User Guide User Guide Cover
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Table of Contents About This Guide ..................................................................xx What’s in this guide? ..................................................................................xx Step-by-step instructions.................................................................... xx Links..................................................................................................... xxi Sidebars.....................................................................................
What’s on the CD? ......................................................................................27 Related topics..............................................................................................30 Chapter 3: Moving Around in Applications.........................32 Opening applications..................................................................................33 Using the application buttons ............................................................ 33 Using the Home screen.....
Editing information.....................................................................................69 Selecting information.......................................................................... 69 Copying and pasting information ......................................................70 Deleting information ...........................................................................71 Related topics..............................................................................................
Related topics............................................................................................111 Chapter 7: Managing Your Contacts .................................. 112 Adding a contact ......................................................................................113 Entering additional contact information ..........................................116 Selecting contact field types .............................................................117 Defining custom fields .................
Checking your schedule ...........................................................................152 Viewing your appointments and tasks together .............................152 Viewing your daily schedule ............................................................154 Viewing your weekly schedule .........................................................156 Viewing your monthly schedule ......................................................157 Viewing a yearly calendar ....................................
Chapter 11: Writing Notes in Note Pad..............................189 Creating a note .........................................................................................190 Choosing the pen and paper (background) colors .........................191 Setting an alarm ................................................................................193 Viewing and editing a note .....................................................................195 Deleting a note .......................................
Automatically storing all voice memos on an expansion card .....225 Related topics............................................................................................226 Chapter 15: Taking and Viewing Photos and Videos .......227 Supported file types .................................................................................228 Capturing a photo ....................................................................................229 Recording a video ...........................................
Viewing song info ....................................................................................273 Working with RealOne Player on your computer ..................................274 Related topics............................................................................................275 Chapter 17: Connecting Wirelessly to Other Devices ......276 What can I do with the built-in Bluetooth technology? .........................277 What types of connections can I make?...............................
Adding ESMTP to an account ...........................................................316 Getting and reading e-mail ......................................................................318 Switching among e-mail accounts ...................................................318 Getting e-mail messages ..................................................................320 Scheduling auto get mail ..................................................................322 Auto get notifications.......................
Setting the trash to be emptied automatically ................................356 Marking messages as read or unread .............................................357 Working with attachments .......................................................................359 Downloading an attachment to your handheld .............................. 359 Working with a downloaded attachment ........................................360 Downloading large attachments ......................................................
Adding APOP to an account .............................................................406 Setting advanced account preferences ...........................................407 Changing e-mail header details ....................................................... 409 Backing up mail databases ...............................................................410 Synchronizing IMAP mail folders wirelessly................................... 412 Prerequisites for wireless IMAP folder synchronization ................
Accessing a web page using the action bar ....................................444 Accessing a web page using the address field ...............................445 Using a password to access a web page .........................................446 Finding information on a web page .................................................447 Quickly jumping to a page .......................................................................448 Following a link...............................................................
Setting preferences for connecting to the Internet .........................477 Setting preferences for using a proxy server ..................................479 Related topics............................................................................................481 Chapter 21: Dialing Phone Numbers from Your Handheld .... 482 Dialing a number .....................................................................................483 Entering a number ....................................................
Hiding or masking private entries ....................................................506 Viewing an entry that is masked ...................................................... 507 Using a password .....................................................................................507 Creating a password .........................................................................508 Changing a password .......................................................................509 Deleting a password..............
Using the Send To Handheld droplet .............................................. 543 Using commands in the HotSync menu ..........................................544 Removing an application from your handheld .....................................546 Removing Palm Desktop software from your computer ......................547 Related topics............................................................................................550 Chapter 26: Managing Clock Settings ...............................
Changing ShortCuts ..........................................................................584 Correcting problems with tapping ...................................................585 Selecting sound settings .........................................................................586 Entering your owner information ...........................................................587 Conserving battery power .......................................................................
Synchronizing ...........................................................................................624 Calendar.....................................................................................................630 Memos .......................................................................................................631 Notes..........................................................................................................632 RealOne ......................................................
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun. What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information.
Links Links appear as underlined words in sidebars and other places throughout this guide. In this chapter Links on the first page of each chapter that send you to a specific section. Related topics Links that send you to other topics in this guide to learn about more things you can do with an application or feature. Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures.
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CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What’s in the box? System requirements Step 1: Charging your handheld Step 2: Turning on your handheld for the first time Step 3: Installing your software Congratulations on the purchase of your new palmOne™ Zire™ 72 handheld! You’re about to discover so many things about your handheld that will help you better organize your life and have fun, too.
CHAPTER 1 Setting Up Your Handheld and Your Computer What’s in the box? » Key Term Palm Desktop software The software that lets you enter, update, review, and synchronize information on your computer. HotSync® cable Power adapter palmOne™ Zire™ 72 handheld Software installation CD System requirements The installation CD contains Palm® Desktop software and other applications you need to set up and use your handheld. Palm Desktop software lets you easily manage your information at your computer.
CHAPTER 1 Setting Up Your Handheld and Your Computer • VGA monitor or better • One available USB port • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or, you can download Palm Desktop software by visiting our web site at www.palmOne.com/support/intl NOTE Palm Desktop software that is downloaded from the palmOne web site does not include additional software available on the CD. MAC ONLY • Mac computer or compatible with a PowerPC processor • Mac OS 9.2.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you’re upgrading from another Palm OS® handheld, synchronize your old handheld with your old desktop software. 0 1 Plug the power adapter into your new handheld and into an outlet. Do not connect the HotSync cable to your handheld until later. Tip After the initial charge, charge your handheld at least half an hour every day. 2 Charge your handheld for three hours.
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, synchronize to back up your information; then recharge your handheld. This helps prevent accidental loss of information. • If the battery gets so low that your handheld doesn’t operate, it will store your information for about a week.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge your handheld, as described in Step 1. 0 1 Press the power button to turn it on. Stylus Tip After you set up your handheld, go to the Quick Tour to learn the basics. Power button 2 [ & ] OPTIONAL 3 Slide the stylus out of the slot. 4 Unplug the power adapter from your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software [ ! ] Before You Begin Set up a profile if you want to install the same set of information on several handhelds. Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm Desktop software, all of your information transfers automatically to the new software.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 4: Connecting your handheld to your computer In this step, you connect your handheld to your computer and synchronize for the first time. Synchronizing simply means that any information you enter in one place (your handheld or computer) is automatically updated in the other. [ ! ] IMPORTANT Be sure to synchronize your information at least once a day so that you always have an up-to-date backup copy of important information.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 3 Press the power button to turn on your handheld. Continue with the onscreen instructions on your computer to synchronize your handheld with your computer.
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY [ ! ] Before You Begin Synchronize your handheld with your current desktop software before switching to a new software application. This ensures that your new desktop software receives the most current information. During CD installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time.
CHAPTER 1 Setting Up Your Handheld and Your Computer Using Profiles Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees. When the employees synchronize for the first time, this common information becomes part of their user-specific information.
CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY Did You Know? Save time by using the File Link feature or importing to quickly add information to a profile. 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window.
CHAPTER 1 Setting Up Your Handheld and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done Zire™ 72 Handheld The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the HotSync cable to the USB port on your computer, and then insert the other end into the mini-USB connector on your handheld. b. Make sure your handheld is on. c. Tap Star 2 Select the profile you want to load on the handheld, and click OK. Done Zire™ 72 Handheld . The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer Related topics Support If you’re having problems with setup or anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 2 Exploring Your Handheld In this chapter Locating the controls on your handheld What’s on the screen? What software is on my handheld? What’s on the CD? Related topics Whether you’re at work, at home, or on the go, you’ll quickly understand why handhelds are also called personal digital assistants (PDAs). Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, your memos, even your photos and videos.
CHAPTER 2 Exploring Your Handheld Locating the controls on your handheld Front panel controls 5-way navigator Screen Input area Camera Calendar Contacts Zire™ 72 Handheld Application buttons Music Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti® 2 writing or open the onscreen keyboard. 5-way navigator Helps you move around and select info to display on the screen.
CHAPTER 2 Exploring Your Handheld Top and side panel controls » Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more.
CHAPTER 2 Zire™ 72 Handheld Exploring Your Handheld Power button Turns your handheld on or off and lets you turn Keylock on (if active). Indicator light Lets you know the charging status when your handheld is attached to the power adapter, and notifies you when alert messages appear. Headphone jack Lets you connect a standard 3.5 mm stereo headset (sold separately) to your handheld so you can listen to music and other audio applications.
CHAPTER 2 Exploring Your Handheld Back panel controls » Key Term USB The type of connector or cable that’s commonly used to connect accessories to a computer. Bluetooth® radio (internal) Camera lens Speaker Microphone Mini-USB connector Reset button Power connector Zire™ 72 Handheld Camera lens Lets you take a picture with the built-in digital camera. Speaker Lets you listen to alarms, game and system sounds, and music.
CHAPTER 2 Exploring Your Handheld Mini-USB connector Lets you connect your handheld to your computer, using the HotSync® cable, so you can synchronize. Bluetooth radio (internal) Enables your handheld to connect with other devices (sold separately) that use Bluetooth communication. What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications.
CHAPTER 2 Exploring Your Handheld Home icon Displays the Home screen where you can open applications. See Opening applications for more information. Menu icon Opens the menus, where you can select items that provide access to other features. See Using menus for more information. Star icon Opens the application assigned to this icon. By default, tapping this icon synchronizes your handheld with your computer. See Synchronizing Your Handheld with Your Computer for more information.
CHAPTER 2 Zire™ 72 Handheld Exploring Your Handheld Previous/next arrows Tap the left and right arrows to view the previous and next entry; where up and down arrows appear, tap them to view the previous and next screens of information. Scroll bar Drag the slider, or tap the top or bottom arrow, to scroll the display one line at a time. To scroll to the previous screen, tap the scroll bar just above the slider. To scroll to the next screen, tap the scroll bar just below the slider.
CHAPTER 2 Exploring Your Handheld What software is on my handheld? Tip Can’t find some of these applications? Tap the category list in the upperright corner of the Home screen and select All. Zire™ 72 Handheld Your handheld comes with many applications preinstalled and ready to use. Open these applications by pressing the application buttons on the front panel or by selecting the icons on the Home screen. Quick Tour Learn about your handheld and how to enter info.
CHAPTER 2 Tip To learn how to install the desktop software from the CD, see Step 3: Installing your software. Tip To learn how to install extra handheld software from the CD, see Installing the additional software from the CD. Zire™ 72 Handheld Exploring Your Handheld Note Pad Write on the screen in your own handwriting or draw a quick sketch. Prefs Customize your handheld’s sound levels, colors, security, and more.
CHAPTER 2 Exploring Your Handheld Your CD includes titles such as the following: Palm® Desktop software View, enter, manage, and back up info for Calendar, Contacts, Tasks, Memos, and Expense on your computer. You can also view, manage, and back up info for Note Pad, Voice Memo, and Media (Media is Windows only). When you synchronize your handheld with your computer, the info is updated in both places. This application installs automatically during the initial CD installation process.
CHAPTER 2 Exploring Your Handheld RealOne Player Carry music on an expansion card (sold separately), create playlists, and listen to music on your handheld. This application also includes desktop software (Windows only). Both Mac and Windows users can use RealOne Player on the handheld. Windows Media Player/ Direct X Works with the palmOne™ Media application. You need to install this software on your computer to view videos in Palm Desktop software (Windows only).
CHAPTER 2 Exploring Your Handheld Related topics Support If you’re having problems with your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 2 Exploring Your Handheld Maintaining • Caring for your handheld • Resetting your handheld Common Questions Zire™ 72 Handheld Answers to frequently asked questions about your handheld 31
CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using menus Using the 5-way navigator Finding information Related topics Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run North/South and the avenues run East/West? Learning to move around your handheld is similar. Most Palm OS® applications use the same set of application controls.
CHAPTER 3 Moving Around in Applications Opening applications Did You Know? You can reassign the application buttons to open whichever applications you choose. You can open applications with the application buttons on the front of your handheld or with the application icons on the Home screen. Using the application buttons Press an application button to turn on your handheld and to open the application for that button. Tip Handheld on already? Tap the Home icon to go to the Home screen.
CHAPTER 3 Moving Around in Applications Switching between applications You can switch between applications at any time. Just tap Home and select an icon on the Home screen or press an application button. Your handheld automatically saves your work in the current application and switches to the other application. Using menus Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen.
CHAPTER 3 Moving Around in Applications 3 Tap a menu title, and then tap a menu item. Done Using the Command stroke Tip Command mode is active for just a few seconds, so write the command letter or tap an icon on the Command toolbar quickly. Most menu items also have a Graffiti® 2 command letter, which is similar to the keyboard shortcuts used on computers. The command letter appears to the right of the menu item.
CHAPTER 3 Moving Around in Applications Using the Command toolbar The Command toolbar displays different icons based on the active screen. For example, if you have text selected, the icons might be Cut, Copy, and Paste. If no text is selected, the icons might be Beam, Undo, and Delete. To use the Command toolbar, write the Command stroke to display the Command toolbar, and then tap an icon to select its command.
CHAPTER 3 Moving Around in Applications Moving around the Home screen Tip To remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner), and then press Left on the navigator. Tip From most applications you can return to the Home screen by holding down Select on the navigator. Tip If the built-in camera is open, you can also press Select to take a photo. Zire™ 72 Handheld In the Home screen, use the navigator to select and open an application.
CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the navigator to select and move between entries such as a note, memo, contact, or photo. Up or Down Scrolls an entire screen of entries, as long as there’s nothing highlighted. Hold down to accelerate the scrolling. Select Inserts the selection highlight. When the selection highlight is present: Up or Down entry. Select Left Scrolls to the previous or next Displays the selected entry.
CHAPTER 3 Moving Around in Applications Moving around dialog boxes Dialog boxes appear when you select a button or option that requires you to provide additional information. In dialog boxes, use the navigator to select a button. Select Activates a button, and then closes the dialog box. The number of buttons in the dialog box determines which button Select activates: One button Activates that button. Two or more buttons Activates the action button (versus Cancel) such as OK, Yes, or Delete.
CHAPTER 3 Moving Around in Applications Moving around menus After you open the menus you can use the navigator to move between and to select menu items: Up or Down Scrolls within the current menu list. Right or Left Scrolls to the next or previous menu on the menu bar. Select Selects the highlighted menu item. Moving around pick lists Access pick lists by tapping the triangle next to an option on the screen. When the pick list is open, use the navigator to scroll through the list and select an item.
CHAPTER 3 Moving Around in Applications Finding information Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Did You Know? In most applications you can also use Phone Lookup to enter a contact’s info in another application. You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter and is not case sensitive.
CHAPTER 3 Moving Around in Applications Related topics Support If you’re having problems with your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 3 Zire™ 72 Handheld Moving Around in Applications Maintaining Caring for your handheld Common Questions Answers to frequently asked questions about using your handheld and its applications 43
CHAPTER 4 Entering Information In this chapter How can I enter information? Entering information with Graffiti 2 writing Entering information with the onscreen keyboard Entering information with your computer Importing information from other applications Restoring archived items on your computer Entering info from Contacts into another application Editing information Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that info
CHAPTER 4 Entering Information How can I enter information? • Graffiti® 2 writing (see below) • The onscreen keyboard • Palm® Desktop software or Microsoft Outlook on your computer • Import information from other applications • Phone Lookup • Note Pad • Receive information beamed from another Palm OS® handheld • Bluetooth® technology • Install Documents To Go from the CD to transfer files in Microsoft Word, Excel, or PowerPoint to your handheld The most popular methods are using Graffiti 2 writing, the on
CHAPTER 4 Entering Information Writing Graffiti 2 characters 0 Did You Know? You can set up your handheld so you can write on the entire screen with Graffiti 2 writing. Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. 1 Open an application you use to enter information, like Calendar. 2 Tap the screen where you want your character to appear. 3 Position the stylus in the correct part of the input area.
CHAPTER 4 Entering Information Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing: Did You Know? Graffiti 2 characters made with 2 strokes are recognized after the second stroke. • Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there to show you where to begin writing the character. • The Graffiti 2 writing area has two sections.
CHAPTER 4 Entering Information Graffiti 2 alphabet Tip You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s most natural for you. Tip Customize your handheld so that you can use the entire screen to enter Graffiti 2 characters, not just the input area.
CHAPTER 4 Entering Information Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Zire™ 72 Handheld Stroke Number 0 1 2 3 4 5 6 7 8 9 Stroke 49
CHAPTER 4 Entering Information Graffiti 2 punctuation marks 0 Write these marks on LEFT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information 0 Write these marks on RIGHT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Tip Get help writing any of the Graffiti 2 characters in most applications. Open the Edit menu and select Graffiti 2 Help.
CHAPTER 4 Entering Information Graffiti 2 gestures 0 Write gestures on LEFT side, or across the middle of input area Gesture Zire™ 72 Handheld Stroke Gesture Cut Paste Copy Undo Stroke 53
CHAPTER 4 Entering Information Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: 0 0 Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Did You Know? Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new entry or sentence.
CHAPTER 4 Entering Information Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area Zire™ 72 Handheld 55
CHAPTER 4 Entering Information Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point. 2 . Write the ShortCut character from the following table.
CHAPTER 4 Entering Information Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side, or across MIDDLE of input area Zire™ 72 Handheld Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date/time stamp dts Meeting me Breakfast br Lunch lu Dinner di 57
CHAPTER 4 Entering Information Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. » Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen. 0 1 Open an entry: a. Open an application. b. Select an entry or tap New.
CHAPTER 4 Tip When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards. Entering Information 3 Tap the characters to enter text, numbers, and symbols, and then select Done.
CHAPTER 4 Entering Information Entering information with your computer Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. Do you have a lot of information to enter on your handheld? Consider entering it in Palm Desktop software or Microsoft Outlook on your computer. When you synchronize your handheld with your computer, the information is updated in both places.
CHAPTER 4 Entering Information Cont’d. Launch bar New Edit 2 Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen. 3 Enter the information, and then click OK.
CHAPTER 4 Entering Information 4 Synchronize your handheld with your computer. Done MAC ONLY 0 1 Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application.
CHAPTER 4 Entering Information 2 Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen. 3 Enter the information, and then click OK. 4 Synchronize your handheld with your computer.
CHAPTER 4 Entering Information Importing information from other applications Tip Palm Desktop Help has lots of information about importing from other applications, including step-by-step instructions. Open the Help menu in Palm Desktop software and select Palm Desktop Help for more details. Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it. Instead, import the info into Palm Desktop software.
CHAPTER 4 Entering Information Cont’d. c. Click File, and then click Import. d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. 3 Imported fields Synchronize your handheld with your computer.
CHAPTER 4 Entering Information MAC ONLY 0 1 Save the file on your computer in one of the accepted formats. 2 Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information. c. Click File, and then click Import. d. Follow the onscreen instructions to import the file. 3 Synchronize your handheld with your computer.
CHAPTER 4 Entering Information Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter their name and phone number into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense. 0 1 Open an entry: a. Open an application. b. Select an entry or tap New. In Expense only: Tap Details, and then tap Attendees. 2 Add the Contact from Phone Lookup: a.
CHAPTER 4 Entering Information Cont’d. d. Select the contact, and then select Add. 3 [ & ] OPTIONAL To add another contact, repeat step 2. Done Zire™ 72 Handheld The name and phone number of the contact are automatically entered.
CHAPTER 4 Entering Information Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select.
CHAPTER 4 Entering Information Copying and pasting information Tip There are even faster ways to copy and paste information: • Use Graffiti 2 gestures • Use the Graffiti 2 Command stroke and the command letter for cut, copy, or paste (/X, /C, /P) • Select the text, write the command stroke, and then tap the icon for cut or copy. Move to the place where you want to place the info, write the command stroke again, and tap the icon for paste.
CHAPTER 4 Entering Information Deleting information Delete all or part of an entry with the Cut command. Tip Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. 0 1 Select the information you want to delete. 2 Delete the information: a. Open the menus . b. Select Edit, and then select Cut.
CHAPTER 4 Entering Information Related topics Support If you’re having problems entering information or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 5 Synchronizing Your Handheld with Your Computer In this chapter Why synchronize information? What information is synchronized? How do I synchronize? Customizing your synchronization settings Synchronizing with an external file Have you ever had to meet friends at a certain time, so everyone needed to synchronize their watches? Synchronizing simply means that information that has been entered or updated in one place is automatically updated in the other.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Why synchronize information? Tip Add Microsoft Word or Excel files to Documents To Go on your computer and then synchronize your handheld. Your files are transferred to Documents To Go on your handheld. Quickly enter and update information on your computer and handheld. Synchronizing updates information both on your handheld and in Palm® Desktop software on your computer.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Protect your information. When you synchronize information, you create a backup copy. If something happens to your handheld or your computer, the information is not lost; one tap restores it in both places. [ ! ] IMPORTANT Be sure to synchronize at least once a day so that you always have an up-to-date backup copy of important information.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Everybody in your family can synchronize their handheld to the same copy of Palm Desktop software. Just make sure that each handheld has its own username; Palm Desktop software reads the username and recognizes the handheld during synchronization. Although several people can share the same copy of Palm Desktop software, they should not share the same username.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with a cable 0 Tip If you need help with synchronizing, see I can’t synchronize my handheld with my computer. Tip View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization. Go to the Home screen on your handheld and select HotSync, and then select Log; or, click the HotSync Manager icon on your computer and then click View Log.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing using the IR port When you synchronize using your handheld’s IR port, you don’t need your cable. This is especially useful if you travel with an IR-enabled laptop. WINDOWS ONLY [ ! ] Before You Begin Your computer must have an enabled IR port and driver or have an IR device attached to it. Check your computer's documentation to see if it supports IR communication.
CHAPTER 5 Tip You can continue to use the HotSync cable even if your computer is set up for IR synchronization. If you disconnect the cable after selecting Infrared on a Windows computer, be sure to click the HotSync Manager icon and select Local USB before reconnecting the cable. Synchronizing Your Handheld with Your Computer 2 Synchronize your handheld with your computer: a. Go to the Home select HotSync screen and . HotSync icon b. Tap Local. c.
CHAPTER 5 Synchronizing Your Handheld with Your Computer MAC ONLY 0 1 Prepare your computer for IR synchronization: a. Double-click the HotSync Manager icon in the Palm folder. b. In the HotSync Controls tab, select Enabled. c. Click the Connection Settings tab. d. Select the On check box next to IR port. e. Close the HotSync Software Setup window.
CHAPTER 5 Did You Know? You can continue to use the HotSync cable even if your computer is set up for IR synchronization. Tip Mac Turn off the IR port when you’re not using it to increase the speed of cable synchronization. Synchronizing Your Handheld with Your Computer 2 Synchronize your handheld with your computer: a. Go to the Home select HotSync screen and . HotSync icon b. Select Local. c. Tap the pick list below the HotSync icon and select IR to a PC/Handheld. Tap pick list d.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing over a network WINDOWS ONLY [ ! ] Before You Begin The following setup must be done before you can synchronize over a network: • Your computer must have TCP/IP installed. • Your company’s network system and its remote access server must support TCP/IP. • You must have a remote access account. Check with your system administrator for assistance.
CHAPTER 5 Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize using the cable or IR port before synchronizing by dialing in to a network. Synchronizing Your Handheld with Your Computer Cont’d. d.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 2 Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync . b. Open the menus . c. Select Options, and then select Modem Sync Prefs. d. Select Network, and then select OK.
CHAPTER 5 Tip Use Network Preferences to set up a service if you have not done so already. Check with your system administrator to obtain network service information. Synchronizing Your Handheld with Your Computer 3 Select a service: a. Select Modem, and then tap Select Service. b. Tap the Service pick list and select the service you use to connect to your corporate network. Check with your system administrator if you do not know which service to use. c. Select Done.
CHAPTER 5 Did You Know? Only applications that have a conduit are included in synchronization. Other applications are not included, even if they appear on the Conduit Setup screen with a checkmark next to their name. Tip You can deselect applications, for example, to include a smaller number of applications during synchronization and thus make synchronization go faster. To synchronize the preset applications described in What information is synchronized?, skip step 4.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing by connecting to a computer on the network [ ! ] Before You Begin In addition to the general requirements for network synchronization, you must meet the following requirements in order to synchronize by connecting with a computer on the network: • To connect using your handheld’s IR port, the computer to which you are connecting must be IR-compatible. 0 1 Prepare the computers for network synchronization: a.
