User Guide
Copyright and Trademark © 2005 Palm, Inc. All rights reserved. Palm, Addit, Graffiti, HotSync, Palm Powered, Palm OS, and the Palm logo are among the trademarks or registered trademarks owned by or licensed to Palm, Inc. All other brand and product names are or may be trademarks of, and are used to identify products or services of, their respective owners. Disclaimer and Limitation of Liability Palm, Inc. assumes no responsibility for any damage or loss resulting from the use of this guide. Palm, Inc.
Table of Contents About This Guide .................................................................xiii Tips for viewing this guide........................................................................xiii What’s in this guide? .................................................................................xiv Step-by-step instructions................................................................... xiv Links..............................................................................................
What software do I have?...........................................................................25 Personal information........................................................................... 25 Math and finance................................................................................. 26 Media and entertainment ................................................................... 26 Productivity and customization.......................................................... 27 Desktop................
Writing Graffiti 2 shortcuts .................................................................53 Graffiti 2 shortcuts............................................................................... 54 Entering information with the onscreen keyboard ..................................55 Entering info from Contacts into another application .............................57 Editing information.....................................................................................59 Selecting information..............
Installing applications from a Mac computer ................................... 93 Using the Send To Handheld droplet ................................................ 93 Using commands in the HotSync menu ............................................94 Entering information using desktop software ..........................................96 Other ways of managing information.......................................................99 Importing information from other applications..............................
Viewing your monthly schedule ......................................................138 Finding events that overlap .............................................................. 139 Customizing your calendar ......................................................................139 Customizing display options for your calendar ..............................140 Setting alarm and time options ........................................................143 Working with Calendar on your computer ...................
Chapter 11: Writing Notes in Note Pad..............................176 Creating a note..........................................................................................177 Choosing the pen and paper (background) colors .........................178 Setting an alarm ................................................................................179 Viewing and editing a note ......................................................................181 Deleting a note ......................................
Chapter 15: Keeping Your Information Private..................209 Choosing a security level .........................................................................210 Marking information as private ...............................................................211 Setting the level of privacy ......................................................................212 Hiding or masking private entries ....................................................212 Viewing an entry that is masked ....................
Setting the alarm clock.............................................................................242 Responding to the alarm clock......................................................... 243 Changing the clock display ......................................................................244 Related topics............................................................................................245 Chapter 18: Customizing Your Handheld ..........................246 Customizing the Home screen..........
Handheld do’s.................................................................................... 280 Handheld don’ts ................................................................................ 281 Resetting your handheld ..........................................................................281 Doing a soft reset .............................................................................. 281 Doing a hard reset .............................................................................
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun.
What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions: Continued Done Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You’re done. [ ! ] IMPORTANT A step that you must follow; otherwise, you could experience an error or even lose information. [ & ] OPTIONAL A step you might find useful.
Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What’s in the box? System requirements Step 1: Charging your handheld Step 2: Turning on your handheld for the first time Step 3: Installing your software Step 4: Connecting your handheld to your computer Switching to another desktop software application Using user profiles Congratulations on the purchase of your new Palm® Z22 handheld! You’re about to discover so many things about your handheld that will help you better manage your life
» CHAPTER 1 Setting Up Your Handheld and Your Computer Key Term Palm Desktop software The software that lets you enter, update, review, and synchronize information on your computer. What’s in the box? USB sync cable AC charger Palm® Z22 handheld Software installation CD System requirements The software installation CD contains Palm® Desktop software and other applications you need to set up and use your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer • 170MB available hard disk space • One available USB port • USB sync cable (included with your handheld) • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld MAC ONLY • Mac computer or compatible with a PowerPC processor • Mac OS X, version 10.2 or 10.
CHAPTER 1 [ ! ] Before You Begin If you’re upgrading from another Palm Powered™ device, synchronize your old handheld with your old desktop software. Setting Up Your Handheld and Your Computer Step 1: Charging your handheld 0 1 Plug the AC charger into an outlet and connect it to the handheld. Tip After the initial charge, charge your handheld at least half an hour every day. 2 Charge your handheld for three hours. Be sure your handheld is fully charged before going on to Step 2.
CHAPTER 1 Setting Up Your Handheld and Your Computer Tip Also take a minute to learn about proper care and handling of your handheld. What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, recharge your handheld. Also recharge your handheld if it doesn’t turn on when you press the power button.
CHAPTER 1 [ ! ] Before You Begin Be sure to fully charge your handheld, as described in the preceding procedure. Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time 0 1 Remove the AC charger from your handheld. Tip After you set up your handheld, review the Quick Tour on your handheld and take the tutorial on the software installation CD to learn the basics. Stylus Power button 2 Press the power button. 3 Slide the stylus out of the slot.
CHAPTER 1 Setting Up Your Handheld and Your Computer Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm Desktop software, you can transfer all of your existing info to the new software. Step 3: Installing your software Tip Take the interactive tutorial on the CD to learn how to create an appointment, set up your handheld’s features for photos, and more.
» CHAPTER 1 Setting Up Your Handheld and Your Computer Tip If the Select User dialog box appears during synchronization, select the username of the handheld you want to synchronize, and click OK. Step 4: Connecting your handheld to your computer Key Term Third-party application A software program that runs on a Palm Powered™ device but is not created or supported by Palm, Inc. Tip If you have problems with your new handheld after you synchronize, you may need to update your third-party applications.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 3 [ & ] OPTIONAL already on. Press the power button to turn on your handheld if it is not Continue with the onscreen instructions. Synchronize by tapping Sync in the input area.
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY During installation, you chose a desktop software application to synchronize with your handheld. You may have chosen Palm Desktop software at that time. But if Microsoft Outlook already contains all of your contacts, appointments, tasks, and notes, you can change your synchronization method so that your handheld synchronizes with Outlook instead.
CHAPTER 1 Setting Up Your Handheld and Your Computer Using user profiles SKIP Only IT managers may need to use user profiles for their company. If you are not an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees.
CHAPTER 1 Setting Up Your Handheld and Your Computer Tip Save time by importing to quickly add information to a profile. Creating a user profile WINDOWS ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window.
CHAPTER 1 Setting Up Your Handheld and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync® menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a. Connect the USB sync cable to a USB port on your computer, and then insert the other end into your handheld. b.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done Palm® Z22 Handheld The next time you or a user synchronizes that handheld, Palm Desktop software prompts you or the user to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the USB sync cable to the USB port on your computer, and then insert the other end into your handheld. b. Press the power button to turn on your handheld. c. Tap Sync 2 Select the profile you want to load on the handheld, and click OK. Done Palm® Z22 Handheld in the input area.
CHAPTER 1 Setting Up Your Handheld and Your Computer Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22.
CHAPTER 2 Your Handheld In this chapter What’s on my handheld? What’s on the screen? What software do I have? Related topics Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, your to-do list, and your memos. Handhelds are for fun, too. You can create digital photo albums, play games, and read eBooks. And don’t worry about losing your information.
CHAPTER 2 Your Handheld What’s on my handheld? Front Screen Input area 5-way navigator Power button Calendar quick button Palm® Z22 Handheld Contacts quick button Screen Displays the applications and information on your handheld. The screen is touch-sensitive. Input area Lets you enter info with Graffiti® 2 writing; use the input area icons to open applications and use various handheld features. Power button Turns your handheld on or off and lets you turn Keylock on (if active).
CHAPTER 2 Palm® Z22 Handheld Your Handheld Contacts quick button Press to turn on your handheld and jump to your contacts list. 5-way navigator Lets you move around and display info on the screen. Press Up, Down, Left, or Right to highlight different items, and press Center to select the highlighted item.
CHAPTER 2 Your Handheld Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, photos, and more. Top and back Did You Know? It takes a little while for your handheld to reset when you press the reset button. During the reset, you see a progress bar, then a screen with the Palm Powered™ logo. Resetting is done when the Date & Time Preferences screen appears.
CHAPTER 2 Your Handheld What’s on the screen? Your handheld includes many features that make it easy to use. Among them are the input area and the common elements that appear on the screen in each of the applications. Once you learn how to use them in one application you can easily use them in all the others.
CHAPTER 2 » Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list. Tip You can also use the 5-way navigator to select an item from a pick list and to select some command buttons. Your Handheld Sync icon Synchronizes your handheld with your computer. See Moving Info Between Your Handheld and Your Computer for more information. Find icon Opens the Find dialog box, where you can search for information.
CHAPTER 2 Palm® Z22 Handheld Your Handheld Command button Select a button, such as OK, Cancel, or Details, to perform a command or to open a dialog box. Command buttons appear at the bottom of dialog boxes and application screens. Tips icon Tap the Tips icon to view shortcuts and other useful information for the screen where the icon is located. When you have finished viewing the tip, select Done. Entry box Select an entry box to open a dialog box where you can enter info for that field.
CHAPTER 2 Your Handheld What software do I have? Your handheld comes with many applications preinstalled and ready to use. In addition, the software installation CD that comes with your handheld includes desktop software for your computer and additional software for your handheld. When you set up your handheld you can choose to install some or all of these applications. You can install any of the applications at any time after you set up your handheld, as well.
CHAPTER 2 Your Handheld Tip Can’t find an application on your handheld? First tap the Home icon in the input area and select All from the category pick list in the upper-right corner to view all applications on your handheld. If you don’t see the application there, you may need to install it from the CD. Math and finance Use these applications to manage your money and make quick calculations on the go. They may already be installed on your handheld, or you may need to install them from the CD.
CHAPTER 2 Your Handheld Tip To install extra software from the CD, insert the CD into your CD drive, and then do one of the following: Productivity and customization Prefs Customize your handheld’s sound levels, colors, security, and more. Windows On the Discover your device screen, click Add software to your device. Addit™ Preview, try, and buy software for your handheld. Select the tabs on the Addit screen to look for bonus software. (Windows only for downloads using the sync cable.
» CHAPTER 2 Your Handheld Did You Know? Some applications are automatically assigned to a category when you install them. Assign any application to a category on the Home screen by selecting Category in the App menu. Select the pick list next to the application’s name, and then select a category. Desktop The desktop software lets you use your computer to create and manage info for applications on your handheld. Install this software from the CD.
CHAPTER 2 Your Handheld Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with your handheld, go to www.palm.com/support.
CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using the 5-way navigator Using menus Finding information Related topics Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around on your handheld is similar. Most Palm OS® applications use the same set of application controls.
CHAPTER 3 Moving Around in Applications Did You Know? You can use a favorite photo as the background for the Home screen. Opening applications Did You Know? You can also open the Calendar and Contacts applications using the quick buttons on the front of your handheld—or customize the buttons to open the applications you use most. The Home screen shows all of the applications on your handheld.
