User Guide
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Table of Contents About This Guide ..................................................................xx Tips for viewing this guide.........................................................................xx What’s in this guide? .................................................................................xxi Step-by-step instructions................................................................... xxi Links................................................................................................
Application controls ............................................................................ 25 What software is on my handheld?...........................................................26 What’s on the CD? ......................................................................................28 Related topics..............................................................................................31 Chapter 3: Moving Around in Applications.........................33 Opening applications..........
Graffiti 2 gestures ................................................................................ 61 Writing Graffiti 2 symbols and other special characters ..................62 Graffiti 2 symbols and special characters ......................................... 63 Writing Graffiti 2 ShortCuts ................................................................64 Graffiti 2 ShortCuts..............................................................................
Using File Transfer to transfer info to your handheld .............................99 Using Drive Mode to work with info on another computer .................103 Other ways of managing information .....................................................106 Importing information from other applications.............................. 107 Restoring archived items on your computer .................................. 109 Installing the additional software from the CD ...............................
Scheduling an event that is longer than a day ...............................145 Entering a location or a note for an event .......................................146 Scheduling an event with a time zone .............................................148 Color-coding your schedule .....................................................................149 Managing your color-codes ..............................................................150 Assigning a color-code to an event ................................
Viewing a slide show ........................................................................ 186 Rotating a photo ................................................................................ 188 Viewing and editing photo or video details .................................... 189 Organizing photos and videos .................................................................191 Organizing photos and videos in albums........................................
Deleting all your completed tasks ....................................................232 Customizing your Tasks list ....................................................................233 Working with Tasks on your computer ...................................................235 Related topics............................................................................................236 Chapter 12: Writing Memos................................................237 Creating a memo ...........................
Allowing your handheld to wake up when it is turned off .............274 Related topics............................................................................................275 Chapter 15: Sending and Receiving Email Messages ......276 Upgrading an existing email account ....................................................277 About email accounts ...............................................................................278 Account and connection types ............................................
Entering an address using Contacts ................................................314 Entering an address using Smart Addressing ................................315 Attaching a personal signature ........................................................316 Send retry ...........................................................................................317 Send retry notifications..................................................................... 317 Modifying messages in the Outbox...................
Excluding one or more accounts during synchronization .............358 Synchronizing an account ................................................................ 358 Synchronizing multiple accounts..................................................... 358 Using SSL with the conduit .............................................................. 359 Advanced VersaMail application features ..............................................359 Setting preferences for getting, sending, and deleting email .......
Using a password to access a web page .........................................400 Finding information on a web page .................................................401 Quickly jumping to a page .......................................................................402 Following a link.................................................................................. 402 Returning to your home page or a page you recently visited ....... 402 Changing how you view a page ......................................
Chapter 18: Dialing Phone Numbers from Your Handheld ......................................................................429 Dialing a number .....................................................................................430 Entering a number .............................................................................430 Redialing the most recently used number ......................................431 Dialing a number from the Call History List ....................................
Deleting an entire category of expenses .........................................458 Customizing the expense list ...................................................................459 Working with Expense on your computer ..............................................460 Related topics............................................................................................461 Chapter 21: Performing Calculations .................................462 Calculator buttons.....................................
Deleting a category ..................................................................................493 Placing information into a category ........................................................494 Placing an entry into a category .......................................................494 Placing an application into a category .............................................496 Viewing information by category ...........................................................497 Related topics.....................
Customizing the way you enter information ..........................................531 Customizing the input area ...............................................................531 Using the full-screen writing area ....................................................532 Customizing Graffiti 2 strokes ..........................................................534 Setting up ShortCuts .........................................................................535 Changing ShortCuts .............................
Opening files on an expansion card .......................................................572 Viewing card information.........................................................................573 Renaming a card ......................................................................................574 Copying applications to an expansion card ..........................................575 Removing all information from a card ...................................................576 Related topics.................
Chapter 29: Getting Help ...................................................615 Self-help resources ...................................................................................615 Technical support .....................................................................................616 Product Regulatory Information .........................................617 Index ......................................................................................
About This Guide This guide tells you everything you need to know about your handheld: the things you’ll do every day, the advanced features that let you get the most out of your handheld, and the things that make your handheld not only useful, but fun.
What’s in this guide? The info in this guide includes step-by-step instructions, links to cross-references, and sidebars. Step-by-step instructions Here you’ll find how-to information. Look for these cues in instructions: Continued Done Cue that means the procedure continues on the next page. Cue that signals the end of the procedure. You're done. [ ! ] IMPORTANT A step that you must follow; otherwise, you could experience an error or even lose information. [ & ] OPTIONAL A step you might find useful.
Sidebars [ ! ] Before You Begin Things you must complete before you can do the steps described in a procedure or group of procedures. Tip A suggestion on how to use a feature more fully; a shortcut; a pointer to a related feature. Did You Know? An interesting fact about the topic being described; may include a link to more information. » Key Term A technical term related to the topic being described. The term may appear in this guide or only on your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer In this chapter What’s in the box? System requirements Step 1: Charging your handheld Step 2: Turning on your handheld for the first time Step 3: Installing your software Congratulations on the purchase of your new palmOne™ Tungsten™ T5 handheld! You’re about to discover so many things about your handheld that will help you better manage your life and have fun, too.
CHAPTER 1 Setting Up Your Handheld and Your Computer What’s in the box? » Key Term Palm Desktop software The software that lets you enter, update, review, and synchronize information on your computer. USB sync cable Flip cover AC charger Tungsten™ T5 handheld by palmOne Software installation CD System requirements The installation CD contains Palm® Desktop software and other applications you need to set up and use your handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer • 170MB available hard disk space • One available USB port • USB sync cable (included with your handheld) • CD or DVD drive for installing Palm Desktop software from the CD that came with your handheld; or you can download Palm Desktop software by visiting our website at www.palmOne.com/intl/support NOTE Palm Desktop software that is downloaded from the palmOne website does not include additional software available on the CD.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 1: Charging your handheld [ ! ] Before You Begin If you’re upgrading from another Palm Powered device, synchronize your old handheld with your old desktop software. 0 1 Connect your handheld: a. Plug the USB sync cable into your handheld and into a USB port on the back of your computer. Tip After the initial charge, charge your handheld at least half an hour every day. b.
CHAPTER 1 Setting Up Your Handheld and Your Computer What you should know about your handheld’s battery While your handheld is charging, take a minute to learn about the battery: • If you see an alert on the screen warning you that the battery is low, recharge your handheld. Also recharge your handheld if it doesn’t turn on when you press the power button.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 2: Turning on your handheld for the first time [ ! ] Before You Begin Be sure to fully charge your handheld, as described in the preceding procedure. 0 1 Unplug the USB sync cable from your handheld. Stylus Power button Tip After you set up your handheld, review the Quick Tour on your handheld and take the tutorial on the CD to learn the basics. 2 Press the power button. 3 Slide the stylus out of the slot.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 3: Installing your software Did You Know? When you upgrade, there’s no need to delete the old desktop software first. When you install the new Palm Desktop software, all of your information transfers automatically to the new software. Tip Take the interactive tutorial on the CD to learn how to create an appointment; set up your handheld’s features for photos, video, and music; and more. 0 1 Insert the CD into your computer.
CHAPTER 1 Setting Up Your Handheld and Your Computer Step 4: Connecting your handheld to your computer In this step, you connect your handheld to your computer and synchronize for the first time. Synchronizing simply means that any information you enter in one place (your handheld or computer) is automatically updated in the other.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 3 Press the power button to turn on your handheld. Continue with the onscreen instructions. Synchronize your handheld with your computer by pressing the HotSync button on the USB sync cable.
CHAPTER 1 Setting Up Your Handheld and Your Computer Switching to another desktop software application WINDOWS ONLY [ ! ] Before You Begin You must have completed CD installation and chosen Palm Desktop software as your desktop application for synchronization in order to switch to Outlook. Note that you can choose Outlook as your synchronization software for Contacts, Calendar, Tasks, and Memos during CD installation.
CHAPTER 1 Setting Up Your Handheld and Your Computer Using user profiles [ ! ] IMPORTANT Only IT managers may need to use user profiles for their company. If you are not an IT manager, you can skip this section. Suppose your sales organization wants to distribute two dozen handhelds that all have a common company phone list, a set of memos, and several key applications. A user profile can be created to install this information before the handhelds are distributed to employees.
CHAPTER 1 Setting Up Your Handheld and Your Computer Creating a user profile WINDOWS ONLY Did You Know? Save time by importing to quickly add information to a profile. 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the Tools menu, select Users. c. Click Profiles, and then click New. 2 3 Enter a unique name for the profile, and click OK twice. Select the profile from the User list, and create the info in Palm Desktop software for the profile.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Open the New Profile screen: a. Open Palm Desktop software. b. From the User pop-up menu, select Edit Users. c. Click New Profile. 2 Create the profile: a. Enter a unique name for the profile, and click OK. b. Close the Users window.
CHAPTER 1 Setting Up Your Handheld and Your Computer 3 4 Select the profile from the User pop-up menu, and create the info in Palm Desktop software for the profile. Set the profile’s conduit settings: a. From the HotSync menu, select Conduit Settings. b. Select the conduit settings for the profile. Done Synchronizing with a user profile WINDOWS ONLY 0 1 Begin synchronization: a.
CHAPTER 1 Setting Up Your Handheld and Your Computer 2 Transfer the profile information: a. Click Profiles. b. Select the profile you want to load on the handheld, and click OK. c. Click Yes. Done Tungsten™ T5 Handheld The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer MAC ONLY 0 1 Begin synchronization: a. Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into the Multi-connector on your handheld. b. Press the HotSync button on the USB sync cable. 2 Select the profile you want to load on the handheld, and click OK. Done Tungsten™ T5 Handheld The next time you synchronize that handheld, Palm Desktop software prompts you to assign a username to the handheld.
CHAPTER 1 Setting Up Your Handheld and Your Computer Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5.
CHAPTER 2 Basics In this chapter Locating the controls on your handheld Using the status bar Rotating the screen What’s on the screen? What software is on my handheld? What’s on the CD? Related topics Tungsten™ T5 Handheld Whether you’re at work, at home, or on the go, you’ll quickly understand why handhelds are also called personal digital assistants (PDAs). Like a good personal assistant, your handheld helps you keep track of your schedule, your business and personal contacts, and your to-do list.
CHAPTER 2 Basics Locating the controls on your handheld Front panel controls 5-way navigator Screen Home Files Calendar Quick buttons Screen Contacts Displays the applications and information on your handheld. The screen is touch-sensitive. Display the input area by tapping the Input icon on the status bar. Use the input area to enter info with Graffiti® 2 writing or the onscreen keyboard. Tungsten™ T5 Handheld 5-way navigator Helps you move around and select info to display on the screen.
CHAPTER 2 Basics Top and side panel controls » Key Term IR Short for infrared. Beaming uses infrared technology to send information between two IR ports that are within a few feet of each other. IR port Stylus Expansion card slot Power button Headphone jack Did You Know? Beaming lets you quickly share appointments, addresses, phone numbers, and more. Tungsten™ T5 Handheld IR port Beams information between handhelds and other devices that have an IR port.
CHAPTER 2 Basics Back panel controls » Key Term USB Short for Universal Serial Bus; the type of connector or cable that’s commonly used to connect accessories to a computer. Bluetooth® radio (internal) Speaker AC connector (part of Multi-connector) Multi-connector Tungsten™ T5 Handheld Reset button Speaker Lets you listen to alarms, game and system sounds, and music. Reset button Resets your handheld if it stops responding.
CHAPTER 2 Basics Tip Use the Find dialog box to locate specific items of information in your handheld’s program memory—for example, a name or a phone number. Using the status bar The status bar at the bottom of the handheld screen gives you access to valuable tools and is accessible in all views. Home Find Menu System info Did You Know? The System info icon shows the current time on the status bar.
CHAPTER 2 Basics Rotating the screen Did You Know? You can customize which way the screen rotates in landscape mode by choosing right- or lefthanded rotation. You can switch between landscape and portrait view by tapping Screen rotation on the status bar. Landscape view is useful for viewing spreadsheets, email, web pages, and photos.
CHAPTER 2 Basics What’s on the screen? Tip You can select an input area that does not display the application icons. Tip If you use another application frequently, customize the input area to display that application’s icon. Tap and hold any of the four application icons, and select the new application you want from the list. The new application’s icon replaces the icon you tapped. Your handheld includes many features that make it easy to use.
CHAPTER 2 Basics Application controls » Key Term Slider The solid area on the scroll bar. The slider moves to indicate the relative position within the entry or list. Tip You can also use the 5way navigator to select an item from a pick list and to select some command buttons.
CHAPTER 2 Basics What software is on my handheld? Tip Can’t find some of these applications? Press the Home button twice to view all applications in Applications View. Tungsten™ T5 Handheld Your handheld comes with many applications preinstalled and ready to use. 0 Favorites Customize a list of your favorite applications, files, and folders so that you can locate and open them quickly. Files View, organize, and open files and folders on your handheld’s internal flash drive.
CHAPTER 2 Tungsten™ T5 Handheld Basics SMS Send and receive short text (SMS) messages using the built-in Bluetooth technology on your handheld. Tasks Stay on top of your to-do list. Enter things you need to do, prioritize them, set alarms, and then monitor your deadlines. Memos Capture information such as meeting notes, lists of books to read, movies to see, recipes, and anything else you need to write down. Note Pad Write on the screen in your own handwriting or draw a quick sketch.
CHAPTER 2 Basics What’s on the CD? Tip To learn how to install the desktop software from the CD, see Step 3: Installing your software. Tip To learn how to install extra handheld software from the CD, see Installing the additional software from the CD. The Tungsten™ T5 software installation CD includes desktop software for your computer and additional software for your handheld. The desktop software lets you use your computer to view, enter, and manage info for many of the applications on your handheld.
CHAPTER 2 Basics Tip After you install an application and discover how valuable it is, be sure to add it to Favorites. Send To Handheld droplet Install applications and transfer files from your Mac computer to your (Mac only) handheld or to an expansion card that is seated in the expansion card slot for use on your handheld. This application installs automatically during the initial CD installation process. Did You Know? You can categorize applications.
CHAPTER 2 Basics QuickTime Works with the palmOne Media desktop application. Required to prepare videos in certain formats for viewing on your handheld. NOTE QuickTime is included on the CD for Windows computers only. For Mac computers, QuickTime is included in Mac OS X. Tungsten™ T5 Handheld Java Technologies link Access more software and functions after you download WebSphere Everyplace Micro Environment to run Java (J2ME) on your handheld. (Download requires Internet connection.
CHAPTER 2 Basics Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 2 Basics Maintaining • Caring for your handheld • Resetting your handheld Common Questions Tungsten™ T5 Handheld Answers to frequently asked questions about your handheld 32
CHAPTER 3 Moving Around in Applications In this chapter Opening applications Using the 5-way navigator Using menus Finding information Related topics Have you ever been to a new city and felt a bit lost until you figured out that the numbered streets run north/south and the avenues run east/west? Learning to move around your handheld is similar. Most Palm OS® applications use the same set of application controls.
CHAPTER 3 Moving Around in Applications Opening applications Tip Press Home once to open Favorites; press Home twice to open Applications. Switch between Favorites and Applications by pressing Home. Did You Know? You can use a favorite photo as the background for your Favorites or Applications View. You can open applications from Favorites View or Applications View, or by using the Files application. NOTE Some applications are listed differently in Favorites and Applications View.
CHAPTER 3 Moving Around in Applications Using Applications Tip You can customize the Home button to open Applications with one press and Favorites with two. Applications View shows all of the applications on your handheld. Use the category pick list in the upper-right corner of the screen to view applications by category or to see all applications.
CHAPTER 3 Moving Around in Applications Using Files Tip You can also open Files by selecting Files in Applications View. The Files application enables you to easily open, view, and move among the files and folders on your handheld’s internal drive or on an expansion card inserted into your handheld’s expansion slot. To open Files, press the Files button on the front of your handheld.
CHAPTER 3 Moving Around in Applications Did You Know? If you select a file from within Files, it automatically opens in the correct application on your handheld. If there is no application for that file, a beep alert sounds. Navigate within Files by doing any of the following: Tip Tap and hold the stylus on a file or folder to open a menu of actions you can do with that item— copy, delete, and so on. Folder up Folder pick list Top-level folder Select folder • Select a file or folder to open it.
CHAPTER 3 Moving Around in Applications Working with files and folders You can work with the files and folders in the Files application—create new folders; copy, beam, and delete files and folders; and more. You can work with one file or folder at a time. Did You Know? If you select Open With, only applications that can open the file you have selected are displayed. You can choose to make the application you select the default application for opening this file type.
CHAPTER 3 Did You Know? If you select Delete, you receive a confirmation asking if you are sure you want to delete the file or folder. Moving Around in Applications Cont’d. Copy card. Copy the item to another location on the internal drive or an expansion Move card. Move the item to another location on the internal drive or an expansion Delete Beam Delete the current file or folder. Beam the file or folder.
CHAPTER 3 Moving Around in Applications Sorting Files You can sort your files and folders by icon, name, date, or size. 0 1 Open Files. 2 Select your sort options: Sort display Select the column you want to sort by. From the left side of the screen, the columns are icon, name, and size/date. Sort by name Sort by icon Sort by date or size Sort in ascending or descending order Select the column you want to sort by to switch between ascending and descending sort order.
CHAPTER 3 Moving Around in Applications Opening files and folders from within an application Did You Know? If you use a command to open a file from within an application, only files that can be opened by that application are displayed. For example, in RealPlayer, only music files such as MP3 or RMJ files are displayed. Tip You must use the stylus to tap icons in the input area or on the status bar.
CHAPTER 3 Moving Around in Applications Moving around in Favorites View Right or Left Displays the next or previous page of favorites. Up or Down Scrolls to the next favorite in the corresponding direction. Center Opens the selected item. Moving around in Applications View Up or Down Scrolls to the next or previous page of applications. Right or Left Scrolls to the next or previous application category. Center Inserts the selection highlight.
CHAPTER 3 Moving Around in Applications Moving around list screens In list screens, use the 5-way to select and move between entries such as notes, memos, contacts, or photos. Up or Down Scrolls an entire screen of entries, as long as there’s nothing highlighted. Hold down to accelerate the scrolling. Center Inserts the selection highlight. When the selection highlight is present: Up or Down entry. Center Left Tungsten™ T5 Handheld Scrolls to the previous or next Displays the selected entry.
CHAPTER 3 Moving Around in Applications Moving around entry screens In entry screens, use the 5-way to scroll within the current entry or between entries. Up, Down, Right, or Left Scrolls to the next item in the corresponding direction. If there is no “up” entry, pressing Up scrolls left. Likewise if there is no “left” entry, pressing Left scrolls up. If there is no “down” entry, pressing Down scrolls right. If there is no “right” entry, pressing Right scrolls down.
CHAPTER 3 Moving Around in Applications Up, Down, Right, or Left Highlights the next item in the dialog box (pick list, box, button) in the corresponding direction. Center • If highlight is on a box: Checks or unchecks the box. • If highlight is on a pick list: Opens the pick list. When a pick list is open: Up or Down next entry. Center Pick list Button with highlight Box Scrolls to the previous or Selects the highlighted entry.
CHAPTER 3 Moving Around in Applications Using menus Tip You can also open the handheld menus by tapping the application title in the upper-left corner of the screen. When the menus are open, you can use the 5way to select menus and menu items. Menus let you access additional features and settings. They are easy to use, and once you master them in one application, you know how to use them in all your applications. 0 1 2 Open an application. Tap Menu on the status bar. .
CHAPTER 3 Moving Around in Applications Using the Command stroke Tip Command mode is active for just a few seconds, so write the menu shortcut or tap an icon on the Command toolbar quickly. Most menu items also have a menu shortcut, which is similar to the keyboard shortcuts used on computers. The menu shortcut appears to the right of the menu item. To use a menu shortcut, first write the Graffiti 2 Command stroke on the left side of the input area or the full screen, and then write the shortcut letter.
CHAPTER 3 Moving Around in Applications Finding information Tip If you select text in an application before you tap Find, the selected text automatically appears in the Find dialog box. You can use Find to locate any word or phrase in any application—either as part of a file name or within a file—in your handheld’s program memory. Find also locates words that begin a file name only (not within a file) on your handheld’s internal drive or on an expansion card.
CHAPTER 3 Moving Around in Applications Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5.
CHAPTER 4 Entering Information on Your Handheld In this chapter How can I enter information on my handheld? Entering information with Graffiti 2 writing Entering information with the onscreen keyboard Entering info from Contacts into another application Editing information Related topics Whether you’re scheduling a meeting with your daughter’s teacher or adding a new restaurant to your Contacts list, you need to get that information into your handheld. There are several ways to do this.
CHAPTER 4 Entering Information on Your Handheld How can I enter information on my handheld? • Graffiti® 2 writing • The onscreen keyboard • Phone Lookup • Note Pad • Visit www.palmOne.com/mytungstent5 and click the Accessories link to get an accessory keyboard (sold separately) The most popular methods are using Graffiti 2 writing and the onscreen keyboard. NOTE You can also enter information on your computer and move and manage the information between your handheld and your computer.
CHAPTER 4 Entering Information on Your Handheld Tip Select the top icon to open the onscreen keyboard. Your handheld has two different input area displays that you can use to enter Graffiti 2 characters. To open them, tap and hold Input on the status bar, and then select the icon of the input area you want.
