9.
Service center directory OPERATION ASSISTANCE FAX ADVANTAGE PROGRAM DIAL TOLL FREE: 1-800-HELP-FAX (1-800-435-7329) (9:00am–8:00pm Monday–Friday, EST) PRODUCT INFORMATION LITERATURE REQUESTS DEALER LOCATIONS Customer Satisfaction Center 2F-3, One Panasonic Way, Secaucus, NJ 07094 (Headquarters) 201-348-9090 (9:00am-8:00pm Monday-Friday, EST) ACCESSORY PURCHASES 1-800-332-5368 (Consumer orders only) Panasonic Services Company Accessory Order Office, 20421-84th Avenue South Kent, WA 98032 (6:00am – 6:00pm M
User information For product service Service centers are listed on page 78. Call toll free 1-800-545-2672 for the location of an authorized service center. When you ship the product Carefully pack your unit, preferably in the original carton. Attach a letter, detailing the symptom or problem, to the outside of the carton. Send the unit to an authorized service center, prepaid and adequately insured.
Specifications 1. Applicable Lines: 2. Document Size: 3. 4. 5. 6. Effective Scanning Width: Printing Paper Size: Effective Printing Width: Transmission Time *: 7. Scanning Density: 8. 9. 10. 11. 12. 13. 14. 15. 16. Halftone Level: Scanner Type: Printer Type: Data Compression System: Modem Speed: Operating Environment: Dimensions (H ~W ~D): Mass (Weight): Power Consumption: 17. Power Supply: 18. Memory Capacity: Public Switched Telephone Network Max. 216 mm (81/2") in width Max.
Speed dialing list Station No. Name/Phone No. Station No. 00 25 01 26 02 27 03 28 04 29 05 30 06 31 07 32 08 33 09 34 10 35 11 36 12 37 13 38 14 39 15 40 16 41 17 42 18 43 19 44 20 45 21 46 22 47 23 48 24 49 Name/Phone No.
Speed dialing list Station No. 82 Name/Phone No. Station No. 00 25 01 26 02 27 03 28 04 29 05 30 06 31 07 32 08 33 09 34 10 35 11 36 12 37 13 38 14 39 15 40 16 41 17 42 18 43 19 44 20 45 21 46 22 47 23 48 24 49 Name/Phone No.
Index A Advanced features .....................................56 Resetting...............................................65 ALL MSGS. PLAY BACK button ................26 ANS/FAX mode....................................22, 24 ANS/FAX ring count...................................57 AUTO RECEIVE button .......................22, 24 AUTO RECEIVE mode ........................22, 24 Automatic dialing........................................33 B Basic features ............................................
KX-F880 Proof of Purchase Panasonic FAX ADVANTAGE PROGRAM Free peace of mind, direct from Panasonic NO EXTRA COST FAX ADVANTAGE PROGRA RAM M ■ ■ ■ 1-year limited warranty1 parts & labor Toll-free help line Free overnight replacement2 and repair program The Panasonic Fax Advantage Consumer Service Program. Panasonic knows that if your fax machine is not up and running, neither is your business. That’s why we created the Panasonic Fax Advantage Program.