CHAPTER 3 Moving Around in Applications Tip A few onscreen elements of your device can only be activated by tapping them with your stylus, for example, icons in the input area. Using the 5-way navigator The 5-way navigator lets you access information quickly with one hand and without the stylus. The 5-way does various things based on which type of screen you’re viewing and which item on the screen is highlighted. To use the 5-way, press Up, Down, Left, Right, or Center.
CHAPTER 3 Moving Around in Applications Tip When an entire screen is highlighted, only the top and bottom borders acquire the glow; the right and left borders do not show the highlight. The highlight can take one of three forms, depending on what is highlighted: NOTE Individual applications may contain application-specific elements that can also be highlighted by the 5-way Border glow This highlights elements of the user interface like command buttons, pick lists, and arrows.
CHAPTER 3 Moving Around in Applications Tip On the Home screen, to remove the selection highlight without making a selection, scroll to the first icon (in the upper-left corner) and then press Left on the 5-way, or enter the Backspace character using Graffiti® 2 writing. Moving around on the Home screen Up or Down Scrolls up or down on the screen. Right or Left Scrolls to the next or previous application category. Center Inserts the highlight.
CHAPTER 3 Moving Around in Applications Up, Down, Right, or Left Highlights the next item in the dialog box (pick list, box, button) in the corresponding direction. Center • If highlight is on a box: Checks or unchecks the box. • If highlight is on a pick list: Opens the pick list. When a pick list is open: Up or Down next entry. Center Pick list Button Box highlighted with border glow Scrolls to the previous or Selects the highlighted entry.
CHAPTER 3 Moving Around in Applications Tip You can also open the menus by tapping the application name in the upper-left corner of the screen. Using menus Tip When the menus are open, you can use the 5-way to select menus and menu items. Menus let you access additional features and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 Open an application. 2 Tap Menu Application name in the input area.
CHAPTER 3 Moving Around in Applications Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the command toolbar quickly. Using the command stroke Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item. To use a menu shortcut, first write the Graffiti® 2 command stroke on the left side of the input area, and then write the shortcut letter.
CHAPTER 3 Moving Around in Applications Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. Finding information You can use Find to locate any word or phrase in any application on your handheld. Find locates any words that begin with the text you enter, and it is not case-sensitive. For example, searching for “plane” finds “planet” but not “airplane.” Searching for “bell” also finds “Bell.
CHAPTER 3 Moving Around in Applications Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Your Handheld • Locating the controls on your handheld • Discovering the built-in software on your handheld and the additional software on the CD Support If you’re having problems with your handheld, go to www.palm.com/support.
CHAPTER 4 Entering Information on Your Handheld In this chapter How can I enter information on my handheld? Entering information with Graffiti® 2 writing Entering information with the onscreen keyboard Entering info from Contacts into another application Editing information Related topics Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your handheld. There are several ways to do this.
CHAPTER 4 Entering Information on Your Handheld Tip A blinking cursor on your handheld screen indicates where the information you enter will appear. Tap or use the 5-way to move the cursor to the location you want. In most cases, if you do not see a blinking cursor, you cannot enter information on that screen. How can I enter information on my handheld? • Graffiti® 2 writing • The onscreen keyboard • Phone Lookup • Note Pad • An accessory keyboard (sold separately; visit www.palm.
CHAPTER 4 Entering Information on Your Handheld Writing in the Graffiti 2 input area You can write Graffiti 2 characters in the input area, or you can turn on full-screen writing and write anywhere on the screen. In the input area, write lowercase letters, uppercase letters, and numbers in the sections shown. If you write characters in the wrong area, they are not recognized correctly and an incorrect character is written.
CHAPTER 4 Entering Information on Your Handheld Write capital or uppercase letters in the middle Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. Write letters on the left side Write numbers on the right side Writing Graffiti 2 characters 0 1 Open an application you use to enter information, like Calendar. 2 Tap the screen where you want your character to appear.
CHAPTER 4 Did You Know? Graffiti 2 characters made with two strokes are recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. Did You Know? Write uppercase letters the same way you write lowercase ones. The only difference is where you write them. Tip Your handheld has tables displaying all of the Graffiti 2 characters, short cuts, and commands. Display these tables by drawing a line from the bottom of the screen to the top.
CHAPTER 4 Entering Information on Your Handheld Tip You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s most natural for you.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers 0 Write numbers on the RIGHT side of the input area Number Palm® Z22 Handheld Stroke Number 0 1 2 3 4 5 6 7 8 9 Stroke 46
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 punctuation marks 0 Write these marks on the LEFT side of the input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information on Your Handheld 0 Tip Having trouble with the plus sign or asterisk symbol? Use the Punctuation Shift stroke first and then make the character. Write these marks on the RIGHT side of the input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information on Your Handheld Tip Having trouble accenting characters? You can always open the onscreen keyboard, tap Int’l, and then tap the character you need. Graffiti 2 accented characters Tip Get help writing any of the Graffiti 2 characters in most applications. Open the Edit menu and select Graffiti 2 Help. Palm® Z22 Handheld For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures 0 Write gestures on the LEFT side, or across the middle of the input area Gesture Palm® Z22 Handheld Stroke Gesture Cut Paste Copy Undo Stroke 50
CHAPTER 4 Entering Information on Your Handheld Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke. 0 0 1 Enter the Punctuation Shift stroke.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area Palm® Z22 Handheld 52
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 shortcuts Graffiti 2 contains several shortcuts to make entering common information easier. For example, when you write the shortcut stroke followed by dts, you automatically enter the current date and time. You can also create your own shortcuts. 0 0 1 Write the shortcut stroke This stroke appears at the insertion point. 2 . Write the shortcut character from the following table.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 shortcuts 0 Write shortcuts on LEFT side, or across MIDDLE of input area Palm® Z22 Handheld Entry Shortcut Entry Shortcut Date stamp ds Time stamp ts Date/time stamp dts Meeting me Breakfast br Lunch lu Dinner di 54
» CHAPTER 4 Entering Information on Your Handheld Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar. Entering information with the onscreen keyboard Tip You can enter text whenever you see a blinking cursor on the screen. You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. 0 1 Open an entry: a. Open an application. b. Select an entry or select New.
CHAPTER 4 Tip When a keyboard is open, you can tap abc, 123, or int’l to open any of the other keyboards. Entering Information on Your Handheld 3 [ & ] OPTIONAL Select from among three different keyboards. Tab Backspace Return Caps lock Caps shift Letter keyboard Number keyboard International keyboard NOTE Tap shift on the letter and international keyboards to view lowercase letters. 4 Tap the characters to enter text, numbers, and symbols. When you are finished, select Done.
CHAPTER 4 Entering Information on Your Handheld Entering info from Contacts into another application Having lunch with someone whose info you have in Contacts? Use Phone Lookup to quickly enter the person’s name and primary contact info into the appointment you create in Calendar. This feature is available in Calendar, Memos, Tasks, and Expense. 0 1 Open an entry: a. Open an application. b. Select an entry or select New. In Expense only: Select Details, and then select Attendees.
CHAPTER 4 Tip You can also enter the first few letters of the contact’s name, and then open Phone Lookup. The first contact name matching the letters you entered is highlighted. Entering Information on Your Handheld Cont’d. d. Select the contact, and then select Add. 3 [ & ] OPTIONAL To add another contact, repeat step 2. Done Palm® Z22 Handheld The name and phone number of the contact are automatically entered.
CHAPTER 4 Entering Information on Your Handheld Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Palm® Z22 Handheld Selecting text Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select.
CHAPTER 4 Entering Information on Your Handheld Tip There are even faster ways to copy and paste information: Copying and pasting information Copying and pasting information on your handheld is similar to editing with word-processing applications on your computer. 0 • Use Graffiti 2 gestures. • Use the Graffiti 2 command stroke and the menu shortcut for cut, copy, or paste (/X, /C, /P).
CHAPTER 4 Entering Information on Your Handheld Tip Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. Deleting information Delete all or part of an entry with the Cut command. 0 1 Select the information you want to delete. 2 Delete the information: a. Open the menus. b. Select Edit, and then select Cut.
CHAPTER 4 Entering Information on Your Handheld Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems entering information or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 5 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Deleting a contact Customizing the Contacts list Working with Contacts on your computer Related topics Palm® Z22 Handheld Say good-bye to a paper address book that you need to update manually every time someone moves, changes their email address, or gets a new work extension.
CHAPTER 5 Managing Your Contacts Tip If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].” Adding a contact 0 1 Press Contacts 2 Add your contact information: . a. Select New. Did You Know? Info in contacts can be synchronized with info in either Palm® Desktop software or Outlook. b.
CHAPTER 5 Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts. Did You Know? You can also enter one or more contacts on your desktop computer, and then copy them to your handheld by synchronizing. Managing Your Contacts Cont’d. The following fields contain features to help you enter information quickly: All fields except numeric and email fields capitalized.
CHAPTER 5 Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well. Managing Your Contacts 4 [ & ] OPTIONAL birthday: a. Select the Birthday box. b. Use the left and right arrows to move to and select the birth year.
CHAPTER 5 Managing Your Contacts Tip Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the Contact Edit screen. Also, additional fields apply only to the current contact; you can duplicate contact information if you need to apply the same fields to multiple contacts. Entering additional contact information Did You Know? Each field type can be displayed a certain number of times, up to a preset maximum.
CHAPTER 5 Managing Your Contacts Tip Any changes you make to field types apply only to the current contact. You can duplicate contact information if you need to apply the same contact fields to multiple contacts. Selecting contact field types Did You Know? The email address field type is located on the same pick list as the phone number fields. IM field types are located on a separate pick list.
CHAPTER 5 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. The new field is defined in all contacts, not just the current contact. 0 1 Press Contacts 2 Define the custom fields: . a. Select the contact you want, and then select Edit. b. Open the menus. c.
CHAPTER 5 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam your business card to other handhelds. To beam your business card quickly, press and hold the Contacts application button for approximately two seconds. 0 1 Press Contacts 2 Create a business card: . a.
CHAPTER 5 Managing Your Contacts Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact.
CHAPTER 5 Managing Your Contacts Tip You can also press Right on the 5-way navigator (or select the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Locating a contact on your list Did You Know? The Phone Lookup feature lets you add contact information directly into certain other applications on your handheld.
CHAPTER 5 Managing Your Contacts Tip You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them. Deleting a contact 0 1 2 Press Contacts . Open the Delete Contact dialog box: a. Select the contact you want. b. Open the menus. c. Select Delete Contact on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the contact on your Select OK.
CHAPTER 5 Managing Your Contacts Did You Know? If you select Work, Home, Fax, Other, Main, Pager, or Mobile from the pick list, the first letter of your selection appears next to the contact in the Contacts list—for example, W for Work. If you select email, no letter appears next to the contact. Customizing the Contacts list Tip You can also use the Contact Details dialog box to assign a contact to a category or to mark a contact as private.
CHAPTER 5 Managing Your Contacts 4 Customize the appearance of the Contacts list: a. From the Contacts list, open the menus. b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application. If the box is unchecked, Contacts opens to the All category.