CHAPTER 5 Tip Click TCP/IP Settings to display the primary settings for your computer. Check that these settings are correct on your handheld by selecting the HotSync icon on the Home screen, and then selecting Primary PC Setup from the Options menu. If the settings do not match, restart your computer and synchronize using the cable or IR port before synchronizing by connecting to a computer on the network.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 3 Prepare your handheld for network synchronization: a. Go to the Home screen and select HotSync . b. Open the menus . c. Select Options, and then select LANSync Prefs. d. Select LANSync, and then select OK. 4 Synchronize over the network: On the HotSync screen, select Local. Tap the HotSync icon to synchronize your handheld with your computer.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer; and choosing how much information to include in the synchronization troubleshooting log (Mac only) • Choosi
CHAPTER 5 Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lowerright corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the Palm Desktop software program group, and select HotSync Manager.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize.
CHAPTER 5 Synchronizing Your Handheld with Your Computer WINDOWS ONLY Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list. Select Change, and then select one of the applications from the list.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application. Synchronizing Your Handheld with Your Computer 2 Choose how information is updated during the next synchronization: Synchronize the files Information that is changed in one place (your handheld or computer) is updated in the other during synchronization.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 3 4 To use the option you select on an ongoing basis, select the Set as default check box. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then click Done. Done MAC ONLY 0 1 Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder. b.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application. Synchronizing Your Handheld with Your Computer 2 Choose how information is updated during the next synchronization: Synchronize the files Information that is changed in one place (your handheld or computer) is updated in the other during synchronization.
CHAPTER 5 Synchronizing Your Handheld with Your Computer 3 4 To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then close the Conduit Settings window.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Synchronizing with an external file WINDOWS ONLY The File Link feature enables you to import Contacts and Memos information to your handheld from a separate external file such as a company phone list. You can set up File Link to check for changes to the external file, and then import those changes to your handheld during synchronization. With File Link you can import information stored in any of the following formats: • Comma-separated (*.
CHAPTER 5 Synchronizing Your Handheld with Your Computer Related topics Support If you’re having problems with synchronization or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 6 Expanding Your Handheld In this chapter What type of expansion cards can I use? How can expansion cards help me? A Chinese proverb says, “Life just gives you time and space; it's up to you to fill it.
CHAPTER 6 Expanding Your Handheld What type of expansion cards can I use? » Key Term SDIO An acronym for Secure Digital input/ output. Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion cards let you store information and applications. How can expansion cards help me? Capture and view videos. Capture videos with the built-in digital camera and store them on expansion cards.
CHAPTER 6 Expanding Your Handheld Inserting an expansion card 0 1 Insert the card into the expansion slot with the label side facing the front of the handheld. Push Label side 2 Push the card in with your thumb until you hear the confirmation tone. NOTE No confirmation tone? Check the Sounds & Alerts Preferences to make sure the System Sound setting is turned on.
CHAPTER 6 Expanding Your Handheld Removing an expansion card 0 Tip To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. 1 Push lightly against the card with your thumb until you hear the confirmation tone. Push 2 Slide the card out of the expansion slot.
CHAPTER 6 Expanding Your Handheld Opening an application on an expansion card Did You Know? You can install applications and other files to an expansion card during synchronization. Tip When the highlight on the Home screen is not active, you can hold down Select on the to open the category pick list. When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of the screen.
CHAPTER 6 Expanding Your Handheld Opening files on an expansion card Some applications, such as RealOne Player, require you to store your files on an expansion card instead of on your handheld. In other applications, such as palmOne™ Media, storing files on expansion cards is optional. You can open files on an expansion card when you insert the card into the expansion slot. 0 1 Open the application associated with the files you want to open. 2 Insert the expansion card.
CHAPTER 6 Expanding Your Handheld Viewing card information Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld. If you have enough space on your handheld, consider copying the info to your handheld. It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Go to the Home screen and select Card Info .
CHAPTER 6 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card. You can rename the card later if you decide to store different info on the card. 0 1 2 Go to the Home screen and select Card Info . Open the Rename Card dialog box: a. Open the menus . b. Select Rename Card on the Card menu.
CHAPTER 6 Expanding Your Handheld Copying applications to an expansion card Tip If you use a card reader to view your card on a computer, the file names may differ from the names you see on the Home screen. 0 1 Insert the expansion card, and then go to the Home 2 Open the Copy dialog box: c. Open the menus Did You Know? Some applications, such as Media, let you copy or move info between your handheld and an expansion card. See the information on each application for details. screen. . d.
CHAPTER 6 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card. 0 1 Insert an expansion card. 2 Go to the Home 3 Format the card: a. Open the menus screen and select Card Info . . b. Select Format Card on the Card menu. c.
CHAPTER 6 Expanding Your Handheld Related topics Support If you’re having problems with expansion cards or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 7 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Customizing the Contacts list Making connections from Contacts Working with Contacts on your computer Related topics Zire™ 72 Handheld Say good-bye to a paper address book that you need to update manually every time someone moves, changes their e-mail address, or gets a new work extension.
CHAPTER 7 Managing Your Contacts Adding a contact 0 Tip If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].” Did You Know? You can also enter one or more contacts on your desktop computer, and then copy them to your handheld by synchronizing. 1 Press the Contacts 2 Add your contact information: application button. a.
CHAPTER 7 Tip To learn about capturing and downloading photos to your handheld, see palmOne™ Media. Managing Your Contacts Cont’d. The following fields contain features to help you enter information quickly: All fields except numeric and e-mail fields capitalized. Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts.
CHAPTER 7 Tip If you want a reminder about a birthday, select the Reminder check box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well. Managing Your Contacts 4 [ & ] OPTIONAL birthday: a. Tap the Birthday box. b. Use the left and right arrows to move to and select the birth year.
CHAPTER 7 Tip Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the Contact Edit screen. Also, additional fields apply only to the current contact; you can duplicate contact information if you need to apply the same fields to multiple contacts. Did You Know? Each field type can be displayed a certain number of times, up to a preset maximum.
CHAPTER 7 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Tip Any changes you make to field types apply only to the current contact. You can duplicate contact information if you need to apply the same contact fields to multiple contacts.
CHAPTER 7 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. 0 1 Press the Contacts 2 Define the custom fields: application button. a. Select the contact you want, and then select Edit. b. Open the menus . c. Select Options, and then select Rename Custom Fields. d.
CHAPTER 7 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam or send your business card to other handhelds. To beam your business card quickly, hold down the Contacts application button for approximately two seconds. 0 1 Press the Contacts 2 Create a business card: application button. a.
CHAPTER 7 Managing Your Contacts Copying contact information into multiple contacts Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, click the Note tab, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact.
CHAPTER 7 Managing Your Contacts Locating a contact on your list Tip You can also press Right on the navigator (or tap the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? The Phone Lookup feature lets you add contact information directly into certain other applications on your handheld.
CHAPTER 7 Managing Your Contacts Deleting a contact Tip You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them. 0 1 2 Press the Contacts application button. Open the Delete Contact dialog box: a. Locate the contact you want. b. Open the menus . c. Select Delete Contact on the Record menu. 3 4 [ & ] OPTIONAL your computer.
CHAPTER 7 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list.You can also customize the appearance of the list.
CHAPTER 7 Managing Your Contacts 4 Customize the appearance of the Contacts list: a. From the Contacts list, open the menus . b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Select the check box if you want Contacts to display the last category shown when you return to it from another application. If the check box is deselected, Contacts opens to the All category.
CHAPTER 7 Managing Your Contacts Making connections from Contacts [ ! ] Before You Begin You must install the e-mail software included on the CD. You must also complete all the prerequisites for the e-mail and messaging applications. To use Quick Connect with your handheld’s built-in Bluetooth technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection.
CHAPTER 7 Managing Your Contacts 2 Make a connection using Quick Connect: a. Select the contact you want. b. Press Right on the navigator or tap the Quick Connect icon the screen to open the Quick Connect dialog box. at the top of c. Select the type of connection you want. For example, select a phone number to dial the number on your mobile phone, or select an e-mail address to open the e-mail application to a new message containing that address in the To field.
CHAPTER 7 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to all phone numbers. 0 1 Press the Contacts 2 Customize Quick Connect settings: application button. a. Select the contact you want. b. Press Right on the navigator or tap the Quick Connect icon at the top of the screen to open the Quick Connect dialog box. c.
CHAPTER 7 Managing Your Contacts Using Tap-to-Connect With Tap-to-Connect, you can select a contact and dial a phone number or address an e-mail, text, or multimedia message by selecting the appropriate entry on the contact screen. By default, Tapto-Connect is not enabled. [ ! ] Before You Begin You must have a compatible mobile phone (sold separately) that includes Bluetooth technology and install the e-mail software included on the CD.
CHAPTER 7 Managing Your Contacts 3 Make a connection with Tap-to-Connect: a. Select the contact you want. Tap to edit b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an e-mail message, select an e-mail address. c. Tap the entry to edit it if needed. For example, you might need to add an area code or country code to a phone number.
CHAPTER 7 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Contacts on your computer.
CHAPTER 7 Managing Your Contacts Related topics Support If you’re having problems with Contacts or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 8 Managing Your Calendar In this chapter Scheduling events Color-coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Staying on top of your schedule is an important part of being productive both at work and at home. Calendar can help you remember appointments and spot schedule conflicts. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks with your appointments.
CHAPTER 8 Managing Your Calendar Scheduling events » Key Term Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.
CHAPTER 8 Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Managing Your Calendar 3 Tap the line next to the time the appointment begins and enter a description. 4 If the appointment is longer or shorter than an hour, set the duration: a. In Day View, tap the start time. b. In the Set Time dialog box, tap End Time. c.
CHAPTER 8 Managing Your Calendar Scheduling an event without a start time Did You Know? Need to reserve a date before you know the details of the appointment? Schedule an event without a start time. Keep track of events that take place on a particular date, but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines. 0 1 Open Day View: a. Press the Calendar application button. b. Tap the Day View icon Day View icon Go To 2 Select the date of the event: a.
CHAPTER 8 Tip You can change an event without a time to a scheduled appointment. Tap the event description, tap Details, tap the Time box, and select the start and end times. Managing Your Calendar 3 Add an unscheduled event line: a. Tap New. b. Tap No Time. 4 Enter a description on the line that appears at the top of the screen. NOTE A diamond appears in the time column to show that the event doesn’t start at a specific time.
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—standard interval Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating event—unusual interval. There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
CHAPTER 8 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
CHAPTER 8 Tip To enter holidays such as Labor Day or Thanksgiving, tap Month, enter 12 on the Every line, and then tap Day as the Repeat By setting. Managing Your Calendar 4 Set the repeat interval: a. Tap Day, Week, Month, or Year as the repeat unit. b. Tap the Every line and enter the frequency at which the event repeats. c. Tap the End on pick list and select an end date, if needed. d. If you selected Week in step c, tap the day of the week the event repeats.
CHAPTER 8 Managing Your Calendar Scheduling an event that is longer than a day Did You Know? Reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23 – 6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25.
CHAPTER 8 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. 0 1 Press the Calendar 2 Enter the event, and then tap the event description. 3 [ & ] OPTIONAL location: application button. Enter the a. Tap Details. b. Tap the Location field and enter a description of the location.
CHAPTER 8 Managing Your Calendar 4 [ & ] OPTIONAL a. Tap Note Enter the note: . b. Enter the note text. c. Select Done. 5 Select OK. Done The location name and a note icon appear next to the event description in Agenda View and in Day View. Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow.
CHAPTER 8 Managing Your Calendar 0 1 Open Day View: Category marker a. Press the Calendar application button. b. Tap the Day View icon 2 Day View icon Open the Edit Categories dialog box: a. From Day View, tap the event description. b. Tap Details. c. Tap the Category pick list and select Edit Categories.
CHAPTER 8 Managing Your Calendar 3 Select the color-code for the category: a. Tap New or select a category and tap Edit. b. Enter or edit the category name. c. Tap the color you want to give this category. d. Select OK, and then select OK two more times. Done Zire™ 72 Handheld The category name and its color-coded marker appear on the category list.
CHAPTER 8 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code. 0 1 Press the Calendar 2 Enter the event you want to color-code. 3 application button. Tap the category marker next to the description, and then select a category from the list.
CHAPTER 8 Managing Your Calendar Setting an alarm Tip You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. Did You Know? When you set an alarm, a little alarm clock appears to the right of the event description.
CHAPTER 8 Managing Your Calendar Rescheduling an event 0 Tip You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. 1 Press the Calendar 2 Go to the event you want to reschedule: application button. a. From Day View, tap Go To. b. Select the year, month, and date of the event. c. Tap the event description, and edit it if necessary.
CHAPTER 8 Managing Your Calendar 4 If you’re changing a repeating event, tap one of the following to select which event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date. All Apply your changes to the selected event and all past and future instances of the repeating event.
CHAPTER 8 Managing Your Calendar Deleting events Tip You can also delete a specific event by selecting the event, tapping Details, and then tapping Delete. If an appointment is cancelled, you can delete it from your schedule. When deleting a repeating event, you can indicate whether you want to delete just the selected event, or to include other instances of the event. You can also delete all your old events that are before a selected timeframe.
CHAPTER 8 Managing Your Calendar 4 5 6 [ & ] OPTIONAL your computer. Select the check box to save an archive copy of the event on Select OK. If you’re deleting a repeating event, tap one of the following to select which event(s) you want to delete: Current Delete only the selected instance of the repeating event. Future Delete the selected event and all instances of the repeating event that occur at a later date. All Delete the selected event and all past and future instances of the repeating event.
CHAPTER 8 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events. 0 1 Press the Calendar 2 Open the Purge dialog box: a. Open the menus application button. . b. Select Purge on the Record menu. 3 Select which events to purge: a. Tap the Delete events older than pick list and select a timeframe. b.
CHAPTER 8 Managing Your Calendar Checking your schedule Tip Press the Calendar application button repeatedly to cycle through the four different views. Tip If you installed an e-mail application, such as the palmOne™ VersaMail™ application, you can customize Agenda View to show how many unread messages you have. Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month.
CHAPTER 8 Managing Your Calendar 2 Do one of the following to view your schedule: • Tap an appointment to go to it in Day View. • Tap a task to go to it in Tasks.
CHAPTER 8 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. 0 1 Open Day View: a. Press the Calendar application button. b. Tap the Day View icon .
CHAPTER 8 Managing Your Calendar 2 Do any of the following to view your daily schedule: • Tap the day selector to view another day in the same week, tap the arrows to scroll to the previous or next week, or tap Go To to choose a specific date. • Tap the repeat icon, the alarm icon, or Details to open the Details dialog box. • Tap the note icon to view the note text. • Tap the birthday icon to view the birthday entry. • Tap the category marker to assign the event to a color-code.
CHAPTER 8 Managing Your Calendar Viewing your weekly schedule Tip You can also press Right and Left on the navigator to scroll to the next or previous week. To go to Day View for a particular day, press Select on the navigator to insert a highlight, press Right or Left to select a day, and then press Select on the navigator again. Did You Know? Reschedule an event within the same week by dragging the event box to the new time and day. Week View shows your schedule for an entire week.
CHAPTER 8 Managing Your Calendar Viewing your monthly schedule Tip You can also press Right and Left on the navigator to scroll to the next or previous month. To go to Day View for a particular date, press Select on the navigator to insert a highlight, press Right or Left to select a date, and then press Select on the navigator again. Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. 0 1 Open Month View: Month selector a.
CHAPTER 8 Managing Your Calendar Viewing a yearly calendar Tip You can also press Right and Left on the navigator to scroll to the next or previous month. To go to Day View for a particular date, press Select on the navigator to insert a highlight, press Right or Left to select a date, and then press Select on the navigator again. Year View shows a calendar for an entire year. You can scroll between years or jump to any other year. 0 1 Open Year View: Year selector a.
CHAPTER 8 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Choose display options for Agenda View, Day View, and Month View. The options you choose for each View apply only to that View. You can also choose alarm and start and end time settings.
CHAPTER 8 Managing Your Calendar Customizing display options for your calendar 0 1 2 Press the Calendar application button. Open the Display Options dialog box: a. Open the menus . b. Select Options, and then select Display Options. 3 Tap the Default View pick list and select the view you want to see when you open Calendar.
CHAPTER 8 Tip If the text is difficult to see against your new background, select a different Color Theme to change the text color. Tip If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day. Managing Your Calendar 4 Set any of the following Agenda View display options: Show Due Tasks Display tasks that are due today and tasks that are overdue.
CHAPTER 8 Managing Your Calendar 6 Tap Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time. Daily Repeating Events 7 Show events that repeat every day. Select OK.
CHAPTER 8 Managing Your Calendar Setting alarm and time options Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. 0. 1 Press the Calendar 2 Open the Preferences dialog box: a. Open the menus application button. . b. Select Options, and then select Preferences. 3 Select the timeframes that appear in Day View and Week View: a.
CHAPTER 8 Managing Your Calendar 4 Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you select this check box, you also need to enter the default number of minutes, days, or hours before the event the alarm sounds. For events without a time, the alarm settings are based on midnight of the date of the event. The Alarm Preset settings appear as defaults for each new event, but you can change these settings in the Details dialog box for individual events.
CHAPTER 8 Managing Your Calendar Working with Calendar on your computer Did You Know? Mac Check out the Holiday Files folder in the Palm folder. It contains various holidays that can you import into Palm Desktop software on your computer. Use Calendar on your computer to view and manage your schedule. Check out the online Help in Palm® Desktop software to learn how to use Calendar on your computer.
CHAPTER 8 Managing Your Calendar Related topics Support If you’re having problems with Calendar or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 9 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task complete Deleting tasks Customizing your Tasks list Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.
CHAPTER 9 Managing Your Tasks Creating a task Tip If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. 0 1 Go to the Home 2 Create a task: Tip Add a note to a task. Tap the Note button, enter the note text, and then select Done. Did You Know? You can organize your tasks by filing them into categories. You can also mark tasks as private to hide them from prying eyes. screen and select Tasks . Due date a. Tap New. b.
CHAPTER 9 Managing Your Tasks Setting an alarm [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date to set an alarm. Tip You can customize the alarm sound for your tasks in the Task Preferences dialog box. 0 1 Go to the Home 2 Open the Set Alarm dialog box: screen and select Tasks . a. Tap the task you want to assign an alarm to. b. Tap Details. c. Tap the Alarm box.
CHAPTER 9 Managing Your Tasks 3 Set the alarm: a. Tap the Alarm check box. b. Enter how many days before the due date you want the alarm to sound. c. Tap the time columns to set the time the alarm sounds. d. Select OK, and then select OK again. Done Scheduling a repeating task—standard interval Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating task—unusual interval.
CHAPTER 9 Managing Your Tasks 3 Set the repeat interval: a. Tap the task description, and then tap Details. b. Tap the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year. NOTE If you select Daily a dialog box appears for you to select the end date. c. Select OK.
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months. 0 1 Go to the Home 2 Enter the task you want to repeat and assign it a due date. 3 Open the Change Repeat dialog box: screen and select Tasks . a.
CHAPTER 9 Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then tap Day as the Repeat By setting. Managing Your Tasks 4 Set the repeat interval: a. Tap Day, Week, Month, or Year as the repeat unit. b. Tap Fixed Schedule to base the due date on the due date of the current task, or tap After Completed to base the due date on the date you complete this task.
CHAPTER 9 Managing Your Tasks Organizing your tasks Did You Know? Overdue tasks have an exclamation point (!) next to the due date. Tip Your Task Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings, open the Options menu and select Preferences. Tip Create a new category for tasks by selecting Edit Categories in the Category pick list.
CHAPTER 9 Managing Your Tasks Marking a task complete Tip You can set Task Preferences to record the date that you finish your tasks, and you can show or hide finished tasks. To change these settings, open the Options menu and select Preferences. You can check off a task to indicate that you’ve completed it. 0 1 2 Go to the Home screen and select Tasks . Select the check box on the left side of the task.
CHAPTER 9 Managing Your Tasks Deleting tasks Tip You can also delete a specific task by selecting the task, tapping Details, and then tapping Delete. If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks. Deleting a specific task 0 1 Go to the Home 2 Tap the task you want to delete. 3 Open the Delete Task dialog box: screen and select Tasks a. Open the menus . .
CHAPTER 9 Managing Your Tasks Deleting all your completed tasks Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them. 0 1 Go to the Home 2 Open the Purge dialog box: a. Open the menus screen and select Tasks . . b. Select Purge on the Record menu. 3 4 [ & ] OPTIONAL Select the check box to save an archive copy of your completed tasks on your computer. Select OK.
CHAPTER 9 Managing Your Tasks Customizing your Tasks list Tip You can also display your tasks in Calendar’s Agenda View. See Customizing display options for your calendar for details. Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. 0 1 Go to the Home 2 Open the Preferences dialog box: a. Open the menus screen and select Tasks . . b.
CHAPTER 9 Managing Your Tasks 3 Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
CHAPTER 9 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer.
CHAPTER 9 Managing Your Tasks Related topics Support If you’re having problems with Tasks or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 10 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics Zire™ 72 Handheld Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories.
CHAPTER 10 Writing Memos Creating a memo Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. 0 1 Go to the Home 2 Create a memo: screen and select Memos . a. Select New. Tip Use Phone Lookup to quickly add a name and phone number to a memo. b. Enter your memo. Tap Enter on the onscreen keyboard or draw the Graffiti® 2 writing Return stroke to move to a new line in the memo. c. Select Done.
CHAPTER 10 Writing Memos Viewing and editing a memo Tip The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Tip You can change the size of the text in Memos to enhance readability. 0 1 Go to the Home 2 View or edit the memo: screen and select Memos . a. In the Memos list, select the memo you want. b. Read or edit the memo, and then select Done.
CHAPTER 10 Writing Memos Moving memos in your memos list Did You Know? If you use Palm® Desktop software for synchronizing, you can send a memo to your computer by synchronizing, and then open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo. You can move memos up or down in your memos list.
CHAPTER 10 Writing Memos Deleting a memo Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. 0 1 2 Go to the Home screen and select Memos . Open the Delete Memo dialog box: a. Locate the memo you want. b. Open the menus . c. Select Delete Memo on the Record menu. 3 4 [ & ] OPTIONAL your computer. Select the check box to save an archive copy of the memo on Select OK.
CHAPTER 10 Writing Memos Working with Memos on your computer Tip You can copy the text of a memo and paste it into a new Word file in Documents To Go on your handheld. Edit the text in Documents To Go, save as a Microsoft Word file, and then send the file to your computer by synchronizing so you can view and edit it in Word. Use Memos on your computer to view and manage the memos you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Memos on your computer.
CHAPTER 10 Writing Memos Related topics Support If you’re having problems with Memos or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 11 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil.
CHAPTER 11 Writing Notes in Note Pad Creating a note [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. 0 1 Go to the Home 2 Create a note: Tip Tap the pen selector to change the pen width or to select the eraser. To clear the screen completely, tap the note (anywhere but the title), open the Edit menu and select Clear Note. Did You Know? Prevent others from viewing your notes by marking them as private. a.
CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors 0 0 1 Go to the Home 2 Open the Select Colors dialog box: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Open the menus . c. Select Options, and then select Preferences. d. Tap Color.
CHAPTER 11 Writing Notes in Note Pad 3 Select the pen and paper colors: a. Tap Pen, and then tap the ink color you want to use. b. Tap Paper, and then tap the background color you want to use. c. Select OK, and then select OK again.
CHAPTER 11 Writing Notes in Note Pad Setting an alarm Tip Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list. To use a note as a reminder, set an alarm for that note. 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to set an alarm for.
CHAPTER 11 Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Writing Notes in Note Pad 3 Set the alarm: a. Open the menus . b. Select Options, and then select Alarm. c. Tap the Date box, and then tap the year, month, and date you want the alarm to sound. d. Tap the time you want the alarm to sound. e. Select OK.
CHAPTER 11 Writing Notes in Note Pad Viewing and editing a note Tip Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then tap the Sort by pick list. 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. If you sort manually, you can rearrange the list by dragging notes to another position in the list. b. Select the note you want to view or edit.
CHAPTER 11 Writing Notes in Note Pad Deleting a note Tip You can also Delete a note by opening the Record menu and selecting Delete Note. 0 1 Go to the Home 2 Open the note: Tip Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete check box. screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to delete. 3 Select Delete, and then select OK to confirm deletion.
CHAPTER 11 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Note Pad on your computer.
CHAPTER 11 Writing Notes in Note Pad Related topics Support If you’re having problems with Note Pad or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 12 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Whether you’re figuring the tip on a restaurant bill, or balancing your checkbook, it’s always nice to have a calculator on hand. And because it’s part of your handheld, there’s no need to carry a separate calculator.