CHAPTER 4 Entering Information on Your Handheld Tip You can choose whether the Graffiti 2 strokes you enter appear as white characters in the input area. You can write letters or characters in the following areas: Left side of the screen Right side of the screen Write letters or characters that are assigned to the abc input area. Write numbers or characters that are assigned to the 123 input area.
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 characters Did You Know? Graffiti 2 writing automatically capitalizes the first letter of a sentence or a new entry. 0 1 Open an application you use to enter information, like Calendar. 2 Tap the screen where you want your character to appear. 3 Position the stylus in the correct part of the input area, if selected, or in the correct part of the screen if full-screen writing is on.
CHAPTER 4 Entering Information on Your Handheld Keys to success with Graffiti 2 writing Keep these guidelines in mind when using Graffiti 2 writing: Did You Know? Graffiti 2 characters made with two strokes are recognized after the second stroke. Make the second stroke quickly after the first so that the correct character is recognized. • Write the characters exactly as shown In the following tables. Don’t write the dot. It’s only there to show you where to begin writing the character.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 alphabet Tip You can select alternate ways to write some Graffiti 2 characters. Choose the method that’s most natural for you. Tip Customize your handheld so that you can use the entire screen to enter Graffiti 2 characters, not just the input area.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 numbers 0 Write numbers on RIGHT side of input area Number Tungsten™ T5 Handheld Stroke Number 0 1 2 3 4 5 6 7 8 9 Stroke 57
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 punctuation marks 0 Write these marks on LEFT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information on Your Handheld 0 Write these marks on RIGHT side of input area Mark Stroke Mark Period .
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 accented characters For accented characters, write the letter on the left side of the input area, and then write the accent on the right side of the input area. Tip Get help writing any of the Graffiti 2 characters in most applications. Open the Edit menu and select Graffiti 2 Help.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 gestures 0 Write gestures on LEFT side, or across the middle of input area Gesture Tungsten™ T5 Handheld Stroke Gesture Cut Paste Copy Undo Stroke 61
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 symbols and other special characters Symbols and other special characters can be written on either side of the input area, using the Punctuation Shift stroke: 0 Tip If you accidentally enter the Punctuation Shift stroke, enter it again to cancel it, or wait a moment and it automatically disappears. Did You Know? Writing two Punctuation Shift strokes cancels the automatic capitalization of the first letter of a new entry or sentence.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 symbols and special characters 0 Write symbols on EITHER side of input area Tungsten™ T5 Handheld 63
CHAPTER 4 Entering Information on Your Handheld Writing Graffiti 2 ShortCuts Graffiti 2 contains several ShortCuts to make entering common information easier. For example, when you write the ShortCut stroke followed by dts, you automatically enter the current date and time. You can also create your own ShortCuts. 0 0 1 Write the ShortCut stroke This stroke appears at the insertion point. 2 . Write the ShortCut character from the following table.
CHAPTER 4 Entering Information on Your Handheld Graffiti 2 ShortCuts 0 Write ShortCuts on LEFT side, or across MIDDLE of input area Tungsten™ T5 Handheld Entry ShortCut Entry ShortCut Date stamp ds Time stamp ts Date/time stamp dts Meeting me Breakfast br Lunch lu Dinner di 65
CHAPTER 4 Entering Information on Your Handheld Entering information with the onscreen keyboard You can use the onscreen keyboard in any application where you need to enter text, numbers, or symbols on your handheld. » Key Term Entry An item in an application such as a contact in Contacts or an appointment in Calendar. Tip You can enter text whenever you see a blinking cursor on the screen. 0 1 Open an entry: a. Open an application. b. Select an entry or select New.
CHAPTER 4 Tip When a keyboard is open, you can tap abc, 123, or Int’l to open any of the other keyboards. Entering Information on Your Handheld 4 [ & ] OPTIONAL Select from among four different keyboards. abc - lowercase Tab Backspace Carriage return Caps shift Tap here to display lowercase keyboard ABC - uppercase Tap here to display uppercase keyboard 5 123 - numeric Tap here to display numeric keyboard int.
CHAPTER 4 Entering Information on Your Handheld Entering info from Contacts into another application Tip In the applications that use Phone Lookup, you can also enter the first few letters of a contact’s last name where you want to enter the contact information. Once the application recognizes the contact name, the contact information is entered automatically, without bringing up the Phone Lookup screen.
CHAPTER 4 Entering Information on Your Handheld Cont’d. d. Select the contact, and then select Add. 3 [ & ] OPTIONAL To add another contact, repeat step 2. Done Tungsten™ T5 Handheld The name and phone number of the contact are automatically entered.
CHAPTER 4 Entering Information on Your Handheld Editing information Editing information on your handheld is similar to editing with word-processing applications on your computer. Select the information, and then apply the correct command. Selecting information There are several ways to select information that you want to edit or delete. Selecting text Place the cursor before or after the text you want to select, and drag the cursor over all the text you want to select.
CHAPTER 4 Entering Information on Your Handheld Copying and pasting information Tip There are even faster ways to copy and paste information: • Use Graffiti 2 gestures. • Use the Graffiti 2 Command stroke and the menu shortcut for cut, copy, or paste (/X, /C, /P). • Select the text, write the command stroke, and then tap the icon for cut or copy. Move to the place where you want to place the info, write the command stroke again, and tap the icon for paste.
CHAPTER 4 Entering Information on Your Handheld Deleting information Delete all or part of an entry with the Cut command. Tip Delete information with Graffiti 2 writing. Select the information, and then draw a line from right to left in the input area. 0 1 Select the information you want to delete. 2 Delete the information: a. Open the menus. b. Select Edit, and then select Cut.
CHAPTER 4 Entering Information on Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems entering information or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer In this chapter Program memory and the internal drive How can I work with information? When would I use each method? You can do a lot with your handheld on its own: enter or look up a contact, write a memo, keep track of your appointments. But you can do much more when you share, manage, and work with information between your handheld and a computer.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Program memory and the internal drive Did You Know? The internal drive saves information on your handheld, including information in the program memory, even if the battery drains completely—none of your information is lost. Simply recharge to access the information again. Tip To view the complete list of Palm OS applications on your handheld, go to Applications and select HotSync. Open the Options menu and select Conduit Setup.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer How can I work with information? Did You Know? Keeping files in their native format is useful. On your handheld you can work with many of these native files, such as Word, Excel, PowerPoint, and JPG files. You can also use File Transfer or Drive Mode to carry native files, even files that you cannot open on your handheld, to work with on a different computer.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer When would I use each method? Did You Know? When you transfer files using synchronization, the files are always placed in the corresponding folder on your handheld—for example, the Music folder for MP3 files or the Documents folder for Office files.
CHAPTER 5 Tip You can choose to synchronize a Word, Excel, or PowerPoint file, even if you copied it using File Transfer. See the Documents To Go application on your computer for information. Did You Know? When you transfer photos and videos using the desktop Media application, the files may be converted for viewing on your handheld. File Transfer does not convert files, so you may not be able to view the photos or videos on your handheld.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Synchronizing information Tip You can synchronize your handheld with your computer wirelessly using the built-in Bluetooth® wireless technology on your handheld. Did You Know? Everybody in your family can synchronize their handheld with the same copy of Palm Desktop software. Just make sure that each handheld has its own username; Palm Desktop software reads the username and recognizes the handheld during synchronization.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer WINDOWS ONLY Tip The Palm Desktop online Help has lots of info about how to use Palm Desktop software, File Transfer, and other desktop applications such as Media. Open the Help menu and select Palm Desktop Help. 0 1 Open an application in Palm Desktop software: a. Double-click the Palm Desktop icon on your computer desktop. b. Click the icon in the launch bar to open the application.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 3 Enter the information, and then click OK. 4 Synchronize your handheld with your computer.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer MAC ONLY 0 1 Open an application: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon in the toolbar to open the application. 2 Do one of the following: • Click New in the upper-left corner of the screen to create a new entry. • Click an existing entry, and then click Edit in the upper-left corner of the screen.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 3 Enter the information, and then click OK. 4 Synchronize your handheld with your computer. Done » » Key Term HotSync® Technology that allows you to synchronize the info on your handheld with the info on your computer. Key Term HotSync Manager Software you use to choose synchronization settings and that must be active when you synchronize.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Synchronizing with a cable Tip If you need help with synchronizing, see I can’t synchronize my handheld with my computer. Tip View the HotSync log to see what applications were successfully synchronized and whether any problems took place during synchronization. Go to Applications on your handheld and select HotSync, and then select Log; or click the HotSync Manager icon on your computer and then click View Log.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Customizing your synchronization settings You can set the following options for synchronization: • Choosing how your computer responds when you initiate synchronization on your handheld (Windows only) • Enabling or disabling synchronization on your computer, setting whether synchronization is enabled automatically when you start your computer, and choosing how much information to include in the synchronization troubleshooting log (
CHAPTER 5 Tip Use the default setting Always available if you’re not sure which option you want. Tip If you select Manual, you must turn off HotSync Manager, which is always on by default. Click the HotSync Manager icon in the taskbar in the lowerright corner of your screen, and then click Exit. To start HotSync Manager when you want to synchronize, click Start, and then select Programs. Navigate to the Palm Desktop software program group, and select HotSync Manager.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Setting synchronization options MAC ONLY 0 1 Open the synchronization options screen: a. Double-click the HotSync Manager icon in the Palm folder. b. Click the HotSync Controls tab.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Cont’d. HotSync Enabled/Disabled Sets your computer to respond to synchronization requests from your handheld. Enable HotSync software at system startup Sets your computer to automatically respond to synchronization requests each time you start your computer. If this option is not selected, you must open HotSync Manager and select the Enabled option before you can synchronize.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer WINDOWS ONLY Tip Windows For information on choosing whether application information is updated if you are synchronizing your handheld with Outlook, see the online Outlook synchronization Help. Click the HotSync Manager icon in the taskbar in the lower-right corner of your screen, select Custom, and then select one of the Outlook applications from the list. Select Change, and then select one of the applications from the list.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 3 4 To use the option you select on an ongoing basis, check the Set as default box. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then click Done. Done MAC ONLY 0 1 Select the application you want to customize: a. Double-click the Palm Desktop icon in the Palm folder.
CHAPTER 5 Tip You should generally keep the default setting (Synchronize the files) for all applications. Choose an overwrite option only if you have a specific reason for sending updates only one way. Choose Do Nothing if you never use an application.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 3 4 To use the option you select on an ongoing basis, click Make Default. If you do not select this box, the option you select applies only the next time you synchronize. Thereafter, information is updated according to the default setting (Synchronize the files). Click OK, and then close the Conduit Settings window.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Using Quick Install from within Palm Desktop software WINDOWS ONLY Tip A confirmation dialog box shows whether the items will be copied to your handheld or to an expansion card. You can choose which handheld will receive the items by selecting the username in the User drop-down box in the upper-right corner.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Using the palmOne Quick Install icon WINDOWS ONLY Tip You can also install files on your handheld by right-clicking them on your computer. Select Send To palmOne Quick Install, and the files are placed on your handheld the next time you synchronize. Tip If there are still files in the list after you synchronize, they were not installed. Open the application associated with this file, and then synchronize again.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Using the palmOne Quick Install window WINDOWS ONLY Tip Use the Add Folder command to copy all the files in a folder on your computer—but not the folder itself—to your handheld. Each file is copied to a default location on your handheld, based on the file type, and may be converted for use on your handheld. Use File Transfer to copy an entire folder and all of its contents to a location you specify on your handheld.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Installing applications from a Mac computer Tip In Mac OS X, you can make the Send To Handheld droplet a permanent part of your desktop by dragging the droplet to the Dock. Then simply drag files you want to transfer to your handheld onto the droplet in the Dock.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Using commands in the HotSync menu MAC ONLY Tip To move applications between your handheld and the expansion card, click Change Destination. Use the arrows to move the files, and then click OK. Tip If you do not see the application or file in the folder, go to the folder that contains the application you want to install. 0 1 2 Copy or download the application you want to install onto your computer.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 3 Install the files on your handheld: a. Click Add File. b. Close the Install Handheld Files window. c. Synchronize your handheld with your computer.
CHAPTER 5 Tip Use File Transfer to back up the contents of your handheld’s internal drive to your main computer. In the File Transfer window, right-click the folder next to the handheld icon, and then click Save to PC. Moving and Managing Info Between Your Handheld and Your Computer 0 0 1 Open File Transfer: a. Connect the USB sync cable to the USB port on the back of your computer, and then insert the other end into your handheld. b.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Cont’d. 2 NOTE File Transfer recognizes any security preferences you set for your handheld. For example, if your handheld is locked, File Transfer displays an alert message stating that you must unlock your handheld before using File Transfer. A message also appears if your handheld is not connected to your computer or is unavailable for any other reason.
CHAPTER 5 Did You Know? You can work with files and folders in the File Transfer window in many of the same ways that you work with files and folders in Windows Explorer. For example, click a plus sign to the left of a folder name to view the contents of a folder; select multiple items using the Control or Shift buttons on your keyboard; or click the Refresh button to view updated contents of the handheld’s internal drive or expansion card.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Using Drive Mode to work with info on another computer On a Mac computer, use Drive Mode to move files between a computer and your handheld’s internal drive. Tip When you use File Transfer or Drive Mode, remember to bring your USB sync cable and AC charger with you, so you can connect to other computers.
CHAPTER 5 Tip If you are formatting your handheld’s internal drive or an expansion card while in Drive Mode, be sure to select the file system type FAT—do not select FAT32 or any other file system type. If you select any other file system type, your handheld cannot recognize the information on the internal drive or the card. Moving and Managing Info Between Your Handheld and Your Computer 0 1 Turn on Drive Mode: a. Go to Applications and select Drive Mode . b. Select Turn Drive Mode On.
CHAPTER 5 Did You Know? You can work with files and folders on your handheld in Drive Mode in exactly the same way that you work with any other file or folder in My Computer, Windows Explorer, or Finder. Unlike in File Transfer, you can double-click a file from the computer’s window to open it from your handheld in Drive Mode. Moving and Managing Info Between Your Handheld and Your Computer 3 Open My Computer or Windows Explorer on a Windows computer, or Finder on a Mac computer.
CHAPTER 5 Tip If you are working with an expansion card, you must eject the card from the computer (using the Eject command in Windows or dragging the card to the Eject icon on the Dock for Mac) before removing the card in order to avoid losing info on the card.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Importing information from other applications Tip Palm Desktop Help has lots of information about importing from other applications, including step-by-step instructions. Open the Help menu in Palm Desktop software and select Palm Desktop Help for more details. Do you have information on your computer in spreadsheets or databases and want to transfer it to your handheld? Don’t spend time retyping it.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Cont’d. c. Click File, and then click Import. d. Follow the onscreen instructions to map the fields in your file to the fields in Palm Desktop software, and import the file. 3 Imported fields Synchronize your handheld with your computer.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer MAC ONLY 0 1 Save the file on your computer in one of the accepted formats. 2 Import the file into Palm Desktop software: a. Double-click the Palm Desktop icon in the Palm folder on your computer. b. Click the icon on the toolbar for the application into which you want to import information. c. Click File, and then click Import. d. Follow the onscreen instructions to import the file.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Installing the additional software from the CD Your handheld comes with many applications that are already installed and ready to use. The CD that came with your handheld includes lots of other applications to make your handheld even more useful and more fun. You can install these applications at any time. WINDOWS ONLY 0 1 Insert the CD into your computer.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer MAC ONLY 0 1 Insert the CD into your computer. 2 Double-click the Essential Software folder. 3 Install the applications you want to install. 4 Synchronize your handheld with your computer. Done Checking space and version numbers Before you install a file or an application, it’s important to make sure you have enough space for it.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 0 1 Open the Info dialog box: a. Go to Applications and select HotSync . b. Open the menus. c. Select Info on the App menu. 2 View space info and version numbers: Pick list a. Select the Device pick list and select one of these options: Handheld Get information about applications stored on your handheld. Expansion card name Get information about applications stored on your expansion card.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Cont’d. b. Select one of the following options, and then select Done: Version Displays the version numbers of all of your applications. Size Shows how much space each application occupies. The bar at the top shows the total space currently in use on your handheld or expansion card. Records Shows the number of records in an application.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer 2 Open the Delete dialog box: a. Open the menus. b. Select Delete from the App menu. 3 Delete the application: a. Select the Delete From pick list, and then select Handheld or an expansion card. b. Select the application that you want to remove, and then select Delete. c. Select Yes, and then select Done.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer another personal information manager, like Microsoft Outlook, you must leave Palm Desktop software installed on your computer. NOTE You may have to modify these steps to correspond with the operating system on your computer. 0 1 Open Add/Remove Programs: a. From the Start menu, select Settings, and then select Control Panel. b. Double-click the Add/Remove programs icon.
CHAPTER 5 Moving and Managing Info Between Your Handheld and Your Computer Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5.
CHAPTER 6 Managing Your Contacts In this chapter Adding a contact Copying contact information into multiple contacts Locating a contact on your list Deleting a contact Customizing the Contacts list Making connections from Contacts Working with Contacts on your computer Related topics Tungsten™ T5 Handheld Say good-bye to a paper address book that you need to update manually every time someone moves, changes their email address, or gets a new work extension.
CHAPTER 6 Managing Your Contacts Adding a contact Tip If the first character you enter in the Last Name or Company field is an asterisk (*) or another symbol, that record always appears at the top of the Contacts list. That’s useful for an entry like “If Found Call [your phone number].” Did You Know? You can also enter one or more contacts on your desktop computer, and then copy them to your handheld by synchronizing. 0 1 2 Press the Contacts button. Add your contact information: a. Select New. b.
CHAPTER 6 Tip To learn how to download photos to your handheld, see palmOne™ Media. Managing Your Contacts Cont’d. The following fields contain features to help you enter information quickly: All fields except numeric and email fields capitalized. Tip If multiple contacts share information, such as a company name and address, you can enter the first contact, and then copy the information into other contacts.
CHAPTER 6 Tip If you want a reminder about a birthday, check the Reminder box, enter the number of days before the birthday that you want to see the reminder, and then select OK. Did You Know? Birthdays you enter in Contacts appear as untimed events in Calendar. If you update the birthday in Contacts, it automatically updates in Calendar as well. Managing Your Contacts 4 [ & ] OPTIONAL birthday: a. Select the Birthday box. b. Use the left and right arrows to move to and select the birth year.
CHAPTER 6 Tip Additional fields appear in a contact only if you enter info into them. If you leave a field blank, it does not appear the next time you open the Contact Edit screen. Also, additional fields apply only to the current contact; you can duplicate contact information if you need to apply the same fields to multiple contacts. Did You Know? Each field type can be displayed a certain number of times, up to a preset maximum.
CHAPTER 6 Managing Your Contacts Selecting contact field types You can select the types of phone numbers (work, home, mobile, pager, and so on), as well as specify the instant messenger (IM) account, that you associate with a contact. Tip Any changes you make to field types apply only to the current contact. You can duplicate contact information if you need to apply the same contact fields to multiple contacts.
CHAPTER 6 Managing Your Contacts Defining custom fields You can define the custom fields that appear at the end of the Contact Edit screen to display any additional contact information you want, such as spouse’s or children’s names, favorite color, or any other information. 0 1 Press Contacts 2 Define the custom fields: . a. Select the contact you want, and then select Edit. b. Open the menus. c. Select Options, and then select Rename Custom Fields. d.
CHAPTER 6 Managing Your Contacts Selecting a contact as your business card You can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. You can then beam or send your business card to other handhelds. To beam your business card quickly, press and hold the Contacts application button for approximately two seconds. 0 1 Press Contacts 2 Create a business card: . a.
CHAPTER 6 Managing Your Contacts Copying contact information into multiple contacts Tip You can also duplicate a contact in the Contacts desktop application by highlighting a contact in the Contacts list, and then selecting Edit Copy. Create a new contact, select the Note icon, and then paste the info into a note. Then cut and paste the text into the correct field in the new contact.
CHAPTER 6 Managing Your Contacts Locating a contact on your list Tip You can also press Right on the 5-way navigator (or select the Quick Look Up icon at the top of the screen) to open the Quick Look Up line. Press Up and Down to select the letter of the name you want in each box, and press Right to move to the next box. Did You Know? The Phone Lookup feature lets you add contact information directly into certain other applications on your handheld.
CHAPTER 6 Managing Your Contacts Deleting a contact Tip You never know when you’re going to need to look up an old business associate. If you save an archive copy of your deleted contacts, you can refer to them later by importing them. 0 1 2 Press Contacts . Open the Delete Contact dialog box: a. Locate the contact you want. b. Open the menus. c. Select Delete Contact on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the contact on your Select OK.
CHAPTER 6 Managing Your Contacts Customizing the Contacts list By default, the Contacts list displays the work phone number for a contact; if no work phone number is entered, another entry is displayed. You can customize a contact’s settings to display different information on the Contacts list. You can also customize the appearance of the list.
CHAPTER 6 Managing Your Contacts 4 Customize the appearance of the Contacts list: a. From the Contacts list, open the menus. b. Select Options, and then select Preferences. c. Select the display options you want: Remember last category Check the box if you want Contacts to display the last category shown when you return to it from another application. If the box is unchecked, Contacts opens to the All category.
CHAPTER 6 Managing Your Contacts Making connections from Contacts [ ! ] Before You Begin You must complete all the prerequisites for the email and messaging applications. To use Quick Connect with your handheld’s built-in Bluetooth technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection.
CHAPTER 6 Managing Your Contacts 2 Make a connection using Quick Connect: a. Select the contact you want. b. Press Right on the 5-way or select the Quick Connect icon the screen to open the Quick Connect dialog box. at the top of c. Select the type of connection you want. For example, select a phone number to dial the number on your mobile phone, or select an email address to open the email application to a new message containing that address in the To field.