CHAPTER 5 Managing Your Contacts Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Contacts on your computer. Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Contacts on your computer.
CHAPTER 5 Managing Your Contacts Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with Contacts or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer In this chapter Why synchronize information? What information is synchronized? How to synchronize Customizing your synchronization settings Installing applications to your handheld Entering information using desktop software Other ways of managing information Removing information Related topics Palm® Z22 Handheld Want to know about one of the most powerful methods for entering, updating, and backing up large amounts of information on your hand
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Why synchronize information? Quickly enter and update information. Synchronizing updates and exchanges information between your handheld and Palm® Desktop software on your computer. For example, you can quickly enter a contact list on your computer and then send it to your handheld—no re-entering necessary! NOTE During CD installation, you can choose to synchronize your handheld with Microsoft Outlook on your computer (Windows only).
CHAPTER 6 [ ! ] Before You Begin Complete the following: • Perform initial handheld setup. • Install Palm Desktop software and additional software from the CD. For setup and installation procedures, see Read This First, included in your handheld package. » Key Term Conduit The synchronization software that links an application on your computer with the same application on your handheld.
» CHAPTER 6 Moving Info Between Your Handheld and Your Computer Key Term HotSync® Technology that allows you to synchronize the information on your handheld with the information on your computer. How to synchronize You can synchronize your handheld with your computer using the sync cable attached to your handheld and your computer To synchronize, HotSync® manager must be active.
CHAPTER 6 Tip If the Select User dialog box appears during synchronization, select the username of the person whose information you want to synchronize, and then click OK. Tip If you need help with synchronizing, see I can’t synchronize my handheld with my computer. Moving Info Between Your Handheld and Your Computer 2 Synchronize your handheld with your computer: a. If your handheld is not on, press the power button. b. Tap Sync in the input area. c.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer, and choosing how much information to include in the synchronization troubleshooting log (Mac only) • C
CHAPTER 6 Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync manager, which is always on by default. Click the HotSync manager icon in the taskbar in the lowerright corner of your screen, and then click Exit. To start HotSync manager when you want to synchronize, click Start, and then select Programs. Navigate to the Palm program group, and select HotSync manager.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen: a. Double-click the HotSync manager icon in the Palm folder. b. Click the HotSync Controls tab.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync manager and select the Enabled option before you can synchronize.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list. Select Change, and then select one of the applications from the list.
CHAPTER 6 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer 3 4 To use the option you select on an ongoing basis, check the Set as default box. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then click Done. Done MAC ONLY 0 1 Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder. b.
CHAPTER 6 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer 3 4 To use the option you select on an ongoing basis, click Make Default. If you do not click this button, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then close the Conduit Settings window.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Did You Know? Most handheld application files have the extension PRC or PDB. Installing applications to your handheld Tip Choose which handheld will receive the items by selecting the username in the User drop-down box in the upper-right corner. Using Quick Install Use Quick Install (Windows) or the Send To Handheld droplet (Mac) to install applications on your handheld when you synchronize.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag files you want to transfer to your handheld onto the droplet in the Dock. Installing applications from a Mac computer You can install applications from a Mac computer by dragging and dropping them onto the Send To Handheld droplet, or by using the commands on the HotSync menu.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Tip If you do not see the application in the folder, go to the folder that contains the application you want to install. Using commands in the HotSync menu MAC ONLY 0 1 2 Copy or download the application you want to install on your computer. Select the files to install on your handheld: a. In the Palm folder, doubleclick the HotSync manager. b. Select the HotSync menu, and then select Install Handheld files. c.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer 3 Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software. Open the Help menu and select Palm Desktop Help. Entering information using desktop software Use Palm Desktop or Outlook to enter information on your computer. When you synchronize, the information is updated on your handheld. WINDOWS ONLY 0 1 Open an application in Palm Desktop software: a. Double-click the Palm Desktop icon on your computer desktop.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer 2 Do one of the following: • Click New in the lower-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the lower-left corner of the screen. 3 Enter the information, and then click OK. 4 Synchronize to transfer the information to your handheld.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. 2 Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer 3 Enter the information, and then click OK. 4 Synchronize to transfer the information to your handheld.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Tip Palm Desktop Help has lots of information about importing from other applications, including step-by-step instructions. Open the Help menu in Palm Desktop software and select Palm Desktop Help for more details. Importing information from other applications Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Cont’d. c. Click File, and then click Import. Imported fields d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. 3 Synchronize your handheld with your computer.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Save the file on your computer in one of the accepted formats. 2 Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information. c. Click File, and then click Import. d. Follow the onscreen instructions to import the file. 3 Synchronize your handheld with your computer.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time. WINDOWS ONLY 0 1 Insert the CD into your computer. 2 On the Discover your device screen, click Add software to your device.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer MAC ONLY 0 1 Insert the CD into your computer. 2 Double-click the Essential Software folder. 3 Follow the onscreen instructions to install the applications you want. 4 Synchronize your handheld with your computer.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it. You may also want to check the version number of applications that are already on your handheld, in case you’re interested in upgrading them. 0 1 Open the Info dialog box: a. Go to the Home screen. b. Open the menus. c. Select Info on the App menu.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Removing information You can remove applications from your handheld, and remove Palm Desktop software from your computer. Removing an application from your handheld If you run out of memory or decide that you no longer want some applications you installed, you can remove them from your handheld. NOTE You can remove only add-on applications, patches, and extensions that you install.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Removing Palm Desktop software from your computer WINDOWS ONLY NOTE Mac computers do not provide an option for uninstalling Palm Desktop software. If you think you’ll never want to synchronize your handheld with your computer again, you can remove Palm Desktop software from your computer. This process removes only the application files. The information in your Users folder remains untouched.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer 2 Remove Palm Desktop software: Change or Remove Programs a. Click Change or Remove Programs. b. Select Palm Desktop software, and then click Remove. c. Click Yes in the Confirm File Deletion box. d. Click OK, and then click Close.
CHAPTER 6 Moving Info Between Your Handheld and Your Computer Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with moving information or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 7 Managing Your Calendar In this chapter Scheduling events Color-coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Customizing your calendar Working with Calendar on your computer Stay on top of your schedule by creating appointments, setting alarms, and spotting conflicts in Calendar. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks with your appointments.
» CHAPTER 7 Managing Your Calendar Key Term Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Scheduling events Tip You can also scroll to a date by pressing Right or Left on the 5-way or by selecting the arrows at the top of the Day View screen. Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.
CHAPTER 7 Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Managing Your Calendar 3 Tap the line next to the time the appointment begins, and enter a description. 4 If the appointment is longer or shorter than an hour, set the duration: a. In Day View, tap the start time. b. In the Set Time dialog box, select End Time.
CHAPTER 7 Managing Your Calendar Did You Know? If you need to reserve a date before you know the details of the appointment, you can schedule an event without a start time. Scheduling an event without a start time Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines. 0 1 Open Day View: a. Press Calendar . b. Tap the Day View icon . Day View icon Go To 2 Select the date of the event: a.
CHAPTER 7 Tip You can change an event without a time to a scheduled appointment. Select the event description, and then select Details. Select the Time box, and then select the start and end times. Managing Your Calendar 3 Add an unscheduled event line: a. Select New. b. Select No Time. 4 Enter a description on the line that appears at the top of the screen. NOTE A diamond appears in the time column to show that the event doesn’t start at a specific time.
CHAPTER 7 Managing Your Calendar Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating event—unusual interval. Scheduling a repeating event—standard interval There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
CHAPTER 7 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
CHAPTER 7 Tip To enter holidays such as Labor Day or Thanksgiving, select Month, enter 12 on the Every line, and then select Day as the Repeat by setting. Managing Your Calendar 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select the Every line and enter the frequency at which the event repeats. c. Select the End on pick list and select an end date, if needed. d. If you selected Week in step c, select the day of the week the event repeats.
CHAPTER 7 Managing Your Calendar Did You Know? You can reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23–6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25.
CHAPTER 7 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. 0 1 Press Calendar 2 Enter the event, and then select the event description. 3 [ & ] OPTIONAL location: . Enter the a. Select Details. b. Select the Location field and enter a description of the location.
CHAPTER 7 Managing Your Calendar 4 [ & ] OPTIONAL Enter the note: a. Select Note . b. Enter the note text. c. Select Done. 5 Select OK. Done Palm® Z22 Handheld The location name and a note icon appear next to the event description in Agenda View and in Day View.
CHAPTER 7 Did You Know? You can also set a preference to automatically include a time zone whenever you create a new event. Open the Options menu and select Preferences. Select New events use time zones. Only new events created after the preference is set are affected. Managing Your Calendar Scheduling an event with a time zone [ ! ] IMPORTANT Do not use times zones if you are synchronizing with Palm Desktop software. Time zones work only if you are synchronizing with Outlook.
CHAPTER 7 Managing Your Calendar 2 Set the time and the time zone: a. Enter the event. b. Set the time for the event as it is scheduled at the location where it occurs. Time zone pick list c. Select the time zone pick list and select a city within the time zone where the event is located. d. Select OK.
CHAPTER 7 Managing Your Calendar Color-coding your schedule Use color-coding to quickly spot different types of events. For example, make all your family appointments green, your work appointments blue, and your appointments with friends yellow. Managing your color-codes Each color code represents a category of events. You can assign each category a name and select which color you want to assign to it. 0 1 Open Day View: a. Press Calendar Category marker . b.
CHAPTER 7 Managing Your Calendar 2 Open the Edit Categories dialog box: a. From Day View, select the event description. b. Select Details. c. Select the Category pick list, and then select Edit Categories.
CHAPTER 7 Managing Your Calendar 3 Select the color code for the category: a. Select New; or, select a category, and then select Edit. b. Enter or edit the category name. c. Select the color you want to give this category. d. Select OK, and then select OK two more times. Done Palm® Z22 Handheld The category name and its color-coded marker appear on the category list.
CHAPTER 7 Managing Your Calendar Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code. Assigning a color code to an event 0 1 Press Calendar 2 Enter the event you want to color-code. 3 . Select the category marker next to the description, and then select a category from the list.
CHAPTER 7 Managing Your Calendar Tip You can customize your alarm settings in the Calendar Preferences dialog box. Setting an alarm Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. Did You Know? When you set an alarm, a little alarm clock appears to the right of the event description.
CHAPTER 7 Tip You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. Managing Your Calendar Rescheduling an event 0 1 Press Calendar 2 Go to the event you want to reschedule: . a. From Day View, select Go To. b. Select the year, month, and date of the event. c. Select the event description, and edit it if necessary.
CHAPTER 7 Managing Your Calendar 4 If you’re changing a repeating event, select one of the following to select the event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date. All Apply your changes to the selected event and all past and future instances of the repeating event.