CHAPTER 12 Performing Calculations Calculator buttons 0 Tip Use the memory buttons to store and recall a number you enter in multiple calculations. Tip If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over. Clear any value in the Calculator memory. Recall the stored value from the memory and enter it into the current calculation. Place the current number into memory.
CHAPTER 12 Performing Calculations Viewing recent calculations Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Did You Know? Calculator History also has these functions: View recent calculations to confirm that you entered everything correctly. 0 1 Go to the Home 2 Open the History dialog box: a. Open the menus screen and select Calculator . Clear Tap here to clear the calculator’s history. b.
CHAPTER 12 Performing Calculations Related topics Support If you’re having problems with Calculator or anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 13 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Tired of trying to re-create your business trip when you return? Expense makes it easy to keep track of what you paid for that dinner in New York with your new sales group. Customizing the expense list Working with Expense on your computer Related topics You can track costs for meals, lodging, transportation, entertainment, and more, and save all of the information in one convenient place.
CHAPTER 13 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Tip Add an expense simply by writing the first letter of the expense type. For example, entering D opens a dinner item with today’s date. To enable this feature on your handheld, open the Options menu and select Preferences. Check the automatic fill box.
CHAPTER 13 Tip Add extra information to your expense items. Select the item and tap Details. Then tap Note and enter the information. Managing Your Expenses 3 Enter the details of the expense: a. Tap Details. b. Tap each field where you want to enter information, and enter it. Tip Tap Lookup in the Attendees list to pull names from Contacts. Category Select a category to sort your expenses. Did You Know? After you synchronize, you can send your expense information to a spreadsheet on your computer.
CHAPTER 13 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, what symbol automatically appears in new expenses, and even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list. 0 Tip If you travel a lot, update the currency pick list, so that you can quickly get to the symbols you need.
CHAPTER 13 Managing Your Expenses Cont’d. b. Tap one of the Currency pick lists and select the name of the country whose currency symbol you want to display. Currency pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected. Presetting the currency symbol Tip If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time.
CHAPTER 13 Managing Your Expenses 3 Choose the default currency: a. Tap the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. 0 Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. 0 1 Go to the Home 2 Open the Custom Currencies dialog box: a. Open the menus screen and select Expense . . b. Select Options, and then select Custom Currencies.
CHAPTER 13 Managing Your Expenses 3 Create the custom symbol: a. Tap a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again.
CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense 0 1 Go to the Home 2 Select the expense you want to delete. 3 Delete the item: a. Open the menus screen and select Expense . . b. Select Delete Item on the Record menu. 4 5 [ & ] OPTIONAL Select the check box to save an archive copy of the expense on your computer. Select OK.
CHAPTER 13 Managing Your Expenses Deleting an entire category of expenses Tip To combine expenses from different categories, rename one category to match the other category’s name. 0 1 2 Did You Know? There is another way to delete a category. Tap the Category pick list and select Edit Categories. Tap the Delete command to delete the selected category and move all of its entries to the Unfiled category. Go to the Home screen and select Expense . Open the Purge Categories dialog box: a.
CHAPTER 13 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by type so that all your taxi expenses appear together in the list. Use categories to further refine your list. 0 1 Go to the Home 2 Tap Show. 3 screen and select Expense .
CHAPTER 13 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Expense on your computer.
CHAPTER 13 Managing Your Expenses Related topics Support If you’re having problems with Expense or anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 14 Recording Voice Memos In this chapter Creating a voice memo Listening to a voice memo Setting an alarm for a voice memo Saving a voice memo to an expansion card In a familiar scene from old movies, the boss calls in his secretary to “take a memo.” But if you are not fortunate enough to have such support at your disposal—or if that brilliant marketing idea hits when you’re away from your office—Voice Memo is the tool you need.
CHAPTER 14 Recording Voice Memos Creating a voice memo Did You Know? You can automatically store voice memos on an expansion card. You can create a quick voice memo using the application button on the side of your handheld, or you can use the pause control for a longer memo that you can pause and restart as your ideas flow. Creating a quick voice memo using the application button Tip To pause your recording, you must keep the Voice Memo button held down and then tap Pause.
CHAPTER 14 Recording Voice Memos Creating a longer voice memo using the pause control Pause and resume recording as many times as you want to make sure you capture all of your thoughts. 0 1 Go to the Home screen and select Voice Memo . Alternately, you can press and quickly release the Voice Memo application button 2 . Record your voice memo: a. Tap New. b. Tap Record. A tone indicates that recording has started. c. Hold your handheld no more than eight inches from your mouth and begin speaking.
CHAPTER 14 Tip Once you pause your recording, you can use other applications and come back later to resume recording. To resume recording, just tap the Voice Memo icon or press and release the Voice Memo application button, and then tap Record. Tip You can organize your voice memos by storing them into categories, such as personal or marketing ideas. Recording Voice Memos 3 Pause and restart recording: a. Tap Pause to stop recording. A tone indicates that recording has paused. b. Tap Record.
CHAPTER 14 Recording Voice Memos 5 6 [ & ] OPTIONAL Tap on the title line and enter a title for your memo. You can choose to leave the time as part of the title or remove it. You can also select a category to store your memo. If you want to listen to your memo, tap the Play button.
CHAPTER 14 Recording Voice Memos Listening to a voice memo Tip You can sort the Voice Memo list by date, alphabetically, by length of memo, or manually. Go to the Preferences menu and tap the Sort by pick list to select a sorting scheme. 0 1 2 Go to the Home screen and select Voice Memo . In the Voice Memo list, select the voice memo title. The voice memo begins to play after a few seconds. Tip Press Right or Left on the navigator to listen to the next or previous voice memo.
CHAPTER 14 Recording Voice Memos 3 [ & ] OPTIONAL level: Set the volume a. Select the Speaker icon. b. Press Up or Down on the navigator to adjust the volume. c. Press Done. 4 Select Done.
CHAPTER 14 Recording Voice Memos Setting an alarm for a voice memo Tip You can use a concerto or a bird chirp or to a number of other sounds for your alarm. Open the menus, select Options, and then select Preferences. Tap the Alarm pick list to select a sound. 0 1 Go to the Home 2 Select the voice memo to which you want to assign an alarm. 3 Open the Alarm dialog box: a. Open the menus screen and select Voice Memo . . b. Select Options, and then select Alarm. 4 Set the alarm: a.
CHAPTER 14 Recording Voice Memos 5 6 [ & ] OPTIONAL Select the Auto-play check box to automatically play the voice memo when the alarm goes off. Select OK.
CHAPTER 14 Recording Voice Memos Saving a voice memo to an expansion card [ ! ] Before You Begin You must have an expansion card inserted in your handheld’s expansion card slot. You can conserve storage space on your handheld, or create voice memos for others, by storing your voice memos on an expansion card. Voice Memo enables you to store specific voice memos on an expansion card, or to configure your handheld to always store voice memos on an expansion card when one is present.
CHAPTER 14 Recording Voice Memos Automatically storing all voice memos on an expansion card 0 1 Go to the Home 2 Open the Alarm dialog box: a. Open the menus screen and select Voice Memo . . b. Select Options, and then select Preferences. 3 4 Select the check box Record automatically to expansion card, if present. Tap OK.
CHAPTER 14 Recording Voice Memos Related topics Support If you’re having problems with Voice Memo or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 15 Taking and Viewing Photos and Videos In this chapter Supported file types Capturing a photo Recording a video Adjusting the camera settings A picture may be worth a thousand words, but what happens when you have a thousand pictures—or videos— that you are trying to keep organized? Or when that unexpected perfect moment happens that you need to capture on video right now? Viewing photos or videos Organizing photos and videos Personalizing a photo Copying a photo Deleting a photo or video Sharin
CHAPTER 15 Taking and Viewing Photos and Videos Supported file types Tip You can send photos and videos you capture on your handheld to your computer by synchronizing. Windows: To view photos or videos on a Windows computer, open Palm® Desktop software, click Media, and doubleclick the photo or video you want. Mac: To view photos on a Mac computer, open Home:Pictures:palmOne Photos: (OS X) or Documents:palmOne Photos: (OS 9) and double-click the photo you want.
CHAPTER 15 Taking and Viewing Photos and Videos Capturing a photo Tip Customize any picture you capture or view on your handheld by using the drawing tool to annotate the photo. Tip Tap the palmOne Media button to view all photos and videos in the current album. Did You Know? The photo capture screen also displays the approximate number of photos you can capture based on your handheld’s available memory and the amount of charge in the battery.
CHAPTER 15 Tip To save photos automatically without reviewing them, disable photo review. Taking and Viewing Photos and Videos 3 Take the photo: a. Move the handheld until the picture you want appears on the screen. b. If digital zoom is enabled, select whether to zoom in on the subject. Did You Know? If photo review is enabled with timeout, the photo is saved automatically if you do not select Save or Trash within three seconds. c. Select the shutter button or press Select on the navigator.
CHAPTER 15 Taking and Viewing Photos and Videos Recording a video [ ! ] IMPORTANT You can record and save video files only on an expansion card (sold separately) inserted into the expansion card slot. You cannot save video files directly on your handheld. Tip If no expansion card is inserted in the slot, an error message appears. Tap the screen to return to photo mode, or insert an expansion card to continue. Tip Tap the palmOne Media button to view all photos and videos in the current album.
CHAPTER 15 Taking and Viewing Photos and Videos 3 Capture the video: a. Move the handheld until the scene you want to capture appears on the screen. b. Select Record. 4 Pause, resume, and complete recording: a. Select Pause to pause recording if needed. Select Record to resume recording. Pause indicator b. When finished recording, press Stop.
CHAPTER 15 Tip To save videos automatically without reviewing them, disable video review. Tip Tap and drag the progress indicator bar to jump to a different section of the video. Tap Pause to pause video playback. Taking and Viewing Photos and Videos 5 Save or delete the video: a. If video review is enabled, select Play to review the video. b. After review, do one of the following: Trash Save the video Select Save. The video is saved on the expansion card, to the album selected from the pick list.
CHAPTER 15 Taking and Viewing Photos and Videos Adjusting the camera settings 0 1 Press the Camera 2 Adjust the basic camera settings: application button. a. Select photo or video mode, and then select the Options button. Photo capture Options button Video recording Options button b. Select the options you want: White balance Low light Effects Select the light type for your subject. Select if you are in a low-light environment. Select an effect for your image, such as black and white.
CHAPTER 15 Tip Tap Default on the Advanced Photo Settings screen to return to the preset camera settings. Taking and Viewing Photos and Videos Cont’d. Review photos/videos saving it. Select whether to review a photo or video before Date stamp (Photos only) Select whether to mark your photos with the date and time they are taken. Auto naming Select Custom to specify a new naming system for photos and videos (default is photo_mmddyy_xxx), and then enter the new auto name.
CHAPTER 15 Taking and Viewing Photos and Videos 4 Select Done. Done Viewing photos or videos Tip If the camera is open, you can open the palmOne Media application by tapping the palmOne Media button on the left of the screen or by pressing the Camera application button. Tip In Media, tap the Camera icon in the bottom-right corner of the Thumbnail or List view screen to open your handheld’s built-in camera.
CHAPTER 15 Tip Can’t remember what album your photo or video is in? Select All Handheld or All from the pick list. Taking and Viewing Photos and Videos 2 View photos or videos in Thumbnail view: a. Tap the pick list in the upper-right corner and select the album containing the photo and/or video you want to view. b. If Thumbnail view is not displayed, tap the Thumbnail icon in the lower-left corner of the screen Did You Know? When you tap Play to view a video, the button changes to Pause.
CHAPTER 15 Taking and Viewing Photos and Videos 4 Tap anywhere in the photo or video to return to the Thumbnail view screen. Done Viewing a photo or video in List view 0 1 2 Go to the Home screen and select Media . View photos or videos in List view: Album pick list a. Tap the pick list in the upperright corner and select the album containing the photo and/or video you want to view. Select a photo or video to view b.
CHAPTER 15 Taking and Viewing Photos and Videos 3 4 To see a full-screen view of the photo or a complete video, select the item from the list. A video automatically starts playing when you select it. Tap anywhere in the photo or video to return to the List view screen.
CHAPTER 15 Taking and Viewing Photos and Videos 2 View a slide show: Album pick list a. Tap the pick list in the upperright corner and select the album containing the photos and/or videos you want to view. b. Tap Slide Show. 3 Tap a photo or video to stop the slide show and return to Thumbnail or List view.
CHAPTER 15 Taking and Viewing Photos and Videos Rotating a photo 0 Tip If you receive a message that the photo is too large to rotate on your handheld, synchronize, and then open and rotate the photo in Palm Desktop software. Synchronize again to send the rotated photo back to your handheld (Windows only). 0 1 Go to the Home 2 Select the photo you want to rotate: screen and select Media . a. Tap the pick list in the upper-right corner and select the album containing the photo you want. b.
CHAPTER 15 Taking and Viewing Photos and Videos Zooming in and out of photos You can zoom in and out to enlarge or shrink the image size of any photo you are viewing that has a resolution of 320 x 320 pixels or higher. For photos too large to view the entire image on the screen, you can pan to view different sections of the image. Tip Press Up and Down on the navigator to zoom in and out of a photo, even is the zoom controls are not displayed. 0 1 Go to the Home 2 Choose to display zoom controls: d.
CHAPTER 15 Did You Know? When an image is at maximum enlargement, the magnify tool no longer appears on the screen. Likewise, when the image is shrunk to the smallest size, the zoom out tool no longer appears. Taking and Viewing Photos and Videos 3 Choose one of the following options: Zoom in Select the magnify tool to enlarge the photo image. Zoom out Select the demaginify tool to shrink the photo image.
CHAPTER 15 Taking and Viewing Photos and Videos Viewing and editing photo or video details 0 Tip Photos or videos with notes appear with a note icon to the right in List view. Tip In Album view, you can view details for an entire album by opening the menus, and then selecting Album Details from the Album menu. Listed are the album name and last date modified; number of files in and size of the album; and whether the album is located on your handheld or on an expansion card.
CHAPTER 15 Taking and Viewing Photos and Videos 3 View photo or video details: a. Open the menus . b. Select Details from the Media menu. c. In addition to viewing photo or video details, you can do the following: Change name Select the photo or video name and enter a new name. Move to different album Tap the Album pick list and select a new album location for the photo or video. Add notes 4 Tap the Notes field and enter a note for the photo or video. When finished viewing details, tap Done.
CHAPTER 15 Taking and Viewing Photos and Videos Organizing photos and videos Tip If a photo is saved on your handheld, you can save it only to an album on your handheld. Likewise, if a photo is saved to an expansion card, you can save it only to an album on the card. Tip To rename or delete an album, tap the pick list, select Edit Albums, and then select the album you want. Then tap Rename or Delete, depending on what you want to do.
CHAPTER 15 Tip If you are not already in the album you want to organize, tap the pick list in the upper-right corner and select the album you want. Taking and Viewing Photos and Videos 3 Add or remove a photo or video in an album: a. On the album screen, select Organize Albums . Select to add Select + to remove b. Do one of the following: Tip Drag the stylus across multiple photos and/or videos to add or remove them all at once. Did You Know? You can save videos to albums only on expansion cards.
CHAPTER 15 Taking and Viewing Photos and Videos Moving a photo or video within and between albums Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo is not deleted from your handheld (photos only) or the expansion card. Tip Move photos within albums to easily put the slide show of your kid’s birthday party in the sequence you want. 0 1 Go to the Home 2 Move a photo within an album: screen and select Media . a.
CHAPTER 15 Taking and Viewing Photos and Videos Sorting photos and videos in List view Tip You must be in an album containing both videos and photos to sort by type; otherwise, the video icon does not appear. Also, you must be in an album to sort manually; you cannot be in List view for All Handheld or All . Tip You can also choose to sort photos and videos by size. Select Preferences from the Options menu, and then select the Display Size in List view check box.
CHAPTER 15 Taking and Viewing Photos and Videos Sorting albums Tip You must have albums on an expansion card, and the card must be inserted into your handheld’s expansion slot, to sort by location; otherwise, the card icon does not appear. 0 1 Go to the Home 2 Sort albums: screen and select Media a. If Album view is not displayed, tap the Album icon in the lower-left corner of the screen. b. Do one of the following: .
CHAPTER 15 Taking and Viewing Photos and Videos Personalizing a photo Did You Know? Create multicolored art by drawing on a photo, selecting a different drawing color, and then drawing in the new color. The first drawing stays in the original color. Tip Tap and hold the drawing tool button to change line size. Tap and hold the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; tap Undo to delete text.
CHAPTER 15 Taking and Viewing Photos and Videos 3 Select one of the following to save or reject changes: Replace Original Saves the photo with drawing in place of the original photo with no drawing; the original photo is lost. Save as New Photo Saves both the photo with drawing and the original photo with no drawing. You will be asked to enter a name for the new photo. You can also tap the pick list to save the updated photo to a different album.
CHAPTER 15 Taking and Viewing Photos and Videos Copying a photo You can copy photos from your handheld to an expansion card, and vice versa. NOTE You can record and save video files only on an expansion card (sold separately) inserted into the expansion card slot. You cannot copy video files to your handheld. Tip Copy an entire album by opening the menus, selecting Album, selecting Copy Album to Card or Copy Album to Handheld, selecting the album you want, and then selecting Copy.
CHAPTER 15 Taking and Viewing Photos and Videos Deleting a photo or video Tip Delete an entire album by selecting Album Details from the Album menu, selecting the album you want, and then selecting Delete. Tip You can also delete a photo or video from the Media Details screen, or delete an album from the Album Details screen, by selecting Delete on that screen.
CHAPTER 15 Taking and Viewing Photos and Videos Sharing photos and videos Did You Know? You can also easily send photos and videos from the palmOne Media desktop application (Windows only). See Palm Desktop Help for information. You can easily share photos and videos with family and friends. Use your handheld’s built-in Bluetooth® technology to wirelessly send photos and videos to other Bluetooth devices within range.
CHAPTER 15 Taking and Viewing Photos and Videos Working with palmOne Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage the photos and videos you capture on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Media on your computer.
CHAPTER 15 Taking and Viewing Photos and Videos Related topics Support If you’re having problems with palmOne Media, with the built-in camera, or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 16 Listening to Music In this chapter Transferring MP3 files to an expansion card Transferring music from a CD to an expansion card Playing music on your handheld Managing playlists Viewing song info Working with RealOne Player on your computer Related topics Zire™ 72 Handheld Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? RealOne Mobile Player lets you play music on yo
CHAPTER 16 Listening to Music Transferring MP3 files to an expansion card Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder in the root directory of the card, and store your MP3 files in this folder. The RealOne software that comes with your handheld is compatible with the popular MP3 audio file format.
CHAPTER 16 Listening to Music 3 Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes. Done Tip You can also use a card reader accessory (sold separately) to transfer MP3 files from your computer to your expansion card. Create an “SD_Audio” folder in the root directory on the card, and store your MP3 files in this folder.
CHAPTER 16 Listening to Music 3 Synchronize your handheld with your computer. NOTE Be patient; transferring music to an expansion card can take several minutes.
CHAPTER 16 Listening to Music Transferring music from a CD to an expansion card [ ! ] Before You Begin Windows Install RealOne Player on your computer. If your songs are on a CD and you want to listen to them on your handheld, use RealOne Player on your computer to convert and transfer the files. WINDOWS ONLY 0 1 Access the CD from RealOne Player on your computer: a. Double-click the RealOne Player icon on your computer desktop. b. Insert the CD into your computer’s CD drive. c.
CHAPTER 16 Tip If you want to select only a few songs, click Deselect All, and then click the check box next to the songs you want to select. Listening to Music 2 Select the songs you want to add to your library: a. Click Save Tracks. b. Follow the onscreen instructions to select and copy tracks. Did You Know? A 64MB expansion card holds about an hour of music (capacity varies with sampling rates).
CHAPTER 16 Tip For tips on using RealOne Player on your computer, go to the Help menu in RealOne Player or visit www.realone.com. Listening to Music 3 Prepare your handheld: a. Insert an expansion card into your handheld. b. Press the Music application button. c. Connect your handheld to your computer with the HotSync cable. [ ! ] IMPORTANT Do not tap the HotSync icon. 4 Select the songs you want to transfer: a. In RealOne Player on your computer, click Devices. b.
CHAPTER 16 Tip On your handheld, tap Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list. Listening to Music Cont’d. d. In the Add Clips window, select the songs you want to add, and then click Add Clips. Add Clips e. Click Close. The tracks you selected should now say “Ready To Transfer.” 5 Transfer the selected songs to your expansion card: a.
CHAPTER 16 Listening to Music Playing music on your handheld Tip If RealOne Mobile Player reaches the preset period of inactivity before you exit the application, the screen turns off and the music continues playing. To set the period of inactivity, open the Options menu and select Preferences. Select an option from the Autopowersave after pick list, and then select OK. If you exit RealOne Mobile Player, it turns off when it reaches the period of inactivity defined in Power Preferences.
CHAPTER 16 Listening to Music Managing playlists You can create as many playlists as you want. Creating a playlist Tip For tips on using RealOne Mobile Player, open the Options menu and select Help. 0 1 On your handheld, press the Music 2 Open the Edit Playlist dialog box: application button. a. Tap Playlists. b. Tap New. 3 Enter a name for the playlist.
CHAPTER 16 Tip To quickly select all the songs in the list, tap Select All. To quickly unselect all the songs, tap Select None. Listening to Music 4 Add songs to the playlist: a. Tap Add. b. Select the check box next to the songs you want to include on the playlist. c. Tap Done. 5 Put the songs in the order you want to hear them: a. Tap a song you want to move. b. Tap the up or down arrow to move the song up or down one slot. c. Repeat this process until the songs are in the right order.
CHAPTER 16 Listening to Music Playing songs from a playlist 0 1 On your handheld, press the Music 2 Select a song from a playlist: application button. a. Tap Playlists. b. Tap the playlist you want to play. c. Tap the first song you want to play. Done Zire™ 72 Handheld Your handheld plays the songs in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.
CHAPTER 16 Listening to Music Editing a playlist 0 1 On your handheld, press the Music 2 Open the playlist you want to edit: application button. a. Tap Playlists. b. Tap the playlist you want to edit. c. Tap Edit.
CHAPTER 16 Listening to Music 3 Tap Edit and do any of the following: Delete a song playlist. Add a song Select a song and tap Remove to delete the song from the Tap Add, select a song’s check box, and then tap Done. Move a song Select a song and tap the up arrow or down arrow to move the song up or down one slot. 4 Tap Done, and then tap Done two more times.
CHAPTER 16 Listening to Music Deleting a playlist 0 1 On your handheld, press the Music 2 Open the playlist you want to delete: application button. a. Tap Playlists. b. Tap the playlist you want to delete. 3 Delete the list: a. Tap Delete List. b. Tap Yes in the confirmation dialog box. c. Tap Done.
CHAPTER 16 Listening to Music Viewing song info You can view details for the song that is currently playing. 0 1 On your handheld, press the Music 2 Select a song to play and view: application button. • To play and view the current song, tap Play. • To play and view a different song, tap Songs and select a song from the list. 3 Open the Song Details dialog box: a. Open the menus . b. Select Song Details on the Music menu. c. After you finish viewing the info, select Done.
CHAPTER 16 Listening to Music Working with RealOne Player on your computer WINDOWS ONLY Use RealOne Player on your computer to play and manage your songs. Check out the online Help in RealOne Player to learn how to use RealOne Player on your computer.
CHAPTER 16 Listening to Music Related topics Support If you’re having problems with RealOne Mobile Player or RealOne Player on your computer, go to www.realone.com.
CHAPTER 17 Connecting Wirelessly to Other Devices In this chapter What can I do with the builtin Bluetooth technology? Entering basic Bluetooth settings Setting up a phone connection Accessing e-mail and the web wirelessly Setting up a connection to your desktop computer Setting up a connection for wireless synchronization Setting up a connection to a network Creating trusted pairs Setting advanced Bluetooth features Zire™ 72 Handheld Your handheld helps keep your world organized by storing contact infor
CHAPTER 17 Connecting Wirelessly to Other Devices What can I do with the built-in Bluetooth technology? » Key Term Bluetooth Technology that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other. [ ! ] Before You Begin Any device you connect to must also be a Bluetooth device. Check the user guide for your device to enable the Bluetooth features. To use e-mail, install the software included on the CD that came with your handheld.
CHAPTER 17 Connecting Wirelessly to Other Devices What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results. After you find the devices you are looking for, you can select the devices with which you want to connect.