CHAPTER 6 Managing Your Contacts Customizing Quick Connect settings You can specify which application opens when you choose a Contacts record field, and whether to add a prefix to each phone number. 0 1 Press Contacts 2 Customize Quick Connect settings: . a. Select the contact you want. b. Press Right on the 5-way or select the Quick Connect icon at the top of the screen to open the Quick Connect dialog box. c.
CHAPTER 6 Managing Your Contacts Using Tap-to-Connect With Tap-to-Connect, you can select a contact and dial a phone number or address an email or text message by selecting the appropriate entry on the contact screen. By default, Tap-to-Connect is not enabled. [ ! ] Before You Begin You must have a compatible mobile phone (sold separately) that includes Bluetooth wireless technology, and you must complete all the prerequisites for the email and messaging applications.
CHAPTER 6 Managing Your Contacts 3 Make a connection with Tap-to-Connect: a. Select the contact you want. Select to edit b. Select the entry you want to use to connect. For example, to dial a phone number, select the number you want to dial. To address an email message, select an email address. c. Select the entry to edit it if necessary. For example, you might need to add an area code or country code to a phone number.
CHAPTER 6 Managing Your Contacts Working with Contacts on your computer Use Contacts on your computer to view and manage the contacts you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Contacts on your computer.
CHAPTER 6 Managing Your Contacts Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with Contacts or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 7 Managing Your Calendar In this chapter Scheduling events Color-coding your schedule Setting an alarm Rescheduling an event Deleting events Checking your schedule Staying on top of your schedule is an important part of being productive both at work and at home. Calendar can help you remember appointments and spot schedule conflicts. You can view your calendar by day, week, or month, or as an agenda list that combines your list of tasks with your appointments.
CHAPTER 7 Managing Your Calendar Scheduling events » Key Term Event The name for an entry in the Calendar application, including appointments, birthdays, reminders, recurring meetings, and so on. Use Calendar to manage your schedule. You can enter appointments, events without a start time, events that repeat at regular intervals, and events that span a period of time.
CHAPTER 7 Did You Know? You can color-code your calendar to file events in categories. Each category has its own color. You can also mark events as private to hide them from prying eyes. Managing Your Calendar 3 Select the line next to the time the appointment begins, and enter a description. 4 If the appointment is longer or shorter than an hour, set the duration: a. In Day View, select the start time. b. In the Set Time dialog box, select End Time.
CHAPTER 7 Managing Your Calendar Scheduling an event without a start time Did You Know? Need to reserve a date before you know the details of the appointment? Schedule an event without a start time. Keep track of events that take place on a particular date but not at a particular time. For example, you may want to enter holidays, anniversaries, and deadlines. 0 1 Open Day View: a. Press Calendar . b. Select the Day View icon . Day View icon Go To 2 Select the date of the event: a. Select Go To.
CHAPTER 7 Tip You can change an event without a time to a scheduled appointment. Select the event description, select Details, select the Time box, and select the start and end times. Managing Your Calendar 3 Add an unscheduled event line: a. Select New. b. Select No Time. 4 Enter a description on the line that appears at the top of the screen. NOTE A diamond appears in the time column to show that the event doesn’t start at a specific time.
CHAPTER 7 Managing Your Calendar Scheduling a repeating event—standard interval Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating event—unusual interval. There’s no need to re-enter events that take place on a regular basis. Just set up a repeating event.
CHAPTER 7 Managing Your Calendar Scheduling a repeating event—unusual interval Some events don’t fit neatly into the preset repeat intervals, so you need to set up your own repeat intervals. For example, set aside time for a trip to the gym every other day, schedule a class that meets on the 1st Wednesday of each month, or enter annual holidays that occur during a particular time of month such as the 1st Monday in September or the 3rd week of November.
CHAPTER 7 Tip To enter holidays such as Labor Day or Thanksgiving, select Month, enter 12 on the Every line, and then select Day as the Repeat By setting. Managing Your Calendar 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select the Every line and enter the frequency at which the event repeats. c. Select the End on pick list and select an end date, if needed. d. If you selected Week in step c, select the day of the week the event repeats.
CHAPTER 7 Managing Your Calendar Scheduling an event that is longer than a day Did You Know? Reserve a specific block of time during the day or use events without times to flag a series of dates. For example, you can reserve vacation time from 6/23—6/30 using a repeating event without a time, and then schedule a specific excursion from 9:00 to 3:00 on 6/24 and dinner with a friend at 6:00 on 6/25.
CHAPTER 7 Managing Your Calendar Entering a location or a note for an event Enter a description of the event’s location such as a restaurant, a conference room, or your friend’s house. Enter a note such as dial-in info for a conference call or directions to a location. 0 1 Press Calendar 2 Enter the event, and then select the event description. 3 [ & ] OPTIONAL location: . Enter the a. Select Details. b. Select the Location field and enter a description of the location.
CHAPTER 7 Managing Your Calendar 4 [ & ] OPTIONAL Enter the note: a. Select Note . b. Enter the note text. c. Select Done. 5 Select OK. Done Tungsten™ T5 Handheld The location name and a note icon appear next to the event description in the Agenda View and in the Day View.
CHAPTER 7 Managing Your Calendar Scheduling an event with a time zone [ ! ] IMPORTANT Time zones only work if you are synchronizing with Outlook. Palm® Desktop software does not recognize time zones. Did You Know? You can also set a preference to automatically include a time zone whenever you create a new event. Open the Options menu and select Preferences. Select New events use time zones. Only new events created after the preference is set are affected.
CHAPTER 7 Managing Your Calendar 2 Set the time and the time zone: a. Enter the event. b. Set the time for the event as it is scheduled at the location where it occurs. Time zone pick list c. Select the time zone pick list and select a city within the time zone that the event is located. d. Select OK. Done Color-coding your schedule Use color-coding to quickly spot different types of events.
CHAPTER 7 Managing Your Calendar Managing your color-codes Each color-code represents a category of events. You can assign each category a name and select which color you want to assign to it. 0 1 Open Day View: a. Press Calendar Category marker . b. Select the Day View icon Day View icon 2 Open the Edit Categories dialog box: a. From Day View, select the event description. b. Select Details. c. Select the Category pick list and select Edit Categories.
CHAPTER 7 Managing Your Calendar 3 Select the color-code for the category: a. Select New or select a category, and then select Edit. b. Enter or edit the category name. c. Select the color you want to give this category. d. Select OK, and then select OK two more times. Done Tungsten™ T5 Handheld The category name and its color-coded marker appear on the category list.
CHAPTER 7 Managing Your Calendar Assigning a color-code to an event Did You Know? In Day View and Month View you can set the Display Options to show the category list so that you can view all your events or just the events for a single color-code. 0 1 Press Calendar 2 Enter the event you want to color-code. 3 . Select the category marker next to the description, and then select a category from the list.
CHAPTER 7 Managing Your Calendar Setting an alarm Tip You can customize your alarm settings in the Calendar Preferences dialog box. Did You Know? If you set your alarms in World Clock instead of Calendar, you have different alarm sound choices. Keep in mind that since World Clock alarms aren’t tied to a specific event, you won’t see an event description when a World Clock alarm sounds. Did You Know? When you set an alarm, a little alarm clock appears to the right of the event description.
CHAPTER 7 Managing Your Calendar Rescheduling an event Tip You can also use the Event Details dialog box to change the alarm, location, category, repeat, and privacy settings. 0 1 2 Press Calendar . Go to the event you want to reschedule: a. From Day View, select Go To. b. Select the year, month, and date of the event. c. Select the event description, and edit it if necessary. [ ! ] IMPORTANT If you edit the description of a repeating event, the new description appears in all instances of the event.
CHAPTER 7 Managing Your Calendar 4 If you’re changing a repeating event, select one of the following to select the event(s) you want to apply the changes to: Current Apply your changes to only the selected instance of the repeating event. Future Apply your changes to the selected event and all instances of the repeating event that occur at a later date. All Apply your changes to the selected event and all past and future instances of the repeating event.
CHAPTER 7 Managing Your Calendar Deleting events Tip You can also delete a specific event by selecting the event, selecting Details, and then selecting Delete. Tip Many people find it useful to refer to old events for tax purposes. If you save an archive copy of your deleted events, you can refer to them later by importing them. If an appointment is cancelled, you can delete it from your schedule.
CHAPTER 7 Managing Your Calendar 4 5 6 [ & ] OPTIONAL computer. Check the box to save an archive copy of the event on your Select OK. If you’re deleting a repeating event, select one of the following to select the event(s) you want to delete: Current Delete only the selected instance of the repeating event. Future Delete the selected event and all instances of the repeating event that occur at a later date. All Delete the selected event and all past and future instances of the repeating event.
CHAPTER 7 Managing Your Calendar Deleting all your old events When you need more space on your handheld, or you just want to do some “housekeeping,” you can delete all your old events. 0 1 2 Press Calendar . Open the Purge dialog box: a. Open the menus. b. Select Purge on the Record menu. 3 Select the events to purge: a. Select the Delete events older than pick list and select a time frame. b.
CHAPTER 7 Managing Your Calendar Checking your schedule Tip Press the Calendar button repeatedly to cycle through the four different views. Did You Know? The Agenda View shows how many unread messages you have in the VersaMail® application. Did You Know? You can use a favorite photo as the background for your Agenda View. Tungsten™ T5 Handheld Sometimes you want to look at your schedule for a particular date, while other times you want to see an overview of a week or month.
CHAPTER 7 Managing Your Calendar 2 Do one of the following to view your schedule: • Select an appointment to go to it in Day View. • Select a task to go to it in Tasks.
CHAPTER 7 Managing Your Calendar Viewing your daily schedule Day View shows your daily schedule one day at a time. You can scroll between days in the current week or jump to any other date. 0 1 Open Day View: a. Press Calendar . b. Select the Day View icon .
CHAPTER 7 Managing Your Calendar 2 Do any of the following to view your daily schedule: • Select the day selector to view another day in the same week, select the arrows to scroll to the previous or next week, or select Go To to choose a specific date. • Select the Repeat icon, the Alarm icon, or Details to open the Details dialog box. • Select the Note icon to view the note text. • Select the Birthday icon to view the birthday entry. • Select the category marker to assign the event to a color-code.
CHAPTER 7 Managing Your Calendar Viewing your weekly schedule Tip You can also press Right and Left on the 5-way to scroll to the next or previous week. To go to Day View for a particular day, press Center on the 5-way to insert a highlight, press Right or Left to select a day, and then press Center on the 5-way again. Did You Know? Reschedule an event within the same week by dragging the event box to the new time and day. Week View shows your schedule for an entire week.
CHAPTER 7 Managing Your Calendar Viewing your monthly schedule Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Tip When you turn off the input area, you can see the month before and the month after the currently selected month. Month View shows your schedule for a whole month.
CHAPTER 7 Managing Your Calendar Viewing a yearly calendar Tip You can also press Right and Left on the 5-way to scroll to the next or previous month. To go to Day View for a particular date, press Center on the 5-way to insert a highlight, press Right or Left to select a date, and then press Center on the 5-way again. Year View shows a calendar for an entire year. You can scroll between years or jump to any other year. 0 1 Open Year View: a. Press Calendar Year selector . b.
CHAPTER 7 Managing Your Calendar Finding events that overlap When an event starts before a previous event finishes, the events overlap. You can spot events that overlap in Week View and in Day View. Overlapping events Customizing your calendar Control the appearance of your Calendar screens. Select display options for the Agenda View, Day View, and Month View. The options you select for each view apply only to that view. You can also choose alarm and start and end time settings.
CHAPTER 7 Managing Your Calendar Customizing display options for your calendar 0 1 2 Press Calendar . Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. 3 Select the Default View pick list and select the view you want to see when you open Calendar.
CHAPTER 7 Tip If the text is difficult to see against your new background, select a different Color Theme to change the text color. Tip If you want to see the hours when you have nothing scheduled as well as your appointments, deselect Compress Day View. But don’t forget to scroll down to see the events at the end of your day, or hide the input area and display as much of Day View as possible.
CHAPTER 7 Managing Your Calendar 6 Select Month and set any of the following Month View options: Show Category List Display the category pick list. By default, the Category pick list doesn’t appear. Timed Events Show events that are scheduled for a specific time. Untimed Events Show events that are scheduled for a specific date, but not a specific time. Daily Repeating Events 7 Show events that repeat every day. Select OK.
CHAPTER 7 Managing Your Calendar Setting alarm and time options Tip You can view and schedule events in time slots that are before or after the start or end time. You just need to scroll to those time slots. 0. 1 Press Calendar 2 Open the Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. 3 Select the start and end times of your typical day.
CHAPTER 7 Managing Your Calendar 4 Set any of the following alarm settings: Alarm Preset Set an alarm for each new event. When you check this box, you also need to enter the default number of minutes, days, or hours before the event that the alarm sounds. For events without a time, the alarm settings are based on midnight of the date of the event. The Alarm Preset settings appear as defaults for each new event, but you can change these settings in the Details dialog box for individual events.
CHAPTER 7 Managing Your Calendar Working with Calendar on your computer Did You Know? Mac Check out the Holiday Files folder in the Palm folder. It contains various holidays that you can import into Palm Desktop software on your computer. Use Calendar on your computer to view and manage your schedule. Check out the online Help in Palm® Desktop software to learn how to use Calendar on your computer.
CHAPTER 7 Managing Your Calendar Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5.
CHAPTER 8 Managing Your Office Files In this chapter How can I create and manage Office files? Related Topics With its ability to store large amounts of important information, your handheld lets you take your office with you—including your Microsoft Office files. With the Documents application, you can carry, create, view, and edit Microsoft Word and Excel files directly on your handheld. You can also view, carry, and manage PowerPoint files on your handheld.
CHAPTER 8 Managing Your Office Files How can I create and manage Office files? Tip The Documents application has a companion application on your computer called Documents To Go. Use Documents To Go to move or copy files to the Documents folder on your handheld’s internal drive when you synchronize. For complete information on this application, click the Documents To Go icon on your computer and then click Help, or go to www.dataviz.com.
CHAPTER 8 Managing Your Office Files Opening files from within Documents In the Documents application, you can view and open any Word, Excel, or PowerPoint file on your handheld. Tip When you are working on a file, save it to a specific location on your handheld’s internal drive by opening the menus, selecting Save As from the File menu, and then navigating to the location where you want to save the file.
CHAPTER 8 Managing Your Office Files Related Topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click the link below to learn about these related topics: VersaMail Sending and receiving Office files as attachments to email messages Support If you’re having problems with Documents, click the Documents To Go icon on your computer, and then click Help; or go to www.dataviz.com.
CHAPTER 9 Viewing Photos and Videos In this chapter Supported file types Viewing photos or videos Organizing photos and videos Personalizing a photo A picture may be worth a thousand words, but what happens when you have lots of pictures—or videos—that you are trying to keep organized? Or maybe just a few that are so meaningful that you want to have instant access to them at any time? Copying a photo or video Deleting a photo or video Sharing photos and videos Working with palmOne Media on your computer
CHAPTER 9 Viewing Photos and Videos Supported file types Did You Know? If you view a photo in a popular format from an expansion card inserted into your handheld’s expansion slot, the photo remains in its original format. Tip If you want to carry a video on your handheld to view on another computer, use palmOne File Transfer (Windows) or Drive Mode (Mac) on your computer.
CHAPTER 9 Viewing Photos and Videos Viewing photos or videos Did You Know? Photos and videos located in the Photos & Videos folder on your handheld are backed up to your computer when you synchronize. You can view photos and videos in the following ways: Thumbnail List View miniature preview versions of your photos and videos. View names and dates of photos and videos on your handheld or an expansion card. Slide show View all photos and videos in an album, automatically one after another.
CHAPTER 9 Viewing Photos and Videos 2 Select the pick list in the upperright corner and select the location on your handheld or an expansion card of the photo or video you want to view: • If the photo or video is in the Photos & Videos folder on your handheld’s internal drive or on an expansion card, select the correct location from the list. • If the photo or video is located elsewhere on your handheld’s internal drive, select Find More and browse to the item.
CHAPTER 9 Tip Can’t remember what album your photo or video is in? Select All from the pick list. Tip Quickly switch between thumbnails of photos on your handheld and photos on an expansion card by selecting the icons in the upper-right corner of the screen. The icons appear only if there is an expansion card inserted into the expansion slot. Viewing Photos and Videos 3 If the Thumbnail View is not displayed, select Thumbnails corner of the screen.
CHAPTER 9 Did You Know? When a photo is zoomed out, the size of the photo appears above the Rotate and Send icons. You can also select Done in the zoomed-out view to return to the Thumbnail or List View. Viewing Photos and Videos 5 For photos, press Up or Down on the 5-way to zoom in or out. If you zoom out, icons appear for rotating or sending the photo. Send Rotate 6 Press Center or tap anywhere in the photo or video to return to the Thumbnail View screen.
CHAPTER 9 Viewing Photos and Videos Viewing a photo or video in the List View 0 1 2 Go to Favorites and select Photos & Videos . Select the pick list in the upper-right corner and select the location on your handheld or an expansion card of the photo or video you want to view: • If the photo or video is in the Photos & Videos folder on your handheld’s internal drive or on an expansion card, select the correct location from the list.
CHAPTER 9 Tip If a photo is larger than your handheld’s screen— either because of its original size or because you have zoomed in—tap and drag with the stylus to view different parts of the photo. Viewing Photos and Videos 4 5 To see a full-screen view of the photo or to play a video, select the item from the list. A video automatically starts playing when you select it. For photos, press Up or Down on the 5-way to zoom in or out. If you zoom out, icons appear for rotating or sending the photo.
CHAPTER 9 Viewing Photos and Videos Viewing a slide show Tip You can set how long a photo is displayed in slide show mode before the next item appears by opening the Options menu, selecting Options, selecting Preferences, and then selecting a time interval from the Slide Show Delay pick list. The default is 3 seconds. Did You Know? In a slide show, videos play through in their entirety before the next item appears.
CHAPTER 9 Viewing Photos and Videos 3 In the Thumbnail or List View, select Slide Show . Slide Show 4 Press Center or tap a photo or video to stop the slide show and return to the Thumbnail or List View.
CHAPTER 9 Viewing Photos and Videos Rotating a photo 0 Tip You can also rotate a photo by pressing Down on the 5-way to zoom the photo out and then selecting Rotate at the bottom of the screen. Tip If you receive a message that the photo is too large to rotate on your handheld, synchronize, and then open and rotate the photo in Palm Desktop software. Synchronize again to send the rotated photo back to your handheld (Windows only). 0 1 2 Go to Favorites and select Photos & Videos .
CHAPTER 9 Viewing Photos and Videos 4 Tap anywhere in the photo to return to the Thumbnail or List View. Done Viewing and editing photo or video details 0 Tip You can also view details for an entire album— including last date changed, number of items in the album, and size—by opening the Album menu and selecting Album Details. 0 1 2 Go to Favorites and select Photos & Videos .
CHAPTER 9 Tip Select the scroll arrows at the bottom of the Media Details screen to view other photos in the album. Viewing Photos and Videos 4 View photo or video details: a. Open the menus. b. Select Edit Details from the Media menu. c. In addition to viewing photo or video details, you can do the following: Change name Select the photo or video name and enter a new name. Move to different album Select the Album pick list and select a new album location for the photo or video.
CHAPTER 9 Viewing Photos and Videos Organizing photos and videos Tip If a photo is stored on your handheld, you can only add it to an album located on the handheld. Likewise, if a photo is stored on an expansion card, you can only add it to an album that is on the same card. Use the copy feature to move a photo from your handheld to a card and vice versa. Tip To rename or delete an album, open the Album menu and select Manage Albums.
CHAPTER 9 Tip Drag the stylus across multiple photos and/or videos to add or remove them all at once. Viewing Photos and Videos 3 Create an album: a. Select whether to create the album on your handheld (device) or on an expansion card inserted into the expansion slot. Did You Know? If you remove a photo or video from an album, it is moved to the Unfiled category. The photo or video is not deleted from your handheld or the expansion card. b. Select New, enter the name of the new album, and select OK.
CHAPTER 9 Viewing Photos and Videos 5 Select Done. Done Moving a photo or video within and between albums Tip Move photos within albums to easily put the slide show of your child’s birthday party in the sequence you want. 0 1 2 Go to Favorites and select Photos & Videos . Move a photo or video within an album: a. Select the pick list in the upper-right corner and select the album containing the photo or video you want to move. b.
CHAPTER 9 Tip You can also move a photo or video by adding it to a different album. The item is removed from the original album. Viewing Photos and Videos 3 Move a photo or video between albums: a. Select the pick list in the upperright corner and select the album containing the photo or video you want to move. Select to move photo or video b. Open the menus. c. Select Edit Details from the Media menu, and then select the photo or video you want to move. d.
CHAPTER 9 Viewing Photos and Videos Sorting photos and videos Tip You must be in an album to sort manually; it does not work when All is selected from the pick list. 0 1 2 Go to Favorites and select Photos & Videos . Sort photos and videos: a. Select the pick list in the upperright corner and select the album containing the photos and/or videos you want to sort. b. Open the menus. c.
CHAPTER 9 Viewing Photos and Videos Personalizing a photo Did You Know? Create multicolored art: Select a color and draw on a photo, and then select a different color and draw some more. Each drawing keeps its original color. Tip Select the drawing tool button to change line size. Select the text tool button to change font size. Tip Use the eraser selection on the drawing tool to erase drawings only; select Undo to delete text. You can only use Undo once to delete text for a given photo.