CHAPTER 7 Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete. Tip Many people find it useful to refer to old events for tax purposes. If you save an archive copy of your deleted events, you can refer to them later by importing them. Managing Your Calendar Deleting events If an appointment is canceled, you can delete it from your schedule.
CHAPTER 7 Managing Your Calendar 4 5 6 [ & ] OPTIONAL computer. Check the box to save an archive copy of the event on your Select OK. If you’re deleting a repeating event, select one of the following to select the event(s) you want to delete: Current Delete only the selected instance of the repeating event. Future Delete the selected event and all instances of the repeating event that occur at a later date. All Delete the selected event and all past and future instances of the repeating event.
CHAPTER 7 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events. 0 1 Press Calendar 2 Open the Purge dialog box: . a. Open the menus. b. Select Purge on the Record menu. 3 Select the events to purge: a. Select the Delete events older than pick list, and then select a time frame. b.
CHAPTER 7 Managing Your Calendar Tip Press the Calendar button repeatedly to cycle through the four different views. Checking your schedule Did You Know? You can use a favorite photo as the background for your Agenda View. Agenda View shows your daily schedule and any items on your Tasks list that are overdue or due today. If there’s room on the screen, Agenda View also shows your schedule for the next dates that have events scheduled on them.
CHAPTER 7 Managing Your Calendar 2 Do one of the following to view your schedule: • Select an appointment to go to it in Day View. • Select a task to go to it in Tasks.
CHAPTER 7 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. 0 1 Open Day View: a. Press Calendar . b. Tap the Day View icon .
CHAPTER 7 Managing Your Calendar 2 Do any of the following to view your daily schedule: • Select the day selector to view another day in the same week, select the arrows to scroll to the previous or next week, or select Go To to choose a specific date. • Select the Repeat icon, the Alarm icon, or Details to open the Details dialog box. • Select the Note icon to view the note text. • Select the Birthday icon to view the birthday entry. • Select the category marker to assign the event to a color-code.
CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again. Viewing your weekly schedule Week View shows your schedule for an entire week. The time frames that appear on the screen are based on the Start Time and End Time settings in Calendar Preferences.
CHAPTER 7 Managing Your Calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Viewing your monthly schedule Month View shows your schedule for a whole month. You can scroll between months or jump to any other month. 0 1 Open Month View: a. Press Calendar Month selector . b.
CHAPTER 7 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view. You can also choose alarm and start and end time settings.
CHAPTER 7 Managing Your Calendar Customizing display options for your calendar Tip If the text is difficult to see against your new background, select a different Color Theme to change the text color. Tip If you want to see the hours when you have nothing scheduled, as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day. 0 1 2 Press Calendar . Open the Display Options dialog box: a. Open the menus. b.
CHAPTER 7 Managing Your Calendar 5 Select Day and set any of the following Day View options: Show Category List Display the category pick list. By default, the category pick list doesn’t appear. Show Time Bars Display the bars that show the duration of an event and event conflicts. Compress Day View scheduled events. Avoid scrolling and display only the time period with Show Category Column Display the category marker between the time and description.
CHAPTER 7 Managing Your Calendar 6 Select Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time. Daily Repeating Events 7 Show events that repeat every day. Select OK.
CHAPTER 7 Managing Your Calendar Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. Setting alarm and time options 0. 1 Press Calendar 2 Open the Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. 3 Select the start and end times of your typical day. This time frame appears in your Day View and Week View.
CHAPTER 7 Managing Your Calendar 4 Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you check this box, you also need to enter the default number of minutes, days, or hours before the event that the alarm sounds. For events without a time, the alarm settings are based on midnight of the date of the event. The Alarm Preset settings appear as defaults for each new event, but you can change these settings in the Details dialog box for individual events.
CHAPTER 7 Managing Your Calendar Tip Windows If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Calendar on your computer. Working with Calendar on your computer Did You Know? Mac Check out the Holiday Files folder in the Palm folder. It contains various holidays that you can import into Palm Desktop software on your computer. Use Calendar on your computer to view and manage the contacts you create on your handheld.
CHAPTER 7 Managing Your Calendar Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with Calendar or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 8 Your Photo Viewer and Organizer In this chapter Copying photos to your handheld Viewing photos Organizing photos into categories A picture may be worth a thousand words, but what happens when you have a lots of pictures that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Related topics Solve both problems with the Photos application. Photos features easy viewing and organization of photos.
CHAPTER 8 [ ! ] Before You Begin Install the Photos desktop application from the software installation CD. Tip On a Windows computer, you can also open the Photos desktop application from within Palm® Desktop software. Palm® Z22 Handheld Your Photo Viewer and Organizer Copying photos to your handheld Photos gives you a fast and easy way to copy photos from your computer to your handheld and view and organize them on your handheld.
CHAPTER 8 Your Photo Viewer and Organizer Tip Select Slide Show to display all photos in a category automatically, one after another. Tap a photo to stop the slide show. Viewing photos 0 1 2 Go to the Home screen and select Photos [ & ] OPTIONAL Select the category pick list in the upperright corner of the screen, and then select the category containing the photo you want to view. Select All to view all photos. .
CHAPTER 8 Tip For complete information on the Photos application, double-click the Photos icon on your computer desktop, click Help from the menu bar, and then select User Guide (Windows only). Your Photo Viewer and Organizer 3 Select the photo you want to view. Press Center or tap anywhere in the photo to return to the selection screen.
CHAPTER 8 Your Photo Viewer and Organizer Organizing photos into categories 0 1 Go to the Home 2 Create a category: screen and select Photos . a. Select the category pick list in the upper-right corner of the screen, and then select Edit Categories. b. Select New, enter the name of the new category, and then select OK. c. Select OK on the Edit Categories screen.
CHAPTER 8 Tip To add all photos currently displayed—for example, in Thumbnail or List View—to the same category, open the Options menu, select Categorize All, and then select the name of the category to which you want to add the photos. Your Photo Viewer and Organizer 3 Add a photo to a category: a. Select Details View. b. Select the pick list to the right of the photo you want, and then select the category to which you want to add the photo.
CHAPTER 8 Your Photo Viewer and Organizer Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with Photos, double-click the Photos icon on your computer desktop and select the Photos User Guide on the Help menu (Windows only).
CHAPTER 9 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task as complete Deleting tasks Customizing your Tasks list Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.
CHAPTER 9 Tip If no task is currently selected, you can create a new task by writing Graffiti® 2 characters. Tip Add a note to a task. Select the Note button, enter the note text, and then select Done. Managing Your Tasks Creating a task 0 1 Go to the Home 2 Create a task: screen and select Tasks . Due date a. Select New. b. Enter a description of the task. Long description Did You Know? You can organize your tasks by filing them into categories.
CHAPTER 9 [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date before you can set an alarm. Tip You can customize the alarm sound for your tasks in the Tasks Preferences dialog box. Did You Know? When you set an alarm, a little alarm clock appears to the right of the task description. Managing Your Tasks Setting an alarm 0 1 Go to the Home 2 Open the Set Alarm dialog box: screen and select Tasks . a. Select the task you want to assign an alarm to. b.
CHAPTER 9 Managing Your Tasks Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating task—unusual interval. 3 Set the alarm: a. Check the Alarm box. b. Enter how many days before the due date you want the alarm to sound. c. Select the time columns to set the time the alarm sounds. d. Select OK, and then select OK again.
CHAPTER 9 Managing Your Tasks 3 Set the repeat interval: a. Select the task description, and then select Details. b. Select the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year. NOTE If you select Daily, a dialog box appears for you to select the end date. c. Select OK.
CHAPTER 9 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months. 0 1 Go to the Home 2 Enter the task you want to repeat, and assign it a due date. 3 Open the Change Repeat dialog box: screen and select Tasks . a.
CHAPTER 9 Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting. Managing Your Tasks 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select Fixed Schedule to base the due date on the due date of the current task, or select After Completed to base the due date on the date you complete this task.
CHAPTER 9 Did You Know? Overdue tasks have an exclamation point (!) next to the due date. Managing Your Tasks Organizing your tasks Sometimes you want to look at all the things you need to do, while at other times you want to see only certain types of tasks. 0 Tip Your Tasks Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings, open the Options menu and select Preferences.
CHAPTER 9 Tip You can set Tasks Preferences to record the date that you finish your tasks, and you can show or hide finished tasks. To change these settings, open the Options menu and select Preferences. Managing Your Tasks Marking a task as complete You can check off a task to indicate that you’ve completed it. 0 1 2 Go to the Home screen and select Tasks . Check the box on the left side of the task.
CHAPTER 9 Tip You can also delete a specific task by selecting the task, selecting Details, and then selecting Delete. Managing Your Tasks Deleting tasks If a task is canceled, you can delete it from your Tasks list. When you delete a repeating task, you delete all instances of the task. You can also delete all your completed tasks. Deleting a specific task Tip If you save an archive copy of your deleted tasks, you can refer to them later by importing them.
CHAPTER 9 Managing Your Tasks Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them. Deleting all your completed tasks 0 1 Go to the Home 2 Open the Purge dialog box: screen and select Tasks . a. Open the menus. b. Select Purge on the Record menu. 3 4 [ & ] OPTIONAL Check the box to save an archive copy of your completed tasks on your computer. Select OK.
CHAPTER 9 Did You Know? Calendar’s Agenda View also displays your tasks. Managing Your Tasks Customizing your Tasks list Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. 0 1 Go to the Home 2 Open the Preferences dialog box: screen and select Tasks . a. Open the menus. b. Select Options, and then select Preferences.
CHAPTER 9 Managing Your Tasks 3 Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
CHAPTER 9 Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Tasks on your computer. Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer.
CHAPTER 9 Managing Your Tasks Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with Tasks or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 10 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics Palm® Z22 Handheld Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories.
CHAPTER 10 Writing Memos Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. Creating a memo Tip Use Phone Lookup to quickly add a name and phone number to a memo. 0 1 Go to the Home 2 Create a memo: screen and select Memos . a. Select New. b. Enter your memo. Tap Enter on the onscreen keyboard or draw the Graffiti® 2 writing Return stroke to move to a new line in the memo. c. Select Done.
CHAPTER 10 Tip The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase a variety of portable keyboards. Visit www.palm.com/myZ22 and click the Accessories link. Tip You can change the size of the text in Memos to enhance readability.
CHAPTER 10 Writing Memos Did You Know? If you use Palm® Desktop software for synchronizing, you can send a memo to your computer by synchronizing, and then open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo. Moving memos in your memos list You can move memos up or down in your memos list.
CHAPTER 10 Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. Writing Memos Deleting a memo 0 1 2 Go to the Home screen and select Memos . Open the Delete Memo dialog box: a. Locate the memo you want. b. Open the menus. c. Select Delete Memo on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the memo on your Select OK.