CHAPTER 17 Connecting Wirelessly to Other Devices Entering basic Bluetooth settings » Key Term Discoverable Setting that allows other Bluetooth devices to find and connect with your handheld. Your handheld must be on to be discoverable. 0 1 2 Go to the Home screen and select Bluetooth . Enter the basic Bluetooth settings: a. Select On. Tip If you are trying to conserve battery life, turn Discoverable mode off. b. Tap the Device name field and enter a name for your handheld.
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a phone connection [ ! ] Before You Begin If you have an IR phone, before you begin, you must run the Phone Link Updater application (Windows only) and tap on Home/Phone Link. Phone Link Updater is installed on your desktop computer when you install Palm® Desktop software from the CD.
CHAPTER 17 Tip If you receive a message that your phone is not ready to accept a connection, check to make sure that your phone is prepared to make a Bluetooth connection. See the instructions included with your phone. Connecting Wirelessly to Other Devices 3 Select the phone you want to connect to: a. Tap the Manufacturer and Model pick lists, select the correct entries for your phone, and then select Next. b. The Connection Setup screen displays all Bluetooth phones within range.
CHAPTER 17 » Key Term Passkey Like a password, the passkey is a security measure. Your handheld can only connect with a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your handheld and on your phone. Connecting Wirelessly to Other Devices 4 Enter a passkey: a. Enter a passkey number. This can be any number you choose; it does not, for example, have to be a password you use to access a network or an e-mail account.
CHAPTER 17 » Key Term GPRS Acronym for General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 7 only if you have a GPRS account for your mobile phone. Connecting Wirelessly to Other Devices 6 Determine if you want to be set up with a network: a. Select Yes to begin network setup. Go to step 7. b. Select No if you want to use your phone connection only to dial phone numbers from your handheld or send text messages. You have finished setup.
CHAPTER 17 Tip Contact your ISP (for example, AOL or Earthlink) or your wireless carrier (for example, Orange or Cingular) if you are not sure about any of these settings. Connecting Wirelessly to Other Devices 8 If you selected Yes in step 7: a. Tap the pick lists and select the correct information for your cellular carrier. b. Select Next, and then select Done. 9 If you selected No in step 7: a. Select Next. b.
CHAPTER 17 Connecting Wirelessly to Other Devices Accessing e-mail and the web wirelessly After you set up a connection with a mobile phone, you can send and receive e-mail or browse the web wirelessly using this connection. NOTE Bluetooth functionality must be on if you want to use wireless features. You must also set up an e-mail account on your handheld before you can send or receive e-mail messages.
CHAPTER 17 » Key Term Service Way of connecting to a mobile phone to send information wirelessly, for example, through a high-speed (GPRS) carrier or a dial-up account with an Internet service provider (ISP). Tip When you enter a URL in Web Pro or select Get and Send in Versamail, a connection automatically initiates with the last used service. Zire™ 72 Handheld Connecting Wirelessly to Other Devices 3 Connect to your phone: a.
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection to your desktop computer Tip Once you have set up your PC as a trusted device, you can set up your handheld and desktop computer to synchronize wirelessly. 0 1 Go to the Home 2 Open PC Setup dialog box: screen and select Bluetooth . a. Select Setup Devices. Tip To access the Internet through the desktop computer's network connection, you must allow Internet Sharing on your computer.
CHAPTER 17 Connecting Wirelessly to Other Devices 4 Create a trusted connection. a. Select Next. b. Enter the passkey number for your PC and select OK. 5 Set up your PC user name and password: a. Enter the username and password for your PC and select Next. b. If you don’t want to use a user name and password, select Next. 6 Select Done.
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection for wireless synchronization 1 Go to the Home 2 Open the PC Setup dialog box: screen and select Bluetooth . a. Select Setup Devices. b. Select PC Setup. c. Select Bluetooth HotSync. d. Select Next. 3 Select a computer and tap Next. The Discovery icon appears to indicate that the discovery process is active. If your computer did not show up on the discovery results, select Find More to search again.
CHAPTER 17 Tip To synchronize with your computer, go to HotSync Manager and tap the pick list below the HotSync icon to select your computer from the list. Tap the HotSync icon to begin synchronization. Connecting Wirelessly to Other Devices 4 Set up a connection for wireless synchronization: a. Follow the onscreen instructions for steps 1–3, selecting Next after each step.
CHAPTER 17 Connecting Wirelessly to Other Devices Setting up a connection to a network [ ! ] Before You Begin You must get the passkey, username, and password for the LAN from the Network Administrator. » Key Term LAN Acronym for Local Area Network. LAN refers to a local network that connects computers located in your home or business. 0 1 Go to the Home 2 Open PC Setup dialog box: screen and select Bluetooth . a. Select Setup Devices. b. Select LAN Setup. c. Select Next.
CHAPTER 17 Connecting Wirelessly to Other Devices 4 Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. 5 6 Enter the username and password for the LAN and select Next. Select Done.
CHAPTER 17 Connecting Wirelessly to Other Devices Creating trusted pairs Did You Know? When your handheld and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you have previously communicated. After you have set up your phone and computer as trusted devices, you may want to set up other trusted devices, such as friend’s handheld.
CHAPTER 17 Tip You can delete a trusted device or view the details about a trusted device, such as the device address and your most recent connection. In Bluetooth Manager, select Setup Devices, and then Trusted devices. Select the appropriate device and tap Details. Connecting Wirelessly to Other Devices 4 Enter the same passkey on your handheld and the other device and select OK.
CHAPTER 17 Connecting Wirelessly to Other Devices Setting advanced Bluetooth features These advanced settings are used in special circumstances. Storing recently found device names Tip If the remote device name has changed, disabling device name cache forces your handheld to retrieve the new device name. When you enable or disable the device name cache you control whether or not your handheld retrieves the names of remote devices each time the discovery process takes place.
CHAPTER 17 Connecting Wirelessly to Other Devices Allowing your handheld to wake up when it is turned off You can set your handheld to receive information through Bluetooth connections when your handheld is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your handheld, they must know your device name. This limits the connections to devices that are trusted or have connected with you before.
CHAPTER 17 Connecting Wirelessly to Other Devices Related topics Support If you’re having problems with Bluetooth or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 18 Sending and Receiving E-mail Messages In this chapter Upgrading an existing e-mail account About e-mail accounts Creating an account Managing e-mail accounts Getting and reading e-mail Sending an e-mail message If you already know how efficient e-mail is for staying in touch with personal and business contacts, VersaMail™ personal e-mail software brings you a new level of convenience: e-mail on the go.
CHAPTER 18 Sending and Receiving E-mail Messages Upgrading an existing e-mail account [ ! ] Before You Begin Before you can set up an e-mail account on your handheld, you must do the following: • Install the VersaMail application from the installation CD onto your handheld. • If you don’t already have one, establish an account with an Internet service provider or a wireless carrier. You can also use a corporate e-mail account.
CHAPTER 18 Sending and Receiving E-mail Messages About e-mail accounts The VersaMail application is software that lets you access e-mail on your handheld from an account with an e-mail provider (such as Earthlink or Yahoo) or from your corporate e-mail account. For each e-mail account you want to access, you must set up an account on your handheld. For example, if you have an Earthlink account and a corporate account, set up one account for each.
CHAPTER 18 Sending and Receiving E-mail Messages • The name of the outgoing mail (Simple Mail Transfer Protocol, or SMTP) server • Your account’s security feature (if it has one), such as Secure Socket Layer (SSL), Authenticated Post Office Protocol (APOP), or Extended Simple Mail Transfer Protocol (ESMTP) • Your e-mail address and password • The login script (if any) that you need for connecting to your ISP or mail server Go to your e-mail provider’s web site or contact their customer support to obtain t
CHAPTER 18 Sending and Receiving E-mail Messages With a corporate e-mail account, you can access the following types of mail servers, among others: • Microsoft Exchange • Lotus Domino • Sun iPlanet VPNs If you want to access e-mail on your handheld using your corporate e-mail account, you may need to set up a virtual private network (VPN) on your handheld. A VPN enables you to log in to your corporate mail server through the company’s firewall (security layer).
CHAPTER 18 Sending and Receiving E-mail Messages Creating an account [ ! ] IMPORTANT If you plan to synchronize your new handheld with an existing username from another handheld, you must do so before you enter your e-mail account information in the VersaMail application. If you enter the e-mail account information first and then synchronize your handheld to an existing username, the e-mail account information you entered is overwritten.
CHAPTER 18 » Key Term Protocol Settings your e-mail provider uses to receive e-mail messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). Tip If your e-mail provider appears on the Mail Service pick list, you don’t need to select a protocol. The correct protocol is automatically displayed. Sending and Receiving E-mail Messages 3 Enter the basic account information: a. In the Account Name field, enter a descriptive name. b.
CHAPTER 18 Tip Your username is usually the part of your e-mail address appearing before the @ symbol, not your entire e-mail address. Check with your ISP if you are not sure what username to enter. Did You Know? Your incoming mail server is also called your POP or IMAP server; your outgoing mail server is also called your SMTP server. Tip If you selected the Synchronize Only Account check box in step 3, you need to configure this account on your computer before you can send or get e-mail messages.
CHAPTER 18 Sending and Receiving E-mail Messages 6 Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending e-mail. [ ! ] IMPORTANT If you set up a synchronize-only e-mail account, you need to configure this account on your computer. You can’t synchronize e-mail on your handheld with e-mail on your computer until you configure the account on your computer.
CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced mail options Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP e-mail account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this check box is selected.
CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item). If you are not sure about the correct port number, check with your mail server administrator.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if this is different from the e-mail address from which you are sending the message. For example, if you are sending a message from me@yahoo.
CHAPTER 18 Tip Use a signature to add your name and phone number to all outgoing messages. Sending and Receiving E-mail Messages 3 Add a signature: a. Tap the Attach Signature to messages check box, and then enter the text of the signature. b. Select Next.
CHAPTER 18 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your e-mail service provider for authentication username and password information. Sending and Receiving E-mail Messages 4 Set additional outgoing mail options: a. Select any of the following: Port Number The default is 25, the port number most SMTP servers use.
CHAPTER 18 Sending and Receiving E-mail Messages If you set up a synchronize-only e-mail account, you need to configure this account on your computer. You can’t synchronize e-mail on your handheld with e-mail on your computer unless you configure the account on your computer. Managing e-mail accounts After you can create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more.
CHAPTER 18 Sending and Receiving E-mail Messages Deleting an e-mail account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo account from the VersaMail application deletes the account only from your handheld. Your e-mail account still exists at Yahoo.com. You can delete all but one of your e-mail accounts; you must have at least one account.
CHAPTER 18 Sending and Receiving E-mail Messages Selecting a different service for an e-mail account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving e-mail. For any given e-mail account, however, you can switch to a different service for that account only.
CHAPTER 18 Sending and Receiving E-mail Messages 0 Tip If there is an existing service connection, it is disconnected and the new connection is initiated. The VersaMail application sends and checks for any new e-mail using the new connection. 1 Open the Account Details dialog box: a. From the Inbox of the account you want to switch, tap Get Mail. b. Tap Details. 2 Select the new service: a. Tap the Always connect using check box. A pick list of available services appears.
CHAPTER 18 Sending and Receiving E-mail Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP, check with your e-mail provider. 0 1 Select the account to which you want to add ESMTP: a. In your Inbox or on another folder screen, open the menus . b. Select Options, and then select Mail Servers. c. Tap the Account pick list, and then select Edit Accounts.
CHAPTER 18 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your e-mail service provider for authentication username and password information. Sending and Receiving E-mail Messages 2 Add ESMTP: a. On the Mail Servers screen (see step 1), select Details. b. Tap the Options pick list, and then select Advanced Outgoing. c. Select the check box.
CHAPTER 18 Sending and Receiving E-mail Messages Getting and reading e-mail Did You Know? You can set up your handheld to automatically check for and download new e-mail messages. You can choose to see only the subjects of your e-mail (which includes message size, sender, and subject), so that you can decide if you want to download the entire message. Or you can choose to get the entire message for all of your incoming e-mail.
CHAPTER 18 Sending and Receiving E-mail Messages 3 Tap the folders pick list, and then select Inbox if the Inbox is not displayed.
CHAPTER 18 Sending and Receiving E-mail Messages Getting e-mail messages Tip If you selected the Synchronize Only Account check box, you must synchronize your handheld with your computer to download messages to your handheld. 0 1 Go to the Home 2 Choose whether to get message subjects only or full messages: a. Open the menus screen and select VersaMail . . b. Select Accounts, and then select the account you want.
CHAPTER 18 Did You Know? When message retrieval is complete, a dialog box appears displaying the number of new e-mail messages. Tip For IMAP accounts, you have the option of synchronizing IMAP folders from the Get Mail Options dialog box. With wireless IMAP folder synchronization, you can synchronize e-mail messages between a folder in an e-mail account on your handheld and a folder with the same name on your e-mail provider’s mail server.
CHAPTER 18 Sending and Receiving E-mail Messages Auto get mail with notification Did You Know? If more than one scheduled auto get happens at the same time (for example, for two separate e-mail accounts), auto get retrieves messages in the following order: 1. Any past-due auto get (for example, a retry of an earlier failed auto get). 2. Current retrievals according to the order of e-mail accounts (#1, #2, and so on).
CHAPTER 18 Sending and Receiving E-mail Messages 0 Tip You should perform a manual get mail after setting up a scheduled auto get. Then, only new messages are retrieved during auto get. Or, if you have configured an e-mail account to synchronize messages on your handheld with messages on your computer, you can synchronize after setting up a scheduled auto get to make sure that only new messages will be retrieved. 1 Select Auto Get Mail for a given account: a.
CHAPTER 18 Sending and Receiving E-mail Messages 4 [ & ] OPTIONAL Tap Get Mail. Done Auto get notifications The auto get mail feature provides three types of alerts during and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process. Notifications You can choose to have your handheld alert you with a beep or alert sound, or with a blinking light, when a new message arrives in your account.
CHAPTER 18 Sending and Receiving E-mail Messages Setting notification options You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new e-mail arrives. Did You Know? Any custom sound you install on your handheld appears on the Notify Sound pick list. Tip You can follow these steps to change the notification sound at any time. Tip You can also set your handheld’s indicator light to blink when new e-mail arrives, and adjust the volume of the notification sound.
CHAPTER 18 Sending and Receiving E-mail Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new e-mail messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk corner of any screen. when it appears in the upper-left If you set up a scheduled auto get mail and you receive new e-mail messages, they are downloaded into the Inbox.
CHAPTER 18 Sending and Receiving E-mail Messages the Inbox, scheduled auto get #2 takes place and finds three more new messages, the Reminders screen notification indicates five new messages for that account. If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message. You can tap the error message or open the VersaMail application for that account for more detailed information on the failed auto get.
CHAPTER 18 Sending and Receiving E-mail Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently. Increased monthly charges Some wireless providers, such as Cingular or T-Mobile, charge a fee for data transactions.
CHAPTER 18 Sending and Receiving E-mail Messages Reading e-mail messages Tip Use the navigator for one-hand message viewing: 1. Press Select on the navigator to highlight the first message displayed on the screen, and then press Up or Down to scroll one message at a time to the message you want to read. 2. Press Select to open the message. 3. After reading the message, press Select to close the message. To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located.
CHAPTER 18 Sending and Receiving E-mail Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format.
CHAPTER 18 Sending and Receiving E-mail Messages 0 1 Open VersaMail Preferences: a. Open the menus . b. Select Options, and then select Preferences. 2 Select message format: a. Tap the Receive Format pick list, and then select HTML or Plain Text. The default is HTML. b. Select OK.
CHAPTER 18 Sending and Receiving E-mail Messages Customizing the font of messages you are reading You can change the font, size, or style of incoming messages to make them easier to read. Did You Know? The font settings you choose apply to all incoming messages, not just the current one. 0 1 Open the Select Font dialog box: a. On the message screen, open the menus . b. Select Options, and then select Font. 2 Customize the font: a.
CHAPTER 18 Sending and Receiving E-mail Messages Sending an e-mail message Tip If you selected the Synchronize Only Account check box, you must synchronize so that messages you compose on your handheld can be sent out through your computer’s e-mail application. 0 1 Go to the Home 2 Open a new message: a. Open the menus screen and select VersaMail . . b. Select Accounts, select the account you want, and then tap New.
CHAPTER 18 Tip Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of the subject line. Tap the subject to see the full subject. Sending and Receiving E-mail Messages 3 a. Enter the recipient’s e-mail address by entering it directly, entering it from Contacts, or using Smart Addressing. b. In the Subject field, enter the subject of your e-mail. Did You Know? Open the menus and select Edit to access the editing features available for a message you are composing.
CHAPTER 18 Sending and Receiving E-mail Messages Entering an address directly in the To field Tip You can’t see the whole list of addresses in a field if the list is longer than two lines. To see the whole list, tap the word To, cc, or bcc. Tip It's OK to enter commas instead of semicolons between addresses, because they’re changed to semicolons. But you can't use other punctuation or no punctuation between addresses. 0 1 2 On the New Message screen, tap or navigate to the To field.
CHAPTER 18 Sending and Receiving E-mail Messages Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. Did You Know? Addresses longer than one line are shown on a single line with an ellipsis symbol to the right of the address line. To view or edit the address, tap the To field to display the full address. 0 1 Open the Lookup screen: a.
CHAPTER 18 Sending and Receiving E-mail Messages Entering an address using Smart Addressing Smart Addressing completes a recognized e-mail address. Smart Addressing automatically fills in fields when the recipient’s name and e-mail address are in your Contacts list. 0 Tip Smart Addressing is turned on by default. To turn off Smart Addressing, open the menus, select Preferences from the Options menu, and then select the Advanced tab. Deselect the Enable Smart Addressing check box.
CHAPTER 18 Sending and Receiving E-mail Messages Attaching a personal signature You can attach a personal signature, with info like your company's address and fax and telephone numbers, to the bottom of all messages you send. 0 1 Open the VersaMail Preferences: a. From the Inbox or on another folder screen, open the menus . b. Select Options, and then select Preferences. 2 Add a signature: a. Select Signature. b. Select the Attach Signature check box. c.
CHAPTER 18 Sending and Receiving E-mail Messages Send retry Did You Know? Send retry doesn’t work for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It also doesn’t work if you have configured the security preferences on your handheld to encrypt databases on the handheld. Tip Tap the notification to view a detailed error message. Viewing the error message deletes the notification from the Reminders screen.
CHAPTER 18 Sending and Receiving E-mail Messages Modifying messages in the Outbox Tip If you perform a soft reset or synchronize during send retry, the retry cancels. You must manually send any messages in the Outbox. A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you must manually send the message. If the manual send fails, you can choose to store the message in the Outbox to wait for the next automatic send retry.
CHAPTER 18 Sending and Receiving E-mail Messages Working with e-mail folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your e-mail folders, move messages between folders, and create and edit folders.
CHAPTER 18 Sending and Receiving E-mail Messages Customizing the appearance of the message list Tip The customization options you choose apply to all e-mail folders, not just the one you are in. Tip If you choose to show the Date column, the column displays the message time for any messages received today—that is, any message received after 12:01 A.M. Otherwise, the Date column shows the date the message was received.
CHAPTER 18 Sending and Receiving E-mail Messages 3 4 Tap OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap and hold the stylus on the column divider. Column divider b. Drag the column divider to change the width of the column.
CHAPTER 18 Sending and Receiving E-mail Messages Moving messages between folders Tip You can use the navigator to move a single message. Select the message you want to move, press Right to open the Message menu, and then select Move To. Then select the folder you want on the folders list. You can move one or more e-mail messages between folders.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Move a single message: a. Tap the envelope icon to the left of the message you want to move, and then select Move To from the list. b. On the folders list, select the destination folder you want. 3 Move multiple messages: a. Tap to the left of the icon for each message you want to move. A checkmark appears next to each selected message. b. Tap a message icon next to a selected message, and then tap Move To on the list. c.
CHAPTER 18 Sending and Receiving E-mail Messages 4 Select OK. Done Creating and editing mail folders The VersaMail application has certain preset folders, such as Inbox, Outbox, Drafts, and Trash. You can create new folders so that you can store e-mail messages by subject, person, or project. NOTE For IMAP accounts only, select the check box if you want the change (create, rename, delete) to take place on the server as well as on your handheld.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name. c. To delete a folder, select the folder name from the list on the screen, and then select Delete.
CHAPTER 18 Sending and Receiving E-mail Messages Working with e-mail messages When you receive an e-mail message, you can reply to it or forward it to someone else. You can also open web addresses (URLs) within messages. Forwarding an e-mail message Did You Know? You can forward e-mail messages from any folder other than the Outbox folder. Did You Know? Forwarded messages are always sent as text only, even if you received the original message in HTML format.
CHAPTER 18 Sending and Receiving E-mail Messages Replying to an e-mail message You can reply to an e-mail message as you are reading it, or you can start the reply when you are viewing messages in the message list. Replying to a message that you are reading Did You Know? Replies are always sent as text only, even if you received the original message in HTML format. Tip From the message screen, you can also select Reply from the Options menu. 0 1 Create the reply: a.
CHAPTER 18 Sending and Receiving E-mail Messages Replying to an e-mail message from the message list 0 1 2 In the Inbox or another folder screen, tap the folders pick list, and then select the folder that contains the message you want to reply to. Create the reply: a. Tap the envelope icon next to the message you want, and then tap Reply on the list. b. Select Options, and then select Reply.
CHAPTER 18 Sending and Receiving E-mail Messages 3 Select reply options and send your reply: a. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, for including original message text with your reply, and for inserting a “>” character at the beginning of each line in the original message included with your reply. b. Tap OK. c. Enter a reply. d. Tap Send to send the reply now, Outbox to send it later, or Drafts to work on it later.
CHAPTER 18 Sending and Receiving E-mail Messages Working with URLs Did You Know? E-mail addresses appear in the form “username@ mailservice.com” (or other three-letter extension such as .net, .org, and so on). You can tap a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens palmOne™ Web Pro to view the page or file. You can also tap an embedded e-mail address to open a new message screen with the address in the To field.
CHAPTER 18 Sending and Receiving E-mail Messages Tip To delete messages on the server when you empty the trash on your handheld, select the Delete Msgs on Server setting in the VersaMail Preferences. Many e-mail providers have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders. 3 Delete the message or messages: a. Open the menus . b. Select Delete from the Message menu. c.
CHAPTER 18 Tip Messages you delete from a folder move to the Trash folder and remain there until you empty the trash. Sending and Receiving E-mail Messages 2 Choose settings for deleting old messages: a. Tap the Folder pick list, and then select the folder that contains the messages you want to delete. b. Tap the Older than pick list, and then tap One Week, One Month, or Choose Date. If you tap Choose Date, select a date from the calendar. 3 Delete messages: a. Select Delete. b.
CHAPTER 18 Sending and Receiving E-mail Messages Emptying the trash When you delete a message, it moves to the Trash folder. Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly. Tip You can set a preference to automatically empty the trash. Did You Know? Many e-mail providers, such as Yahoo, have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders.
CHAPTER 18 Sending and Receiving E-mail Messages Setting the trash to be emptied automatically Did You Know? By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. 0 1 Open the VersaMail Preferences: a. Open the menus . b. Select Options, and then select Preferences. 2 Select the settings for automatically emptying the trash: a. Select the Advanced tab. b. Select the Auto Empty check box if it is not selected. c.
CHAPTER 18 Sending and Receiving E-mail Messages Marking messages as read or unread When you tap a message to read it, it is automatically marked as read. You can also manually mark messages as read or unread. 0 Did You Know? In one-line view, read messages appear in plain text in the message list; unread messages appear in bold text. Did You Know? POP mail servers do not support the read or unread message feature.
CHAPTER 18 Tip Selecting Both and then OK also processes any other pending actions on the server, such as deleting messages not yet deleted. Sending and Receiving E-mail Messages 3 For IMAP accounts only, select one of the following: To mark the messages as read or unread on your handheld only Select Handheld. To mark the messages on both your handheld and the server and have the messages marked on the server immediately Select Both, and then select OK on the confirmation screen.
CHAPTER 18 Sending and Receiving E-mail Messages Working with attachments Tip You can also save downloaded files to an expansion card. Tip The maximum message size you can download is 60KB for the body text and approximately 5MB total, including attachments. If an attachment is too large, it cannot be downloaded to the handheld. You can download a maximum of 10 attachments for any received messages, regardless of message size. You can easily download, view, and send attachments with e-mail messages.