CHAPTER 9 Viewing Photos and Videos 3 Select one of the following to save or reject changes: Replace Original Saves the photo with drawing in place of the original photo with no drawing; the original photo is lost. Save as New Picture Saves both the photo with drawing and the original photo with no drawing. You can enter a name for the new photo. You can also select the pick list to save the updated photo to a different album. Don’t Save Changes Cancel Saves only the original photo with no drawing.
CHAPTER 9 Viewing Photos and Videos Copying a photo or video You can copy photos and videos from your handheld to an expansion card, and vice versa. Tip Copy an entire album by opening the Album menu, selecting Album, and then selecting Copy Album to Card or Copy Album to Handheld. Select the album you want, and then select Done when copying is complete. 0 1 2 Go to Favorites and select Photos & Videos . Select a photo or video to copy: a.
CHAPTER 9 Viewing Photos and Videos Deleting a photo or video Tip Delete an entire album by opening the Album menu and selecting Album Details. Select the album you want, and then select Delete on the Album Details screen. Tip You can also delete a photo or video from the Media Details screen by selecting Delete on that screen. 0 1 2 Go to Favorites and select Photos & Videos . Select a photo or video to delete: a.
CHAPTER 9 Viewing Photos and Videos Sharing photos and videos Did You Know? You can also easily send photos and videos from the palmOne Media desktop application (Windows only). See Palm Desktop Help for information. You can easily share photos and videos with family and friends. Use your handheld’s built-in Bluetooth® wireless technology to wirelessly send photos and videos to other Bluetooth devices within range.
CHAPTER 9 Viewing Photos and Videos Working with palmOne Media on your computer WINDOWS ONLY Use palmOne Media on your computer to view and manage photos and videos. Check out the online Help in Palm® Desktop software to learn how to use Media on your computer.
CHAPTER 9 Viewing Photos and Videos Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with palmOne Media or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 10 Listening to Music In this chapter Transferring MP3 files to your handheld Transferring music from a CD to your handheld Playing music on your handheld Managing playlists Viewing song info Working with RealPlayer on your computer Related topics Tungsten™ T5 Handheld Are you tired of listening to small talk during that long commute on the bus or train? Do you need something smaller than a CD player when you’re out for a walk or at the gym? RealPlayer lets you play music on your handheld.
CHAPTER 10 Listening to Music Transferring MP3 files to your handheld [ ! ] Before You Begin Windows: Install the RealPlayer desktop application on your computer. Insert the software installation CD and follow the onscreen instructions for installing extra software. You must install this software, even if you already have a version of RealPlayer installed on your computer. The version on the CD contains all of the components needed to transfer music files to your handheld.
CHAPTER 10 Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit www.real.com. Listening to Music 3 Prepare your handheld: a. Go to Favorites and then select Music . b. Connect your handheld to your computer using the USB sync cable. [ ! ] IMPORTANT Do not press the HotSync button on your cable. 4 Select the songs you want to transfer: a. In RealPlayer on your computer, click Burn/Transfer. b.
CHAPTER 10 Tip You can also transfer MP3 files by dragging a folder of files or individual files to the File Transfer application on your desktop, and then dragging the item(s) to the Music folder in the File Transfer window. This is useful if you want to copy an entire folder of music to your handheld, for example, to keep all the songs from the same CD in one folder. Tungsten™ T5 Handheld Listening to Music 5 Transfer the selected songs to your handheld: a.
CHAPTER 10 Listening to Music Tip You can also transfer MP3 files on a Mac computer using Drive Mode. MAC ONLY 0 1 Drag and drop the files onto the Send To Handheld droplet: a. Drag and drop the file(s) or folder onto the Send To Handheld droplet in the Palm folder. b. In the Send To Handheld dialog box, select your username and click OK. 2 Synchronize your handheld with your computer.
CHAPTER 10 Listening to Music Transferring music from a CD to your handheld If your songs are on a CD and you want to listen to them on your handheld, use RealPlayer on your computer to convert and transfer the files. NOTE Mac users can use iTunes, included with Mac OS X, to transfer music from a CD to their computer. Then use Drive Mode to transfer the files to your handheld. Music files should be imported in MP3 format. WINDOWS ONLY 0 1 Access the music CD from RealPlayer on your computer: a.
CHAPTER 10 Tip If you want to select only a few songs, click Deselect All and then check the box next to the songs you want to select. Tip If you want to download songs from the Real Music Store (U.S. only; additional fees may apply), you need to download and install a special version of RealPlayer that is compatible with Real Music Store files. Go to www.real.com for information. Listening to Music 2 Select the songs you want to add to your library: a. Click Save Tracks. b.
CHAPTER 10 Tip For tips on using RealPlayer on your computer, go to the Help menu in RealPlayer or visit www.real.com. Listening to Music 3 Prepare your handheld: a. Go to Favorites and then select Music . b. Connect your handheld to your computer using the USB sync cable. [ ! ] IMPORTANT Do not press the HotSync button on your cable. 4 Select the songs you want to transfer: a. In RealPlayer on your computer, click Burn/Transfer. b.
CHAPTER 10 Tip On your handheld, tap Songs to view a list of the songs available for you to play. The songs you just transferred are at the bottom of the list. Listening to Music 5 Transfer the selected songs to your handheld: a. Be sure your handheld is on and that RealPlayer is open. If it is, a green Connected light appears in the lower-left corner of RealPlayer on your computer. b. Click Start Transfer. When the transfer is complete, the tracks you selected should say “On Device.
CHAPTER 10 Listening to Music Playing music on your handheld Tip If RealPlayer reaches the period of inactivity you set before you exit the application, the screen turns off and the music continues playing. To set the period of inactivity, open the Options menu and select Preferences. Select an option from the Auto-powersave after pick list, and then select OK. If you exit RealPlayer, it turns off when it reaches the period of inactivity defined in Power Preferences.
CHAPTER 10 Listening to Music Managing playlists You can create dozens of playlists with your favorite songs. Creating a playlist Tip For tips on using RealPlayer, open the Options menu and select Help. 0 1 On your handheld, go to Favorites and then select Music 2 Open the Edit Playlist screen: . a. Tap Playlists. b. Select New. 3 Enter a name for the playlist.
CHAPTER 10 Tip To quickly select all the songs in the list, select Select All. To quickly deselect all the songs, select Select None. Did You Know? The Add Songs to Playlist screen displays all songs located in the Music file on your handheld’s internal drive. Listening to Music 4 Add songs to the playlist: a. Select Add. b. Check the box next to the songs you want to include on the playlist. c. Select Done. 5 Put the songs in the order you want to hear them: a. Select a song you want to move. b.
CHAPTER 10 Listening to Music Playing songs from a playlist 0 1 On your handheld, go to Favorites and then select Music 2 Select a song from a playlist: . a. Tap Playlists. b. Select the playlist you want to play. c. Select the first song you want to play. Done Tungsten™ T5 Handheld Your handheld plays the songs in the playlist beginning with the song you selected. After it plays the last song in the list, it stops.
CHAPTER 10 Listening to Music Editing a playlist 0 1 On your handheld, go to Favorites and then select Music 2 Open the playlist you want to edit: . a. Tap Playlists. b. Select the playlist you want to edit. c. Select Edit.
CHAPTER 10 Listening to Music 3 Select Edit and do any of the following: Delete a song playlist. Add a song Select a song and tap Remove to delete the song from the Tap Add, check a song’s box, and then tap Done. Move a song Select a song and select the up or down arrow to move the song up or down one slot. 4 Select Done, and then select Done two more times.
CHAPTER 10 Listening to Music Deleting a playlist 0 1 On your handheld, go to Favorites and then select Music 2 Open the playlist you want to delete: . a. Tap Playlists. b. Select the playlist you want to delete. 3 Delete the list: a. Select Delete List. b. Select Yes in the confirmation dialog box. c. Select Done.
CHAPTER 10 Listening to Music Viewing song info You can view details for the song that is currently playing. 0 1 On your handheld, go to Favorites and then select Music 2 Select a song to play and view: • To play and view the current song, tap Play. . Information icon • To play and view a different song, tap Songs and select a song from the list. • To play and view a song that is not located in the Songs list, open the menus, select Play Folder, and navigate to the song you want.
CHAPTER 10 Did You Know? You can also view song details by opening the Music menu and selecting Song Details. Listening to Music 3 Open the Song Details dialog box: a. Select the information icon on the song screen. b. After you finish viewing the info, select Done. Done Working with RealPlayer on your computer WINDOWS ONLY Use RealPlayer on your computer to play and manage your songs. Check out the online Help in RealPlayer to learn how to use RealPlayer on your computer.
CHAPTER 10 Listening to Music Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with RealOne Mobile Player or RealOne Player on your computer, go to www.real.com.
CHAPTER 11 Managing Your Tasks In this chapter Creating a task Organizing your tasks Marking a task complete Deleting tasks Customizing your Tasks list Some of the most successful people in the world are also the busiest. When asked how they manage to do it all, busy people usually say, “I make lists.” The Tasks application on your handheld is the perfect place to make a list of the things you need to do.
CHAPTER 11 Managing Your Tasks Creating a task Tip If no task is currently selected, you can create a new task by writing Graffiti® 2 characters in the input area. 0 1 Go to Applications and select Tasks 2 Create a task: Tip Add a note to a task. Select the Note button, enter the note text, and then select Done. Did You Know? You can organize your tasks by filing them into categories. You can also mark tasks as private to hide them from prying eyes. . Due date a. Select New. b.
CHAPTER 11 Managing Your Tasks Setting an alarm [ ! ] Before You Begin Create a task and assign it a due date. A task must have a due date before you can set an alarm. Tip You can customize the alarm sound for your tasks in the Task Preferences dialog box. 0 1 2 Go to Applications and select Tasks . Open the Set Alarm dialog box: a. Select the task you want to assign an alarm to. b. Select Details. c. Select the Alarm box.
CHAPTER 11 Managing Your Tasks 3 Set the alarm: a. Check the Alarm box. b. Enter how many days before the due date you want the alarm to sound. c. Select the time columns to set the time the alarm sounds. d. Select OK, and then select OK again. Done Scheduling a repeating task—standard interval Tip To select intervals such as the 2nd Tuesday of every month or the 3rd Thursday in November of every year, see Scheduling a repeating task—unusual interval.
CHAPTER 11 Managing Your Tasks 3 Set the repeat interval: a. Select the task description, and then select Details. b. Select the Repeat pick list and select how often the task repeats: Daily until, Every week, Every other week, Every month, or Every year. NOTE If you select Daily, a dialog box appears for you to select the end date. c. Select OK.
CHAPTER 11 Managing Your Tasks Scheduling a repeating task—unusual interval For tasks that don’t fit neatly into the preset repeat intervals, you can set up your own repeat intervals. For example, enter tasks for paying a quarterly insurance bill or a credit card bill that is due every 28 days, or changing your smoke detector battery every six months. 0 1 Go to Applications and select Tasks 2 Enter the task you want to repeat and assign it a due date. 3 Open the Change Repeat dialog box: . a.
CHAPTER 11 Tip To schedule an annual task, such as decorating for a holiday on the first Sunday of a particular month, select Month as the repeat unit, enter 12 on the Every line, and then select Day as the Repeat By setting. Managing Your Tasks 4 Set the repeat interval: a. Select Day, Week, Month, or Year as the repeat unit. b. Select Fixed Schedule to base the due date on the due date of the current task, or select After Completed to base the due date on the date you complete this task.
CHAPTER 11 Managing Your Tasks Organizing your tasks Did You Know? Overdue tasks have an exclamation point (!) next to the due date. Tip Your Task Preferences settings control which tasks appear in the Tasks list, such as completed or due tasks. To change these settings, open the Options menu and select Preferences. Tip Create a new category for tasks by selecting Edit Categories in the Category pick list.
CHAPTER 11 Managing Your Tasks Marking a task complete Tip You can set Task Preferences to record the date that you finish your tasks, and you can show or hide finished tasks. To change these settings, open the Options menu and select Preferences. You can check off a task to indicate that you’ve completed it. 0 1 2 Go to Applications and select Tasks . Check the box on the left side of the task. Done NOTE Palm® Desktop software and Microsoft Outlook handle completed repeating tasks differently.
CHAPTER 11 Managing Your Tasks Deleting tasks Tip You can also delete a specific task by selecting the task, selecting Details, and then selecting Delete. Tip If you save an archive copy of your deleted tasks, you can refer to them later by importing them. If a task is cancelled, you can delete it from your Tasks list. When you delete a repeating task, you delete all other instances of the task. You can also delete all your completed tasks.
CHAPTER 11 Managing Your Tasks Deleting all your completed tasks Tip Many people find it useful to refer to old tasks for tax purposes. If you save an archive copy of your deleted tasks, you can refer to them later by importing them. 0 1 2 Go to Applications and select Tasks . Open the Purge dialog box: a. Open the menus. b. Select Purge on the Record menu. 3 4 [ & ] OPTIONAL Check the box to save an archive copy of your completed tasks on your computer. Select OK.
CHAPTER 11 Managing Your Tasks Customizing your Tasks list Did You Know? Calendar’s Agenda View also displays your tasks. Control which tasks show up in the Tasks list and how they are sorted. These settings also affect tasks in Calendar’s Agenda View. You can also choose the alarm sound for your tasks. 0 1 Go to Applications and select Tasks 2 Open the Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences.
CHAPTER 11 Managing Your Tasks 3 Change any of the following settings, and then select OK: Sort by Select the order in which the tasks appear in the Tasks list. Show Completed Tasks Display your finished tasks in the Tasks list. If you turn off this setting, your finished tasks disappear from the list when you check them off, but they stay in your handheld’s memory until you purge them.
CHAPTER 11 Managing Your Tasks Working with Tasks on your computer Use Tasks on your computer to view and manage your tasks. Check out the online Help in Palm Desktop software to learn how to use Tasks on your computer.
CHAPTER 11 Managing Your Tasks Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with Tasks or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 12 Writing Memos In this chapter Creating a memo Viewing and editing a memo Moving memos in your memos list Deleting a memo Working with Memos on your computer Related topics Tungsten™ T5 Handheld Your handheld contains applications for storing the most common types of information: contact names and numbers, appointments, and so on. Memos is the tool to use for capturing information that is meaningful to you but does not fall into one of these categories.
CHAPTER 12 Writing Memos Creating a memo Tip In the Memos list, you can also just start writing to create a new memo. The first letter is automatically capitalized. 0 1 Go to Applications and select Memos 2 Create a memo: Tip Use Phone Lookup to quickly add a name and phone number to a memo. . a. Select New. b. Enter your memo. Select Enter on the onscreen keyboard or draw the Graffiti® 2 writing Return stroke to move to a new line in the memo. c. Select Done.
CHAPTER 12 Writing Memos Viewing and editing a memo Tip The Memos list shows the first line of each memo, so make sure that first line is something you will recognize. Did You Know? You can connect your handheld to a portable keyboard and type your memos on the go without carrying around a heavy laptop. You can purchase a variety of portable keyboards. Visit www.palmOne.com/ mytungstent5 and click the Accessories link. Tip You can change the size of the text in Memos to enhance readability.
CHAPTER 12 Writing Memos Moving memos in your memos list Did You Know? If you use Palm® Desktop software for synchronizing, you can send a memo to your computer by synchronizing, and then open the memo on your computer in an application such as Microsoft Word for further editing, formatting, and so on. Right-click the memo on your computer, click Send To, and then select the application to which you want to send the memo. You can move memos up or down in your memos list.
CHAPTER 12 Writing Memos Deleting a memo Tip Need to retrieve that holiday recipe you stored? If you save an archive copy of your deleted memos, you can refer to them later by importing them. 0 1 2 Go to Applications and select Memos . Open the Delete Memo dialog box: a. Locate the memo you want. b. Open the menus. c. Select Delete Memo on the Record menu. 3 4 [ & ] OPTIONAL computer. Check the box to save an archive copy of the memo on your Select OK.
CHAPTER 12 Writing Memos Working with Memos on your computer Tip You can copy the text of a memo and paste it into a new Word file in Documents on your handheld. Edit the text in Documents, save it as a Microsoft Word file, and then send the file to your computer by synchronizing so you can view and edit it in Word. Use Memos on your computer to view and manage the memos you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Memos on your computer.
CHAPTER 12 Writing Memos Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click a link below to learn about these related topics: Entering Information Adding a phone number or other contact information to a memo using Phone Lookup Support If you’re having problems with Memos or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 13 Writing Notes in Note Pad In this chapter Creating a note Viewing and editing a note Deleting a note Working with Note Pad on your computer Related topics Need to jot down a phone number or a reminder to yourself? Avoid fumbling for scraps of paper, and write important reminders in Note Pad. You can use Note Pad to do everything you might do with a piece of paper and a pencil.
CHAPTER 13 Writing Notes in Note Pad Creating a note [ ! ] Before You Begin Make sure full-screen writing is turned off. You cannot create or edit notes in Note Pad when full-screen writing is on. 0 1 Go to Applications and select Note Pad 2 Create a note: Tip Select the pen selector to change the pen width or to select the eraser. To clear the screen completely, select the note (anywhere but the title), open the Edit menu, and select Clear Note.
CHAPTER 13 Writing Notes in Note Pad Choosing the pen and paper (background) colors 0 0 1 Go to Applications and select Note Pad 2 Open the Select Colors dialog box: . a. Select Done to display the Note Pad list. b. Open the menus. c. Select Options, and then select Preferences. d. Select Color.
CHAPTER 13 Writing Notes in Note Pad 3 Select the pen and paper colors: a. Select Pen, and then select the ink color you want to use. b. Select Paper, and then select the background color you want to use. c. Select OK, and then select OK again.
CHAPTER 13 Writing Notes in Note Pad Setting an alarm Tip Change the alarm sound by opening the Options menu, selecting Preferences, and then selecting a sound from the Alarm Sound pick list. To use a note as a reminder, set an alarm for that note. 0 1 Go to Applications and select Note Pad 2 Open the note: . a. Select Done to display the Note Pad list. b. Select the note you want to set an alarm for.
CHAPTER 13 Tip You can also open the Set Alarm dialog box by selecting a note and tapping the right edge of the screen next to the note title. Writing Notes in Note Pad 3 Set the alarm: a. Open the menus. b. Select Options, and then select Alarm. c. Select the Date box, and then select the year, month, and date you want the alarm to sound. d. Select the time you want the alarm to sound. e. Select OK.
CHAPTER 13 Writing Notes in Note Pad Viewing and editing a note Tip Sort the Note Pad list alphabetically, by date, or manually. Open the Options menu, select Preferences, and then select the Sort by pick list. 0 1 Go to Applications and select Note Pad 2 Open the note: . a. Select Done to display the Note Pad list. If you sort manually, you can rearrange the list by dragging notes to another position in the list. b. Select the note you want to view or edit.
CHAPTER 13 Writing Notes in Note Pad Deleting a note Tip You can also delete a note by opening the Record menu and selecting Delete Note. Tip Want to get rid of those deletion confirmation messages? Open the Options menu, select Preferences, and then uncheck the Confirm note delete box. 0 1 Go to Applications and select Note Pad 2 Open the note: . a. Select Done to display the Note Pad list. b. Select the note you want to delete. 3 Select Delete, and then select OK to confirm deletion.
CHAPTER 13 Writing Notes in Note Pad Working with Note Pad on your computer Use Note Pad on your computer to view and manage the handwritten notes you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Note Pad on your computer.
CHAPTER 13 Writing Notes in Note Pad Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with Note Pad or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 14 Connecting Wirelessly to Other Devices In this chapter What can I do with the builtin Bluetooth technology? Entering basic Bluetooth settings Setting up a phone connection Accessing email and the web wirelessly Setting up a connection for wireless synchronization Setting up a connection to your Windows desktop computer Setting up a connection to a network Creating trusted pairs Setting advanced Bluetooth features Your handheld helps keep your world organized by storing contact information, reco
CHAPTER 14 Connecting Wirelessly to Other Devices What can I do with the built-in Bluetooth technology? » Key Term Bluetooth Technology that enables devices such as handhelds, mobile phones, and computers to connect wirelessly to each other. [ ! ] Before You Begin Any device you connect to must also be a Bluetooth device. Check the user guide for your device to enable the Bluetooth features. Connect to your Bluetooth phone to send text or email messages or to access the web.
CHAPTER 14 Connecting Wirelessly to Other Devices What is device discovery? Discovery is the process in which your handheld searches for other Bluetooth devices within its range (approximately thirty feet). As each device is discovered, it shows up in your Discovery Results. After you find the devices you are looking for, you can select the devices with which you want to connect.
CHAPTER 14 Connecting Wirelessly to Other Devices Entering basic Bluetooth settings » Key Term Discoverable Setting that allows other Bluetooth devices to find and connect with your handheld. Your handheld must be on to be discoverable. 0 1 2 Go to Favorites and select Bluetooth . Enter the basic Bluetooth settings: a. Select On. Tip If you are trying to conserve battery life, turn Discoverable mode off. b. Select the Device Name field and enter a name for your handheld.
CHAPTER 14 Connecting Wirelessly to Other Devices Setting up a phone connection [ ! ] Before You Begin If you have an IR phone, you must download the Phone Link application from the web. Go to http:// www.palmOne.com/us/ support/downloads/ phonelink.html to download the software. You can also launch the above link from Phone Link Updater in the palmOne folder located under the Windows Start Programs menu.
CHAPTER 14 Tip If you receive a message that your phone is not ready to accept a connection, check to make sure that your phone is prepared to make a Bluetooth connection. See the instructions included with your phone. Connecting Wirelessly to Other Devices 3 Select the phone you want to connect to: a. Select the Manufacturer and Model pick lists, select the correct entries for your phone, and then select Next. b. The Connection Setup screen displays all Bluetooth phones within range.