CHAPTER 10 Tip (Windows) If you chose to synchronize with Microsoft Outlook, check out the online Help in Outlook to learn how to use Notes on your computer. Writing Memos Working with Memos on your computer Use Memos on your computer to view and manage the memos you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Memos on your computer.
CHAPTER 10 Writing Memos Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with Memos or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 11 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Palm® Z22 Handheld Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil, such as drawing a quick sketch.
CHAPTER 11 [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. Tip Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the title), open the Edit menu, and select Clear Note. Did You Know? Prevent others from viewing your notes by marking them as private.
CHAPTER 11 Writing Notes in Note Pad Choosing the pen and paper (background) colors 0 0 1 Go to the Home 2 Open the Select Colors dialog box: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Open the menus. c. Select Options, and then select Preferences. d. Select Color. 3 Select the pen and paper colors: a. Select Pen, and then select the ink color you want to use. b. Select Paper, and then select the background color you want to use. c.
CHAPTER 11 Writing Notes in Note Pad Tip Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list. Setting an alarm To use a note as a reminder, set an alarm for that note. 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to set an alarm for.
CHAPTER 11 Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Writing Notes in Note Pad 3 Set the alarm: a. Open the menus. b. Select Options, and then select Alarm. c. Select the Date box, and then select the year, month, and date you want the alarm to sound. d. Select the time you want the alarm to sound. e. Select OK.
CHAPTER 11 Tip Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then select the Sort by pick list. If you sort manually, you can rearrange the list by dragging notes to another position in the list. Writing Notes in Note Pad Viewing and editing a note 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to view or edit.
CHAPTER 11 Writing Notes in Note Pad Tip You can also delete a note by opening the Record menu and selecting Delete Note. Deleting a note Tip Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete box. 0 1 Go to the Home 2 Open the note: screen and select Note Pad . a. Select Done to display the Note Pad list. b. Select the note you want to delete. 3 Select Delete, and then select OK to confirm deletion.
CHAPTER 11 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Note Pad on your computer.
CHAPTER 11 Writing Notes in Note Pad Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with Note Pad or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 12 Beaming Information In this chapter Beaming information from within an application Beaming a category Beaming an application Related topics You have to get this memo to your boss—now. Or the photo of the grandkids in their Halloween costumes to your mom. After you’ve used your handheld to create or capture that important business and personal information, it’s time to share it with others.
CHAPTER 12 Beaming Information Tip For best results when beaming, the handhelds should be between 4 and 39 inches (10 centimeters and one meter) apart, and there should be a clear path between them. Beaming information from within an application NOTE The receiving handheld must be turned on. Depending on the receiving handheld model, not all information may be sent correctly. 0 1 Select the information you want to beam: a. Open an application. b. Select the entry you want. 2 Beam the information: a.
CHAPTER 12 Tip In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by opening your business card and holding down Center on the 5-way navigator until the Beam dialog box appears. Palm® Z22 Handheld Beaming Information 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 12 Beaming Information Tip Create a category of Calendar events such as your meeting schedule, and then beam the entire category to your business partner’s handheld. Beaming a category 0 1 Select the category you want to beam: a. Open an application. b. From the list view, select the pick list in the upper-right corner and select the category you want. This takes you to the list view within the selected category. 2 Beam the category: a. Open the menus. b.
CHAPTER 12 Beaming Information Tip When you receive a beamed item, you can file the item in a category using the Receive dialog box. Beaming an application 0 1 Select the application you want to beam: a. Go to the Home screen. b. Open the menus. c. Select Beam in the App menu. d. Select the location of the app from the Beam From pick list. e. Select the application you want to beam. NOTE You cannot beam an application that has a lock icon next to the application size.
CHAPTER 12 Tip Another way of sharing information is to enter the info on your computer and then synchronize to transfer the info to your handheld. Beaming Information 2 Beam the application: a. Select Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 12 Beaming Information Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Info Sharing information by synchronizing your handheld with your computer Common Questions Answers to frequently asked questions about beaming information Support If you’re having problems with beaming information or with anything else on your handheld, go to www.palm.
CHAPTER 13 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Tired of trying to re-create your business trip when you return? Expense makes it easy to keep track of what you paid for that dinner in New York with your new sales group. Customizing the expense list Working with Expense on your computer Related topics You can track costs for meals, lodging, transportation, entertainment, and more, and save all of the information in one convenient place.
CHAPTER 13 Managing Your Expenses Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Adding an expense Tip Add an expense simply by entering the first letter of the expense type. For example, entering D opens a dinner item with today’s date. To enable this feature, open the Options menu and select Preferences. Check the automatic fill box.
CHAPTER 13 Tip Add extra information to your expense items. Select the item, and then and select Details. Then select Note and enter the information. Managing Your Expenses 3 Enter the details of the expense: a. Tap Details. b. Select each field where you want to enter information, and enter it. Category Select a category to sort your expenses. Tip Select Lookup in the Attendees list to pull names from Contacts. Type Enter the expense type.
CHAPTER 13 Managing Your Expenses Tip If you travel a lot, update the currency pick list so that you can quickly get to the symbols you need. Choosing currency options Did You Know? Use separate categories for related expenses. For example, create a London category for a trip to London. After you file your expense report for the London trip, you can easily delete the related expenses with the Purge command.
CHAPTER 13 Managing Your Expenses Tip If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time. Cont’d. When you’re finished with those expenses, change it again to the next one you’ll use. b. Select one of the Currency pick lists, and then select the name of the country whose currency symbol you want to display. Currency pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected.
CHAPTER 13 Managing Your Expenses 3 Choose the default currency: a. Select the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. 0 Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. 0 1 Go to the Home 2 Open the Custom Currencies dialog box: screen and select Expense . a. Open the menus. b. Select Options, and then select Custom Currencies.
CHAPTER 13 Managing Your Expenses 3 Create the custom symbol: a. Select a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again.
CHAPTER 13 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense 0 1 Go to the Home 2 Tap the expense you want to delete. 3 Delete the item: screen and select Expense . a. Open the menus. b. Select Delete Item in the Record menu. 4 5 [ & ] OPTIONAL computer. Check the box to save an archive copy of the expense on your Select OK.
CHAPTER 13 Tip To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Select the Category pick list and select Edit Categories. Select the Delete command to delete the selected category and move all of its entries to the Unfiled category. Managing Your Expenses Deleting an entire category of expenses 0 1 Go to the Home 2 Open the Purge Categories dialog box: screen and select Expense . a.
CHAPTER 13 Managing Your Expenses Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by type so that all your taxi expenses appear together in the list. Customizing the expense list Use categories to further refine your list. You can change the appearance of the expense list. 0 1 Go to the Home 2 Select Show. 3 screen and select Expense .
CHAPTER 13 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Expense on your computer.
CHAPTER 13 Managing Your Expenses Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with Expense or anything else on your handheld, go to www.palm.com/support.
CHAPTER 14 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Whether you’re figuring the tip on a restaurant bill or balancing your checkbook, it’s always nice to have a calculator on hand. And because it’s part of your handheld, there’s no need to carry a separate calculator.
CHAPTER 14 Tip Use the memory buttons to store and recall a number you enter in multiple calculations. Tip If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over. Tip Open the Options menu and select Advanced Mode to display a scientific calculator. Performing Calculations Calculator buttons 0 Clear any value in the Calculator memory.
CHAPTER 14 Performing Calculations Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Viewing recent calculations Did You Know? Calculator History also has these functions: View recent calculations to confirm that you entered everything correctly. 0 1 Go to the Home 2 Open the History dialog box: screen and select Calculator Clear Select to clear the calculator’s history. a. Open the menus.
CHAPTER 14 Performing Calculations Accessing different calculators Do you need a scientific or financial calculator? Your calculator has a variety of modes that can help you calculate formulas in a number of different areas. 0 1 Go to the Home 2 Access the advanced mode calculators: screen and select Calculator . a. Open the menus. b. Select Options, and then select Advanced Mode. You can now use the scientific calculator. c.
CHAPTER 14 Performing Calculations Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click the links below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with Calculator or anything else on your handheld, go to www.palm.com/support.
CHAPTER 15 Keeping Your Information Private In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password You probably wouldn’t leave your door unlocked at night, so why should it be any different with your handheld? When you think about the amount of personal and private information stored there, you’ll definitely want to protect it.
CHAPTER 15 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private but are not masked or hidden.
CHAPTER 15 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. 0 1 Open an application. 2 Create a new entry, or select the entry that you want to make private. 3 Mark it as private: a. For existing Contacts, select Edit. b. Select Details. c. Check the Private box. d. Select OK. Private box e. In Contacts and Memos, select Done.
CHAPTER 15 Tip You can also set the level of privacy from within certain applications. Open the Options menu, select Security, and then select the level of privacy from the Privacy pick list. Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries 0 1 Open Security: a. Go to the Home screen, and then select Prefs . b. Select Security.
CHAPTER 15 Tip Use a password to protect confidential work or personal information. If your handheld is lost or stolen, this information will be safe. Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked.
CHAPTER 15 Tip The best passwords consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. Keeping Your Information Private Creating a password 0 1 Open Security: a. Go to the Home screen, and then select Prefs . Password box b. Select Security. 2 Create a password: a. Select the Password box. b. Enter a password with Graffiti® 2 writing or the onscreen keyboard. c.
CHAPTER 15 Keeping Your Information Private Tip In Palm® Desktop software, you can require password entry for private info to display. Open the Tools menu and click Options, and then click Security. The password is the same one used by your handheld. 3 Enter the password again to confirm it, and then select OK. 4 Select Done. Done Changing a password You can change your password at any time. You must enter the current password before you can change it. 0 1 Open Security: a.
CHAPTER 15 Keeping Your Information Private 2 Enter your current password: a. Select the Password box. b. Enter the current password, and then select OK. 3 Change your password: a. Enter a new password. b. Enter a hint to help you remember the password if you forget it. c. Select OK. 4 Enter the password again, and then select OK. 5 Select Done.
CHAPTER 15 Keeping Your Information Private Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. 0 1 Open Security: a. Go to the Home screen, and then select Prefs . Password box b. Select Security. 2 Enter your password: a. Select the Password box. b. Enter the current password, and then select OK.
CHAPTER 15 Keeping Your Information Private 3 Delete your password: a. Select Unassign. b. Select Done. Done Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries marked as private.
CHAPTER 15 Keeping Your Information Private 2 Open the Incorrect Password dialog box: a. Select the Password box. b. Enter any password, and then select OK. Continued 3 Delete the forgotten password: a. Select OK on the screen informing you that your password is incorrect. a. Select Lost Password. b. Select Yes. 4 5 Synchronize your handheld with your computer to restore any private entries that were deleted. [ & ] OPTIONAL Create a new password.
CHAPTER 15 [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. Tip To start your handheld when it is locked, turn it on. Enter your password, and then select Done. Keeping Your Information Private Locking your handheld Protect the entire contents of your handheld, whether marked private or not, by using your password to lock your handheld. You can set your handheld to lock automatically, or you can lock it manually.