CHAPTER 18 Sending and Receiving E-mail Messages Other application files For other types of application files, your handheld may contain a viewer that allows other applications to pass it a file for viewing. If your handheld contains such a viewer, you can open the attachment; if not, you can’t view the attachment. Among the file types that may be supported are MP3 and AAC files if saved to an expansion card. PRC (PRC) This is a Palm OS® application that you can install and run on your handheld.
CHAPTER 18 Tip Because downloading large messages can consume handheld resources, the VersaMail application displays the size and asks if you want to continue downloading any message that exceeds your maximum message size, up to a total size of 5MB. Sending and Receiving E-mail Messages 2 3 [ & ] OPTIONAL If you choose to get messages by subject only, tap More for each downloaded message to view the body of the e-mail message plus any attachments, up to the maximum message size.
CHAPTER 18 Sending and Receiving E-mail Messages 4 Do one of the following, depending on the attachment file type: Viewable file: text, Word document, task, HTML, graphic, and so on Tap the name of the attachment you want to view, and then tap View. If there are multiple viewers registered on your handheld for the attachment file type, either use the default viewer shown, or select a viewer from the list.
CHAPTER 18 Sending and Receiving E-mail Messages 5 When you finish with the attachment, do one of the following: Done button appears on screen Select Done. This returns you to the Attachments dialog box, where you can select another attachment. No Done button appears Go to the Home screen and select VersaMail to return to the Inbox of the account you were in.
CHAPTER 18 Sending and Receiving E-mail Messages 2 To download multiple attachments whose total size exceeds the maximum message size: a. On the message screen, tap the red paper clip icon. b. Select one of the following: To view any downloaded attachments without downloading additional attachments Select No. View or install the downloaded attachments. To continue downloading all attachments Select Yes. When downloading is complete, the Attachments dialog box appears, showing all downloaded attachments.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Download and save the attachment: a. Download the attachment. b. On the Attachments screen, select the attachment you want to save, and then select Save To Card. c. Select OK. d. Repeat steps b and c for each attachment you want to save to the card, and then tap Done. Done Attaching files from a handheld application Tip If you open a message from the Drafts folder, you must first tap Edit before you can add an attachment.
CHAPTER 18 Sending and Receiving E-mail Messages NOTE The procedure for attaching photos and videos is slightly different from that for other types of files. Did You Know? You can attach the following types of files from a handheld application: vCard (VCF) vCal/iCal (VCS/ICS) 0 1 Open the Attachments screen: a. On the message screen, open the menus . b. Select Options, and then select Attachment.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Attach the file: a. Tap the Type pick list, and then select the file type. The VersaMail application displays all file types on your handheld that you can attach to an e-mail message. b. Select the file that you want to attach, and then select Add. The selected file appears in the Attachments box. c. Repeat steps a and b for each attachment you want to add, and then tap Done.
CHAPTER 18 Sending and Receiving E-mail Messages Attaching files from an expansion card Did You Know? You can attach any file type that appears on an expansion card. Tip If you open a message from the Drafts folder, you must first tap Edit before you can add an attachment. Tip To remove an attachment from an e-mail message, tap the attached file in the Attachments box, and then tap Delete. 0 1 Insert the expansion card into the slot on your handheld. 2 Open the Attachments screen: a.
CHAPTER 18 Sending and Receiving E-mail Messages Attaching photos and videos 0 1 Open the Attachments screen: a. On the message screen, open the menus . b. Select Options, and then select Attachment. 2 Attach the photo or video: a. Tap the Type pick list, and then select Photo/Video. b. On the Select Media screen, tap the Album pick list to go to the album containing the photo or video you want, and then select the photo or video.
CHAPTER 18 Sending and Receiving E-mail Messages Forwarding an attachment 0 1 Open the message you want to forward: a. In the Inbox or on another folder screen, tap the folders pick list, and then select the folder that contains the message. b. Select the message to display it. 2 Address and add an attachment to the message: a. Select Forward (Fwd). b. Tap the word To. On the Recipient List screen, enter or look up the recipient address. c. Attach the file to include with the forwarded message.
CHAPTER 18 Sending and Receiving E-mail Messages Synchronizing e-mail on your handheld with e-mail on your computer Tip If you are synchronizing an account with Microsoft Outlook or Outlook Express on your computer, you must also set Outlook or Outlook Express as your default e-mail program.
CHAPTER 18 Sending and Receiving E-mail Messages DIrect connection to Internet (POP) mail server Select the correct protocol in the Protocol pick list. Most e-mail providers use the POP protocol, although some, notably CompuServe and .Mac, use the IMAP protocol. Be sure to leave the Synchronize Only Account check box deselected; otherwise, you cannot send or receive e-mail for this account wirelessly from your handheld. Direct connection to IMAP mail server Select IMAP in the Protocol pick list.
CHAPTER 18 Did You Know? An active account is an account you’ve set up for synchronization. Sending and Receiving E-mail Messages 2 Select Synchronize Active Accounts. Tip Select the check box Enable Informational Logging if you want the HotSync log to record information, such as errors encountered, about the conduit during synchronization. 3 [ & ] OPTIONAL If you want to include active e-mail accounts every time you synchronize, select the check box Set Selection As Default.
CHAPTER 18 Sending and Receiving E-mail Messages Setting synchronization options for your e-mail account Tip Read the Setup Notes box for helpful setup information or error messages. Tip You can set advanced synchronization options such as how many days’ worth of messages to synchronize, downloading attachments, and synchronizing e-mail folders. 0 1 Open the synchronization options screen: a.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Select synchronization options: a. Select the check box to synchronize this account when you perform a HotSync operation. [ ! ] IMPORTANT You must select this check box; otherwise, the account cannot be synchronized. b. Select your mail client synchronization options. 3 Confirm and save selections: a. Verify that the settings for this account on your handheld are correct. b. Click Save on the toolbar to save the settings for this account.
CHAPTER 18 Sending and Receiving E-mail Messages Setting mail client synchronization options Tip If you select Direct IMAP for Lotus Notes synchronization, you must be connected to the Internet during synchronization; otherwise, it will fail. If you will not be connected to the Internet during synchronization, select POP from the Protocol pick list and select Lotus Notes from the Mail Client pick list.
CHAPTER 18 Sending and Receiving E-mail Messages Tip The conduit does not support SSL for accounts set up as DIrect POP or Direct IMAP. If you want to synchronize to a local mail file instead of a server mail file, select the Synchronize to local (replicated) mail file check box. You must do all of the following to synchronize to a local mail file: • Replicate the server mail file to the desktop. • Make sure the replicated mail file is in the Notes data directory.
CHAPTER 18 Sending and Receiving E-mail Messages Setting Microsoft Outlook or Outlook Express as your default e-mail program To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail e-mail account, you must set Microsoft Outlook as the default e-mail handler. You must check your username and password. Tip Make sure your username and password are set up correctly within Outlook or Outlook Express. Tip You can also make Outlook Express the default e-mail handler within the e-mail application.
CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced e-mail synchronization options For each e-mail account you set up on your handheld, you can set options for synchronizing e-mail on your handheld with e-mail on your computer. You can also synchronize e-mail folders on your handheld with folders on your computer. 0 1 On your computer, open the VersaMail configuration screen: a. Click the HotSync Manager icon of your computer screen. on the taskbar in the lower-right corner b.
CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB. The smaller the maximum size, the faster the synchronization, but any messages over that size are cut. On the other hand, choosing a larger size means that more messages can be completely synchronized without being cut, but synchronization takes longer.
CHAPTER 18 Did You Know? You can synchronize your Outbox, Sent, Trash, and any other folders you create. Sending and Receiving E-mail Messages Cont’d. Days To Synchronize Mail Set how many days’ worth of e-mail should be synchronized. Select 0 to synchronize all e-mail in the Inbox during the next synchronization. Select another number if you want to synchronize e-mail for today and some days before today.
CHAPTER 18 Sending and Receiving E-mail Messages 3 [ & ] OPTIONAL You can synchronize e-mail folders. This means that any changes you make to a folder on your handheld—for example, moving or deleting messages—are automatically updated in the mail client on your computer, and vice versa. a. Click Folder Synchronization Options. b. Click the name of the folder you want. c. Click the Synchronize column to the right of the folder name. d. Click the arrow to open the drop-down list, and then click Yes. e.
CHAPTER 18 Sending and Receiving E-mail Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account; and whether the mail client and/or the incoming mail server has been changed since the last synchronization.
CHAPTER 18 Sending and Receiving E-mail Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons in the toolbar to perform certain tasks quickly, such as saving account configuration settings. Save account settings. Saves any changes you make to an account. Add a new account. You are prompted to enter the account name and protocol. Delete an account.
CHAPTER 18 Sending and Receiving E-mail Messages Verifying handheld account settings before synchronizing accounts After you set up an e-mail account on your handheld and enter the synchronization options in the conduit, you can use the Handheld Settings screens in the conduit to make sure that the settings for this account are correct on your handheld. If any settings are not correct, you can update them directly in the conduit.
CHAPTER 18 Tip If you set up an account on your handheld as synchronize only, you do not need to check the server settings for this account. Sending and Receiving E-mail Messages 3 Check server settings: a. If you plan to send and receive e-mail wirelessly from your handheld, under the account name, click Server Settings. b. Make sure that the information that appears on the screen is correct for this account. Edit any information that is not correct.
CHAPTER 18 Sending and Receiving E-mail Messages Excluding one or more accounts during synchronization By default, the HotSync Manager is set to synchronize all accounts you configure in the conduit each time you synchronize. You can choose to exclude a specific account from synchronization, or to exclude all e-mail accounts.
CHAPTER 18 Sending and Receiving E-mail Messages Using SSL with the conduit When you set up an e-mail account, you can choose to use a secure connection (Secure Socket Layer, or SSL) for sending and receiving e-mail messages. The VersaMail conduit supports SSL when synchronizing with an e-mail account only if that account uses Outlook, Outlook Express, or Eudora. The conduit does not support SSL for accounts set up as direct POP or direct IMAP or for Microsoft Exchange or Lotus Notes accounts.
CHAPTER 18 Sending and Receiving E-mail Messages Setting preferences for getting, sending, and deleting e-mail Tip Because mailboxes on the server usually have size restrictions, it is a good idea to delete messages on the server regularly. 0 1 Open the VersaMail Preferences: a. In the Inbox or on another folder screen, open the menus . b. Select Options, and then select Preferences. 2 Select preferences: Get Select whether to get message subjects only or entire messages.
CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. Download Attachments Causes files attached to e-mail to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact. Other messages are displayed as plain text.
CHAPTER 18 Sending and Receiving E-mail Messages Adding or updating a contact directly from a message You can add an e-mail address in Contacts directly from the body of a received e-mail message. Tip You can also update an existing Contacts record with a new e-mail address, or create a second Contacts record for a name that has an existing record. The procedure is the same as for adding a new Contacts record.
CHAPTER 18 Sending and Receiving E-mail Messages Creating and using filters Filters provide efficient ways to manage e-mail retrieval and storage. When you tap Get Mail or Get & Send, filters determine which e-mail messages are downloaded to your handheld and in which folder the downloaded messages are stored. Tip Create a filter, for example, so that whenever you receive email about sales meetings, it goes immediately into a folder you create called Sales.
CHAPTER 18 Did You Know? Filters you create on your handheld also apply when you synchronize e-mail on your handheld with e-mail on your computer. Sending and Receiving E-mail Messages 3 Enter the filter information: a. Enter a short description of the filter in the Name field. b. Enter filter criteria. To pick list Select the message header field with the information contained in the edit line: To, From, Subject, cc, Size.
CHAPTER 18 Sending and Receiving E-mail Messages Turning filters on and off A filter that is turned on applies to all subsequent downloads of e-mail until you deselect it. More than one filter can be in effect at once. Before you download e-mail, be sure to turn on the filters you want and turn off those you don’t want. Tip Filters that are turned on execute in the order in which they appear on the Filters list.
CHAPTER 18 Sending and Receiving E-mail Messages 2 Turn filters on or off: a. Tap the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection. Synchronize Applies a filter to messages downloaded to your handheld when you synchronize. b. Select or deselect the filter check boxes to select the filters you do and don’t want to use for subsequent e-mail transactions. c. Select OK.
CHAPTER 18 Sending and Receiving E-mail Messages Editing or deleting a filter Tip Edit a filter to change either its name or any of its criteria. 0 1 Select the folder to edit or delete: a. In the Inbox or on another folder screen, open the menus . b. Select Options, and then select Filters. c. Select the name of the filter. 2 Do one of the following: Edit Revise your entry in the Name field, your selections in the pick lists, and/ or the text in the edit line. Select OK.
CHAPTER 18 Sending and Receiving E-mail Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each e-mail account. 0 1 Select the account whose settings you want to manage: a. In the Inbox or on another folder screen, open the menus . b. Select Options, and then select Mail Servers. c. Tap the Account pick list, and then select Edit Accounts. d.
CHAPTER 18 Tip Your username is typically the first part of your e-mail address, which appears before the @ symbol. Did You Know? The VersaMail application provides strong 128-bit AES encryption for your password. Tip Select a service for this account only if you want it to be different from the default service you use to connect to a network for your handheld.
CHAPTER 18 Sending and Receiving E-mail Messages 3 Manage address and server settings: a. On the Mail Servers screen, tap Details. b. Tap the Options pick list, and then select Address/Servers. c. Do any of the following: Email address Enter the e-mail address of the account you are accessing, such as examplename@yahoo.com. Incoming mail server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com.
CHAPTER 18 Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP e-mail account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this check box is selected. Sending and Receiving E-mail Messages 4 Manage incoming mail server settings: a. On the Mail Servers screen, tap Details. b.
CHAPTER 18 Tip Advanced incoming mail options are different depending on the connection type you selected and the server protocol—POP or IMAP. Sending and Receiving E-mail Messages 5 Manage advanced incoming mail server settings: a. On the Mail Servers screen, tap Details. b. Tap the Options pick list, and then select Advanced Incoming. Tip The Deleted Mail and Sent Mail fields are case sensitive, and the folder name should be spelled exactly as it is on the server. c.
CHAPTER 18 Tip If you are using the VersaMail conduit and have an IMAP account, you must configure the outgoing mail settings to send mail. Sending and Receiving E-mail Messages Cont’d. Deleted Mail (IMAP only) the server. Sent Mail (IMAP only) server. Stores deleted e-mail in the folder you specify on Shows the name of your Sent Mail folder on the d. Select OK. Continued 6 Manage outgoing mail server (SMTP) settings: a. On the Mail Servers screen, tap Details. b.
CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if it is different from the e-mail address from which you are sending the message. For example, if you are sending a message from me@yahoo.com but you want recipients to reply to me@earthlink.
CHAPTER 18 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your e-mail service provider for authentication username and password information. Sending and Receiving E-mail Messages 7 Manage advanced outgoing mail server (SMTP) settings: a. On the Mail Servers screen, tap Details. b. Tap the Options pick list, and then select Advanced Outgoing. c.
CHAPTER 18 Sending and Receiving E-mail Messages Cont’d. My server requires authentication (ESMTP) Select this check box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
CHAPTER 18 Sending and Receiving E-mail Messages Adding APOP to an account To encrypt your username and password when they travel over the network, some services require APOP to work properly, while others do not work properly if APOP is used. APOP works only with accounts that use the POP protocol. Tip If you aren’t sure if your ISP or web e-mail provider supports APOP, check with your e-mail provider. 0 1 Select the account to which you want to add APOP: a.
CHAPTER 18 Sending and Receiving E-mail Messages Setting advanced account preferences Tip Any advanced preferences you set are account-specific; they apply only to the account you are currently in. 0 1 Open the Advanced Preferences screen: a. In the Inbox or on another folder screen, open the menus . b. Select Options, and then select Preferences. c. Select the Advanced tab.
CHAPTER 18 Tip The default Timeout setting is 45 seconds. It can be any number greater than 0 seconds; however, if you set the number too low, your connection attempt may time out before you make a connection with the e-mail service provider. Sending and Receiving E-mail Messages Cont’d. Auto-Disconnect Automatically disconnects your remote connections after each command. Each command you perform initiates a new call to your ISP.
CHAPTER 18 Sending and Receiving E-mail Messages Changing e-mail header details When viewing a message in any folder, you can change the view of the message header. The email header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field).
CHAPTER 18 Sending and Receiving E-mail Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields. Tap to switch to full header Tap to switch to short header To switch between short and full headers on either a folder screen or a message screen, tap the header icon in the upper-right corner of the screen.
CHAPTER 18 Sending and Receiving E-mail Messages Tip In most cases your e-mail is on your server, so you do not need to back up your e-mail database from your handheld. By default, your handheld is set to back up mail databases. Tip Deselect the Backup ALL Databases check box to make synchronizing go faster. 0 1 Open the System Preferences screen: a. In the Inbox or on another folder screen, open the menus . b. Select Options, and then select Preferences. c. Select the System tab.
CHAPTER 18 Sending and Receiving E-mail Messages Did You Know? You can synchronize folders whose names are up to 16 characters in length. You can synchronize up to 11 custom folders you create, in addition to the default folders Inbox, Outbox, Drafts, Sent, and Trash. Synchronizing IMAP mail folders wirelessly Tip If you have a folder on your handheld that matches a folder on the mail server, you do not need to do anything before synchronizing wirelessly.
CHAPTER 18 Sending and Receiving E-mail Messages Turning IMAP folder synchronization on or off 0 1 2 From within an IMAP e-mail account, tap Get Mail. Select or deselect the Sync IMAP Folders check box, and then select OK.
CHAPTER 18 Sending and Receiving E-mail Messages Working with root folders For IMAP accounts, if you want to synchronize e-mail messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your e-mail provider, the root folder could be a single folder, or it could be a subfolder of the Inbox. If this is the case, you need to enter “inbox.” as the root folder.
CHAPTER 18 Sending and Receiving E-mail Messages Related topics Support If you’re having problems with the VersaMail application or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages In this chapter Creating and sending messages Viewing a text message Responding to a text message Saving a phone number to Contacts Setting options for text and multimedia messages Zire™ 72 Handheld If you need to get a short message to a friend or coworker fast, send a text message from your handheld via your mobile phone (GSM phone required; sold separately) to their mobile phone.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Creating and sending messages [ ! ] Before You Begin You must set up a phone connection on your handheld to send and receive information wirelessly. Messages has many of the features that a full e-mail application has, such as text message and multimedia message creation. You can quickly create a message by entering text, common phrases, emoticons, and images.
CHAPTER 19 Tip Do you still need to add something to a message? Save the message in your drafts folder and finish it later. Open the menus, select Message, and then select Save as Draft. When you want to work on it again, select the categories pick list in the upper right corner and select Drafts. Did You Know? You can also quickly send a common phrase as a text message by selecting Phrases and selecting a phrase.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Creating and sending a multimedia message » 0 Key Term MMS Acronym for Multimedia Messaging Service. An application for sending short multimedia messages between mobile phones or handhelds. MMS is a new format that is now supported by most wireless carriers. 1 2 Go to the Home screen and select Messages . Open a new multimedia message: a. Select New. b. Select Media Message.
CHAPTER 19 Did You Know? You can send your multimedia message to an e-mail address. The e-mail message appears as a text message with multimedia attachments. Sending and Receiving Text and Multimedia Messages 3 Enter the recipient’s address using one of the following methods: Saved number list Select To and select the recipient’s number if it appears on the list.
CHAPTER 19 Tip Did you create a great message that you would like to use again? Save the message as a template. Open the menus, select Message, and then select Save as template. Give you template a name and select OK. You can save your message as a template even after you have sent it. Zire™ 72 Handheld Sending and Receiving Text and Multimedia Messages 5 [ & ] OPTIONAL Use a template that came with your handheld or a template that you created: a. Select Template. b.
CHAPTER 19 Tip You can also use the pencil tool to draw on a photo you attach. Send your own graffiti art! Did you get a little too creative? Erase your graffiti art without affecting the photo. Sending and Receiving Text and Multimedia Messages 6 [ & ] OPTIONAL image: Create an a. Select New Slide. Pencil Line width Color wheel b. Use the tools on the left of the screen to create your image. Pencil Draw the image you want on the blank slide. Line tool Choose the pencil’s line style.
CHAPTER 19 Tip Did you just get engaged to get married? Let your parents and friends know immediately. Snap a picture using the handheld’s camera, add it to your multimedia message, and send it out. All your special moments can be shared quickly with others. Sending and Receiving Text and Multimedia Messages 7 [ & ] OPTIONAL Add a photo: a. From the toolbar on the left of the screen, choose the photos tool . b.
CHAPTER 19 Tip Do you still need to add something to a message? Save the message in your drafts folder and finish it later. Open the menus, select Message, and then select Save as Draft. When you want to work on it again, select the categories pick list in the upper-right corner and select Drafts. Sending and Receiving Text and Multimedia Messages 9 [ & ] OPTIONAL your message: Add text to a. Select Add a caption. b. Enter the text, tap Done, and then select Done.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Requesting a receipt for sent text messages 0 Did You Know? Wondering if your text message was received? Requesting a receipt assures you that your message got through. 1 Go to the Home 2 Open the Advanced Settings dialog box: a. Open the menus screen and select Messages . . b. Select Options, and then select Advanced Settings. 3 Set request setting: a. Select Text. b. Select the Request Return Receipt check box. c. Tap OK.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting delivery options for a multimedia messages 0 Tip Want to send out a message for a future special occasion? You can set the Earliest Delivery option to send a message at a specific date. 1 Go to the Home 2 Create a multimedia message. 3 Open the Message Settings dialog box: a. Open the menus screen and select Messages . . b. Select Options, and then select Message Options.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages 4 Set the delivery options: Priority Set the message flag to Low, Medium, or High. Delivery Report Choose whether you want a delivery report sent back to you. 5 Earliest Delivery: at a later date. Choose whether you want the message sent immediately or Attempt delivery date. Choose whether to keep attempting delivery or set an end Select OK.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Adding a signature to a message 0 Tip You want people to know who sent the message, but you don’t want to write a signature for each message. Automatically attaching a signature makes it easy for you. Be creative. 1 Go to the Home 2 Open the Preferences dialog box: a. Open the menus screen and select Messages . . b. Select Options, and then select Preferences. 3 Create a signature: a. Select SMS signature. b.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Viewing a text message Did You Know? Depending on your service provider, your mobile phone may receive and send multimedia messages and text messages. You can create and send both text and multimedia messages on your handheld, but you can view only text messages on your handheld. 0 1 Go to the Home 2 Select Get to retrieve text messages from your mobile phone. 3 Read a message: screen and select Messages . a.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Responding to a text message You can respond to messages by replying, forwarding, or saving the message. Tip Even though you can receive only text messages, you can convert your reply into a multimedia message. Open the menus, select Message, select Add media, and then select convert.
CHAPTER 19 Tip Simply select Reply at the bottom of the screen if you want to reply with the same type of message— for example, if you are replying to a text message with a text message. Sending and Receiving Text and Multimedia Messages 4 Select a reply option: a. Select From. b. Select one of the two reply options. 5 Enter text message or media message, and then select Send.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Forwarding a message 0 Tip Even though you can receive only text messages, you can convert your forwarded message into a multimedia message. Open the menus, select Message, select Add media, and then select Convert. 1 Go to the Home 2 Select Get to retrieve messages from your mobile phone. 3 Select the message to open it. 4 Tap From and select Forward. screen and select Messages .