CHAPTER 14 » Key Term Passkey Like a password, the passkey is a security measure. Your handheld can only connect with a device that has the same passkey. For example, to connect to your mobile phone, you need to enter the same passkey on your handheld and on your phone. Connecting Wirelessly to Other Devices 4 Enter a passkey: a. Enter a passkey number. This can be any number you choose; it does not, for example, have to be a password you use to access a network or an email account.
CHAPTER 14 » Key Term GPRS Acronym for General Packet Radio Service, a method of sending information wirelessly at high speeds. Select Yes in step 7 only if you have a GPRS account for your mobile phone. Connecting Wirelessly to Other Devices 6 Determine if you want to be set up with a network: a. Select Yes to begin network setup. Go to step 7. b. Select No if you want to use your phone connection only to dial phone numbers from your handheld or send text messages. You have finished setup.
CHAPTER 14 Tip Contact your ISP (for example, AOL or Earthlink) or your wireless carrier (for example, Orange or Cingular) if you are not sure about these settings. Connecting Wirelessly to Other Devices 8 If you selected Yes in step 7: a. Select the pick lists and select the correct information for your cellular carrier. b. Select Next, and then select Done. 9 If you selected No in step 7: a. Select Next. b.
CHAPTER 14 Connecting Wirelessly to Other Devices Accessing email and the web wirelessly After you set up a connection with a mobile phone, you can send and receive email or browse the web wirelessly using this connection. NOTE Bluetooth functionality must be on if you want to use wireless features. You must also set up an email account on your handheld before you can send or receive email messages.
CHAPTER 14 » Key Term Service Way of connecting to a mobile phone to send information wirelessly, for example, through a high-speed (GPRS) carrier or a dial-up account with an Internet service provider (ISP). Tip When you enter a URL in Web Pro or select Get and Send in the VersaMail® application, a connection automatically initiates with the last used service. Tungsten™ T5 Handheld Connecting Wirelessly to Other Devices 3 Connect to your phone: a.
CHAPTER 14 Connecting Wirelessly to Other Devices Setting up a connection for wireless synchronization 1 Go to Favorites and select Bluetooth 2 Open the PC Setup dialog box: . a. Select Setup Devices. b. Select PC Setup. c. Select Bluetooth HotSync. d. Select Next. 3 Select a computer and select Next. The Discovery icon appears to indicate that the discovery process is active. If your computer did not show up on the discovery results, select Find More to search again.
CHAPTER 14 Tip To synchronize with your computer, go to HotSync Manager and select the pick list below the HotSync icon to select your computer from the list. Select the HotSync icon to begin synchronization. Connecting Wirelessly to Other Devices 4 Set up a connection for wireless synchronization: a. Follow the onscreen instructions for steps 1–3, selecting Next after each step.
CHAPTER 14 Connecting Wirelessly to Other Devices Setting up a connection to your Windows desktop computer Tip Once you have set up your PC as a trusted device, you can set up your handheld and desktop computer to synchronize wirelessly. Tip To access the Internet through the desktop computer's network connection, you must allow Internet Sharing on your computer. For more information, see the documentation that came with the computer or the operating system.
CHAPTER 14 Tip To access the Internet through the desktop computer's network connection, you must allow Internet Sharing on your computer. For more information, see the documentation that came with the computer or the operating system. Connecting Wirelessly to Other Devices 4 5 Choose to add the PC as a trusted device or not: Yes Go to step 5. No Go to step 6. [ & ] OPTIONAL Create a trusted connection. a. Select Next. b. Enter the passkey number for your PC and select OK.
CHAPTER 14 Connecting Wirelessly to Other Devices Setting up a connection to a network [ ! ] Before You Begin You must get the passkey, username, and password for the LAN from the system administrator. » Key Term LAN Acronym for local area network. LAN refers to a local network that connects computers located in your home or business. 0 1 Go to Favorites and select Bluetooth 2 Open the PC Setup dialog box: . a. Select Setup Devices. b. Select LAN Setup. c. Select Next.
CHAPTER 14 Connecting Wirelessly to Other Devices 4 Create a trusted connection. a. Select Yes to add the LAN as a trusted device. b. Select Next. c. Enter the passkey number for the LAN and select OK. 5 6 Enter the username and password for the LAN and select Next. Select Done.
CHAPTER 14 Connecting Wirelessly to Other Devices Creating trusted pairs Did You Know? When your handheld and Bluetooth are on and the Discoverable setting is set to No, you can receive connections only from devices with which you have previously communicated. After you have set up your phone and computer as trusted devices, you may want to set up other trusted devices, such as a friend’s handheld.
CHAPTER 14 Tip You can delete a trusted device or view the details about a trusted device, such as the device address and your most recent connection. In Bluetooth Manager, select Setup Devices, and then Trusted Devices. Select the appropriate device and select Details. Connecting Wirelessly to Other Devices 4 Enter the same passkey on your handheld and the other device and select OK.
CHAPTER 14 Connecting Wirelessly to Other Devices Setting advanced Bluetooth features These advanced settings are used in special circumstances. Storing recently found device names Tip If the remote device name has changed, disabling and then enabling the device name cache forces your handheld to retrieve the new device name. When you enable or disable the device name cache you control whether or not your handheld retrieves the names of remote devices each time the discovery process takes place.
CHAPTER 14 Connecting Wirelessly to Other Devices Allowing your handheld to wake up when it is turned off You can set your handheld to receive information through Bluetooth connections when your handheld is turned off. The radio remains on, but your device is not discoverable. For another Bluetooth device or application to wake up your handheld, it must know your device name. This limits the connections to devices that are trusted or have connected with you before.
CHAPTER 14 Connecting Wirelessly to Other Devices Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with Bluetooth or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 15 Sending and Receiving Email Messages In this chapter Upgrading an existing email account About email accounts Creating an account Managing email accounts Getting and reading email Sending an email message If you already know how efficient email is for staying in touch with personal and business contacts, the VersaMail® application brings you a new level of convenience: email on the go.
CHAPTER 15 Sending and Receiving Email Messages Upgrading an existing email account [ ! ] Before You Begin Before you can set up an email account on your handheld, you must do the following: • If you don’t already have one, establish an account with an Internet service provider such as Earthlink or a wireless carrier such as Cingular. You can also use a corporate email account.
CHAPTER 15 Sending and Receiving Email Messages About email accounts The VersaMail application is software that lets you access email on your handheld from an account with an email provider (such as Earthlink or Yahoo!) or from your corporate email account. For each email account you want to access, you must set up an account on your handheld. For example, if you have an Earthlink account and a corporate account, set up one account for each. You can create up to eight email accounts on your handheld.
» CHAPTER 15 Sending and Receiving Email Messages Key Term Firewall A system set up to protect against unauthorized access into a private network.
CHAPTER 15 Sending and Receiving Email Messages Incoming and outgoing mail server settings obtain these settings. Check with your company’s system administrator to With a corporate email account, you may be able to access the following types of mail servers, among others: • Microsoft Exchange • IBM Lotus Domino • Sun iPlanet VPNs If you want to access email on your handheld using your corporate email account, you may need to set up a virtual private network (VPN) on your handheld.
CHAPTER 15 Sending and Receiving Email Messages Creating an account The steps for creating an account are different depending on how you plan to send and receive email: Wireless only If you plan only to send and receive email wirelessly from your handheld, set up the account on your handheld by following the procedures below.
CHAPTER 15 Sending and Receiving Email Messages Setting basic account options 0 1 2 Go to Favorites and select VersaMail . Open the Account Setup screen: a. Open the menus. b. Select Accounts, and then select Account Setup. c. Select New.
CHAPTER 15 » Key Term Protocol Settings your email provider uses to receive email messages. Most providers use the Post Office Protocol (POP); a few use the Internet Message Access Protocol (IMAP). Tip If your email provider appears on the Mail Service pick list, you don’t need to select a protocol. The correct protocol is automatically displayed. Sending and Receiving Email Messages 3 Enter the basic account information: a. In the Account Name field, enter a descriptive name. b.
CHAPTER 15 Tip Your username is usually the part of your email address appearing before the @ symbol, not your entire email address. Check with your ISP if you are not sure what username to enter. Did You Know? Your incoming mail server is also called your POP or IMAP server; your outgoing mail server is also called your SMTP server. Sending and Receiving Email Messages 4 Enter the account username and password: a. Enter the username you use to access your email. b.
CHAPTER 15 Sending and Receiving Email Messages 6 Do one of the following: Finish setup Select Done to finish setup and go to the Inbox of the account you set up, where you can begin getting and sending email. Set additional mail options Select Next to set advanced mail options.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced mail options Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this box is checked. 0 1 Set mail retrieval server options for a POP or IMAP account: POP accounts IMAP accounts a.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Port Number The port number setting defaults to 110 for POP and to 143 for IMAP servers. You may need to change the port number if you choose to retrieve incoming mail over a secure connection (see the next item). If you are not sure about the correct port number, check with your system administrator. Use Secure Connection To retrieve incoming mail over a secure (Secure Sockets Layer, or SSL) connection, check the Use Secure Connection box.
CHAPTER 15 Sending and Receiving Email Messages 2 Set outgoing mail options: a. Select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if this is different from the email address from which you are sending the message. For example, if you are sending a message from me@yahoo.
CHAPTER 15 Tip Use a signature to add your name and phone number to all outgoing messages. Sending and Receiving Email Messages 3 Add a signature: a. Check the Attach Signature to messages box, and then enter the text of the signature. b. Select Next.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 4 Set additional outgoing mail options: a. Select any of the following: Port Number The default is 25, the port number most SMTP servers use.
CHAPTER 15 Sending and Receiving Email Messages If you set up a synchronize-only email account, you need to configure this account on your computer. You can’t synchronize email on your handheld with email on your computer unless you configure the account on your computer. Managing email accounts After you create an account, you can edit or delete it, or customize the account by adding ESMTP authentication, selecting a specific service to connect to your network, and more.
CHAPTER 15 Sending and Receiving Email Messages Deleting an email account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo! account from the VersaMail application deletes the account only from your handheld. Your email account still exists at Yahoo.com. You can delete all but one of your email accounts; you must have at least one account.
CHAPTER 15 Sending and Receiving Email Messages Selecting a different service for an email account When you set up a phone connection on your handheld, you pair each connection with a network service. You also select one of these services to be the default for all network activity on your handheld, including sending and receiving email. For any given email account, however, you can switch to a different service for that account only.
CHAPTER 15 Tip If there is an existing service connection, it is disconnected and the new connection is initiated. The VersaMail application sends and checks for any new email using the new connection. Sending and Receiving Email Messages 0 1 Open the Account Details dialog box: a. From the Inbox of the account you want to switch, select Get Mail. b. Select Details. 2 Select the new service: a. Check the Always connect using box. A pick list of available services appears.
CHAPTER 15 Sending and Receiving Email Messages Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on an SMTP server. If you aren’t sure if your ISP or web email provider supports ESMTP, check with your email provider. 0 1 Select the account to which you want to add ESMTP: a. In your Inbox or on another folder screen, open the menus. b. Select Options, and then select Mail Servers. c. Select the Account pick list, and then select Edit Accounts.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 2 Add ESMTP: a. On the Mail Servers screen (see step 1), select Details. b. Select the Options pick list, and then select Advanced Outgoing. c. Check the box.
CHAPTER 15 Sending and Receiving Email Messages Getting and reading email Did You Know? You can set up your handheld to automatically check for and download new email messages. You can choose to see only the subjects of your email (which includes message size, sender, and subject), so that you can decide if you want to download the entire message. Or you can choose to get the entire message for all of your incoming email.
CHAPTER 15 Sending and Receiving Email Messages Getting email messages Tip If you have set up the account to synchronize email on your handheld with email on your computer only, you must synchronize your handheld with your computer to download messages to your handheld. 0 1 2 Go to Favorites and select VersaMail . Choose whether to get message subjects only or full messages: a. Open the menus. b. Select Accounts, and then select the account you want. c. Select Get Mail or Get & Send.
CHAPTER 15 Tip For IMAP accounts, you have the option of synchronizing IMAP folders from the Get Mail Options dialog box. With wireless IMAP folder synchronization, you can synchronize email messages between a folder in an email account on your handheld and a folder with the same name on your email provider’s mail server. Sending and Receiving Email Messages 3 [ & ] OPTIONAL Select advanced options for getting email: a.
CHAPTER 15 Sending and Receiving Email Messages Auto get mail with notification You can set up the VersaMail application to automatically get new email messages and download them to your handheld with the auto get feature. Did You Know? If more than one scheduled auto get happens at the same time (for example, for two separate email accounts), auto get retrieves messages in the following order: 1. Any past-due auto get (for example, a retry of an earlier failed auto get). 2.
CHAPTER 15 Tip You should perform a manual get mail after setting up a scheduled auto get. Then only new messages are retrieved during auto get. Or if you have configured an email account to synchronize messages on your handheld with messages on your computer, you can synchronize after setting up a scheduled auto get to make sure that only new messages will be retrieved. Sending and Receiving Email Messages 0 1 Select Auto Get Mail for a given account: a.
CHAPTER 15 Sending and Receiving Email Messages 4 [ & ] OPTIONAL Select Get Mail. Done Auto get notifications The auto get mail feature provides three types of alerts during and after it gets messages: Status messages Depending on the connection type, a series of status messages may appear during the auto get connection and mail retrieval process.
CHAPTER 15 Sending and Receiving Email Messages Setting notification options You can choose a sound—such as a bird, a phone, or an alarm—to let you know when new email arrives. Did You Know? Any custom sound you install on your handheld appears on the Notify Sound pick list. Tip You can follow these steps to change the notification sound at any time. Tip You can also adjust the volume of the notification sound. 0 1 Turn on notification: a. In the Inbox or on another folder screen, open the menus. b.
CHAPTER 15 Sending and Receiving Email Messages Viewing and using the Reminders screen The Reminders screen on your handheld shows info about new email messages. It also shows alerts from other applications, such as Calendar appointments. To view the Reminders screen, tap the blinking asterisk corner of any screen. when it appears in the upper-left If you set up a scheduled auto get mail and you receive new email messages, they are downloaded into the Inbox.
CHAPTER 15 Sending and Receiving Email Messages the Inbox, scheduled auto get #2 takes place and finds three more new messages, the Reminders screen notification indicates five new messages for that account. If auto get discovers new messages but then fails for any reason, the Reminders screen shows the account name and an error message. You can select the error message or open the VersaMail application for that account for more detailed information on the failed auto get.
CHAPTER 15 Sending and Receiving Email Messages Resource issues with auto get mail The auto get mail feature can cause the following resource constraints: Decreased battery life If you set the auto get interval for more often than once per hour, your handheld’s battery charge may drain more quickly, and you may need to recharge the battery more frequently. Increased monthly charges Some wireless providers, such as Cingular or T-Mobile, charge a fee for data transactions.
CHAPTER 15 Sending and Receiving Email Messages Reading email messages Tip If you use the 5-way navigator to select and open a message, press Center after reading the message to close it and return to the folder where you started. Tip Highlight a message and press Right on the 5-way to open a menu of message commands such as forward, reply, and delete. To read email, select the email message in the Inbox or the folder where the message is located.
CHAPTER 15 Sending and Receiving Email Messages Selecting whether to receive messages as HTML or plain text By default, the VersaMail application is set to receive mail in HTML format.
CHAPTER 15 Sending and Receiving Email Messages 0 1 Open VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. 2 Select message format: a. Select the Receive Format pick list, and then select HTML or Plain Text. The default is HTML. b. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Customizing the font of messages you are reading You can change the font, size, or style of incoming messages to make them easier to read. Did You Know? The font settings you choose apply to all incoming messages, not just the current one. 0 1 Open the Select Font dialog box: a. On the message screen, open the menus. b. Select Options, and then select Font. 2 Customize the font: a.
CHAPTER 15 Sending and Receiving Email Messages Sending an email message Tip If you set up the account to synchronize email on your handheld with email on your computer only, you must synchronize so that messages you compose on your handheld can be sent out through your computer’s email application. 0 1 2 Go to Favorites and select VersaMail . Open a new message: a. Open the menus. b. Select Accounts, select the account you want, and then select New.
CHAPTER 15 Tip Subjects longer than one line are shown on a single line with an ellipsis symbol to the right of the subject line. Select the subject to see the full subject. Did You Know? Open the Edit menu to access the editing features available for a message you are composing. Tip If you open another application while you’re working on a message, the message is automatically saved as a draft. Sending and Receiving Email Messages 3 Address and compose your message: a.
CHAPTER 15 Sending and Receiving Email Messages Entering an address directly in the To field Tip You can’t see the whole list of addresses in a field if the list is longer than two lines. To see the whole list, tap the word To, cc, or bcc. Tip It’s OK to enter commas instead of semicolons between addresses, because they’re changed to semicolons. But you can’t use other punctuation or no punctuation between addresses. 0 1 2 On the New Message screen, tap or navigate to the To field.
CHAPTER 15 Sending and Receiving Email Messages Entering an address using Contacts You can enter a recipient’s address by using the Lookup screen to select the address. The names and addresses on the Lookup screen come from Contacts. Did You Know? Addresses longer than one line are shown on a single line with an ellipsis symbol to the right of the address line. To view or edit the address, tap the To field to display the full address. 0 1 Open the Lookup screen: a.
CHAPTER 15 Sending and Receiving Email Messages Entering an address using Smart Addressing Smart Addressing completes a recognized email address. Smart Addressing automatically fills in fields when the recipient’s name and email address are in your Contacts list. Tip Smart Addressing is turned on by default. To turn off Smart Addressing, open the Options menu, select Preferences, and then check the Advanced tab. Deselect the Enable Smart Addressing box.
CHAPTER 15 Sending and Receiving Email Messages Attaching a personal signature You can attach a personal signature, with info like your company’s address and fax and telephone numbers, to the bottom of all messages you send. 0 1 Open the VersaMail Preferences: a. From the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. 2 Add a signature: a. Select Signature. b. Check the Attach Signature box. c. Enter your signature information, and then select OK.
CHAPTER 15 Sending and Receiving Email Messages Send retry Did You Know? Send retry doesn’t work for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It also doesn’t work if you have configured the security preferences on your handheld to encrypt databases on the handheld. Tip Select the notification to view a detailed error message. Viewing the error message deletes the notification from the Reminders screen.
CHAPTER 15 Sending and Receiving Email Messages Modifying messages in the Outbox Tip If you perform a soft reset or synchronize during send retry, the retry cancels. You must manually send any messages in the Outbox. A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you must manually send the message. If the manual send fails, you can choose to store the message in the Outbox to wait for the next automatic send retry.
CHAPTER 15 Sending and Receiving Email Messages Working with email folders By default, the VersaMail application displays the messages in a given account’s Inbox folder. You can easily view the messages in a different folder. You can also customize the appearance of the message list in your email folders, move messages between folders, and create and edit folders.
CHAPTER 15 Sending and Receiving Email Messages Customizing the appearance of the message list Tip The customization options you choose apply to all email folders, not just the one you are in. You can change display options on the message list, as well as the size of columns in the list. NOTE Changing column size is available for one-line message view only. 0 1 2 In the Inbox or on another folder screen, select Display Options.
CHAPTER 15 Sending and Receiving Email Messages 3 4 Select OK. If you selected one-line summary view in step 2, change the size of columns in the message list: a. Tap the column divider. Column divider b. Drag the column divider to change the width of the column.
CHAPTER 15 Sending and Receiving Email Messages Moving messages between folders Tip You can use the 5-way to move a single message. Select the message you want to move, press Right to open the Message menu, and then select Move To. Then select the folder you want on the destination list. Tip To select a group of adjacent messages, drag the stylus to the left of the message icons. You can move one or more email messages between folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Move a single message: a. Tap the envelope icon to the left of the message you want to move, and then select Move To from the list. b. On the folders list, select the destination folder you want. 3 Move multiple messages: a. Tap to the left of the icon for each message you want to move. A checkmark appears next to each selected message. b. Tap a message icon next to a selected message, and then select Move To on the list. c.
CHAPTER 15 Sending and Receiving Email Messages 4 Select OK. Done Creating and editing mail folders The VersaMail application has certain preset folders, such as Inbox, Outbox, Drafts, and Trash. You can create new folders so that you can store email messages by subject, person, or project. 0 1 In the Inbox or on another folder screen, select the folder pick list in the upperright corner, and then select Edit Folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Select any of the following: a. To create a new folder, select New, and then enter the new folder name. b. To rename a folder, select the folder name from the list on the screen, select Rename, and then enter the new folder name. c. To delete a folder, select the folder name from the list on the screen, and then select Delete.
CHAPTER 15 Sending and Receiving Email Messages Working with email messages When you receive an email message, you can reply to it or forward it to someone else. You can also open web addresses (URLs) within messages. Forwarding an email message Did You Know? You can forward email messages from any folder other than the Outbox folder. Did You Know? Forwarded messages are always sent as text only, even if you received the original message in HTML format.
CHAPTER 15 Sending and Receiving Email Messages Replying to an email message You can reply to an email message as you are reading it, or you can start the reply when you are viewing messages in the message list. Did You Know? Replies are always sent as text only, even if you received the original message in HTML format. 0 1 Create the reply: a. Select the message you want to reply to. b. Select Reply. Tip From the message screen, you can also select Reply from the Options menu.
CHAPTER 15 Sending and Receiving Email Messages Working with URLs Did You Know? Email addresses appear in the form “username@ mailservice.com” (or other three-letter extension such as .net, .org, and so on). You can tap a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens your handheld’s web browser to view the page or file. You can also tap an embedded email address to open a new message screen with the address in the To field.