CHAPTER 15 Keeping Your Information Private 2 Open the Lock Handheld dialog box: a. Select the Auto Lock Handheld box. b. If necessary, enter your password, and then select OK. 3 Select one of these lock options: Never Always leave your handheld unlocked. On power off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock. After a preset delay automatically lock.
CHAPTER 15 Keeping Your Information Private Locking your handheld manually 0 1 Open Security: a. Go to the Home screen, and then select Prefs . b. Select Security. Lock 2 Select Lock & Turn Off. 3 Select Off & Lock.
CHAPTER 15 Keeping Your Information Private Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with private entries or anything else on your handheld, go to www.palm.com/support.
CHAPTER 16 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information in a category Viewing information by category Related topics If you’re like most people, you use your handheld to manage your work life and your personal life. Yet these two areas contain so many details: your children’s after-school activities, your conference schedule, your shopping list for the week, and entertainment.
CHAPTER 16 Using Categories to Organize Information Did You Know? You can have up to 15 categories in an application. Adding a category Tip Colors make it easy to find the info you need in Calendar. Tip Add a category in Contacts that contains all of your medical numbers for quick access. Other useful categories in Contacts are Emergency, for fire, ambulance, and police; Children, for your children’s school and friends; and Entertainment, for restaurants or theaters that you visit often.
CHAPTER 16 Using Categories to Organize Information Tip If you want to combine items in different categories, rename one category to the other category name. Renaming a category Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed. 0 1 Do one of the following: • To rename a category within an application, open that application. • To rename a category for applications, go to the Home 2 screen. Rename the category: a.
CHAPTER 16 Using Categories to Organize Information Tip In Expense, you can delete a category, including its contents, with the Purge command. Deleting a category Tip To display the category pick list in Calendar Day View, open the Options menu, select Display Options, tap Day, and then check the Show Category List box. If you delete a category, the items in that category will move to the Unfiled category.
CHAPTER 16 Using Categories to Organize Information Tip You can also enter new information into a category by opening the application, and then selecting the category from the upper-right corner. Select New and enter the information. Placing information in a category You can place individual entries into categories within an application. For example, you may want to place some of your contacts in a category called Medical.
CHAPTER 16 Tip To place an entry in a different category, simply select a different category from the Category pick list. Using Categories to Organize Information 4 Open the Details dialog box: Contacts Select Edit, and then select Details. All other applications 5 Select Details. Place the entry in a category: a. Select a category from the Category pick list. Category b. If necessary, select OK. c. If necessary, select Done.
CHAPTER 16 Using Categories to Organize Information Placing an application in a category 0 1 Go to the Home 2 Open the Category dialog box: screen. a. Open the menus. b. Select Category in the App menu. 3 Place the application in a category: a. Select the pick list next to the application you want to place in a category. b. Select a category, and then select Done.
CHAPTER 16 Using Categories to Organize Information Tip On the Home screen, if no item is highlighted, scroll through the categories by pressing Right or Left on the 5-way navigator. To view all of the applications on your handheld, select the All category. Viewing information by category 0 1 Do one of the following: • To view entries by category, open an application that contains categories. • To view applications by category, go to the Home 2 screen.
CHAPTER 16 Using Categories to Organize Information Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with categories or anything else on your handheld, go to www.palm.com/support.
CHAPTER 17 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Forget your watch? Or just forget to reset it when you landed in Toronto? Neither matters, as long as you have your handheld. Not only can you rely on it for the correct time, but you can even set an alarm so you don’t miss that early flight back home.
CHAPTER 17 Managing Clock Settings Checking the current date and time There are many easy ways to check the current date and time on your handheld: • If your handheld is off, press and hold Center on the 5-way navigator for two seconds. • Tap the Clock icon in the input area. • Go to the Home • Press Calendar Palm® Z22 Handheld screen and select World Clock and tap the Agenda View icon . .
» CHAPTER 17 Managing Clock Settings Key Term Primary location Typically a city in the time zone in which you live. Setting the primary location In World Clock, you can set the location, date, and time for a primary location. The settings for this primary location are used by all of the applications on your handheld. 0. 1 Go to the Home 2 Select the primary location: screen and select World Clock . Primary location pick list a. Select the primary location pick list. b.
CHAPTER 17 Managing Clock Settings Did You Know? When the Daylight Savings settings are active, the time changes according to the rule for the primary location. For example, in North America, the time changes at 2:00 a.m.; in Europe, it changes at 1:00 a.m. Setting the date and time for the primary location You can set the date and time in Preferences, as you did during the initial setup of your handheld, or in World Clock.
CHAPTER 17 Tip Selecting a time zone when creating a new event in Calendar allows you to travel and have your events automatically adjust to the time zone in your new location. Time zones in Calendar work only if you are synchronizing with Outlook. Managing Clock Settings 4 Set the time: a. Select the Set Time box. Hour b. Select the hour and minute boxes, and then select the arrows to change them. Minute c. Select AM or PM, and then select OK. 5 Select Done.
CHAPTER 17 Managing Clock Settings Tip If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location. When you need to contact them, you can easily check to see what time it is where they are. Choosing secondary locations for other time zones Set World Clock to display the date and time for two other locations. 0 1 2 Go to the Home screen and select World Clock . Select the pick list next to one of the secondary locations.
CHAPTER 17 Tip If you know what you’re looking for in a long pick list, use Graffiti® 2 writing to find it faster. Enter the first letter of the word, and then locate your item. Managing Clock Settings Modifying the locations list You can edit the locations list so that the locations you use most often are easy to find. Adding new locations 0 1 Go to the Home 2 Open the Edit List dialog box: screen and select World Clock . a. Select a location pick list. b. Select Edit List.
CHAPTER 17 Managing Clock Settings 4 [ & ] OPTIONAL Select each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time box Check the box to have your handheld automatically adjust the date and time for Daylight Saving Time in this location. Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time, if necessary. 5 Select OK, and then select Done.
CHAPTER 17 Managing Clock Settings Deleting a location 0 1 2 Go to the Home screen and select World Clock . Select the location you want to delete: a. Select a location pick list. b. Select Edit List. c. Select a location, and then select Remove. 3 Select OK, and then select Done.
CHAPTER 17 Managing Clock Settings Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this time frame in Calendar. Setting the alarm clock Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your primary location so that all your alarms ring on time, instead of eight hours late. 0 1 Go to the Home 2 Set the alarm: screen and select World Clock . a. Select the Alarm box. b.
CHAPTER 17 Tip To turn off an alarm before it sounds, select the Alarm box, and then select Alarm Off. Managing Clock Settings 3 [ & ] OPTIONAL Select the alarm sound and volume: a. Open the menus. b. Select Options, and then select Alarm Preferences. c. Select the pick lists to select the alarm sound and volume. NOTE This volume setting does not affect the other sounds on your handheld, including the alarms you set in Calendar. You can change the volume of these other sounds in Preferences. d.
CHAPTER 17 Managing Clock Settings Changing the clock display 0 1 Go to the Home 2 Open the Display Options dialog box: screen and select World Clock . a. Open the menus. b. Select Options, and then select Display Options. 3 Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations. Uncheck it to display only the primary location. Show Date Display the date in World Clock.
CHAPTER 17 Managing Clock Settings Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Support If you’re having problems with World Clock or anything else on your handheld, go to www.palm.com/support.
CHAPTER 18 Customizing Your Handheld In this chapter Customizing the Home screen Customizing the display Assigning a button to your frequently used applications Setting the date and time Customizing the way you enter information Selecting sound settings Entering your owner information Conserving battery power Connecting your handheld to other devices Although customizing your handheld is optional, it’s like changing the preset radio stations in your car.
CHAPTER 18 Customizing Your Handheld Tip You can also use a photo for the background for Agenda View in Calendar. Customizing the Home screen Use your favorite photo as the background for the Home screen. You can also display your application icons in list format with small icons so that you can see more applications without scrolling. 0 1 2 Go to the Home screen. Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options.
CHAPTER 18 Customizing Your Handheld 5 Select a photo for the background: a. Check the Background box. b. Select the picture box. c. Select a picture. d. Select Done. e. Adjust the fade setting so that the text is easy to read against the photo. f. Select OK.
CHAPTER 18 Customizing Your Handheld Customizing the display In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions, you may also need to adjust the brightness to read the information on the screen.
CHAPTER 18 Customizing Your Handheld 0 1 Open an application. 2 Open the Select Font dialog box: a. Open the menus. b. Select Options, and then select Font. 3 Select the font style you want to use, and then select OK.
CHAPTER 18 Customizing Your Handheld Adjusting the brightness and contrast 0 1 Tap the Brightness/Contrast icon to open the Adjust Display dialog box. Brightness/Contrast icon 2 Adjust the settings: a. Tap Low or High to adjust the brightness level. b. Drag the slider to adjust the contrast level. c. Select Done.
CHAPTER 18 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. 0 1 Open Color Theme Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Color Theme. 2 Select a theme, and then select Done.
CHAPTER 18 Customizing Your Handheld Tip To restore all the buttons to the original Palm settings, select Default. Assigning a button to your frequently used applications Tired of going to the Home screen to open an application you use frequently? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld.
CHAPTER 18 » Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such as opening the Graffiti® 2 help screen. Customizing Your Handheld 3 Assign the full-screen pen stroke: a. Select More. b. Select the pick list and select the action you want to assign to the full-screen pen stroke. Pick list c. Select OK. 4 Select Done.
CHAPTER 18 Customizing Your Handheld Did You Know? The location you select also appears as the primary location in World Clock. Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location.
CHAPTER 18 Tip You can rename the location to the city where you live. Select the Name field, and then modify the location name. Customizing Your Handheld 2 Select the location: Name field a. Select the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3. Tip If you are synchronizing with Outlook on your computer, you can also select a time zone when creating a new event in Calendar No nearby city? Select Edit List, and do steps b through e. b.
CHAPTER 18 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. 0 1 Open Date & Time Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Date & Time. 2 Select the location.
CHAPTER 18 Customizing Your Handheld 3 Set the date: a. Select the Set Date box. Year arrows b. Select the arrows to select the current year. c. Select the current month. d. Select the current date. 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. c. Select AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM and PM options. 5 Select Done.
CHAPTER 18 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld. You can quickly choose the preset formats based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock.
CHAPTER 18 Tip The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date & Time Preferences or to World Clock. Customizing Your Handheld 2 Select a country: a. Select the Preset to box to open the Set Country dialog box. b. Select a country. c. Select OK.
CHAPTER 18 Customizing Your Handheld Tip You can’t use Note Pad when full-screen writing is turned on. Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the input area—the area where you write Graffiti® 2 characters—choose Graffiti 2 strokes, and create shortcuts to make entering information faster.