CHAPTER 19 Sending and Receiving Text and Multimedia Messages 5 Enter the recipient’s address using one of the following methods: Saved number list the list. Select To and select the recipient’s number if it appears on Lookup If the number does not appear on the list, select Lookup mobile number and select the name, number, or e-mail address from the screen. Enter directly 6 Enter a number on the To line. Enter text message or media message, and then select Send.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Saving a phone number to Contacts 0 1 Go to the Home 2 Select Get to retrieve messages from your mobile phone. 3 Select the message to open it. 4 Open the Add Contact dialog box: screen and select Messages . a. Select From. b. Select Save Contact.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages 5 Create the new contact: a. Enter the contact information. b. Select one of the options Add Adds the contact to your Contact list and the number appears in your mobile number list. Save & Go Adds the contact to your Contact list and the number appears in your mobile number list. This selection allows you to put the contact in a Contacts category, and then opens Contacts at the new contact. You can add or modify the contact information.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting options for text and multimedia messages You can set how you want your messages displayed and how you want messages deleted. Changing the List view and display 0 1 Go to the Home 2 Open the Preferences dialog box: a. Open the menus screen and select Messages . . b. Select Options, and then select Preferences.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages 3 Set your list view preferences: Sort by Select how you want your messages sorted. Choices are message type; alphabetical using To/From; alphabetical by message; by date; by size; or is it read or unread. You can also Select whether the list is ascending or descending. View Choose Single Line to view each message on a single line. This limits the amount of information shown, but you can view more messages in your list.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting how messages are deleted 0 1 Go to the Home 2 Open the Preferences dialog box: a. Open the menus screen and select Messages . . a. Select Options, and then select Preferences. 3 Set your delete preferences by tapping the check box: Confirm Deleted Message Choose whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Setting how your receive text messages 0 1 Go to the Home 2 Open the Advanced Settings dialog box: a. Open the menus screen and select Messages . . b. Select Options, and then select Advanced Settings.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages 3 Set how you receive text messages: a. Tap Text (SMS). b. Set the following options: Leave Messages on SIM Normally messages are deleted from your mobile phone’s memory module (SIM) after you download them to your handheld. To keep messages on your phone’s SIM after you transfer them to your handheld, select this check box. Force GSM text Some service providers support only GSM text.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Changing your service account settings [ ! ] Before You Begin Under normal circumstances, you should not change these settings. Incorrect values can cause the Messages application to stop working with your mobile phone. Change these settings only under the direction of your service provider. These settings change the message center address where you pick up and send messages. 0 1 Go to the Home 2 Open the Advanced Settings dialog box: a.
CHAPTER 19 Sending and Receiving Text and Multimedia Messages Related topics Support If you’re having problems with Messages or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 20 Browsing the Web In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Disconnecting from and connecting to the Internet You use the web for so many things: checking e-mail, finding driving directions, getting news, buying gifts. Now you can take the web with you almost anywhere you go. Use your handheld to make an Internet connection through your mobile phone, and palmOne™ Web Pro opens the entire web to you.
CHAPTER 20 Browsing the Web Accessing a web page [ ! ] Before You Begin To browse the web, you must set up a connection to the Internet from your handheld. » Key Term URL Stands for “uniform resource locator,” the technical name for a web address. For example, the URL for Palm is www.palmone.com. You can open web pages, navigate the pages, and do the things you can with a desktop browser. Accessing a web page using the action bar 1 Go to the Home 2 Go to the web page you want to view: a.
CHAPTER 20 Browsing the Web Accessing a web page using the address field 0 Tip You can also hide the address field to show more of the web page. Open the menus, select Options, and then select Display Options. Select the Hide address field check box. 1 2 Go to the Home screen and select Web Pro Go to the web page you want to view: . Address field a. Enter the address of the web page in the address field. b. Select Go.
CHAPTER 20 Browsing the Web Using a password to access a web page Some web sites require you to use a password to gain access to information. Did You Know? When you enter the password, each letter appears as you are typing it, but as soon as you move to the next character, the first one becomes an asterisk. This ensures privacy. Tip Some web sites allow you to select a check box to have your sign-in name automatically entered each time you visit a particular web page.
CHAPTER 20 Browsing the Web Finding information on a web page Did You Know? Find locates any text, whether it is letters or numbers. Find is not case-sensitive. Tip Because of the limited space on the handheld screen, sometimes the current web address (URL) is not fully visible. Use the Web Page Info dialog box to view the full URL. Open the menus, Select Page, and then select Page Info. 0 1 Go to the Home 2 Open the Find field: screen and select Web Pro . a. Go to the web page you want to search.
CHAPTER 20 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when clicked, take you to another web page or to another part of the same page.
CHAPTER 20 Browsing the Web Changing how you view a page You can change how you view web pages by selecting different display views and dragging the screen to view different parts. 0 Tip You can change your font size for easier viewing. 1 Go to the Home 2 Go to the web page you want to search. 3 Tap the Display View icon screen and select Web Pro . in the action bar.
CHAPTER 20 Browsing the Web 4 0 Select from one of the following views: Handheld View Displays a modified version of the web page so that it is optimized for handheld viewing. Normal View Displays the web page as it would appear in a desktop computer web browser. Mini View Shrinks the web page so that it appears completely within the handheld screen while maintaining the same aspect ratio of the page as in Normal view.
CHAPTER 20 Browsing the Web 6 [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page. This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti 2 writing.
CHAPTER 20 Browsing the Web Bookmarking your favorite pages » Key Term Bookmark A pointer to a web page. The actual page is not stored, only the URL. Also called a Favorite in some browsers. Tip You can set your bookmark list as your start page. Bookmarking your favorite web pages allows you to quickly return to those pages. Adding a bookmark 0 1 Go to the Home 2 Go to the web page that you want to bookmark. 3 Open the Bookmark Page dialog box: screen and select Web Pro a. Open the menus . .
CHAPTER 20 Browsing the Web Viewing a bookmarked page 0 Tip You can also view your list of bookmarks by selecting View Bookmarks from the Page menu. 1 Go to the Home 2 Tap the Bookmark icon 3 View the page: screen and select Web Pro . . a. Select the name of the bookmarked page you want to visit. b. Select Go.
CHAPTER 20 Browsing the Web Editing information about a bookmark 0 Tip You can clean up your bookmark list by deleting old bookmarks you no longer use. Select the bookmark, select Edit, and then select Delete. 1 Go to the Home 2 Tap the Bookmark icon 3 Edit a bookmark: screen and select Web Pro . . a. Select the name of the bookmarked page that you want to edit. b. Select Edit, and then select Details. c. Change the bookmark name, category, or address (URL) by selecting the appropriate option.
CHAPTER 20 Browsing the Web Disconnecting from and connecting to the Internet While you’re working with stored information in Web Pro, such as saved pages, stored versions of pages, and so forth, you can disconnect from the Internet to reduce usage charges. You can connect to the Internet again when you need access. Disconnecting from the Internet 0 Did You Know? Generally, if you are using GPRS service, you are charged only for the data sent.
CHAPTER 20 Browsing the Web Connecting to the Internet Tip If the connection is not established, do one of the following: Tap Cancel to stop the connection process. Tap Change Network to select a different service to connect to. 0 1 Go to the Home 2 Connect to the Internet: a. Open the menus screen and select Web Pro . b. Select Page, and then select Connect. Alternately, you can also enter a URL on the address line and tap Go.
CHAPTER 20 Browsing the Web Downloading files and pages Did You Know? You can download any type of file to an expansion card, regardless of whether an application to open that type of file exists on your handheld. You can then copy that file to your desktop computer to read. Tip If you decide that the download process is taking too long, you can stop it. To stop a web page from downloading, select the Stop icon in the Web Pro action bar.
CHAPTER 20 Browsing the Web Saving a web page If you want to save a web page (such as a travel itinerary or Internet order receipt) indefinitely, you can create a saved page. The copy is stored on the handheld until you delete it. Did You Know? Web Pro also functions as a viewer, enabling you to quickly view certain files while working in other applications. For example, if you read an e-mail message that has a file attached in HTML format, tap the file and Web Pro opens so that you can view the file.
CHAPTER 20 Browsing the Web Viewing a saved page 0 Did You Know? When you view your saved pages, remember that you are viewing a copy of the actual page. You do not have to be online to view a saved page. Tip You can edit information about a saved page from the Saved Pages dialog box. Select the name of a saved page and then select Edit. 1 Go to the Home 2 Open the Save Pages dialog box: a. Open the menus screen and select Web Pro . . b. Select Page, and then select View Saved Pages.
CHAPTER 20 Browsing the Web Viewing a saved file on an expansion card You can use Web Pro to view web pages or image files that are on an expansion card. The types of file that can be viewed include HTML, HTM, GIF, and JPG. Tip You have an HTML file on your desktop computer that you want to carry with you. Download the file onto your expansion card and use Web Pro to view the page on your handheld. 0 1 Go to the Home 2 Open the Choose File dialog box: a. Open the menus screen and select Web Pro .
CHAPTER 20 Browsing the Web Communicating with other users You can communicate with others via e-mail or beaming. Sending e-mail using VersaMail Some web pages include “mailto” links that allow you to easily contact someone for further information or to be added to their contact list. [ ! ] Before You Begin Install the VersaMail™ software. Insert the CD and follow the onscreen instructions for installing extra software. 0 1 Go to the Home 2 Go to the web page you want to send an e-mail from.
CHAPTER 20 Browsing the Web Sending a web address via VersaMail Tip You can also beam a web address to another Web Pro user. When you find a website that you want to share with others, you can send the web address in an e-mail to your friends. 0 1 Go to the Home 2 Go to the web page that you want to share with others. 3 Open the Send With dialog box: a. Open the menus screen and select Web Pro . . b. Select Page, and then select Send.
CHAPTER 20 Browsing the Web Sending e-mail via an Internet e-mail account You can use your Internet e-mail account to send an e-mail message and attachments. Tip Do you have a photo album on the Internet? You can upload your photos by entering your album web site and using the web site’s upload feature to browse to the photos stored on your handheld or on your SD card. 0 1 Go to the Home 2 Log on to your Internet e-mail account: screen and select Web Pro . a.
CHAPTER 20 Browsing the Web Returning to a web page you recently visited » Key Term Cache A temporary storage of the most recently visited web pages. Tip You can delete all pages saved in the History list by selecting Clear. Pages you’ve recently visited are still available in the cache, and you can visit those pages by using the Back and Forward icons. Tip Create a bookmark to save the location or a saved page to save the content of a web page indefinitely.
CHAPTER 20 Tip You can also access the cached web pages by using the Back and Forward icons. Browsing the Web 3 Go to the web page you recently visited: a. If you selected a page next to the Cached icon , select Go and go to step 4. Tip You can change the size and content of the cache. b. If you selected a page that does not have a Cached icon, select Go. You are done. 4 Select the content you want to view: a. Select Yes to display the stored version of the page. b.
CHAPTER 20 Browsing the Web Changing your home and start pages You can change the page that your Home Page icon starts with when it is first opened. goes to or change the page that Web Pro Changing your Home page You can choose a Home page from any web address. 0C 1 Go to the Home 2 Open the Default Preferences dialog box: a. Open the menus screen and select Web Pro . . b. Select Options, and then select Preferences. c. Tap Default.
CHAPTER 20 Browsing the Web 3 Tap the Home Page box. 4 Enter the URL you want as your Home page by performing one of the following: • To make the page currently displayed your Home page, tap Current URL. • To select one of the last five home pages you used as your Home page, tap the Previously Viewed pick list and select a URL. • Enter a URL on the Address line. 5 Select OK.
CHAPTER 20 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open Web Pro. 0 1 Go to the Home 2 Open the Default Preferences dialog box: a. Open the menus screen and select Web Pro . . b. Select Options, and then select Preferences. c. Tap Default. 3 Tap the Start with pick list, and select the page you want to start with when you first open WebPro: Home Page The page you have set as your Home page.
CHAPTER 20 Browsing the Web 4 Select OK.
CHAPTER 20 Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your browsing experience. Changing how images are downloaded [ ! ] Before You Begin If you are not using a proxy server, you can only select or deselect an option to view images. When you view images, they display at their best quality. Images in web pages can be very large.
CHAPTER 20 Browsing the Web 3 Tap the Graphics pick list and select the quality you want for downloaded images: 0 No Images All web pages are downloaded without images. If, however, an image is already in the Web Pro cache, it appears on the page. Low Quality Images are compressed and have a very low resolution. This makes downloading faster but results in reduced image quality. Normal Quality Image quality is average. This is the best compromise between speed and image quality.
CHAPTER 20 Browsing the Web Setting whether to automatically complete web addresses and form fields Tip Filling out an order form or application on the web usually requires entering several pieces of information: your name, address, phone number, and so on. When you enable autofill, your handheld stores the information you entered in these fields.
CHAPTER 20 Browsing the Web Changing link colors You can change the colors that are used to display visited and unvisited links on the web pages you view. Changing link colors affects only sites that use default link colors. 0 1 Go to the Home 2 Open the Display Options dialog box: screen and select Web Pro a. Open the menus . . b. Select Options, and then select Display Options. 3 Change the link colors: 0 a.
CHAPTER 20 Browsing the Web Allowing web sites to remember personal information » Key Term Cookie Some web sites store information in a small text file, called a cookie, that is saved on your handheld. A cookie usually stores information about you and your preferences for that web site. A site can use this information to customize the pages you see the next time you visit. Allowing a web site to create a cookie does not give the site access to the rest of your handheld.
CHAPTER 20 Browsing the Web Setting preferences for storing web pages » Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet. Cached web pages are saved, thereby saving the content you’ve viewed even when you exit WebPro. Tip Remember that your handheld has a limited amount of memory. Choose a cache size that lets you store at least a few pages but still leaves room on your handheld for other data and applications.
CHAPTER 20 Browsing the Web 3 Change the size and content of the cache by using the following options: Clear Cache Tap to clear the cache immediately. Clear cache on exit Select the check box to clear the cache each time you exit Web Pro. Deselect the check box to keep the cache from session to session. Max. cache size Tap to change the maximum cache size used to store web pages. The default size of the cache is 1,024KB and the maximum size is 9,999KB. 4 Tap OK.
CHAPTER 20 Browsing the Web Setting preferences for connecting to the Internet [ ! ] Before You Begin By default, these options are disabled. If you have a faster or more permanent connection to the Internet, such as a wireless Ethernet attachment, the default settings should work for you. Did You Know? Because some wireless Internet service providers (ISPs) charge by the amount of data you download, your handheld is careful to limit how often it accesses the Internet.
CHAPTER 20 Browsing the Web 3 Set any of the following Internet connection preference options: Offer old content if available Old pages from cache are displayed instead of new versions being retrieved from the Internet, even if the old pages are outdated. A dialog box is displayed informing you when the page you are viewing is old. Ask before connecting You’re notified each time before you access the Internet. Disconnect on Exit Your handheld disconnects from the Internet when you exit Web Pro.
CHAPTER 20 Browsing the Web Setting preferences for using a proxy server » Key Term Proxy server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server. Tip Use a proxy server to help you download web pages faster. Your handheld comes with the proxy server turned on. You can turn the proxy server off, or configure some other proxy server. 0 1 Go to the Home 2 Open the Advanced Preferences dialog box: a.
CHAPTER 20 Browsing the Web 3 Set your proxy server preferences: a. Select or deselect the Use proxy server check box to use or not use a proxy server. b. If you want to use a proxy server other than the default palmOne-hosted proxy server, tap the Use proxy server box and enter the appropriate server address and port number. c. Select OK. 4 Select OK.
CHAPTER 20 Browsing the Web Related topics Support If you’re having problems with Web Pro or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 21 Dialing Phone Numbers from Your Handheld In this chapter Dialing a number Using speed dial You have been using Quick Connect in Contacts to set up client meetings and you now you are feeling hungry. You can quickly dial the local pizza parlor, even if their number is not in your Contacts list. Tap out the number on the Dialer keypad, tap Dial, and your mobile phone begins dialing. Your call history stays on your handheld for easy access later.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number [ ! ] Before You Begin Before you can dial a number, you must set up a phone connection on your handheld. Tapping in a number on your handheld is sometimes easier than using your mobile phone. Entering a number 0 1 Go to the Home 2 Tap the telephone number on the keypad. screen and select Dialer . Digits appear in the numeric display Enter phone number and tap Dial Tap Clear to delete last digit from numeric display.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Redialing the most recently used number 0 1 Go to the Home 2 Dial the most recently used number: screen and select Dialer . a. Tap Dial to display the most recently used number. The most recently dialed displays Tap Dial b. Tap Dial again to dial the number.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number from the Call History List 0 Did You Know? Palm Dialer keeps a list of 11 of the most recently dialed numbers. Did You Know? If the number is a speed dial entry, the name from the speed dial entry appears in the Call History list. 1 Go to the Home 2 Dial the number from the list: screen and select Dialer . a. Tap History. b. Tap an entry from the History list. Tap entry to enter number on Dialer screen c. Tap Dial.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Using speed dial Speed Dial allows you to store ten of your most commonly used numbers and dial one with a single tap. Adding a speed dial entry 0 1 Go to the Home 2 Add a speed dial entry: screen and select Dialer . a. Tap Speed. b. Tap an empty speed-dial button. Tap empty speed-dial button c. Enter a name and telephone number. d. Tap OK.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to the Home 2 Dial the number: screen and select Dialer . a. Tap Speed. b. Tap one of the named speeddial buttons.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Editing a speed-dial entry 0 Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed-dial button. 1 Go to the Home 2 Edit an entry: screen and select Dialer (ICON). a. Tap Speed. b. Tap Edit. Tap Edit c. Tap an entry. d. Edit the entry. e. Select OK, and then select Done.
CHAPTER 21 Dialing Phone Numbers from Your Handheld Related topics Support If you’re having problems with Dialer or with anything else on your handheld, go to www.palmOne.com/ support/intl. Zire™ 72 Handheld Click a link below to learn about these related topics: Moving Around Opening applications Connecting Connecting your handheld to a mobile phone. Contacts Using Quick Connect and Tap-to-Connect in Contacts to dial phone numbers.
CHAPTER 22 Sharing Information In this chapter Using the Send command Beaming Other ways of sharing information Related topics You have to get this memo to your boss—now. Or the photo of the grandkids in their Halloween costumes to your mom. After you’ve used your handheld to create or capture that important business and personal information, it’s time to share it with others.
CHAPTER 22 Sharing Information Using the Send command Did You Know? You can also easily send information from the desktop component of many applications. For example, you can send photos from the palmOne Media desktop application. See the online desktop help for information. Tip If you are unable to send information to another device, try moving closer to the receiving device.
CHAPTER 22 Did You Know? In most applications, the leftmost menu is named Record. Sharing Information 0 1 Select the information you want to send: a. Open an application. b. Select the entry you want. 2 Select a sending method: a. Open the menus . b. Select the Send menu item on the leftmost menu. c. Select Bluetooth, and then select OK. 3 Select the receiving device on the Discovery Results screen, and then select OK. The information is sent to the receiving device.
CHAPTER 22 Sharing Information Sending a category 0 Tip Create a category of Calendar events such as your kid’s soccer schedule, and then send the entire category to your spouse’s handheld. Tip When you send a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving device. 1 Select the category you want to send: a. Open an application. b.
CHAPTER 22 Sharing Information Sending an application Tip Tap the Send From pick list to beam an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to send: a. Go to the Home screen. b. Open the menus . c. Select Send on the App menu. d. Select the application you want to send. NOTE You cannot send an application that has a lock icon next to the application size. 2 Send the application: a. Select Send. b. Select Bluetooth, and then select OK.
CHAPTER 22 Sharing Information Using the Send command with the VersaMail™ application You can send information as an attachment to an e-mail message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail™ in the Send With dialog box. The VersaMail application opens displaying a blank message with the information you want to send as an attachment. Address the message, enter a subject line, and then select Send or Get & Send.
CHAPTER 22 Sharing Information Beaming Tip For best results when beaming, the handhelds should be between 4 and 39 inches (10 centimeters and one meter) apart, and there should be a clear path between them. Using the IR port on your handheld, you can beam information from within an application, such as a photo or video, a contact, an appointment, or a task, to other Palm OS® handheld users. You can also beam a category of information, such as a photo album—or even an entire application.
CHAPTER 22 Tip The leftmost menu is most applications is named Record. Tip In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the Contacts application button until the Beam dialog box appears. Sharing Information 2 Beam the information: a. Open the menus . b. Select the Beam menu item on the leftmost menu. c.
CHAPTER 22 Sharing Information Beaming a category Tip Create a category of Calendar events such as your kid’s soccer schedule, and then beam the entire category to your spouse’s handheld. Tip When you beam a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving device. 0 1 Select the category you want to beam: a. Open an application. b.
CHAPTER 22 Sharing Information Beaming an application Tip Tap the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to beam: a. Go to the Home screen. b. Open the menus . c. Select Beam on the App menu. d. Select the application you want to beam. NOTE You cannot beam an application that has a lock icon next to the application size.
CHAPTER 22 Sharing Information 2 Beam the application: a. Tap Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 22 Sharing Information Other ways of sharing information Here are some other ways of sharing information: • Copy information or an application onto an expansion card inserted into the expansion slot, and view the information by inserting the card into the slot on another Palm OS® handheld. • Copy information such as a photo or video from your handheld to your computer, or from computer to handheld, by synchronizing.
CHAPTER 22 Sharing Information Related topics Support If you’re having problems with sharing information or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 23 Keeping Your Information Private In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password You probably wouldn’t leave your door unlocked at night, so why should it be any different with your handheld? When you think about the amount of personal and private information stored there, you’ll definitely want to protect it.
CHAPTER 23 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden. Masking private entries without creating a password Masked entries are displayed when selected.
CHAPTER 23 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. 0 1 Open an application. 2 Create a new entry, or select the entry that you want to make private. 3 Mark it as private: a. For existing Contacts, tap Edit. b. Tap Details. c. Tap the Private check box. d. Select OK. e. In Contacts and Memos, select Done.
CHAPTER 23 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . c. Select Security. 2 Select the display option for private entries: a. Tap the Private Records pick list. b. Select one of these options, and then select Done. Show Display private entries.
CHAPTER 23 Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Tip Use a password to protect confidential work or personal information. If your handheld is lost or stolen, this information will be safe.
CHAPTER 23 Keeping Your Information Private Creating a password Tip The best passwords and Quick Unlock combinations consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. Tip Enter your password with Graffiti® 2 writing, the numeric keypad in the Create Password dialog box, or the onscreen keyboard. 0 1 Open Security: a. Go to the Home b. Select Prefs screen. Password box . c. Select Security.
CHAPTER 23 Keeping Your Information Private 3 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done. 4 Select Done. Done Changing a password You can change your password at any time. You must enter the current password before you can change it. Tip In Palm® Desktop software, you can require password entry for private info to display.
CHAPTER 23 Keeping Your Information Private 2 Enter your current password: a. Tap the Password box. b. Enter the current password, and then select OK. 3 Change your password: a. Select OK. b. Enter a new password, and then select OK. 4 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done.
CHAPTER 23 Keeping Your Information Private 5 Select Done. Done Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. 0 1 Enter your password: a. Tap the Password box. b. Enter the current password, and then select OK. 2 Delete your password: a. Tap Unassign. b. Select Done.
CHAPTER 23 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries marked as private.
CHAPTER 23 Keeping Your Information Private 3 Delete the forgotten password: a. Tap Lost Password. b. Select Delete Password. 4 5 Synchronize your handheld with your computer to restore any private entries that were deleted. [ & ] OPTIONAL Create a new password. Done [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. Tip To start your handheld when it is locked, turn it on. Enter your password, and then select Done.
CHAPTER 23 Keeping Your Information Private Locking your handheld automatically 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . Auto Lock box c. Select Security. 2 Open the Lock Handheld dialog box: a. Tap the Auto Lock box. b. If necessary, enter your password, and then select OK.
CHAPTER 23 Tip The number of password attempts must be between 5 and 99. Keeping Your Information Private 3 Select one of these lock options: Never Always leave your handheld unlocked. When power is off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock. After a preset delay Set a period of inactivity after which your handheld will automatically lock. 4 Select OK, and then select Done.
CHAPTER 23 Keeping Your Information Private Locking your handheld manually 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . c. Select Security. Lock 2 Select Lock. 3 Select Lock Device.
CHAPTER 23 Keeping Your Information Private Using Quick Unlock [ ! ] Before You Begin To use Quick Unlock, you must first create a password for your handheld. Tip You can change a Quick Unlock combination at any time. Follow the same steps you used to create the combination. You can unlock your handheld by creating a special combination sequence with the navigator— similar to the combination you use to open a padlock. Use this sequence in place of your password to quickly unlock your handheld.
CHAPTER 23 Keeping Your Information Private 3 Create a Quick Unlock combination sequence: a. Use the navigator or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. 4 Select Done. Done Zire™ 72 Handheld When your handheld is locked, you can now unlock it by using the Quick Unlock combination, or by entering your password.
CHAPTER 23 Keeping Your Information Private Deleting your Quick Unlock combination 0 1 Open Security: a. Go to the Home screen. Quick Unlock box b. Select Prefs . c. Select Security. 2 Open the Quick Unlock dialog box: a. Tap the Quick Unlock box. b. If necessary, enter your password, and then select OK. 3 Delete the Quick Unlock combination: a. Tap Unassign. b. Select Done.
CHAPTER 23 Keeping Your Information Private Encrypting your information [ ! ] Before You Begin To use encryption, you must first create a password for your handheld. You can encrypt selected information whenever your handheld locks. This means that your information is scrambled so that it cannot be read. When you unlock your handheld and enter your password or Quick Unlock combination, the encrypted information is unscrambled.