CHAPTER 15 Sending and Receiving Email Messages Tip To delete messages on the server when you empty the trash on your handheld, select the Delete Msgs on Server setting in the VersaMail Preferences. Many email providers have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders. Tip You can also tap the message icon next to a selected email message and then select Delete. 3 Delete the message or messages: a. Open the menus. b.
CHAPTER 15 Tip Messages you delete from a folder move to the Trash folder and remain there until you empty the trash. Sending and Receiving Email Messages 2 Choose settings for deleting old messages: a. Select the Folder pick list, and then select the folder that contains the messages you want to delete. b. Select the Older than pick list, and then select One Week, One Month, or Choose Date. If you select Choose Date, select a date from the calendar. 3 Delete messages: a. Select Delete. b.
CHAPTER 15 Sending and Receiving Email Messages Emptying the trash When you delete a message, it moves to the Trash folder. Deleted email accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly. Tip You can set a preference to automatically empty the trash. Did You Know? Many email providers, such as Yahoo!, have size restrictions for mail storage. If your mailbox on the server becomes full, messages are returned to the senders.
CHAPTER 15 Sending and Receiving Email Messages Setting the trash to be emptied automatically Did You Know? By default, Auto-Empty Mail from Trash is selected, and the time interval is set at Older Than 1 Week. 0 1 Open the VersaMail Preferences: a. Open the menus. b. Select Options, and then select Preferences. 2 Select the settings for automatically emptying the trash: a. Select the Advanced tab. b. Check the Auto Empty box if it is not selected. c.
CHAPTER 15 Sending and Receiving Email Messages Marking messages as read or unread When you select a message to read it, it is automatically marked as read. You can also manually mark messages as read or unread. Did You Know? In one-line view, read messages appear in plain text in the message list; unread messages appear in bold text. Did You Know? POP mail servers do not support the read or unread message feature.
CHAPTER 15 Tip Selecting Both and then OK also processes any other pending actions on the server, such as deleting messages not yet deleted. Sending and Receiving Email Messages 3 For IMAP accounts only, select one of the following: To mark the messages as read or unread on your handheld only Select Handheld. To mark the messages on both your handheld and the server and have the messages marked on the server immediately Select Both, and then select OK on the confirmation screen.
CHAPTER 15 Sending and Receiving Email Messages Working with attachments Tip You can also save downloaded files to an expansion card. Tip The maximum message size you can download is 60KB for the body text and approximately 5MB total, including attachments. If an attachment is too large, it cannot be downloaded to the handheld. You can download a maximum of 10 attachments for any received messages, regardless of message size. You can easily download, view, and send attachments with email messages.
CHAPTER 15 Sending and Receiving Email Messages PRC (PRC) This is a Palm OS® application that you can install and run on your handheld. PDB (PDB) This is a file that works with specific Palm OS applications. ZIP (ZIP) These are compressed files that contain other types of files, for example, text files or Word documents. You can download and uncompress (“unzip”) a Zip file and then view the contents on your handheld.
CHAPTER 15 Sending and Receiving Email Messages 3 Tap the red paper clip icon in the upper-right corner. If the attachment is not downloaded, a paper clip icon doesn’t appear even though the message was sent with an attachment. You must download the attachment for the paper clip icon to appear.
CHAPTER 15 Did You Know? You can save any type of attached file, regardless of file type. Tip After viewing an attachment, you can save it to the internal drive or to an expansion card.
CHAPTER 15 Sending and Receiving Email Messages 5 When you finish with the attachment, do one of the following: Done button appears on screen Select Done. This returns you to the Attachments dialog box, where you can select another attachment. No Done button appears Go to Favorites and select VersaMail the Inbox of the account you were in.
CHAPTER 15 Sending and Receiving Email Messages 2 To download multiple attachments whose total size exceeds the maximum message size: a. On the message screen, tap the red paper clip icon. b. Select one of the following: To view any downloaded attachments without downloading additional attachments Select No. Save, view, or install the downloaded attachments. To continue downloading all attachments Select Yes.
CHAPTER 15 Sending and Receiving Email Messages NOTE The procedure for attaching photos and videos is slightly different from the procedure for attaching other types of files. Did You Know? You can attach any file type from your handheld’s internal drive or an expansion card. 0 1 Open the Attachments screen: a. On the message screen, open the menus. b. Select Options, and then select Attachment.
CHAPTER 15 Did You Know? If you select Files on Card, the VersaMail application displays all file types on the card. You can select a particular file type, or select All Files to view all files on the card. Sending and Receiving Email Messages 2 Attach the file: a. Select the Type pick list, and then select the file type. The VersaMail application displays all file types on your handheld that you can attach to an email message.
CHAPTER 15 Sending and Receiving Email Messages Attaching photos and videos Tip To attach a photo or video from an expansion card, select the card name from the Album pick list. 0 1 Open the Attachments screen: a. On the message screen, open the menus. b. Select Options, and then select Attachment. Tip To select adjacent items, drag the stylus across each item. 2 Attach the photo or video: a. Select the Type pick list, and then select Photo/Video. b.
CHAPTER 15 Sending and Receiving Email Messages Synchronizing email on your handheld with email on your computer Tip If you are synchronizing an account with Microsoft Outlook on your computer, you must also set Outlook as your default email program. Tip If you intend both to synchronize email on your handheld with email on your computer and to send and receive email messages wirelessly from your handheld for a given account, leave the Synchronize Only Account box unchecked on the Account Setup screen.
CHAPTER 15 Sending and Receiving Email Messages Microsoft Exchange account Select IMAP in the Protocol pick list. Lotus Notes If you want to synchronize to a local mail file instead of a server mail file, select POP in the Protocol pick list. If you are synchronizing your corporate email and your corporate mail server does not use IMAP, select POP. If neither of the above is true, select IMAP. DIrect connection to Internet (POP) mail server Select the correct protocol in the Protocol pick list.
CHAPTER 15 Did You Know? An active account is an account you’ve set up for synchronization. Sending and Receiving Email Messages 2 Select Synchronize Active Accounts. Tip Check the box Enable Informational Logging if you want the HotSync log to record information, such as errors encountered, about the conduit during synchronization. 3 [ & ] OPTIONAL If you want to include active email accounts every time you synchronize, check the box Set Selection As Default.
CHAPTER 15 Sending and Receiving Email Messages Setting synchronization options for your email account Tip Read the Setup Notes box for helpful setup information or error messages. Tip You can set advanced synchronization options such as how many days’ worth of messages to synchronize, downloading attachments, and synchronizing email folders.
CHAPTER 15 Sending and Receiving Email Messages 2 Select synchronization options: a. Check the box to include this account when you synchronize. [ ! ] IMPORTANT You must check this box; otherwise, the account cannot be synchronized. b. Select your mail client synchronization options. 3 Click Save on the toolbar to save the settings for this account.
CHAPTER 15 Sending and Receiving Email Messages Setting mail client synchronization options Tip If you select Direct IMAP for Lotus Notes synchronization, you must be connected to the Internet during synchronization; otherwise, it will fail. If you will not be connected to the Internet during synchronization, select POP from the Protocol pick list and select Lotus Notes from the Mail Client pick list to synchronize with the local copy of Lotus Notes on your computer.
CHAPTER 15 Sending and Receiving Email Messages Tip The conduit does not support SSL for accounts set up as DIrect POP or Direct IMAP. If you want to synchronize to a local mail file instead of a server mail file, check the Synchronize to local (replicated) mail file box. You must do all of the following to synchronize to a local mail file: • Replicate the server mail file to the desktop. • Make sure the replicated mail file is in the Notes data directory.
CHAPTER 15 Sending and Receiving Email Messages Setting Microsoft Outlook as your default email program To synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail email account, you must set Microsoft Outlook as the default email handler. You must check your username and password. Tip Make sure your username and password are set up correctly within Outlook. 0 1 On your computer, open the Internet Options screen: a. Click Start, navigate to Settings, and click Control Panel. b.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced email synchronization options For each email account you set up on your handheld, you can set options for synchronizing email on your handheld with email on your computer. You can also synchronize email folders on your handheld with folders on your computer. 0 1 On your computer, open the VersaMail configuration screen: a. Click the HotSync Manager icon of your computer screen. on the taskbar in the lower-right corner b. Select Custom.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Maximum message size (KB) Enter the maximum message size that can be synchronized from your computer to your handheld—from 1 to 5000KB (5MB). The smaller the maximum size, the faster the synchronization, but any messages over that size are cut. On the other hand, choosing a larger size means that more messages can be completely synchronized without being cut, but synchronization takes longer.
CHAPTER 15 Did You Know? You can synchronize your Outbox, Sent, Trash, and any other folders you create. Sending and Receiving Email Messages Cont’d. Days To Synchronize Mail Set how many days’ worth of email should be synchronized. Select 0 to synchronize all email in the Inbox during the next synchronization. Select another number if you want to synchronize email for today and some days before today.
CHAPTER 15 Sending and Receiving Email Messages 3 [ & ] OPTIONAL You can synchronize email folders. This means that any changes you make to a folder on your handheld—for example, creating a new folder or moving messages between folders—are automatically updated in the mail client on your computer, and vice versa. a. Click Folder Synchronization Options. b. Click the name of the folder you want. c. Click the Synchronize column to the right of the folder name. d.
CHAPTER 15 Sending and Receiving Email Messages Account information screens Two screens in the VersaMail conduit provide summary information on your accounts: Account Overview The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account; and whether the mail client and/or the incoming mail server has been changed since the last synchronization.
CHAPTER 15 Sending and Receiving Email Messages To view the Handheld Settings Overview screen, under the selected account name, click Handheld Settings. VersaMail conduit shortcuts You can use the icons on the toolbar to perform certain tasks quickly, such as saving account configuration settings. Save account settings Add a new account Delete an account Saves any changes you make to an account. You are prompted to enter the account name and protocol.
CHAPTER 15 Sending and Receiving Email Messages Excluding one or more accounts during synchronization Tip Select Set Selection As Default to apply the options you selected each subsequent time you synchronize. Otherwise, the settings apply only the next time you synchronize. By default, HotSync® Manager is set to synchronize all accounts you configure in the conduit each time you synchronize. You can choose to exclude a specific account from synchronization, or to exclude all email accounts.
CHAPTER 15 Sending and Receiving Email Messages Using SSL with the conduit When you set up an email account, you can choose to use a secure connection (Secure Sockets Layer, or SSL) for sending and receiving email messages. The VersaMail conduit supports SSL when synchronizing with an email account only if that account uses Outlook, Outlook Express, or Eudora. The conduit does not support SSL for accounts set up as direct POP or direct IMAP or for Microsoft Exchange or Lotus Notes accounts.
CHAPTER 15 Sending and Receiving Email Messages Setting preferences for getting, sending, and deleting email Tip Because mailboxes on the server usually have size restrictions, it is a good idea to delete messages on the server regularly. 0 1 Open the VersaMail Preferences: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. 2 Select preferences: Get Select whether to get message subjects only or entire messages.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. Download Attachments Causes files attached to email to be automatically downloaded to your handheld. Attachments that exceed the maximum message size cannot be downloaded. Receive Format Lets you retrieve messages in HTML or plain text format. If you choose HTML, any messages sent to you in HTML format are displayed with basic HTML formatting intact. Other messages are displayed as plain text.
CHAPTER 15 Sending and Receiving Email Messages Adding or updating a contact directly from a message You can add an email address in Contacts directly from the body of a received email message. Tip You can also update an existing Contacts record with a new email address, or create a second Contacts record for a name that has an existing record. The procedure is the same as for adding a new Contacts record.
CHAPTER 15 Sending and Receiving Email Messages Creating and using filters Tip Create a filter, for example, so that whenever you receive email about sales meetings, it goes immediately into a folder you create called Sales. Or create a filter so that stock quotes sent to you by your online brokerage service go to a folder you create called Finance. Filters provide efficient ways to manage email retrieval and storage.
CHAPTER 15 Did You Know? Filters you create on your handheld also apply when you synchronize email on your handheld with email on your computer. Sending and Receiving Email Messages 3 Enter the filter information: a. Enter a short description of the filter in the Name field. b. Enter filter criteria: To pick list Select the message header field with the information contained in the edit line: To, From, Subject, cc, Size.
CHAPTER 15 Sending and Receiving Email Messages Turning filters on and off A filter that is turned on applies to all subsequent downloads of email until you deselect it. More than one filter can be in effect at once. Before you download email, be sure to turn on the filters you want and turn off those you don’t want. Tip Filters that are turned on execute in the order in which they appear on the Filters list.
CHAPTER 15 Sending and Receiving Email Messages 2 Turn filters on or off: a. Select the pick list in the upper-left corner and select one of the following: Connected Applies a filter to messages downloaded to your handheld over a network connection. Synchronize Applies a filter to messages downloaded to your handheld when you synchronize. b. Check or uncheck the filter boxes to select the filters you do and don’t want to use for subsequent email transactions. c. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Editing or deleting a filter Tip Edit a filter to change either its name or any of its criteria. 0 1 Select the folder to edit or delete: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Filters. c. Select the name of the filter. 2 Do one of the following: Edit Revise your entry in the Name field, your selections in the pick lists, and/or the text in the edit line. Select OK.
CHAPTER 15 Sending and Receiving Email Messages Managing settings for incoming and outgoing mail You can configure advanced mail settings such as server information, incoming and outgoing mail server options, and more, for each email account. 0 1 Select the account whose settings you want to manage: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Mail Servers. c. Select the Account pick list, and then select Edit Accounts. d.
CHAPTER 15 Tip Your username is typically the first part of your email address, which appears before the @ symbol. Sending and Receiving Email Messages 2 On the Mail Servers screen, do any of the following: Protocol Select the Protocol pick list, and then select POP or IMAP. Did You Know? The VersaMail application provides strong 128-bit AES encryption for your password.
CHAPTER 15 Sending and Receiving Email Messages 3 Manage address and server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Address/Servers. c. Do any of the following: Email address Enter the email address of the account you are accessing, such as examplename@yahoo.com. Incoming mail server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com.
CHAPTER 15 Did You Know? The POP protocol does not support retrieval of unread mail only from the server. If you have a POP email account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this box is checked. Sending and Receiving Email Messages 4 Manage incoming mail server settings: a. On the Mail Servers screen, select Details. b.
CHAPTER 15 Tip Advanced incoming mail options are different depending on the connection type you selected and the server protocol: POP or IMAP. Sending and Receiving Email Messages 5 Manage advanced incoming mail server settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Advanced Incoming. Tip The Deleted Mail and Sent Mail fields are case sensitive, and the folder name should be spelled exactly as it is on the server. c.
CHAPTER 15 Tip If you are using the VersaMail conduit and have an IMAP account, you must configure the outgoing mail settings to send mail. Sending and Receiving Email Messages Cont’d. Deleted Mail (IMAP only) server. Sent Mail (IMAP only) server. Stores deleted email in the folder you specify on the Shows the name of your Sent Mail folder on the d. Select OK. 6 Manage outgoing mail server (SMTP) settings: a. On the Mail Servers screen, select Details. b.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. c. Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the email address that you want recipients to see and reply to on your email messages, only if it is different from the email address from which you are sending the message. For example, if you are sending a message from me@yahoo.com but you want recipients to reply to me@earthlink.
CHAPTER 15 Tip If you need to enter new authentication information, enter your username, tap the Password box, enter a password, and then select OK. Check with your email service provider for authentication username and password information. Sending and Receiving Email Messages 7 Manage advanced outgoing mail server (SMTP) settings: a. On the Mail Servers screen, select Details. b. Select the Options pick list, and then select Advanced Outgoing. c.
CHAPTER 15 Sending and Receiving Email Messages Cont’d. My server requires authentication (ESMTP) Check this box if the outgoing server (SMTP) requires ESMTP authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are already filled in based on the account information you entered previously.
CHAPTER 15 Sending and Receiving Email Messages Adding APOP to an account To encrypt your username and password when they travel over the network, some services require APOP to work properly, while others do not work properly if APOP is used. APOP works only with accounts that use the POP protocol. Tip If you aren’t sure if your ISP or web email provider supports APOP, check with your email provider. 0 1 Select the account to which you want to add APOP: a.
CHAPTER 15 Sending and Receiving Email Messages Setting advanced account preferences Tip Any advanced preferences you set are account-specific; they apply only to the account you are currently in. 0 1 Open the Advanced Preferences screen: a. In the Inbox or on another folder screen, open the menus. b. Select Options, and then select Preferences. c. Select the Advanced tab.
CHAPTER 15 Tip The default Timeout setting is 45 seconds. It can be any number greater than 0 seconds; however, if you set the number too low, your connection attempt may time out before you make a connection with the email service provider. Sending and Receiving Email Messages Cont’d. Auto-Disconnect Automatically disconnects your remote connections after each command. Each command you perform initiates a new call to your ISP.
CHAPTER 15 Sending and Receiving Email Messages Changing email header details When viewing a message in any folder, you can change the view of the message header. The email header options are as follows: • Short header: Shows sender’s name or address (From field) and subject line (Subj field).
CHAPTER 15 Sending and Receiving Email Messages You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields. Tap to switch to full header Tap to switch to short header To switch between short and full headers on either a folder screen or a message screen, tap the header icon in the upper-right corner of the screen.
CHAPTER 15 Sending and Receiving Email Messages Tip In most cases your email is on your server, so you do not need to back up your email database from your handheld. By default, your handheld is set to back up mail databases. 0 1 Open the System Preferences screen: a. In the Inbox or on another folder screen, open the menus. Tip Uncheck the Backup ALL Databases box to make synchronizing go faster. b. Select Options, and then select Preferences. c. Select the System tab.
CHAPTER 15 Sending and Receiving Email Messages Synchronizing IMAP mail folders wirelessly Did You Know? You can synchronize folders whose names are up to 16 characters in length. You can synchronize up to 11 custom folders you create, in addition to the default folders Inbox, Outbox, Drafts, Sent, and Trash. Tip If you have a folder on your handheld that matches a folder on the mail server, you do not need to do anything before synchronizing wirelessly.
CHAPTER 15 Sending and Receiving Email Messages Turning IMAP folder synchronization on or off 0 1 2 From within an IMAP email account, select Get Mail. Check or uncheck the Sync IMAP Folders box, and then select OK.
CHAPTER 15 Sending and Receiving Email Messages Working with root folders For IMAP accounts, if you want to synchronize email messages on your handheld with messages on the mail server folder, you need to enter the root folder for the account on your handheld. Depending on your email provider, the root folder could be a single folder, or it could be a subfolder of the Inbox. If this is the case, you need to enter “inbox.” as the root folder.
CHAPTER 15 Sending and Receiving Email Messages Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with the VersaMail application or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 16 Sending and Receiving Text Messages In this chapter Creating and sending a text message Receiving and viewing a text message Editing a draft text message Setting advanced messaging features If you need to get a short message to a friend or coworker fast, send a text message from your handheld via your mobile phone (GSM phone required; sold separately) to their mobile phone. Messaging is a popular way for people to stay connected using the text messaging features of their mobile phone.
CHAPTER 16 Sending and Receiving Text Messages Creating and sending a text message [ ! ] Before You Begin Before you can send and receive text messages, you must set up a phone connection on your handheld to send and receive information wirelessly. » Key Term SMS Abbreviation for Short Message Service. More commonly known as text messages, SMS messages can be received by most mobile phones. [ ! ] IMPORTANT Many SMS service providers charge per text message or part of a text message.
CHAPTER 16 Tip If you are concerned about the length of your messages, you can have a warning appear when multipart messages exceed the specified number of parts. Open the Options menu and select Preferences. Select Details and then select the number of parts from the Warn over pick list. Did You Know? You can create a signature that you use to sign your messages by opening the Options menu and selecting Preferences. Enter a signature on the lines.
CHAPTER 16 Sending and Receiving Text Messages 6 Send your message: Select Send Sends the current message now. Selecting Send does not send any of the other messages in your Outbox. Select Outbox Sends your message to the Outbox to be sent later.
CHAPTER 16 Sending and Receiving Text Messages Receiving and viewing a text message Tip If you want to check your messages but you don’t want to send the messages stored in your Outbox, open the Messages menu and select Check. Tip You can also send all the messages in your Outbox by opening the Messages menu and selecting Send. Did You Know? You can set an alert that lets you know a new message has arrived. Open the Preferences menu and check the Alert sound box.
CHAPTER 16 Did You Know? You can change how your messages are listed. You can sort the messages in order of one of the following: Alphabetic, Date, Phone Number, and Status. You can also choose to display the date the message was received. Open the Options menu and select Preferences. Select from the Sort by pick list and select Show date. Sending and Receiving Text Messages 4 Store, delete, or reply to the message: Select Done The message is kept in the Inbox.
CHAPTER 16 Sending and Receiving Text Messages Editing a draft text message Did You Know? You can store your message in your Draft folder and work on it later by opening the Message menu and selecting Draft. 0 1 2 Go to Applications and select SMS . Edit the message: a. Select Draft from the categories pick list. b. Select the message you want to edit. c. In the message view, select Edit and edit your message. 3 Send or store the draft message: Select Send Sends the current message now.
CHAPTER 16 Sending and Receiving Text Messages Setting advanced messaging features 0 1 2 Go to Applications and select SMS . Go to the Preferences menu: a. Open the menus. b. Select Preferences on the Option menu. elect 3 [ & ] OPTIONAL Set the following parameters: Confirm Deleted Message Indicates whether a confirmation message appears each time you delete a message or you select the Empty Trash option from the Message menu. To display confirmation messages, select this check box.