CHAPTER 18 Customizing Your Handheld [ ! ] Before You Begin Turn on Writing Area Preferences as described in the previous section. Tip Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or temporarily turn off fullscreen writing by tapping the shaded box in the lower-right corner. The shaded box changes to a box outline when Writing Area Preferences are off.
CHAPTER 18 Customizing Your Handheld 2 Position the cursor where you want the characters to appear, and do any of the following: • Write lowercase Graffiti 2 letters anywhere on the left side of the screen. • Write numbers anywhere on the right side of the screen. • Write uppercase letters in the middle of the screen. • Write the Punctuation Shift stroke characters.
CHAPTER 18 Customizing Your Handheld Customizing Graffiti® 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. 0 1 Open Graffiti 2 Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Graffiti 2. 2 Select alternate strokes: a. Tap a character to view its alternate stroke. b. Check the box to use the alternate stroke, and then select Done.
CHAPTER 18 Customizing Your Handheld Tip You may want to add a space character after the last word in your shortcut text. This way, a space automatically follows the shortcut text. Setting up shortcuts Are you looking for a quicker way to enter information on your handheld? Use shortcuts to define abbreviations for any words, letters, or numbers that you enter often. You can use your shortcuts anywhere you enter info with Graffiti 2 writing.
CHAPTER 18 Customizing Your Handheld Tip To delete a shortcut, open ShortCuts Preferences and select the ShortCut. Select Delete, select Yes, and then select Done. Changing shortcuts After you create a shortcut, you can modify it at any time. 0 1 Open ShortCuts Preferences: a. Go to the Home b. Select Prefs screen. . c. Select ShortCuts. 2 Edit the shortcut: a. Select the shortcut you want to change. b. Select Edit. c. Make your changes. d. Select OK, and then select Done.
» CHAPTER 18 Customizing Your Handheld Key Term Touchscreen Another name for your handheld’s screen and the internal circuitry that enables it to respond appropriately to taps. Correcting problems with tapping Is your screen not responding to taps? Are you getting unexpected results when you tap? For example, when you tap the number keyboard icon, does the Find dialog box open instead? If this happens, it’s time to align the screen.
CHAPTER 18 Customizing Your Handheld Tip You can choose different types of sounds for Calendar, Tasks, and World Clock. Go to the application, open the Options menu, and then select Preferences. Selecting sound settings Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. 0 1 Open Sounds & Alerts Preferences: a. Go to the Home b. Select Prefs Profile boxes screen. . c. Select Sounds & Alerts.
CHAPTER 18 Customizing Your Handheld Did You Know? If you use Security Preferences to turn off and lock your handheld with a password, your owner info appears when you select the Owner button the next time you turn on your handheld. Entering your owner information Tip If you assigned a password in Security Preferences, you must select Unlock and enter your password to change your owner info.
CHAPTER 18 Customizing Your Handheld Conserving battery power You can save battery power by adjusting the Power Preferences settings, and by turning Keylock on to prevent your handheld from turning on accidentally. NOTE The memory on your handheld is designed to store your information even if the battery becomes drained to the point that you cannot turn on your handheld. When you recharge your handheld, all of your existing information reappears.
CHAPTER 18 Customizing Your Handheld 2 Select the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while Charging Select whether your handheld stays on continuously when it is connected to the AC charger.
CHAPTER 18 Customizing Your Handheld Tip When Keylock is on, your handheld does not respond when you press the buttons on the front of your handheld. To use your handheld again, press the power button and then tap Deactivate Keylock. Preventing your handheld from turning on by accident Did You Know? You can use Owner Preferences to enter your name, address, and phone number. If you also turn on Security settings, your Owner info appears when you turn on your handheld.
» CHAPTER 18 Customizing Your Handheld Key Term ISP Acronym for Internet service provider. This is the service you use to connect to the Internet, such as AOL, CompuServe, or Earthlink. Connecting your handheld to other devices Connection Preferences lets you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch.
CHAPTER 18 Customizing Your Handheld Changing the preset connection settings The following steps show you how to adjust the communication speed in the preset IR to a PC/Handheld connection setting. You can similarly edit other connections or settings. 0 1 Open Connection Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Connection. Continued 2 Open the Edit Connection dialog box: a. Select the PalmModem connection. b. Select Edit.
CHAPTER 18 Customizing Your Handheld 3 Change the speed setting: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select OK. d. Select OK again, and then select Done.
CHAPTER 18 Customizing Your Handheld Tip To delete a connection that you created, select it on the Connection Preferences screen, and then select Delete. Creating your own connection settings If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. 0 1 Open Connection Preferences: a. Go to the Home b. Select Prefs screen. . c. Select Connection.
CHAPTER 18 Customizing Your Handheld 3 Enter the basic settings: Name Enter a name for your connection. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC or Modem. Via Select the method you want to use to connect to the device you selected: Cradle/Cable—the USB sync cable that came with your handheld; Infrared—the IR port on your handheld.
CHAPTER 18 Customizing Your Handheld 4 Enter the details settings: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on. Off Flow control is always off. d. For a modem connection, enter the initialization string. e. Select OK. 5 Select OK again, and then select Done.
CHAPTER 18 Customizing Your Handheld Tips & Tricks Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Support If you’re having problems with customization or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 19 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do’s • Always store your handheld in the included pouch when not in use.
CHAPTER 19 Maintaining Your Handheld Handheld don’ts [ ! ] IMPORTANT Do not open your handheld for any reason. There are no user-serviceable parts inside. Attempting to open your handheld voids the warranty on your handheld. • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location.
CHAPTER 19 Maintaining Your Handheld To do a soft reset, use the tip of the stylus to gently press the reset button on the back of your handheld. Reset button If your handheld does not respond after a soft reset, you need to do a hard reset. Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld.
CHAPTER 19 Maintaining Your Handheld 2 3 4 While holding the power button, use the tip of the stylus (or a similar object without a sharp tip) to gently press and release the reset button inside the hole on the back of your handheld. Wait for the Palm Powered™ logo to appear, and then release the power button. When you see the message that warns you about erasing all of the info on your handheld, do one of the following: • Press Up on the 5-way navigator to finish the reset and show the touchscreen.
CHAPTER 19 Maintaining Your Handheld 6 When the Welcome screen appears, the hard reset is complete. Follow the instructions to set up your handheld. Done Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar. WINDOWS ONLY 0 1 Open the Custom menu in the HotSync® application: a.
CHAPTER 19 Maintaining Your Handheld 2 Select the correct username from the list at the top of the box. Continued 3 Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. 4 5 Repeat step 3 for the other applications in the list that you want to restore, and then click Done. Synchronize your handheld with your computer.
CHAPTER 19 Maintaining Your Handheld My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palm.com/myZ22. Related topics Click a link below to learn about these related topics: Moving Info Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Support If you’re having problems with resets or with anything else on your handheld, go to www.palm.com/support.
CHAPTER 20 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm® Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
CHAPTER 20 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. • If you are upgrading from an older Palm Powered™ device, remove any previous version(s) of Palm® Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software.
CHAPTER 20 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery icon appears at the top of the Home screen. Check the icon periodically to see if your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
CHAPTER 20 Common Questions Tip After a soft reset, the Preferences screen appears with the Date & Time option highlighted so you can reset the date and time if necessary. When I connect my handheld to the AC charger, it does not charge. • Confirm that your handheld is firmly connected to the AC charger. • Confirm that your AC charger is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging.
CHAPTER 20 Common Questions My handheld keeps turning itself off. Your handheld is designed to turn itself off after a period of inactivity. This period can be set at 30 seconds or at one, two, or three minutes. Check the Auto-off after setting on the Power Preferences screen. My handheld is not making any sounds. Check the System, Alarm, and Game Sound settings. I get a blank screen when I reset my handheld. It takes a little while for your handheld to reset when you press the reset button.
CHAPTER 20 Common Questions Entering information My handheld doesn’t respond to taps correctly. If your handheld is not responding to taps correctly, you need to align the screen. When I tap Menu in the input area, nothing happens. • Tap the upper-left corner of the screen to try to open the menus. • Align the screen and try tapping Menu again. • If nothing happens, you may be in an application or screen that does not use menus. Switch to a different application and try tapping Menu.
CHAPTER 20 Common Questions The info I entered does not appear in an application. • Check the Categories pick list in the upper-right corner of the Home screen. Select All to display all the records for the application. • Did you set private records to be hidden? Check Security Preferences to see that Private Records is set to Show private records. • Open the Options menu and select Preferences. Make sure Show Completed Tasks is selected. I don’t know how to save the info I entered in an application.
CHAPTER 20 Common Questions Tip Need more help with synchronizing your handheld? Open Palm Desktop software, go to the Help menu, and select HotSync Online Troubleshooting Guide. Synchronizing I can’t synchronize my handheld with my computer. NOTE You must install the software installation CD before you can synchronize. • Make sure the USB sync cable is connected securely. • Make sure the date on your computer matches the date on your handheld.
CHAPTER 20 [ ! ] Before You Begin You must have completed CD installation and chosen Palm Desktop software as your desktop application for synchronization in order to switch to Outlook. Note that you can choose Outlook as your synchronization software for Contacts, Calendar, Tasks, and Memos during CD installation. Common Questions When I synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync manager is running on your computer.
CHAPTER 20 Common Questions I can’t synchronize my handheld with Microsoft Outlook. WINDOWS ONLY NOTE If you choose to synchronize your handheld with Outlook, information from Contacts, Calendar, Tasks, and Memos is synchronized with info in the corresponding application in Outlook. (Memos is called Notes in Outlook.) Other information, such as notes, is synchronized with info in Palm Desktop software. • Click the HotSync manager icon and select Custom.
CHAPTER 20 Common Questions WINDOWS ONLY Click the HotSync manager icon in the lower-right corner of your screen, and then select Custom. Check that the application is set to synchronize the files. If it is not, select the application, click Change, and then select Synchronize the files. Check the Set as default box to use this setting each time you synchronize. Otherwise, it applies during the next synchronization only. MAC ONLY Double-click the HotSync manager icon in the Palm folder.
CHAPTER 20 Common Questions I can’t add more files to the Quick Install list. Make sure the dialog box that confirms where the files will be installed is closed. You cannot add more files to the list when the confirmation dialog box is open. When I add a zipped file (ZIP) to Quick Install, some of the files don’t appear in the Quick Install list. Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to Quick Install.
CHAPTER 20 Common Questions I created an event, but it doesn’t appear in Week View. • If scroll arrows appear on the right of your screen, scroll down to see if the event appears farther down the screen. • If you have two or more events with the same start time, the events appear as multiple bars starting at the same time in Week View. To see the overlapping events, select the individual bars, or select Day View. For more information, see Finding events that overlap.
CHAPTER 20 Common Questions Memos I’m having problems listing memos the way I want to see them. If you cannot manually arrange the order of memos on the list screen, open the Options menu and select Preferences. Make sure that Sort by is set to Manual. If you choose to view your memos alphabetically on Palm Desktop software and then synchronize, the memos on your handheld still appear in the order defined in the Preferences setting.