CHAPTER 23 Keeping Your Information Private 2 Open the Encrypt Data dialog box: a. Tap Options. b. Tap the Encrypt data when locked check box. c. Tap Choose Applications. 3 Select the applications you want to encrypt, and then select OK.
CHAPTER 23 Keeping Your Information Private 4 5 [ & ] OPTIONAL To encrypt only the private entries in the applications you selected, tap the Encrypt private records only check box. Select OK, and then select Done. Done Tip Synchronize your handheld with your computer frequently to prevent loss of information if intrusion protection is triggered. Did You Know? Incorrect Quick Unlock attempts are not included in the intrusion protection counter.
CHAPTER 23 Keeping Your Information Private 0 1 Open Security: a. Go to the Home b. Select Prefs screen. . c. Select Security. Options 2 Set the number of password attempts: a. Tap Options. b. If necessary, enter your password, and then select OK. c. Tap the Intrusion Protection box. Intrusion Protection box d. Enter the number of password attempts that are allowed before selected information on your handheld is deleted.
CHAPTER 23 Keeping Your Information Private 3 Select the information that is deleted after the set number of failed attempts: a. Tap the Delete pick list and select one of these options: No Data No information is deleted after the set number of failed attempts. Private Records All entries marked private are deleted after the set number of failed attempts. All Data All information you entered and all applications you installed on your handheld are deleted after the set number of failed attempts. b.
CHAPTER 23 Keeping Your Information Private Related topics Support If you’re having problems with private entries or anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 24 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information into a category Viewing information by category Related topics If you’re like most people, you use your handheld to manage your work life and your personal life. Yet these two areas contain so many details: your children’s after-school activities, your conference schedule, your shopping list for the week, and entertainment.
CHAPTER 24 Using Categories to Organize Information Adding a category Did You Know? You can have up to 15 categories in an application. Tip Colors make it easy to find the info you need in Calendar. Tip Add a category in Contacts that contains all of your medical numbers for quick access. Other useful categories in Contacts are Emergency, for fire, ambulance, and police; Children, for your children’s school and friends; and Entertainment, for restaurants or theaters that you visit often.
CHAPTER 24 Using Categories to Organize Information Renaming a category Tip If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed. 0 1 • To rename a category within an application, open that application. • To rename a category for applications, go to the Home screen 2 . Rename the category: a.
CHAPTER 24 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. Tip In Expense, you can delete a category, including its contents, with the Purge command. 0 1 • To delete a category within an application, open that application. • To delete a category for applications, go to the Home screen 2 . Delete the category: a. In Calendar, select an event, and then select Details. b.
CHAPTER 24 Using Categories to Organize Information Placing information into a category Tip You can also enter new information into a category by opening the application, and then selecting the category from the upper-right corner. Tap New and enter the information. You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You may also find it convenient to view applications in groups.
CHAPTER 24 Tip To place an entry into a different category, simply select a different category from the Category pick list. Using Categories to Organize Information 5 Place the entry into a category: a. Select a category from the Category pick list. Category b. If necessary, select OK c. If necessary, select Done.
CHAPTER 24 Using Categories to Organize Information Placing an application into a category 0 1 Go to the Home screen 2 Open the Category dialog box: a. Open the menus . . b. Select Category on the App menu. 3 Place the application into a category: a. Tap the pick list next to the application you want to place into a category. b. Select a category, and then select Done.
CHAPTER 24 Using Categories to Organize Information Viewing information by category Tip In the Home screen, scroll through the categories by repeatedly tapping the Home screen icon, or pressing Right or Left on the navigator. To view all of the applications on your handheld select the All category. Tip Scroll through the categories in Contacts by repeatedly pressing the Contacts button. 0 1 • To view entries by category, open an application that contains categories.
CHAPTER 24 Using Categories to Organize Information Related topics Support If you’re having problems with categories or anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 25 Installing and Removing Applications In this chapter Checking space and version numbers Installing the additional software from the CD Installing other applications and files Removing an application from your handheld Removing Palm Desktop software from your computer Related topics Zire™ 72 Handheld Did you ever think you could use your handheld to manage your weight loss program? How about using it to track the details of your round of golf? There are thousands of applications available for P
CHAPTER 25 Installing and Removing Applications Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld or expansion card, in case you’re interested in upgrading them. 0 1 Open the Info dialog box: a. Go to the Home screen b. Open the menus . . c. Select Info on the App menu.
CHAPTER 25 Installing and Removing Applications Cont’d. b. Tap one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card. Records Shows the number of records in an application.
CHAPTER 25 Installing and Removing Applications Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time. WINDOWS ONLY 0 1 Insert the CD into your computer. 2 On the Discover Your Handheld screen, click Add software to your handheld.
CHAPTER 25 Installing and Removing Applications MAC ONLY 0 1 Insert the CD into your computer. 2 Double-click the Essential Software folder. 3 Install the applications you want to install. 4 Synchronize your handheld with your computer.
CHAPTER 25 Installing and Removing Applications Installing other applications and files Did You Know? Most handheld application files have the extension PRC or PDB. You can also install applications and files on your handheld that did not come on the CD. For any files that you install, there must be an application on your handheld that can read these files. For example, you can view photos only if you have an application such as palmOne™ Media on your handheld.
CHAPTER 25 Installing and Removing Applications Using the Palm Quick Install icon WINDOWS ONLY Tip You can also install files on your handheld by right-clicking them on your computer. Select Send To Palm Quick Install, and the files are placed on your handheld the next time you synchronize. Tip If there are still files in the list after you synchronize, they were not installed. Open the application associated with this file, and then synchronize again.
CHAPTER 25 Installing and Removing Applications Using the Palm Quick Install window WINDOWS ONLY Tip To install a folder on your handheld, open the File menu in Palm Quick Install and select Add Folder. Tip To move applications between your handheld and the expansion card, drag the files up or down. 0 1 Copy or download the file(s) you want to install onto your computer. 2 Double-click the Palm Quick Install icon on the desktop. 3 Select the files to install: User drop-down list a.
CHAPTER 25 Installing and Removing Applications Installing applications and files on a Mac computer Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag songs, and other files you want to transfer to your handheld, onto the droplet in the Dock. You can install applications and files on a Mac computer by dragging and dropping onto the Send To Handheld icon, or by using the commands in the HotSync® menu.
CHAPTER 25 Installing and Removing Applications Using commands in the HotSync menu MAC ONLY Tip To move applications between your handheld and the expansion card, click Change Destination. Use the arrows to move the files, and then click OK. Tip If you do not see the application or file in the folder, go to the folder that contains the application you want to install. 0 1 2 Copy or download the application you want to install onto your computer. Select the files to install on your handheld: a.
CHAPTER 25 Installing and Removing Applications 3 Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer.
CHAPTER 25 Installing and Removing Applications Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld or from an expansion card. NOTE You can only remove add-on applications, patches, and extensions that you install. You cannot remove the applications that are part of the operating system of your handheld. 0 1 Go to the Home screen 2 Open the Delete dialog box: a. Open the menus .
CHAPTER 25 Installing and Removing Applications Removing Palm Desktop software from your computer If you no longer want to use Palm Desktop software, you can remove it from your computer. This process removes only the application files. The data in your Users folder remains untouched. [ ! ] IMPORTANT If you remove Palm Desktop software, you also remove the synchronization software and can no longer synchronize your information.
CHAPTER 25 Installing and Removing Applications 2 Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close. Done MAC ONLY 0 1 2 3 Insert the CD that came with your handheld into your computer. Double-click the CD icon on your desktop, and then double-click the Palm Desktop Installer icon.
CHAPTER 25 Installing and Removing Applications 4 Select the software you want to remove, and then click Uninstall. 5 Select the folder that contains your Palm Desktop software files. 6 Click Remove, and then restart your computer.
CHAPTER 25 Installing and Removing Applications Related topics Support If you’re having problems installing applications, or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 26 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Forget your watch? Or just forget to reset it when you landed in Toronto? Neither matters, as long as you have your handheld. Not only can you rely on it for the correct time, you can even set an alarm so you don’t miss that early flight back home.
CHAPTER 26 Managing Clock Settings Checking the current date and time There are several ways to easily check the date and time: • When your handheld is on: • Tap the Home icon , and then select the World Clock icon . • Tap the Clock icon in the upper-left corner of the input area. Your handheld displays the time for two seconds, and then returns to the previous application. Clock • When your handheld is off, press Select in the center of the navigator.
CHAPTER 26 Managing Clock Settings Setting the primary location » Key Term Primary location Typically a city in the time zone in which you live. In World Clock, you can set the location, date, and time for a primary location. The settings for this primary location are used by all of the applications on your handheld. 0. 1 Go to the Home screen 2 Select the primary location: and select World Clock a. Tap the primary location pick list. . Primary location pick list b.
CHAPTER 26 Managing Clock Settings Setting the date and time for the primary location Did You Know? When the Daylight Savings settings are active, the time changes according to the rule for the primary location. For example, in North America, the time changes at 2:00 a.m.; in Europe, it changes at 1:00 a.m. You can set the date and time in Preferences, as you did during the initial setup of your handheld, or in World Clock.
CHAPTER 26 Managing Clock Settings 4 Set the time: a. Tap the Set Time box. b. Tap the hour and minute boxes, and then tap the arrows to change them. Hour Minute c. Tap AM or PM, and then select OK. 5 Select Done.
CHAPTER 26 Managing Clock Settings Choosing secondary locations for other time zones Tip If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location. When you need to contact them, you can easily check to see what time it is where they are. Set World Clock to display the date and time for two other locations. 0 1 2 Go to the Home screen and select World Clock . Tap the pick list next to one of the secondary locations.
CHAPTER 26 Managing Clock Settings Modifying the locations list Tip If you know what you’re looking for in a long pick list, use Graffiti® 2 writing to find it faster. Enter the first letter of the word, then locate your item. You can edit the locations list so that the locations you use most often are easy to find. Adding new locations 0 1 Go to the Home screen 2 Open the Edit List dialog box: and select World Clock . a. Tap a Location pick list. b. Select Edit List. 3 Add the new location: a.
CHAPTER 26 Managing Clock Settings 4 [ & ] OPTIONAL Tap each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time check box Tap for your handheld to automatically adjust the date and time for Daylight Saving Time in this location. Start and End dates Tap the boxes to change the start and end dates of Daylight Saving Time, if necessary. 5 Select OK, and then select Done.
CHAPTER 26 Managing Clock Settings Deleting a location 0 1 2 Go to the Home screen and select World Clock . Select the location you want to delete: a. Tap a Location pick list. b. Select Edit List. c. Select a location, and then tap Remove. 3 Select OK, and then select Done.
CHAPTER 26 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar. Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your primary location so that all your alarms ring on time, instead of eight hours late. 0 1 Go to the Home screen 2 Set the alarm: and select World Clock . a. Tap the Alarm box. b.
CHAPTER 26 Tip To turn off an alarm before it sounds, tap the Alarm box, and then tap Alarm Off. Managing Clock Settings 3 [ & ] OPTIONAL Select the alarm sound and volume: a. Open the menus . b. Select Options, and then select Alarm Preferences. c. Tap the pick lists to select the alarm sound and volume. NOTE This volume setting does not affect the other sounds on your handheld, including the alarms you set in Calendar. You can change the volume of these other sounds in Preferences. d. Select OK.
CHAPTER 26 Managing Clock Settings Changing the clock display 0 1 Go to the Home screen 2 Open the Display Options dialog box: a. Open the menus and select World Clock . . b. Select Options, and then select Display Options. 3 Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations. Deselect it to display only the primary location. Show Date Display the date in World Clock.
CHAPTER 26 Managing Clock Settings Related topics Support If you’re having problems with World Clock or anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 27 Customizing Your Handheld In this chapter Customizing the Home screen Making the screen easier to read Giving your favorite applications a button or icon Although customizing your handheld is optional, it’s like changing the preset radio stations in your car.
CHAPTER 27 Customizing Your Handheld Customizing the Home screen Use your favorite photo as the background for the Home screen. Or display your application icons in list format with small icons so that you can see more applications without scrolling. 0 1 2 Go to the Home screen. Open the Display Options dialog box: a. Open the menus . b. Select Options, and then select Display Options. 3 4 Tap the View By pick list and select List or Icon as the display format.
CHAPTER 27 Customizing Your Handheld 5 Select a photo for the background: a. Select the Background check box. b. Tap the photo thumbnail and select a photo. c. Adjust the fade setting so that the text is easy to read against the photo. d. Select OK.
CHAPTER 27 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions you may also need to adjust the brightness and contrast to read the information on the screen.
CHAPTER 27 Customizing Your Handheld 0 1 Open an application. 2 Open the Select Font dialog box: a. Open the menus . b. Select Options, and then select Font. 3 Tap the font style you want to use, and then select OK.
CHAPTER 27 Customizing Your Handheld Adjusting the brightness 0 1 Tap the Brightness icon to open the Adjust Brightness dialog box. Brightness icon 2 Drag the slider to adjust the contrast level, and then select Done.
CHAPTER 27 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. 0 1 Open Color Theme Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Color Theme. 2 Select a theme, and then select Done.
CHAPTER 27 Customizing Your Handheld Giving your favorite applications a button or icon Tired of going to the Home screen to open an application you use a lot? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync® icon. For example, if you use Memos often, you can assign Memos to a button or the HotSync icon so that you don’t have to scroll through the Home screen whenever you want to use that application.
CHAPTER 27 » Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such as opening the Graffiti® 2 help screen. Customizing Your Handheld 3 Assign the full-screen pen stroke: a. Tap More. b. Tap the pick list and select the action you want to assign to the full-screen pen stroke. Pick list c. Select OK. 4 Tap Done.
CHAPTER 27 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location. When you travel to a new time zone, change the Location setting to quickly reset the date and time.
CHAPTER 27 Tip You can rename the location to the city where you live. Tap the Name field, and then modify the location name. Customizing Your Handheld 2 Select the location: Name field a. Tap the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3. No nearby city? Select Edit List, do steps b–e. b. Tap Add. c. Select a city in your time zone, and then select OK. d. Select OK again, and then select Done. e.
CHAPTER 27 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. 0 1 Open Date & Time Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Date & Time. 2 Select the location.
CHAPTER 27 Customizing Your Handheld 3 Set the date: a. Tap the Set Date box. Year arrows b. Tap the arrows to select the current year. c. Tap the current month. d. Tap the current date. 4 Set the time: a. Tap the Set Time box. b. Tap the hour and minute boxes, and then tap the arrows to change them. c. Tap AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM PM options. 5 Select Done.
CHAPTER 27 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld. You can quickly choose the preset formats based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock.
CHAPTER 27 Tip The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date & Time Preferences or to World Clock. Customizing Your Handheld 2 Select a country: a. Tap the Preset to box to open the Set Country dialog box. b. Select a country. c. Select OK.
CHAPTER 27 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Choosing the input area You can write Graffiti 2 characters in the input area, or you can turn on Writing Area Preferences and use the full screen for Graffiti 2 writing; you do not have to write in the input area. 0 1 Open Writing Area Preferences: a.
CHAPTER 27 Customizing Your Handheld Using the full-screen writing area [ ! ] Before You Begin Turn on Writing Area Preferences as described in the previous section. Tip Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or temporarily turn off fullscreen writing by tapping the shaded box in the lower-right corner. The shaded box changes to a box outline when Writing Area Preferences are off.
CHAPTER 27 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. 0 1 Open Graffiti 2 Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Graffiti 2. 2 Select alternate strokes: a. Tap a character to view its alternate stroke. b. Select the check box to use the alternate stroke, and then select Done.
CHAPTER 27 Customizing Your Handheld Setting up ShortCuts Tip You may want to add a space character after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your ShortCuts anywhere you enter info with Graffiti 2 writing. 0 1 Open ShortCuts Preferences: a.
CHAPTER 27 Tip The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex e-mail address. Customizing Your Handheld 2 Create a ShortCut: a. Tap New. b. On the ShortCut Name line, enter the abbreviation. c. On the ShortCut Text line(s), enter the text you want to insert when you write the abbreviation. d. Select OK, and then select Done.
CHAPTER 27 Customizing Your Handheld Changing ShortCuts Tip To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Tap Delete, tap Yes, and then tap Done. After you create a ShortCut, you can modify it at any time. 0 1 Open ShortCuts Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Shortcuts. 2 Edit the ShortCut: a. Select the ShortCut you want to change. b. Tap Edit. c. Make your changes. d. Select OK, and then select Done.
CHAPTER 27 Customizing Your Handheld Correcting problems with tapping » Key Term Digitizer Another name for your handheld’s screen and the internal circuitry that enables it to respond appropriately to taps. Is your screen not responding to taps? Are you getting unexpected results when you tap? For example, when you tap the number keyboard icon, does the Find dialog box open instead? If this happens, it’s time to align the screen. 0 1 Open Digitizer Preferences: a.
CHAPTER 27 Customizing Your Handheld Selecting sound settings Tip You can choose different types of sounds for Calendar, Tasks, and World Clock. Go to the application, open the Options menu, and then select Preferences. Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. 0 1 Open Sounds & Alerts Preferences: a.
CHAPTER 27 Customizing Your Handheld Entering your owner information Tip In addition to entering owner information, you can assign a name to your handheld for Bluetooth communication. Did You Know? If you use Security Preferences to turn off and lock your handheld with a password, your owner info appears the next time you turn on your handheld. See Keeping Your Information Private for more info.
CHAPTER 27 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Tip When Keylock is on, your handheld does not respond when you press the application buttons. To use your handheld again, press the power button, and then tap Deactivate Keylock.
CHAPTER 27 Customizing Your Handheld 2 Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you hold down the power button until the system sound confirms that Keylock is on. Done Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. 0 1 Open Power Preferences: a.
CHAPTER 27 Customizing Your Handheld 2 Tap the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the power adapter.
CHAPTER 27 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch. The list of preset connections varies depending on the applications you’ve added to your handheld. Tip You can use your handheld’s built-in Bluetooth technology to connect to other devices without using Connection Preferences.
CHAPTER 27 Customizing Your Handheld 2 Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Tap Edit. 3 Change the speed setting: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Select OK. d. Select OK again, and then select Done.
CHAPTER 27 Customizing Your Handheld Creating your own connection settings Tip To delete a connection that you created, select it on the Connection Preferences screen, and then tap Delete. If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. 0 1 From the Connection Preferences screen, tap New.
CHAPTER 27 Tip To learn about customizing Bluetooth connection settings, see Connecting Wirelessly to Other Devices. Customizing Your Handheld 2 Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
CHAPTER 27 Customizing Your Handheld 3 Enter the details settings: a. Tap Details. b. Tap the Speed pick list and select the appropriate speed. c. Tap the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on. Off Flow control is always off. d. For a modem connection, enter the initialization string. e. Select OK. 4 Select OK, and then select Done.
CHAPTER 27 Customizing Your Handheld Connecting your handheld to a mobile phone Tip If your phone doesn’t appear on the list, you need to install the phone settings for your phone onto your handheld. Phone Preferences let you configure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM mobile phone account must also include data services. 0 1 Open Phone Preferences: a. Go to the Home b. Select Prefs screen. . c.
CHAPTER 27 Customizing Your Handheld Customizing network settings [ ! ] Before You Begin You need the following: • A mobile phone with a Bluetooth radio or an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply) • An ISP account or a corporate remote access account (additional fees may apply) • Connection Preferences settings for your mobile phone enabled with IR or Bluetooth technology Zire
CHAPTER 27 Tip Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Customizing Your Handheld 2 Service Tap the Service pick list and select your ISP or your dial-in server type from the list. If your ISP or server type isn’t on the list, tap New and enter a name for the service profile. User Name Enter your username.
CHAPTER 27 Tip It’s a good idea to add at least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Customizing Your Handheld Cont’d. b. Enter any of the following settings, and then tap OK: Phone # Enter the phone number for your ISP or dial-in server. Dial prefix Select the Dial prefix check box, and then enter the number that you dial before the telephone number to access an outside line.
CHAPTER 27 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. Tip To see expanded Service Connection Progress messages, press Down on the navigator.To see more information, open the Options menu and select View Log. 0 1 Open Network Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Network. 2 Make the connection: a.
CHAPTER 27 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile. 0 1 Open Network Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Network. 2 Open the Details dialog box: a.
CHAPTER 27 » Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Customizing Your Handheld 3 NOTE Ask your ISP or system administrator if you need information on any of these settings. Connection type Tap the pick list and choose the communication protocol for this service: PPP, SLIP, or CSLIP. Most e-mail application use PPP or SLIP protocols.
CHAPTER 27 Customizing Your Handheld Deleting a service profile 0 1 Open Network Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Network. 2 Delete the service you want to delete: a. Tap the Service pick list and select the service you want to delete. b. Open the menus . c. Select Delete on the Service menu. d. Tap OK, and then tap Done.
CHAPTER 27 Customizing Your Handheld Creating login scripts Tip Windows You can also create login scripts with a text editor on your desktop computer. Create a file with the extension PNC, and then install the file on your handheld using palmOne™ Quick Install. Did You Know? Your login scripts can also use non-ASCII and literal characters. A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP.
CHAPTER 27 Customizing Your Handheld 2 Open the Login Script dialog box: a. Tap the Service pick list and select the service you want to add a script to. b. Tap Details. c. Tap Script. 3 Tap the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
CHAPTER 27 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences. If you didn’t enter a password, this command prompts you to enter one. The Password command is usually followed by a Send CR command.
CHAPTER 27 Customizing Your Handheld 4 Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done. Done Adding plug-in applications Tip For more info on creating plug-in applications, contact Developer Support at PalmSource. You can create plug-in applications containing script commands that extend the functionality of the built-in script commands.
CHAPTER 27 Customizing Your Handheld Plug-in applications have the following characteristics: • Written in C language • Compiled into a device executable • Called properly from a login script • Able to return control to a login script after it terminates • Created using a development environment that supports Palm OS® software, such as Metrowerks CodeWarrior tools.
CHAPTER 27 Customizing Your Handheld Related topics Support If you’re having problems with customization or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 28 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do’s • Use the carrying case that came with your handheld. It provides protection if your handheld is accidentally dropped.
CHAPTER 28 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location.
CHAPTER 28 Maintaining Your Handheld Reset button If a soft reset does not unfreeze your handheld, you need to do a hard reset.
CHAPTER 28 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld. Before you do a hard reset, be sure to synchronize. 0 1 2 3 4 Press and hold the power button.
CHAPTER 28 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar. WINDOWS ONLY 0 1 Open the Custom menu in the HotSync® application: a. Click the HotSync Manager the screen. icon in the taskbar in the lower-right corner of b. Click Custom.
CHAPTER 28 Maintaining Your Handheld 3 Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. 4 5 Repeat step 3 for the other applications in the list that you want to restore, and then click Done. Synchronize your handheld with your computer.
CHAPTER 28 Maintaining Your Handheld Related topics Support If you’re having problems with resets or with anything else on your handheld, go to www.palmOne.com/ support/intl.
CHAPTER 29 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
CHAPTER 29 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. • If you are upgrading from an older Palm OS® handheld, remove any previous version(s) of Palm® Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software.
CHAPTER 29 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery gauge appears at the top of the Home screen. Check the gauge periodically to see if your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
CHAPTER 29 Common Questions • Turn the Bluetooth® feature off when you’re not using it, or turn the discoverable setting to off. When I connect my handheld to the power adapter, it does not charge. • Confirm that your handheld is firmly connected to the power adapter. • Confirm that your power adapter is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging.
CHAPTER 29 Common Questions • Charge your handheld. • Perform a soft reset. If your handheld still doesn’t turn on, perform a hard reset. I get a warning message telling me my handheld memory is full. • If you have installed additional applications on your handheld, remove them to recover memory. • Purge items from Calendar and Tasks. This deletes Tasks items and past Calendar events from the memory of your handheld. • Delete unused memos, photos, and other items, or save them to an expansion card.
CHAPTER 29 Common Questions Moving around I can’t find the icon I want on the Home screen. • Tap the pick list in the upper-right corner of the Home screen and select All. You may need to scroll down a bit, but you should now see an icon for each of the applications on your handheld. • Some of the applications that come with your handheld are not preinstalled. You need to install these extra applications from the CD.
CHAPTER 29 Common Questions I can’t get my handheld to recognize my handwriting. For your handheld to recognize handwriting input with the stylus, you need to use Graffiti® 2 writing. Use the Graffiti 2 help to learn how to write characters. NOTE Your handheld recognizes your own personal handwriting in the Note Pad application only. • Make the Graffiti 2 character strokes in the Graffiti 2 input area, not on the display part of the screen.