CHAPTER 16 Did You Know? Outgoing SMS message settings may depend on the service offered by your SMS carrier. Sending and Receiving Text Messages 4 [ & ] OPTIONAL Select Details and set the following parameters: Leave Messages on Phone Indicates whether messages are deleted from your phone after you download them to your handheld. To keep messages on your phone after you transfer them to your handheld, select this box. Return Receipt Determines whether you receive receipt confirmation notices.
CHAPTER 16 Sending and Receiving Text Messages Related Topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with SMS or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 17 Browsing the Web In this chapter Accessing a web page Quickly jumping to a page Changing how you view a page Bookmarking your favorite pages Disconnecting from and connecting to the Internet You use the web for so many things: checking email, finding driving directions, getting news, buying gifts. Now you can take the web with you almost anywhere you go. Use your handheld to make an Internet connection through your mobile phone, and the web browser opens the entire web to you.
CHAPTER 17 Browsing the Web Accessing a web page [ ! ] Before You Begin To browse the web, you must set up a connection to the Internet from your handheld. If you are accessing a VPN network, you need to install VPN software and set up VPN access. You can turn on VPN from the web browser by opening the Options menu and selecting Turn VPN On. » You can open web pages, navigate the pages, and do the same things you can do with a desktop browser.
CHAPTER 17 Browsing the Web Accessing a web page using the address field 0 Tip You can also hide the address field to show more of the web page. Open the Options menu and select Preferences. Uncheck the Show Address Bar box. 1 2 Go to Favorites and select Web Go to the web page you want to view: . Address field a. Enter the address of the web page in the address field. b. Select Go.
CHAPTER 17 Browsing the Web Using a password to access a web page Tip Some websites allow you to check a box to have your sign-in name automatically entered each time you visit a particular web page. Some websites require you to use a password to gain access to information. 0 1 Go to Favorites and select Web 2 Go to the web page where you must enter the password. 3 Enter your password to access the web page: . a. Enter your sign-in name in the appropriate field. b.
CHAPTER 17 Browsing the Web Finding information on a web page Did You Know? Find locates any text, whether it is letters or numbers. Find is not case-sensitive. Tip Because of the limited space on the handheld screen, sometimes the current web address (URL) is not fully visible. Use the Page Properties dialog box to view the full URL. Open the Page menu, select Page, and then select Page Info. 0 1 Go to Favorites and select Web 2 Open the Find field: . a. Go to the web page you want to search. b.
CHAPTER 17 Browsing the Web Quickly jumping to a page The action bar icons allow you to quickly move from page to page. Following a link Many web pages contain underlined links, which are text or pictures that, when clicked, take you to another web page or to another part of the same page.
CHAPTER 17 Browsing the Web Changing how you view a page You can change how you view web pages by selecting different display views and dragging the screen to view different parts. Tip You can change your font size for easier viewing. Did You Know? In the Optimized mode, use the navigator to browse the web page. Press Left or Right to jump to previous or next link. When a link is highlighted, press Select to go to the link. Press Up and Down to scroll through the web page.
CHAPTER 17 Browsing the Web 5 [ & ] OPTIONAL If the web page is larger than your screen, you can tap and drag the stylus to move the web page in any direction to view different parts of the web page. To activate the Tap and Drag scrolling, you must set the Tap and Drag setting in the General Preferences tab under the Options menu. This feature is disabled when you turn on Writing Area Preferences and use the full screen for Graffiti 2 writing.
CHAPTER 17 » Browsing the Web Bookmarking your favorite pages Key Term Bookmark A pointer to a web page. The actual page is not stored, only the URL. Also called a Favorite in some browsers. Tip You can set your bookmark list as your start page. Bookmarking your favorite web pages allows you to quickly return to those pages. Adding a bookmark 0 1 Go to Favorites and select Web 2 Go to the web page that you want to bookmark. 3 Open the Bookmark Page dialog box: . a. Open the menus. b.
CHAPTER 17 Browsing the Web 5 Select OK. Done Tip You can also view your list of bookmarks by selecting View Bookmarks from the Page menu. Did You Know? A saved page is displayed like a bookmarked page, except that at the top of the page appears the text “Page saved on date size k.” Viewing a bookmarked or saved page Bookmarks and saved pages both appear in the Bookmarks View. Saved pages are indicated by a small triangle in the upper-right corner of the bookmark.
CHAPTER 17 Browsing the Web Editing information about a bookmark or saved page Tip You can clean up your bookmark list by deleting old bookmarks or saved pages you no longer use. Select the bookmark, select Edit, and then select Delete. You can edit or delete any bookmark or saved page that does not have a lock icon next to it. 0 1 Go to Favorites and select Web 2 Select the Bookmark icon 3 Go to the Edit Bookmarks List dialog box: . . a. Select the Bookmark icon . b. Open the menus. c.
CHAPTER 17 Browsing the Web Arranging the bookmark list The web browser includes ten pages so that you can arrange bookmarks and saved pages in a logical fashion. For example, you can store travel links on one page, stock links on another, and business links on a third page. 0 1 Go to Favorites and select Web 2 Go to the Edit Bookmarks List dialog box: a. Select the Bookmark icon . . b. Open the menus. c. Select Edit Bookmarks in the Bookmarks menu.
CHAPTER 17 Browsing the Web 3 Arrange the bookmarks: a. Use the stylus to drag and drop bookmarks into different slots on the current page to organize them. b. Move a bookmark to a different page by dragging and dropping it onto the Page icon. Page icons represent the ten pages of with ten slots each for bookmarks. 4 Select Save.
CHAPTER 17 Browsing the Web Disconnecting from and connecting to the Internet While you’re working with stored information in the web browser, such as saved pages, stored versions of pages, and so forth, you can disconnect from the Internet to reduce usage charges. You can connect to the Internet again when you need access. Disconnecting from the Internet Did You Know? Generally, if you are using GPRS service, you are charged only for the data sent.
CHAPTER 17 Browsing the Web Connecting to the Internet Tip If the connection is not established, do one of the following: Select Cancel to stop the connection process. Select Change Network to select a different service to connect to. 0 1 Go to Favorites and select Web 2 Connect to the Internet: . a. Open the menus. b. Select Connect in the Page menu. Alternately, you can enter a URL on the address line and select Go.
CHAPTER 17 Browsing the Web Downloading files and pages Tip If you decide that the download process is taking too long, you can stop it. To stop a web page from downloading, select the Stop icon in the action bar. To stop a file from downloading, select Cancel in the Download dialog box. Did You Know? The maximum file size you can download through web browser is 2MB. You can download files or save files for viewing when you are not connected to the Internet.
CHAPTER 17 Browsing the Web Saving a web page If you want to save a web page (such as a travel itinerary or Internet order receipt) indefinitely, you can create a saved page. The copy is stored on the handheld until you delete it. Did You Know? Saved pages are listed with the bookmarks in the Bookmark List. The saved pages have an orange corner. Did You Know? The web browser also functions as a viewer, enabling you to quickly view certain files while working in other applications.
CHAPTER 17 Browsing the Web Viewing a saved file You can use the web browser to view web pages or image files that are on the handheld’s internal drive or an expansion card. The types of file that can be viewed include HTML, HTM, GIF, and JPG. Tip Suppose you have an HTML file on your desktop computer that you want to carry with you. Download the file onto handheld’s internal drive or expansion card and use the web browser to view the page on your handheld.
CHAPTER 17 Browsing the Web Communicating with other users You can communicate with others by means of email or beaming. Sending email by means of an Internet email account You can use your Internet email account to send an email message and attachments. 0 1 Go to Favorites and select Web 2 Log in to your Internet email account: . a. Go to the web page that allows you to log in to your email account. b. Enter your username and password. 3 Compose your email message.
CHAPTER 17 Browsing the Web Returning to a web page you recently visited Tip You can delete all pages saved in the History list by selecting Clear. Pages you’ve recently visited are still available in the cache, and you can visit those pages by using the Back and Forward icons. Tip Create a bookmark to save the location, or create a saved page to save the content of a web page indefinitely.
CHAPTER 17 Browsing the Web Changing your Home and start pages You can change the page that your Home Page icon browser starts with when it is first opened. goes to, or change the page that the web Changing your Home page You can choose a Home page from any web address. 0C 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select the Page tab.
CHAPTER 17 Browsing the Web 3 Select the Home Page box. 4 Enter the URL you want as your Home page by doing one of the following: • To make the page currently displayed your Home page, select Current URL. • To select one of the last five home pages you used as your Home page, select the Previously Viewed pick list and select a URL. • Enter a URL on the Address line. 5 Select OK twice.
CHAPTER 17 Browsing the Web Changing your start page You can select the start page you want your handheld to open to when you first open web browser. 0 1 Go to Favorites and select Web 2 Open the Preferences Page dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select the Page tab. 3 Select the Start with pick list, and select the page you want to start with when you first open the web browser: Home Page The page you have set as your Home page.
CHAPTER 17 Browsing the Web Setting advanced browser options You can change options on your handheld to improve the speed, ease of use, and security of your browsing experience. Changing how images are downloaded Images in web pages can be very large. You can set an option to make web pages download faster by removing images altogether. 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c.
CHAPTER 17 Browsing the Web Setting whether to automatically complete web addresses and form fields Tip Filling out an order form or application on the web usually requires entering several pieces of information: your name, address, phone number, and so on. When you enable autofill, your handheld stores the information you entered in these fields.
CHAPTER 17 Browsing the Web Allowing websites to remember personal information » Key Term Cookie Some websites store information in a small text file, called a cookie, that is saved on your handheld. A cookie usually stores information about you and your preferences for that website. A site can use this information to customize the pages you see the next time you visit. Allowing a website to create a cookie does not give the site access to the rest of your handheld.
CHAPTER 17 Browsing the Web Setting preferences for storing web pages » Key Term Cache The cache in your handheld is a block of memory that stores web pages so you can view them again without accessing the Internet. Cached web pages are saved, thereby saving the content you’ve viewed even when you exit the web browser. Tip Remember that your handheld has a limited amount of memory.
CHAPTER 17 Browsing the Web 3 Change the size and content of the cache by using the following options: Set memory limit for storing pages Sets the amount of memory used for your cache. Pages are cached so they load faster the next time you view them. Cookies Indicates how much memory is being used by cookies. Clear Cache Clears the cache immediately and frees the memory. Clear cache on exit Check the box to clear the cache each time you exit web browser.
CHAPTER 17 Browsing the Web Setting preferences for using a proxy server » Key Term Proxy Server A server that provides access to files from other servers by retrieving them either from its local cache or from the remote server. Your handheld comes with the proxy server turned off. You can turn the proxy server on and configure a proxy server. 0 1 Go to Favorites and select Web 2 Open the Advanced Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c.
CHAPTER 17 Browsing the Web 3 Set your proxy server preferences: a. Select Set Proxy. b. Check or uncheck the Use proxy server box to use or not use a proxy server. c. If you want to use a proxy server, select the Use Proxy box and enter the appropriate server address and port number. d. Select OK. 4 Select OK.
CHAPTER 17 Browsing the Web Setting whether to accept JavaScript You can choose to bypass JavaScript elements on the web pages you view. JavaScript is often used on web pages for interactive content. 0 1 Go to Favorites and select Web 2 Open the General Preferences dialog box: . a. Open the menus. b. Select Options, and then select Preferences. c. Select General. 3 Check or uncheck the Disable JavaScript box to enable or disable JavaScript. 4 Select OK.
CHAPTER 17 Browsing the Web Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with the web browser or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 18 Dialing Phone Numbers from Your Handheld In this chapter Dialing a number Using speed dial Related topics You have been using Quick Connect in Contacts to set up client meetings and you now you are feeling hungry. You can quickly dial the local pizza parlor, even if their number is not in your Contacts list. Tap out the number on the Dialer keypad, select Dial, and your mobile phone begins dialing. Your call history stays on your handheld for easy access later.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number [ ! ] Before You Begin Before you can dial a number, you must set up a phone connection on your handheld. Tapping in a number on your handheld is sometimes easier than using your mobile phone. Entering a number 0 1 Go to Applications and select Dialer 2 Tap the telephone number on the keypad. . Digits appear in the numeric display Enter phone number and select Dial Select Clear to delete last digit from numeric display.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Redialing the most recently used number 0 1 Go to Applications and select Dialer 2 Dial the most recently used number: . a. Select Dial to display the most recently used number. The most recently dialed number is displayed Select Dial b. Select Dial again to dial the number.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number from the Call History List 0 Did You Know? Dialer keeps a list of 11 of the most recently dialed numbers. Did You Know? If the number is a speed dial entry, the name from the speed dial entry appears in the Call History list. 1 Go to Applications and select Dialer 2 Dial the number from the list: . a. Select History. b. Select an entry from the History list. Select entry to enter number on Dialer screen c. Select Dial.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Using speed dial Speed dial allows you to store ten of your most commonly used numbers and to dial one with a single tap. Adding a speed dial entry 0 1 Go to Applications and select Dialer 2 Add a speed dial entry: . a. Select Speed. b. Select an empty speed-dial button. Select empty speed-dial button c. Enter a name and telephone number. d. Select OK.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Dialing a number using speed dial 0 1 Go to Applications and select Dialer 2 Dial the number: . a. Select Speed. b. Select one of the named speed-dial buttons.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Editing a speed-dial entry Tip You can go directly to the Edit Entry dialog box by tapping and holding a speed dial button. 0 1 Go to Applications and select Dialer 2 Edit an entry: . a. Select Speed. b. Select Edit. Select Edit c. Select an entry. d. Edit the entry. e. Select OK, and then select Done.
CHAPTER 18 Dialing Phone Numbers from Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5.
CHAPTER 19 Sharing Information In this chapter Using the Send command Beaming Other ways of sharing information Related topics You have to get this memo to your boss—now. Or the photo of the grandkids in their Halloween costumes to your mom. After you’ve used your handheld to create or capture that important business and personal information, it’s time to share it with others.
CHAPTER 19 [ ! ] Before You Begin You must complete all the prerequisites for the messaging application. To use your handheld’s built-in Bluetooth wireless technology, you must set up a phone connection. To use it with your handheld’s IR port, run Phone Link Updater, and then use the Phone Link application to set up a phone connection. Did You Know? You can also easily send information from the desktop component of many applications.
CHAPTER 19 Did You Know? In most applications, the leftmost menu is named Record. Sharing Information 0 1 Select the information you want to send: a. Open an application. b. Select the entry you want. 2 Select a sending method: a. Open the menus. b. Select the Send menu item in the leftmost menu. c. Select Bluetooth, and then select OK. 3 Select the receiving device on the Discovery Results screen, and then select OK. The information is sent to the receiving device.
CHAPTER 19 Sharing Information Sending a category Tip Create a category of Calendar events such as your child’s soccer schedule, and then send the entire category to your spouse’s handheld. Tip When you send a category, the individual entries within the category (contacts, memos, photos, and so on) appear as unfiled items on the receiving device. 0 1 Select the category you want to send: a. Open an application. b.
CHAPTER 19 Sharing Information Sending an application Tip Tap the Send From pick list to send an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to send: a. Go to Applications. b. Open the menus. c. Select Send on the App menu. d. Select the application you want to send. NOTE You cannot send an application that has a lock icon next to the application size. 2 Send the application: a. Select Send. b. Select Bluetooth, and then select OK.
CHAPTER 19 Sharing Information Using the Send command with the VersaMail® application You can send information as an attachment to an email message using the Send command. Follow the procedures for sending information, a category, or an application. Select VersaMail® in the Send With dialog box. The VersaMail application opens, displaying a blank message with the information you want to send as an attachment. Address the message, enter a subject line, and then select Send or Get & Send.
CHAPTER 19 Sharing Information Beaming Tip For best results when beaming, the handhelds should be between 4 and 39 inches (10 centimeters and one meter) apart, and there should be a clear path between them. Using the IR port on your handheld, you can beam information from within an application, such as a photo or video, a contact, an appointment, or a task, to other Palm Powered devices. You can also beam a category of information or even an entire application.
CHAPTER 19 Tip The leftmost menu in most applications is named Record. Tip In Contacts, you can create a contact with your own information and select it as your business card by opening the Record Menu and selecting Business Card. Beam your business card to other handhelds by holding down the Contacts application button until the Beam dialog box appears. Sharing Information 2 Beam the information: a. Open the menus. b. Select the Beam menu item in the leftmost menu. c.
CHAPTER 19 Sharing Information Beaming a category Tip Create a category of Calendar events such as your meeting schedule, and then beam the entire category to your business partner’s handheld. Tip When you receive a beamed item, you can file the item in a category using the Receive dialog box. 0 1 Select the category you want to beam: a. Open an application. b. From the list view, select the pick list in the upper-right corner and select the category you want.
CHAPTER 19 Sharing Information Beaming an application Tip Select the Beam From pick list to beam an application from an expansion card inserted into the expansion slot. 0 1 Select the application you want to beam: a. Go to Applications. b. Open the menus. c. Select Beam in the App menu. d. Select the application you want to beam. NOTE You cannot beam an application that has a lock icon next to the application size.
CHAPTER 19 Sharing Information 2 Beam the application: a. Select Beam. b. When the Beam dialog box appears, point your handheld’s IR port directly at the IR port of the other handheld. IR port 3 Wait for the Beam dialog box to indicate that beaming is complete.
CHAPTER 19 Sharing Information Other ways of sharing information Here are some other ways of sharing information: • Copy information or an application onto an expansion card inserted into the expansion slot, and view the information by inserting the card into the slot on another Palm Powered device. • Copy information such as a photo or video from your handheld to your computer, or from your computer to your handheld, by synchronizing or using File Transfer (Windows) or Drive Mode (Mac).
CHAPTER 19 Sharing Information Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with sharing information or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 20 Managing Your Expenses In this chapter Adding an expense Choosing currency options Deleting expenses Tired of trying to re-create your business trip when you return? Expense makes it easy to keep track of what you paid for that dinner in New York with your new sales group. Customizing the expense list Working with Expense on your computer Related topics You can track costs for meals, lodging, transportation, entertainment, and more, and save all of the information in one convenient place.
CHAPTER 20 Managing Your Expenses Adding an expense Did You Know? Expense is not just for business. Use it to help plan your budget by figuring out how much you spend each month on things like entertainment and dining out. Tip Add an expense simply by writing the first letter of the expense type. For example, entering D opens a dinner item with today’s date. To enable this feature on your handheld, open the Options menu and select Preferences. Check the automatic fill box.
CHAPTER 20 Tip Add extra information to your expense items. Select the item and select Details. Then select Note and enter the information. Managing Your Expenses 3 Enter the details of the expense: a. Select Details. b. Select each field where you want to enter information, and enter it. Tip Select Lookup in the Attendees list to pull names from Contacts. Category Select a category to sort your expenses.
CHAPTER 20 Managing Your Expenses Choosing currency options Expense is even easier to use when you customize the currency list. You can choose what currencies appear in the pick list, and what symbol automatically appears in new expenses, and you can even create your own currency symbol. Customizing the currency pick list Place the currency symbols that you use most often in the currency pick list.
CHAPTER 20 Managing Your Expenses Cont’d. b. Select one of the Currency pick lists and select the name of the country whose currency symbol you want to display. Currency pick list c. Select OK, and then select OK again. Done The expense list now displays the currencies you selected. Presetting the currency symbol Tip If you’re entering several expenses that all use the same currency, change the preset currency to that symbol to save time.
CHAPTER 20 Managing Your Expenses 3 Choose the default currency: a. Select the Default Currency pick list. b. Select the symbol you want to appear when you add new expenses. c. Select OK. 0 Done Creating a currency symbol If the currency you want to use is not in the pick list of countries, you can create your own symbol. 0 1 Go to Applications and select Expense 2 Open the Custom Currencies dialog box: . a. Open the menus. b. Select Options, and then select Custom Currencies.
CHAPTER 20 Managing Your Expenses 3 Create the custom symbol: a. Select a Country box. b. Enter the name of the country and the symbol that you want. c. Select OK, and then select OK again.
CHAPTER 20 Managing Your Expenses Deleting expenses Delete individual expenses, or an entire category of expenses at once. Deleting an individual expense 0 1 Go to Applications and select Expense 2 Select the expense you want to delete. 3 Delete the item: . a. Open the menus. b. Select Delete Item in the Record menu. 4 5 [ & ] OPTIONAL computer. Check the box to save an archive copy of the expense on your Select OK.
CHAPTER 20 Managing Your Expenses Deleting an entire category of expenses Tip To combine expenses from different categories, rename one category to match the other category’s name. Did You Know? There is another way to delete a category. Select the Category pick list and select Edit Categories. Select the Delete command to delete the selected category and move all of its entries to the Unfiled category. 0 1 2 Go to Applications and select Expense . Open the Purge Categories dialog box: a.
CHAPTER 20 Managing Your Expenses Customizing the expense list You can change the appearance of the expense list. Did You Know? Customizing the expense list makes it easy to see how much you spent on each type of expense. For example, to see how much you spent on taxis, sort your expenses by type so that all your taxi expenses appear together in the list. Use categories to further refine your list. 0 1 Go to Applications and select Expense 2 Select Show. 3 .
CHAPTER 20 Managing Your Expenses Working with Expense on your computer WINDOWS ONLY Use Expense on your computer to view and manage the expenses you create on your handheld. Check out the online Help in Palm® Desktop software to learn how to use Expense on your computer.