CHAPTER 20 Common Questions Tasks The info I entered does not appear in an application. • Open the Options menu and select Preferences. If Show Completed Tasks is selected, deselect it to display the missing tasks. • If you marked the task as private, check Security Preferences to see that Private Records is set to Show private records. Privacy I’ve made records private, but I can’t remember my password to display them. First, use the password hint to try to remember the password.
CHAPTER 20 Common Questions I forgot the password, and my handheld is locked. First, use the password hint to try to remember the password. If this doesn’t help or if you do not have a password hint, you must perform a hard reset to continue using your handheld. Performing a hard reset deletes all of the information on your handheld. To protect your info and create a backup of your info, synchronize to back up the contents of your handheld to your computer often.
CHAPTER 20 Common Questions When someone beams information to my handheld, it doesn‘t receive the info. • If you are receiving info from another Palm Powered device, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different. • Move your handheld closer to the sending device.
CHAPTER 20 Common Questions • Slow performance • Abnormal screen display or uneven sound quality • Problems opening an application • Problems synchronizing You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld. After you have deleted the application, try to replicate the operation that created the error. If removing the application solves your problem, contact the application developer for a solution. Also, go to www.palm.
CHAPTER 20 Common Questions 5. Operate your handheld and try to replicate problem operations. 6. Do one of the following: • If your handheld still has problems, review this Common Questions section for solutions to the problem. Fix the problem before reinstalling the third-party applications. • If your handheld no longer has problems, install the third-party applications one application at a time using the following procedure: a. Open the Backup folder you moved to the desktop in step 2. b.
CHAPTER 21 Getting Help This guide is meant to tell you everything you need to know to set up, customize, and use your handheld. However, you may occasionally run into an issue that is not addressed in this guide. Here are some resources to help you if that happens.
CHAPTER 21 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palm.com/ support or send an email to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Canadian ICES-003 Statement This Class B digital apparatus meets all requirements of the Canadian Interference-Causing Equipment Regulations. Cet appareil numérique de la classe B respecte toutes les exigences du Réglement sur le matériel brouilleur du Canada. CE Compliance Statement This product was tested by Palm, Inc. and found to comply with all the requirements of the EMC Directive 89/336/EEC as amended. Battery Warning Do not mutilate, puncture, or dispose of batteries in fire.
Uwaga Intrinsic Safety Warning Warning – Explosion Hazard • Substitution of components may impair suitability for Class I, Division 2; • When in hazardous location, turn off power before replacing or wiring modules, and, • Do not disconnect equipment unless power has been switched off or the area is known to be nonhazardous.
Precautions against ESD Make sure to discharge any built-up static electricity from yourself and your electronic devices before touching an electronic device or connecting one device to another. The recommendation from Palm is that you take this precaution before connecting your handheld to your computer, placing the handheld in a cradle, or connecting it to any other device.
INDEX SYMBOLS ! (exclamation point) in Tasks list 166 * (asterisk) characters 64 .
accessing 291 adding contact information to 72, 77 assigning to buttons 253 beaming 189–190 categorizing 225, 230 categorizing information in 228 checking version numbers for 105 copying 93 deleting 106 displaying 231, 247 displaying categories in 231 displaying information about 17, 105 downloading 93 finding information in 23, 38 importing information from 100 incompatible 303 installation prerequisites for 105 installing 25, 79 marking private entries in 211 moving around in 30 not finding 26, 291 openin
locking 272 navigator 32 not responding 19, 262, 281, 290 opening applications from 31 reassigning application 253 restoring defaults for 253 selecting dialog box 34 tapping command 24 Buttons Preferences screen 253 C Calculator application 26 benefits of 204 buttons described 205 categorizing with Expense 225 copying and pasting from 206 displaying calculation history 206 re-entering numbers 205 related topics for 208 troubleshooting 208 Calculator icon 26 calculators 26 calculators (preinstalled) See als
changing alarms 128 calendar events 128 category names 226 date and time settings 236 Graffiti 2 shortcut strokes 266 information 59 locations for World Clock 239, 240 owner information 269 passwords 215 pen widths 177 preset connections 274 preset formats 259 privacy settings 128 repeating events 129 screen colors 252 screen fonts 249–250 text colors 140 time zones 240, 255, 256 untimed events 114 World Clock 244 character entry 51, 55, 64 See also data entry character searches 38 characters not recognized
Contact Details dialog box 74 Contact Edit screen 67, 69 contacts See also Contacts application adding 57, 64, 67 archiving 73 categorizing 74, 225, 229 copying information for 65, 67, 71 customizing details for 74 deleting 73 displaying information for 69, 74 duplicating information for 67, 71 entering from Outlook 10, 295 entering in memos 170 entering notes for 67 keeping private 74, 210, 211 locating 72 managing 63 saving 66, 73 selecting 34 transferring from other applications 77 Contacts application a
synchronization settings 83–91 Tasks list 165 Cut command 61 Cut icon 37 cycling through calendar views 133 D daily events 115 daily schedules 135, 136, 139 daily tasks 158, 160 data entry 19, 21 See also information defined 55 input areas for 42 methods for 40, 41, 261 databases 100 Date & Time Preferences screen 255, 257 date formats 259, 260 dates assigning to appointments 111, 115 assigning to repeating tasks 159, 160 changing 128, 193, 236 checking 234 displaying current 22, 238 displaying due 166 dis
Details dialog box 229, 278 devices 273 dial-in connections 273 dialing in to networks 273 dialing preferences 277 Dialing setting (connections) 277 dialog boxes 24, 34 See also specific dial-up connections 277 digitizer (defined) 267 disabling options 24 disconnecting USB sync cable 294 disk space requirements 3 Display Options command 140, 247 Display Options dialog box calendar 140 clock 244 Home screen 247 display preferences 247, 249, 252 display See screen displaying application groups 228 application
extending beyond midnight 118 finding overlapping 139 marking as private 112, 211 rescheduling 128–129 scheduling 111, 113, 143 setting alarms for 127, 144 setting time zones for 121, 122 viewing free time for 140 viewing specific time for 142 Excel spreadsheets importing information from 100 sending information to 194 exclamation point (!) in Tasks list 166 expense records See Expense application Expense application 26 archiving information in 199 benefits of 192 categorizing information in 194, 200, 201,
H handheld adding owner information 269 charging battery for 4, 271, 290 checking space on 105 components of 2 connecting to AC charger 271, 289 connecting to other devices 273 connecting to PCs 8 controls described 19 customizing 27 do’s and don’ts 280 ESD and 310 freeing space on 102, 106 getting help with 306 locking 220–222, 269 losing 272 maintenance information for 280 not making sounds 291 not responding 272 preinstalled applications for 25 recharging 4, 5, 271, 289 removing items 102 resetting 220,
synchronizing 81–82 updating 78, 79, 86 viewing by category 231 infrared port See IR port Infrared setting 277 initialization strings (modems) 278 input area 19 for Graffiti 2 characters 42, 261 icons 22 installation CD 2, 7, 103, 287 installation prerequisites 105 installing additional software 103 applications 25, 79 HotSync manager 81 Palm Desktop software 3, 7 related topics for 17 instant messenger (IM) field 68 Int’l button 56 international keyboard 56 Internet Explorer 2 invalidating warranty 289 IR
synchronizing with user profiles 16 troubleshooting problems 288 writing memos 174 Mac OS X systems 93 Macintosh overwrites handheld option 90 magnifying glass (Adobe Reader) xiii maintenance information 280 Make Default check box 91 Manual synchronization option 84 manually locking device 220, 222 marking information as private 211 masking private entries 210, 212, 213 math calculators 26 memory freeing 106 purging calendar events 132 memory button (Calculator) 205 memory clear button (Calculator) 205 memo
deleting notes in 182 displaying notes in 181 getting help with 183, 184 opening 25 overview 176 related topics for 184 selecting pens 178 setting color preferences 178 troubleshooting 300 Note Pad icon 25 notes See also memos; Note Pad attaching alarms to 179 backing up 28 categorizing 177, 225 creating 177 deleting 182 editing 177, 181 marking as private 177, 184, 210 saving 177 selecting 34, 181 setting background colors for 178 sorting 181 No-time icon 134 number formats 203, 259, 260 number keyboard 23
period (.
recurring events 111 related items, categorizing 225 related topics xiv Remember Last Category check box 247 reminders See also alarms canceling 243 creating 176 scheduling 66, 111 setting alarms as 242 specifying notes as 179 removing applications 106 appointments 130 categories 227 confirmation messages 182 connections 273, 276 contacts 73 desktop software 7 events 130–132, 227 expense items 199, 200 files from device 102 Graffiti 2 shortcut strokes 266 information 61, 102, 220 locations 241 memos 173 not
overview 22 scrolling through 23 setting input area for 261 tapping elements on 22, 263, 267 viewing information on 19 scroll bar 23 scrolling from screen-to-screen 23 Home screen 34 in dialog boxes 35 menus 35 to dates 111 searching for information 23, 38, 72 secondary locations 238, 241, 244 security levels 210 security options device 210 records 210 Security Preferences dialog box 212, 214, 215, 217, 269 Select a Color Theme dialog box 252 Select button (navigator) 35 Select Colors dialog box 178 Select
starting HotSync manager 25 static electricity 280, 310–311 stopping information searches 38 slide shows 149 stylus 21, 43, 280 switching between applications 10, 31, 295 symbols 51, 52, 55, 64 entering 263 synchronization customizing settings for 83–91 defined 8 entering information and 96 installing applications and 92 related topics for 17 third-party applications and 8 troubleshooting 294–298 upgrades and 4 usernames and 82 synchronization methods 81 synchronization options 83 synchronization software 1
text files 100 third-party applications 8, 290, 303, 304 thousands separator 260 thumbnails (photos) 140, 248 time See also clock blocking out periods of 115, 118 changing 236 checking 234 displaying current 22, 238 displaying free 140 displaying specific periods of 141 entering current 53 entering display options for 143 incorrect 291 resetting 128, 255, 257 scheduling 112 scheduling periods of 112 setting current 258 setting for alarms 127, 157, 180, 242 setting location-specific 27, 236, 255 unscheduled
current date and time 238 events 126, 142, 143 expense reports 26 hidden or masked entries 213 information 19, 231 memos 171 notes 181 personal calendars 110 photos 149 schedules 133, 135, 137, 138 tasks 133, 140, 161, 165, 166 World Clock 27, 244 views (Calendar) 135, 137, 138 virus-scanning software 287 volume adjusting alarm 243, 268 adjusting modem 277 disabling speaker 268 Volume setting (connections) 277 W warnings 309 warranty 289 web browsers 2 web services 273 websites as additional resource xv, 1