CHAPTER 29 Common Questions Synchronizing I can’t synchronize my handheld with my computer. Tip Need more help with synchronizing your handheld? Open Palm Desktop software, go to the Help menu and select HotSync Online Troubleshooting Guide. • Make sure the HotSync® cable is connected securely. • Make sure the date on your computer matches the date on your handheld. • Read the HotSync log for the user account for which you are synchronizing.
CHAPTER 29 Common Questions When I tap to synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name. Uninstall and then reinstall Palm Desktop software. • Turn on your handheld, and go to the Home Local. screen.
CHAPTER 29 Common Questions • Be sure that the application you want is installed. Reinstall the HotSync Manager and make sure that the application is selected. • Reinstall Palm Desktop software and select the option to synchronize with Microsoft Outlook. I can’t synchronize wirelessly using my handheld’s Bluetooth® technology. Make sure that Bluetooth communication is enabled on both your handheld and your computer.
CHAPTER 29 Common Questions WINDOWS ONLY Click the HotSync Manager icon in the lower-right corner of your screen, and then select Custom. Check that the application is set to synchronize the files. If it is not, select the application, click Change, and then choose Synchronize the files. Click the Set as default check box to use this setting each time you synchronize. Otherwise, it applies during the next synchronization only. MAC ONLY Double-click the HotSync Manager icon in the palmOne folder.
CHAPTER 29 Common Questions • If you are trying to install files to an expansion card, make sure that a card is inserted into your handheld’s expansion slot before you synchronize. I can’t add more files to the palmOne™ Quick Install list. Make sure the dialog box that confirms where the files will be installed is closed. You cannot add more files to the list when the confirmation dialog box is open. When I add a zipped file (ZIP) to Quick Install, no files appear in the Quick Install list.
CHAPTER 29 Common Questions MAC ONLY Make sure the infrared communications extensions have been installed in the Extensions folder inside the System folder. Next, open the HotSync Software Setup window, and be sure that HotSync Manager is enabled and that the Local Setup Port is set to Infrared Port. I do not see an infrared option when I open HotSync Manager. First check your computer’s documentation to see if your computer supports IR communication.
CHAPTER 29 Common Questions My handheld appears to freeze when I place it near my computer. Move your handheld away from the computer’s infrared port. I receive an authentication error when I try to synchronize wirelessly through a LAN access point. Make sure you entered the correct username and password for the selected network service profile in the Network Preferences screen. When I try to synchronize wirelessly through a LAN access point, it connects, but nothing happens.
CHAPTER 29 Common Questions I created an event, but it doesn’t appear in the Week View. • If scroll arrows appear on the right of your screen, scroll down to see if the event appears further down the screen. • If you have two or more events with the same start time, the first event created appears as a gray bar, and any subsequent conflicting events appear as a single red bar. To see the overlapping events select the Day View. For more information, see Spotting event conflicts.
CHAPTER 29 Common Questions Notes I’m having problems listing notes the way I want to see them. If you cannot manually arrange the order of notes on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual. If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting.
CHAPTER 29 Common Questions When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information. This information is supplied from the GraceNote server on the web. Tasks The info I entered does not appear in an application. • Open the Options menu and select Preferences. If Show Completed Tasks is selected, deselect it to display the missing tasks.
CHAPTER 29 Common Questions Connecting wirelessly My passkey is rejected when I attempt to form a trusted pair with my mobile phone. Some mobile phones require that you enter the passkey within a specific time frame. Make sure you have a passkey in mind and that you enter it immediately when prompted. If your passkey is rejected, your phone may have a preassigned passkey; see the documentation included with your phone for information.
CHAPTER 29 Common Questions • Make sure that your phone is equipped with Bluetooth technology, that Bluetooth is enabled, and that the power is on. • You may need to set up a connection with your phone. See the documentation included with your phone for assistance with completing the connection setup process. If you need additional information about connecting your phone, refer to the Phone Pairing Handbook at www.palmOne.com/support/intl. My phone connection drops before I finish using it.
CHAPTER 29 Common Questions • If you are connecting using a mobile phone through the built-in Bluetooth technology on your handheld, a cable, or the IR port on your handheld, verify that you have either a data-enabled GSM or a high-speed GPRS account with your wireless service provider. • Some wireless service providers require you to be on their network to use your e-mail account. If this is the case, be sure to use your provider's network as the connection type for the account.
CHAPTER 29 Common Questions I can receive e-mail fine, but am having problems sending e-mail If you are able to receive e-mail messages but cannot send them, try these steps, in turn: • Make sure your ISP or e-mail provider allows you to access e-mail on a wireless handheld. Several providers, like Hotmail, do not offer this option at all; other providers require an upgrade to access e-mail on a wireless handheld. • Turn on ESMTP.
CHAPTER 29 Common Questions 3. Select Internet Options, and then click the Programs tab. 4. Make sure that the E-mail field is set to the correct e-mail client software. 5. Click OK. 6. Start the e-mail client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop e-mail application for more information. Privacy I forgot the password, and my handheld is not locked. First, use the password hint to try to remember the password.
CHAPTER 29 Common Questions Sharing I can’t beam information to another handheld or other device. NOTE Depending on the receiving handheld model, not all information may be sent correctly. • If you are beaming to another Palm OS® handheld, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different.
CHAPTER 29 Common Questions When someone beams data to my handheld, I get a message telling me it is out of memory. • Your handheld requires at least twice the amount of memory available as the data you are receiving. For example, if you are receiving a 30KB application, you must have at least 60KB free. • Purge old Calendar events and delete unused or unnecessary applications. I cannot send data to another Bluetooth device.
CHAPTER 29 Common Questions • Problems using Bluetooth or other features • Problems opening an application • Problems synchronizing You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld. After you have deleted the application, try to replicate the operation that created the error. If removing the application solves your problem, contact the application developer for a solution.
CHAPTER 29 Common Questions 7. Do one of the following: • • If your handheld still has problems, review this Common Questions section for solutions to the problem. Fix the problem before reinstalling the third-party applications. If your handheld no longer has problems, install the third-party applications one application at a time using the following procedure: a. Open the Backup folder you moved to the Windows desktop in step 3. b. Double-click a PRC file.
CHAPTER 30 Getting Help This guide is meant to tell you everything you need to know to set up, customize, and use your handheld. However, you may occasionally run into an issue that is not addressed in this guide. Here are some resources to help you if that happens.
CHAPTER 30 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/intl or send an e-mail to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Canadian ICES-003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada. CE Compliance Statement This product was tested by palmOne, Inc. and found to comply with all the requirements of the EMC Directive 89/336/EEC as amended. Declaration of Conformity palmOne, Inc.
• EN61000-4-6:1996, Conducted Immunity, 150kHz-80MHz, 3V RMS, 1kHz, 80% AM • IEC 61000-4-11: 1994, 100% Voltage Dip 0.5 period, 30% Dip 25 periods and >100% Dip 250 periods Authorized palmOne Representative: David Woo Manager, palmOne, Inc., World Wide Compliance Date: November 4, 2003 Battery Warning Do not mutilate, puncture, or dispose of batteries in fire. The batteries can burst or explode, releasing hazardous chemicals.
Uwaga Static Electricity, ESD, and your palmOne™ handheld Electrostatic discharge (ESD) can cause damage to electronic devices if discharged into the device, so you should take steps to avoid such an occurrence. Description of ESD Static electricity is an electrical charge caused by the buildup of excess electrons on the surface of a material. To most people, static electricity and ESD are nothing more than annoyances.
• For example, if your computer has a metal case and is plugged into a standard three-prong grounded outlet, touching the case should discharge the ESD on your body. • Increase the relative humidity of your environment. • Install ESD-specific prevention items, such as grounding mats. Conditions that enhance ESD occurrences Conditions that can contribute to the buildup of static electricity in the environment include the following: • Low relative humidity.
INDEX SYMBOLS ! (exclamation points) in Tasks list 179 * (asterisk) characters 113 .
address field (Web Pro) 445, 450 Address Lookup screen 336 addresses 20, 114, 391, 602 See also contacts addressing e-mail 117, 335, 336, 337, 407, 583 multimedia messages 420 text messages 418, 420, 433 Adjust Display dialog box 23 adjusting alarm volume 561, 586 brightness 23, 567, 619 modem volume 594 speaker volume 221, 586 Adobe Acrobat Reader xxii, 29 agenda lists 132 See also Calendar application Agenda View customizing Tasks lists and 178 described 152 opening 152 setting display options for 159, 16
opening 24, 33, 37, 60, 105, 571 organizing 42, 527, 532 overview 535 related topics for 42, 550 removing categories in 529 removing connections for 593 renaming categories 528 selecting 26, 33, 37 setting preferences for 570, 573 setting primary location for 553 setting secondary locations for 556 soft resets and 620 specifying connections for 591 switching between 10, 34, 105 synchronizing 75, 77, 93, 626 transferring information from 75 transferring to expansion cards 542 transferring to handheld 28 unin
cautions for 647 charging 4, 590, 610, 620 checking 296, 619 conserving power for 5, 279, 588, 619 extending life of 564, 619 indicator light for 21 overview 5 recharging 4, 5, 590, 619 battery gauge 619 BCC option 309, 403 Beam Category command 498 Beam command 497, 499 Beam Contact command 493 Beam dialog box 497, 498, 500 Beam From pick list 499 Beam icon 36 beaming 20, 461, 496–500, 590, 639, 640 Best Quality option 471 Birthday icon 154 birthdays 115, 133 Blank Page option 468 blank screen 620 blinking
Cached icon 464, 465 cached web pages 464, 475, 478 Calculator application benefits of 199 buttons described 200 categorizing with Expense 527 copying and pasting from 201 displaying calculation history 201 opening 26 re-entering numbers 200 related topics for 202 troubleshooting 202 Calculator icon 26 calculators 26, 29, 199 calendar adding appointments to 133 changing events on 147, 156 changing repeat intervals for 147 color-coding appointments 134, 142 customizing 159, 160, 578 displaying appointments f
cautions 611, 619 CDs 262 CE Compliance Statement 646 cellular carriers 284 challenge-response prompts 605 Change Repeat dialog box 138, 172 Change your synchronization option 10 changing alarms 147 bookmarks 452, 454 cache size 476 calendar events 147, 156 category names 528 date and time settings 554 e-mail accounts 312, 316, 397 e-mail filters 396 e-mail messages 340 fonts 332, 342 Graffiti 2 ShortCut strokes 584 home pages 466, 468 information 69 link colors 473 locations 557, 558 memos 184 owner inform
command equivalents (Graffiti 2) 53 command letters 35 Command mode 35 command shortcuts 35 command strokes 35, 36 Command toolbar 35, 36 commands 34, 35, 36, 40 See also menus comma-separated files 99 communication speed 591, 592, 595 communications protocols 301, 398, 602 compact discs (CDs) 262 company phone lists and memos 11, 17 completed tasks 175, 176, 177, 179 components (handheld) 2 Compress Day View check box 161 compressed files 360 compressed images 471 computers backing up system information fo
copying information for 114, 116, 120 customizing details for 123 deleting 122 displaying information for 118, 123 duplicating information for 116, 120 entering from Outlook 10 entering in memos 183 entering notes for 116 keeping private 123, 131, 505 locating 121 managing 112 saving 115, 122 selecting 38 transferring from other applications 131 Contacts application adding contact information 113–115 addressing e-mail from 336 archiving information in 122 beaming from 497 benefits of 112 categorizing inform
passwords 288, 507, 508, 513 personal calendars 133 personal signatures 310, 338 photo albums 246 playlists 267–268 plug-in applications 607 reminders 115, 189, 215 repeating events 137, 138 repeating tasks 170, 172 service profiles 597, 598, 601 ShortCut strokes 583 To Do lists 167, 168, 170 trusted pairs 280, 293 unscheduled events 136 untimed events 135, 140 user profiles 12 CSV files 64 currency 205, 206, 208 Currency pick list 206 currency symbols 206, 207, 208, 212 current date and time See also calen
Default Currency pick list 208 default settings overwriting 95, 97 restoring 571 selecting 91 Default View pick list 160 Delay command 606 delays 515, 590 Delete command 546 Delete Contact dialog box 122 Delete dialog box 546 Delete Event command 149 Delete Event dialog box 149 Delete From pick list 546 Delete icon 36 Delete Item command 210 Delete Memo command 186 Delete Memo dialog box 186 Delete messages on server option 307 Delete Note command 196 Delete Old Messages dialog box 353 Delete Task command 1
Display Name option 309, 403 Display Options command 160, 565 Display Options dialog box calendar 160 clock 562 e-mail 342 Home screen 565 web browser 470, 473 display preferences 565, 567, 569, 570 display See screen Display View icon 449 displaying application groups 530 application icons 622 application information 17, 536 applications 26, 105, 533 appointments 152, 155, 156, 157 bookmarks 453 calculators 26 Category pick list 161, 162 Command toolbar 36 contact information 118, 123 current date and time
Effects option 234 electrical discharge 611 electrostatic discharge 648–649 e-mail See also e-mail accounts accessing 28, 277, 282, 285, 300, 326 adding addresses to contacts 391 adding attachments to 365, 366, 368, 463 adding signatures 310, 338 addressing 117, 335, 336, 337, 407, 583 attaching events to 131, 166, 481 attaching memos to 188, 502 attaching notes to 198 attaching photos to 257 attaching tasks to 181 attaching voice memos to 226 automatically checking for 318 automatically emptying trash 407
eraser 190 error messages 627 errors xx ESD (electrostatic discharge) 648–649 ESMTP authentication 311, 316, 405 Essential Software folder 539 Ethernet attachments 477 Eudora accounts 377 Event Details dialog box 147 events See also appointments adjusting for location 573 archiving 149, 150, 151 beaming 498 categorizing 134, 166, 498 changing descriptions 147 changing untimed 136 color-coding 134, 142, 145 conflicting 161 contact information and 115 creating multi-day 140 creating untimed 135, 140 defined 1
expense records See also Expense application categorizing 205, 211, 212 deleting 210, 211 entering information in 204, 207 organizing related expenses in 206 viewing information in 212 expense reports 26, 206, 211, 212 Expense type pick list 204 Expires option 440 extending battery 564, 619 external data sources 17 external devices 20, 277, 591 external files 99 external speaker 586 F fade setting 161, 566 FAQs 617 FCC Statement 645 fields 25, 116, 117, 118 File Link feature 99 file names 109 file types 2
GPRS command 606 GPRS data services 280, 455 GPRS mobile phones 283, 291, 591 graffiti 422 Graffiti 2 command strokes 35, 36 Graffiti 2 Preferences screen 581 Graffiti 2 writing changing strokes for 584 choosing input area for 579 copying and pasting with 70 creating tasks with 168 deleting information with 71 deleting ShortCuts 584 entering commands with 53 entering information with 45, 46–55 entering ShortCut strokes 56–57, 582 getting help with 52 guidelines for 47 overview 45 setting alternate stroke sh
high-resolution images 471 high-speed connections 286 high-speed data services 597 high-speed wireless carrier 277 hints 25, 512 See also help History dialog box 201, 464 History list 464 Holiday Files folder 165 holidays 135, 137, 139 Home icon 24, 33, 34 home page 448, 466, 468 Home Page check box 467 Home Page icon 466 Home Page option 468 Home screen customizing 565 displaying 24, 33, 37 displaying icons on 622 moving around in 37 opening applications on 33 opening category lists on 105 returning to 37
editing 69 entering 19, 44, 45, 74, 579 importing 12, 64, 99 keeping private 503, 505 losing xx, 5, 39, 75, 619 managing 27 not finding 623 organizing 42, 526 password-protecting 507, 508, 509 receiving from outside sources 17 related topics for 72, 502, 525 restoring 512, 513, 614 saving 34, 66, 623 searching for 24, 41 selecting 19, 69 setting up multiple handhelds for 7, 11 sharing 20, 111, 114, 182, 490, 501 synchronizing 5, 8, 75, 624 transferring to expansion cards 501 updating 60, 73, 74, 93 upgrades
large fonts 568 large images 470 Last Page Viewed option 468 launching See opening Leave mail on server option 307 Leave Messages on SIM option 440 LED light 21 left arrow controls 25 letter keyboard icon 23, 24, 58 letter selection 33 liability ii lightning bolt icon 620 line selection 69 line styles 422 line tool 422 links (documentation) xxi links (web pages) 448, 473 List icon 238 list screens 38 List view (Media) 236, 238, 249 listening to music 21, 102, 258 listening to voice memos 220 lists See also
mail folders 344, 346, 382 mail servers 301, 302, 305 Mail Servers command 316, 397 Mail Servers screen 317, 398, 399, 400 Mail Service pick list 304 Mail Services pick list 305 mail. See e-mail mailto link 461 maintenance information 610 Make Default check box 98 Manual synchronization option 91 manually locking handhelds 513, 516 marking information as private 505 masking private entries 504, 506, 507 math calculators 26, 29, 199 Max.
installing 27 opening 417 retrieving messages 429, 430, 432 sending multimedia messages 419–424 sending text messages 417 troubleshooting 442 Messages application icon 27 Messages option 320 microphone 22, 235 Microsoft Exchange accounts 371, 376 Microsoft Internet Explorer See Internet Explorer Microsoft Outlook See Outlook Microsoft Windows systems See Windows information Microsoft Word application 185 Microsoft Word documents 28, 74, 298, 359, 457 Mini view (Web Pro) 450 missing applications 26, 622 miss
e-mail accounts 304 expansion cards 108 handhelds 279, 587 mail folders 347 multimedia files 235 photo albums 246 playlists 267 user profiles 12, 13 navigating through documentation xxii navigating through web sites 448, 452 navigational controls 25 navigator 19, 24, 36–40 navigator controls 36 negative numbers 200 Network Preferences dialog box 85 Network Preferences screen 597, 600, 601, 603, 604 network services 314 network settings 597–608 networks accessing accounts for 282 accessing corporate 302 acce
dialog boxes 25, 39 files 106 Find dialog box 41 handheld 619 handheld menus 34 History lists 464 Home screen 33 HotSync Manager 26, 290 image files 359 masked entries 507 menus 24 Note Pad 27, 190 onscreen keyboards 24, 58, 59 photo albums 237, 238 RealOne Mobile Player 27, 274 Reminders screen 326 text files 359 text messages 429, 430, 432 web pages 459, 460, 470 operating systems 2 optional information xx options 25, 40, 90 See also preferences; security options order forms 472 Organize Albums icon 247 o
security options for 504 setting 288 troubleshooting 638 validating 316 Paste command 70 Paste icon 36 pasting information 70, 201 patches 546 pausing video recording and playback 232, 233 PC Setup dialog box 287, 289, 291 PC Setup option 287 PCs See personal computers PDAs 18 PDF files 29 pen 191 Pen selector 190 pen widths 190 pencil tool 422 percentage button (Calculator) 200 performance 610 period (.) character 580 peripheral devices.
taking 37 uploading 463 viewing details of 244, 245 viewing in slide shows 240 photos tool 423 pick lists 24, 25, 40 See also lists Picture box 114 pictures See photos plain text messages 330, 331, 352 playing back video clips 237 playing music 258, 266, 269, 632 playlists creating 267 deleting songs on 271 displaying 265 editing 270 naming 267 removing 272 reordering music on 271 selecting music from 266, 269 troubleshooting 633 plug-in applications 607 POP protocol 304 POP servers 301, 305, 307, 357, 372
reading e-mail 329 text messages 429 RealOne icon 27 RealOne Mobile Player accessing CDs from 262 adding song lists 267 benefits of 258 compatible formats for 259 deleting playlists 272 displaying song details 273 editing playlists 270 getting help with 264, 267, 274, 275 installing 29 opening 27, 274 opening files for 106 playing songs from 269 setting period of inactivity for 266 starting 266 troubleshooting 632 turning off 266 reassigning application buttons 33, 571 reboots See resetting handheld Receipt
expansion cards 108 mail folders 347 photo albums 246 preset connections 591 web pages 458 Repeat icon 154 repeat intervals calendar 137, 140 tasks 171, 173 repeating events changing 148 deleting 149, 150 displaying 162 scheduling 137, 138 repeating tasks 170, 172, 175, 176 Reply Options dialog box 349, 351 Reply To Address option 309, 403 replying to e-mail 349, 350 required steps xx rescheduling events 147–148, 156 resending messages 333 reserving dates 135 reset button 22, 611, 613 resetting application
moving through 19, 36 navigational controls for 25 not responding 588, 611, 620, 630 overview 23 scrolling through 25 setting input area for 579 tapping elements on 23, 580, 585, 610 viewing information on 19 writing area on 19, 46, 48, 52 scripts 607 scroll bar 25 scrolling accelerating 38 application categories 37 from screen-to-screen 25 letter selection versus 33 list screens 38 menus 40 pick lists 40 record screens 38 to dates 133 SD memory cards 102, 258 SDIO accessories 102 SDIO cards 102, 301 search
Set Date & Time button 554 Set Date dialog box 554, 576 Set the default connection type option 321 Set Time dialog box 134, 555, 576 setting alarms 146, 169, 194, 560 setting cache size 475, 476 setting up e-mail accounts 300 setting up handhelds 1, 6, 7, 17 setting up wireless connections 276 settings See preferences setup 617 Setup Devices option 280, 287, 289, 291 sharing files 277 information 20, 111, 114, 182, 490, 501 photos 255 usernames, caution for 76 videos 255 web pages 481 sharing FAQs 639 Short
speaker 22, 221, 586 Speaker icon 221 special characters 47, 54, 55, 580 special effects (photos) 234 specifications 646 speed (communications) 591, 592, 595 Speed Dial screen 486, 488 Speed pick list 592, 595 speed-dial buttons 486 spreadsheets 28, 64, 74, 205, 298, 359 square root button (Calculator) 200 SSL connections 308, 311, 388, 414 Star icon 24, 77, 83, 88 start pages.
adding to Tasks list 178 archiving 176, 177 assigning due dates to 168, 169, 173 attaching to e-mail 181 categorizing 168, 174, 179 changing date due 179 combining with appointments 132 completing 175 creating 168 deleting 176–177 displaying 152, 161, 174, 178, 179 entering from Outlook 10 managing 167 marking as private 168 organizing 174 prioritizing 168, 179 reordering 179 saving 168, 176, 177 scheduling repeating 170, 172 setting alarms for 169, 179 setting repeat intervals for 171, 173 sharing 181 view
time stamps 235 time zones 556, 558, 573, 574 timed events 162 timeout intervals 407 Timeout option 407 timeout setting (camera) 230 tips xxi, 25 Tips icon 24, 25 To Do lists 167, 168, 170 See also tasks toolbars 36 top arrow controls 25 top panel controls 20 touch screen See screen TouchTone dialing 594 tracking expenses 26, 203 transfer options 615 transferring applications 28, 542 audio files 259–265 files 28, 64, 298, 457 from outside sources 17 information 20, 64, 67, 75 wirelessly 277 Trash folder 355
user-specific information 11 V vacations 140 validating usernames and passwords 316 VCF files 64, 359 VCS files 64, 359 VersaMail application accessing e-mail with 300 adding attachments 366, 368, 369 addressing e-mail 335 backing up mail databases 411 benefits of 298 changing default folders 341 changing display options 342 changing e-mail accounts 312, 397 creating mail folders 346–347 creating personal signatures 338 deleting accounts 313 deleting e-mail 352, 353 disconnecting from network services 314,
images 228, 460, 470 information 19, 25, 533 items in lists 38 memos 184 menus 24 notes 195 online documentation xxii PDF files 29 personal calendars 132 photos 228, 237, 238 pick lists 25 schedules 152, 154, 156, 157 slide shows 239, 240 song lists 265 space information 536 tasks 152, 161, 174, 178, 179 unread messages 152, 161 URLs 447 videos 29, 228, 237, 238 web pages 449, 453, 457, 459, 460 World Clock 27, 562 views (Calendar) 154, 156, 157, 158 views (multimedia files) 236 virtual private networks 301
hiding action bar 450 opening 444, 455 opening History lists 464 saving History lists 464 saving web pages 458 searching with 447 sending e-mail 463 sending e-mail from 461 sending web addresses 462 setting browser options 470, 472, 473, 474 setting connection options 477 setting storage preferences 475 setting up proxy servers 479, 480 specifying start page for 468 troubleshooting 481 Web Pro software 27 web services 591 web sites accessing 277, 285, 443 browsing 27, 285, 444, 464 downloading files 228 nav
zoom options (Media) 243 zoom settings (photos) 235 zooming in and out of photos 242 Zire™ 72 Handheld 684