CHAPTER 20 Managing Your Expenses Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with Expense or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 21 Performing Calculations In this chapter Calculator buttons Viewing recent calculations Related topics Whether you’re figuring the tip on a restaurant bill, or balancing your checkbook, it’s always nice to have a calculator on hand. And because it’s part of your handheld, there’s no need to carry a separate calculator.
CHAPTER 21 Performing Calculations Calculator buttons Tip Use the memory buttons to store and recall a number you enter in multiple calculations. Tip If you make a mistake entering a number in the middle of a calculation, use the CE button to re-enter the number without starting the calculation over. Tip Open the Options menu and select Advanced Mode to display a scientific calculator. 0 Clear any value in the Calculator memory.
CHAPTER 21 Performing Calculations Viewing recent calculations Did You Know? Viewing recent calculations is helpful when double-checking the math in your checkbook register. Did You Know? Calculator History also has these functions: View recent calculations to confirm that you entered everything correctly. 0 1 Go to Applications and select Calculator 2 Open the History dialog box: a. Open the menus. Clear Select to clear the calculator’s history. b. Select Edit, and then select Show History.
CHAPTER 21 Performing Calculations Accessing different calculators Do you need a scientific or financial calculator? Your calculator has a variety of modes that can help you calculate formulas in a number of different areas. 0 1 Go to Applications and select Calculator 2 Access the advanced mode calculators: . a. Open the menus. b. Select Options, and then select Advanced Mode. You can now use the scientific calculator. c.
CHAPTER 21 Performing Calculations Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click the links below to learn about these related topics: Moving Around • Opening applications • Using menus Entering Information Entering numbers with Graffiti® 2 characters Support If you’re having problems with Calculator or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 22 Keeping Your Information Private In this chapter Choosing a security level Marking information as private Setting the level of privacy Using a password You probably wouldn’t leave your door unlocked at night, so why should it be any different with your handheld? When you think about the amount of personal and private information stored there, you’ll definitely want to protect it.
CHAPTER 22 Keeping Your Information Private Choosing a security level There are a variety of security levels available for your handheld. Choose the level that provides the best mix of security and convenience. Activating no security features All entries are accessible to anyone who has your handheld. This includes entries that are marked private, but are not masked or hidden. Masking private entries without creating a password Masked entries are displayed when selected.
CHAPTER 22 Keeping Your Information Private Marking information as private Marking an entry as private is the first step in protecting your info. 0 1 Open an application. 2 Create a new entry, or select the entry that you want to make private. 3 Mark it as private: a. For existing Contacts, select Edit. b. Select Details. c. Check the Private box. d. Select OK. e. In Contacts and Memos, select Done.
CHAPTER 22 Keeping Your Information Private Setting the level of privacy Add further protection to your private entries by setting the privacy level (hidden/masked). Hiding or masking private entries 0 1 Open Security: a. Go to Applications. b. Select Prefs . c. Select Security. 2 Select the display option for private entries: a. Select the Private Records pick list. b. Select one of these options, and then select Done. Show Display private entries.
CHAPTER 22 Keeping Your Information Private Cont’d. Masked entry Done Viewing an entry that is masked To open a masked entry, select the entry. If you have a password, enter it in the Show Private Records dialog box, and then select OK. When you close a masked entry, it remains masked. Using a password Tip Use a password to protect confidential work or personal information. If your handheld is lost or stolen, this information will be safe.
CHAPTER 22 Keeping Your Information Private Creating a password Tip The best passwords consist of a mix of letters, characters, and numbers. Longer passwords are better than short ones. Any password you create is case-sensitive. 0 1 Open Security: a. Go to Applications. b. Select Prefs Password box . c. Select Security. 2 Create a password: a. Select the Password box. b. Enter a password with Graffiti® 2 writing, the numeric keypad, or the onscreen keyboard. c. Select OK.
CHAPTER 22 Keeping Your Information Private 3 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done. 4 Select Done. Done Changing a password You can change your password at any time. You must enter the current password before you can change it. Tip In Palm® Desktop software, you can require password entry for private info to display.
CHAPTER 22 Keeping Your Information Private 2 Enter your current password: a. Select the Password box. b. Enter the current password, and then select OK. 3 Change your password: a. Select OK. b. Enter a new password, and then select OK. 4 Confirm the password and enter a hint: a. Enter the password again, and then select OK. b. Enter a hint to help you remember the password if you forget it, and then select Done.
CHAPTER 22 Keeping Your Information Private 5 Select Done. Done Deleting a password You can delete your password at any time. You must enter the current password before you can delete it. 0 1 Enter your password: a. Select the Password box. b. Enter the current password, and then select OK. 2 Delete your password: a. Select Unassign. b. Select Done.
CHAPTER 22 Keeping Your Information Private Deleting a forgotten password If you forget your password, your handheld displays the password hint (if you entered one) to help you remember the password. If you still can’t remember the password, you can delete it from your handheld. Deleting a forgotten password also deletes all entries marked as private.
CHAPTER 22 Keeping Your Information Private 3 Delete the forgotten password: a. Select Lost Password. b. Select Delete Password. 4 5 Synchronize your handheld with your computer to restore any private entries that were deleted. [ & ] OPTIONAL Create a new password. Done [ ! ] Before You Begin To use the locking feature, you must first create a password for your handheld. Tip To start your handheld when it is locked, turn it on. Enter your password, and then select Done.
CHAPTER 22 Keeping Your Information Private can restore the information by synchronizing your handheld with your computer. Items on your internal drive are not restored during synchronization. Use File Transfer to replace those items. Locking your handheld automatically 0 1 Open Security: a. Go to Applications. b. Select Prefs . Auto Lock box c. Select Security. 2 Open the Lock Handheld dialog box: a. Select the Auto Lock box. b. If necessary, enter your password, and then select OK.
CHAPTER 22 Keeping Your Information Private 3 Select one of these lock options: Never Always leave your handheld unlocked. When power is off Automatically lock your handheld whenever you turn it off. At a preset time Set a time when your handheld will automatically lock. After a preset delay Set a period of inactivity after which your handheld will automatically lock. 4 Select OK, and then select Done.
CHAPTER 22 Keeping Your Information Private Locking your handheld manually 0 1 Open Security: a. Go to Applications. b. Select Prefs . c. Select Security. Lock 2 Select Lock. 3 Select Lock Device.
CHAPTER 22 Keeping Your Information Private Using Quick Unlock [ ! ] Before You Begin To use Quick Unlock, you must first create a password for your handheld. Tip You can change a Quick Unlock combination at any time. Follow the same steps you used to create the combination. You can unlock your handheld by creating a special combination sequence with the 5-way navigator—similar to the combination you use to open a padlock. Use this sequence in place of your password to quickly unlock your handheld.
CHAPTER 22 Keeping Your Information Private 3 Create a Quick Unlock combination sequence: a. Use the 5-way or tap the onscreen navigator to create a combination. For example, you might choose Left-Right-Left as a combination. b. Select OK. 4 Select Done. Done Tungsten™ T5 Handheld When your handheld is locked, you can now unlock it by using the Quick Unlock combination, or by entering your password.
CHAPTER 22 Keeping Your Information Private Deleting your Quick Unlock combination 0 1 Open Security: a. Go to Applications. Quick Unlock box b. Select Prefs . c. Select Security. 2 Open the Quick Unlock dialog box: a. Select the Quick Unlock box. b. If necessary, enter your password, and then select OK. 3 Delete the Quick Unlock combination: a. Select Unassign. b. Select Done.
CHAPTER 22 Keeping Your Information Private Encrypting your information [ ! ] Before You Begin To use encryption, you must first create a password for your handheld. You can encrypt selected information whenever your handheld locks. This means that your information is scrambled so that it cannot be read. When you unlock your handheld and enter your password or Quick Unlock combination, the encrypted information is unscrambled.
CHAPTER 22 Keeping Your Information Private 2 Open the Encrypt Data dialog box: a. Select Options. b. Check the Encrypt data when locked box. c. Select Choose Applications. 3 Select the applications you want to encrypt, and then select OK.
CHAPTER 22 Keeping Your Information Private 4 5 [ & ] OPTIONAL To encrypt only the private entries in the applications you selected, check the Encrypt private records only box. Select OK, and then select Done. Done Tip Synchronize your handheld with your computer frequently to prevent loss of information if intrusion protection is triggered. Did You Know? Incorrect Quick Unlock attempts are not included in the intrusion protection counter.
CHAPTER 22 Keeping Your Information Private 0 1 Open Security: a. Go to Applications. b. Select Prefs . c. Select Security. 2 Set the number of password attempts: a. Select Options. b. If necessary, enter your password, and then select OK. c. Select the Intrusion Protection box. Intrusion Protection box d. Enter the number of password attempts that are allowed before selected information on your handheld is deleted.
CHAPTER 22 Tip The number of password attempts must be between 5 and 99. Keeping Your Information Private 3 Select the information that is deleted after the set number of failed attempts: a. Select the Delete pick list and select one of these options: No Data No information is deleted after the set number of failed attempts. Private Records All entries marked private are deleted after the set number of failed attempts.
CHAPTER 22 Keeping Your Information Private Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with private entries or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 23 Using Categories to Organize Information In this chapter Adding a category Renaming a category Deleting a category Placing information into a category Viewing information by category Related topics If you’re like most people, you use your handheld to manage your work life and your personal life. Yet these two areas contain so many details: your children’s after-school activities, your conference schedule, your shopping list for the week, and entertainment.
CHAPTER 23 Using Categories to Organize Information Adding a category Did You Know? You can have up to 15 categories in an application. Tip Colors make it easy to find the info you need in Calendar. Tip Add a category in Contacts that contains all of your medical numbers for quick access. Other useful categories in Contacts are Emergency, for fire, ambulance, and police; Children, for your children’s school and friends; and Entertainment, for restaurants or theaters that you visit often.
CHAPTER 23 Using Categories to Organize Information Renaming a category Tip If you want to combine items in different categories, rename one category to the other category name. Did You Know? Some categories, like All and Unfiled, come with your handheld and cannot be changed. 0 1 • To rename a category within an application, open that application. • To rename a category for applications, go to Applications. 2 Rename the category: a.
CHAPTER 23 Using Categories to Organize Information Deleting a category If you delete a category, the items in that category will move to the Unfiled category. Tip In Expense, you can delete a category, including its contents, with the Purge command. 0 1 • To delete a category within an application, open that application. • To delete a category for applications, go to Applications. 2 Delete the category: a. In Calendar, select an event, and then select Details. b.
CHAPTER 23 Using Categories to Organize Information Placing information into a category Tip You can also enter new information into a category by opening the application, and then selecting the category from the upper-right corner. Select New and enter the information. You can place individual entries into categories within an application. For example, you may want to place some of your contacts into a category called Medical. You may also find it convenient to view applications in groups.
CHAPTER 23 Tip To place an entry into a different category, simply select a different category from the Category pick list. Using Categories to Organize Information 5 Place the entry into a category: a. Select a category from the Category pick list. Category b. If necessary, select OK. c. If necessary, select Done.
CHAPTER 23 Using Categories to Organize Information Placing an application into a category 0 1 Go to Applications. 2 Open the Category dialog box: a. Open the menus. b. Select Category in the App menu. 3 Place the application into a category: a. Select the pick list next to the application you want to place into a category. b. Select a category, and then select Done.
CHAPTER 23 Using Categories to Organize Information Viewing information by category Tip In Applications view, scroll through the categories by pressing Right or Left on the 5-way navigator. To view all of the applications on your handheld, select the All category. Tip Scroll through the categories in Contacts by repeatedly pressing the Contacts button. 0 1 • To view entries by category, open an application that contains categories. • To view applications by category, go to Applications.
CHAPTER 23 Using Categories to Organize Information Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with categories or anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 24 Managing Clock Settings In this chapter Checking the current date and time Setting the primary location Choosing secondary locations for other time zones Forget your watch? Or just forget to reset it when you landed in Toronto? Neither matters, as long as you have your handheld. Not only can you rely on it for the correct time, but you can even set an alarm so you don’t miss that early flight back home.
CHAPTER 24 Managing Clock Settings Checking the current date and time There are two ways to easily check the date and time: When your handheld is on: • Go to Applications and select World Clock . • When your handheld is off, press Center on the 5-way navigator. Your handheld turns on, displays the time, and then turns off after a few seconds.
CHAPTER 24 Managing Clock Settings Setting the primary location » Key Term Primary location Typically a city in the time zone in which you live. In World Clock, you can set the location, date, and time for a primary location. The settings for this primary location are used by all of the applications on your handheld. 0. 1 Go to Applications and select World Clock 2 Select the primary location: a. Select the primary location pick list. . Primary location pick list b.
CHAPTER 24 Managing Clock Settings Setting the date and time for the primary location Did You Know? When the Daylight Savings settings are active, the time changes according to the rule for the primary location. For example, in North America, the time changes at 2:00 a.m.; in Europe, it changes at 1:00 a.m. You can set the date and time in Preferences, as you did during the initial setup of your handheld, or in World Clock.
CHAPTER 24 Managing Clock Settings 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. Hour Minute c. Select AM or PM, and then select OK. 5 Select Done.
CHAPTER 24 Managing Clock Settings Choosing secondary locations for other time zones Tip If you have friends, family, or colleagues in another time zone, select a city in their zone as your secondary location. When you need to contact them, you can easily check to see what time it is where they are. Set World Clock to display the date and time for two other locations. 0 1 2 Go to Applications and select World Clock . Select the pick list next to one of the secondary locations.
CHAPTER 24 Managing Clock Settings Modifying the locations list Tip If you know what you’re looking for in a long pick list, use Graffiti® 2 writing to find it faster. Enter the first letter of the word, and then locate your item. You can edit the locations list so that the locations you use most often are easy to find. Adding new locations 0 1 Go to Applications and select World Clock 2 Open the Edit List dialog box: . a. Select a Location pick list. b. Select Edit List.
CHAPTER 24 Managing Clock Settings 4 [ & ] OPTIONAL Select each setting you want to change. Name Enter the name of the location. Time Zone Select the time zone for the location. Daylight Saving Time box Check for your handheld to automatically adjust the date and time for Daylight Saving Time in this location. Start and End dates Select the boxes to change the start and end dates of Daylight Saving Time, if necessary. 5 Select OK, and then select Done.
CHAPTER 24 Managing Clock Settings Deleting a location 0 1 2 Go to Applications and select World Clock . Select the location you want to delete: a. Select a Location pick list. b. Select Edit List. c. Select a location, and then select Remove. 3 Select OK, and then select Done.
CHAPTER 24 Managing Clock Settings Setting the alarm clock Did You Know? Use World Clock to set an alarm within the next 24 hours. Set alarms outside of this timeframe in Calendar. Did You Know? Remember to put your handheld on local time. If you travel from San Francisco to London, make London your primary location so that all your alarms ring on time, instead of eight hours late. 0 1 2 Go to Applications and select World Clock . Set the alarm: a. Select the Alarm box. b.
CHAPTER 24 Tip To turn off an alarm before it sounds, select the Alarm box, and then select Alarm Off. Managing Clock Settings 3 [ & ] OPTIONAL Select the alarm sound and volume: a. Open the menus. b. Select Options, and then select Alarm Preferences. c. Select the pick lists to select the alarm sound and volume. NOTE This volume setting does not affect the other sounds on your handheld, including the alarms you set in Calendar. You can change the volume of these other sounds in Preferences. d.
CHAPTER 24 Managing Clock Settings Changing the clock display 0 1 Go to Applications and select World Clock 2 Open the Display Options dialog box: . a. Open the menus. b. Select Options, and then select Display Options. 3 Select any of the following options, and then select OK: Show Multiple Locations Display the secondary locations. Deselect it to display only the primary location. Show Date Display the date in World Clock.
CHAPTER 24 Managing Clock Settings Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click a link below to learn about these related topics: Moving Around • Opening applications • Using menus Calendar Setting an alarm outside of the next 24 hours Customizing Changing the volume of other system sounds Support If you’re having problems with World Clock or anything else on your handheld, go to www.
CHAPTER 25 Customizing Your Handheld In this chapter Customizing your Favorites View Customizing the Application View Making the screen easier to read Assigning a button to your frequently used applications Setting the date and time Customizing the way you enter information Selecting sound settings Entering your owner information Conserving battery power Although customizing your handheld is optional, it’s like changing the preset radio stations in your car.
CHAPTER 25 Customizing Your Handheld Customizing your Favorites View You can personalize your Favorites View by changing the background image to your favorite photo. You can also change the entries to those you use most often. Changing the background photo in Favorites View Use your favorite photo as the background in Favorites View. 0 1 Go to Favorites. 2 Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options.
CHAPTER 25 Customizing Your Handheld 4 Adjust the fade setting so that the text is easy to read against the photo, and select OK. Done Did You Know? You can quickly change multiple favorites on a page by selecting Menu on the status bar, and then selecting Edit Favorite Pages. Select the page you want, and then select each favorite you want to change to open the Edit Favorites dialog box. Tip You can also tap and hold on the favorite you want to change.
CHAPTER 25 Customizing Your Handheld 3 Change the favorite: a. Select the favorite type from the Type pick list: application, file/folder, or web link. b. Select the application from the Original pick list, select to browse to the file or folder, or select to enter the web address you want. c. Enter a name for your new favorite and select OK.
CHAPTER 25 Customizing Your Handheld Customizing the Application View Use your favorite photo as the background in the Application View. You can also display your application icons in list format with small icons so that you can see more applications without scrolling. 0 1 2 Go to Applications. Open the Display Options dialog box: a. Open the menus. b. Select Options, and then select Display Options. 3 4 Select the View By pick list and select List or Icon as the display format.
CHAPTER 25 Customizing Your Handheld 5 Select a photo for the background: a. Check the Background box. b. Select the picture box. c. Select a picture. d. Select Done. e. Adjust the fade setting so that the text is easy to read against the photo. f. Select OK.
CHAPTER 25 Customizing Your Handheld Making the screen easier to read In many applications, you can change the font style to make text easier to read. There are four font styles available. In certain lighting conditions, you may also need to adjust the brightness to read the information on the screen.
CHAPTER 25 Customizing Your Handheld 0 1 Open an application. 2 Open the Select Font dialog box: a. Open the menus. b. Select Options, and then select Font. 3 Select the font style you want to use, and then select OK.
CHAPTER 25 Customizing Your Handheld Adjusting the brightness 0 1 2 Tap System Info on the status bar. Drag the slider to adjust the brightness level, and then tap outside the dialog box.
CHAPTER 25 Customizing Your Handheld Changing screen colors Choose a new set of text and background colors for all your applications. 0 1 Open Color Theme Preferences: a. Go to Applications. b. Select Prefs . c. Select Color Theme. 2 Select a theme, and then select Done.
CHAPTER 25 Customizing Your Handheld Changing handedness orientation of the screen The Handedness preferences enable you to select right-hand or left-hand orientation when you rotate the screen into landscape mode. 0 1 Open Handedness Preferences: a. Go to Applications. b. Select Prefs . c. Select Handedness. 2 Select your orientation.
CHAPTER 25 Customizing Your Handheld Assigning a button to your frequently used applications Tired of going to Applications View to open an application you use frequently? Use the Buttons Preferences screen to reassign the applications associated with the buttons on the front of your handheld and the HotSync® button. For example, if you use Memos often, you can assign Memos to a button so that you don’t have to scroll through Applications View whenever you want to use that application.
CHAPTER 25 » Key Term Full-screen pen stroke A stroke that is drawn from the bottom of the input area to the top of the screen. You can use this stroke as a quick way to do a selected task, such as opening the Graffiti® 2 help screen. Customizing Your Handheld 3 Assign the full-screen pen stroke: a. Select More. b. Select the pick list and select the action you want to assign to the full-screen pen stroke. Pick list c. Select OK. 4 Assign the HotSync button: a. Select HotSync. b.
CHAPTER 25 Customizing Your Handheld Setting the date and time You can set the date, time, and location for all the applications on your handheld that require this information. You can also select the format in which the date, time, and numbers appear. Selecting a location You can set the current date and time based on your location. When you travel to a new time zone, change the Location setting to quickly reset the date and time.
CHAPTER 25 Tip You can rename the location to the city where you live. Select the Name field, and then modify the location name. Customizing Your Handheld 2 Select the location: Name field a. Select the Location pick list, and select a city in your time zone. If you found a city in the list, go to step 3. No nearby city? Select Edit List, and do steps b through e. b. Select Add. c. Select a city in your time zone, and then select OK. d. Select OK again, and then select Done. e.
CHAPTER 25 Customizing Your Handheld Resetting the date and time In most cases you won’t need to reset the date and time. However, you may need to do this if you do a hard reset on your handheld. 0 1 Open Date & Time Preferences: a. Go to Applications. b. Select Prefs . c. Select Date & Time. 2 Select the location.
CHAPTER 25 Customizing Your Handheld 3 Set the date: a. Select the Set Date box. Year arrows b. Select the arrows to select the current year. c. Select the current month. d. Select the current date. 4 Set the time: a. Select the Set Time box. b. Select the hour and minute boxes, and then select the arrows to change them. c. Select AM or PM, and then select OK. NOTE If you’re using a 24-hour clock format, you won’t see the AM and PM options. 5 Select Done.
CHAPTER 25 Customizing Your Handheld Selecting formats for dates, times, and numbers Would you rather see the time displayed in a 24-hour format, or dates that begin with the month or year? Use the Formats Preferences screen to change these settings and to apply them to all the applications on your handheld. You can quickly choose the preset formats based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock.
CHAPTER 25 Tip The country setting changes only the way the date and time look. It doesn’t change your handheld’s time to that country’s time. To do that, go to Date & Time Preferences or to World Clock. Customizing Your Handheld 2 Select a country: a. Select the Preset to box to open the Set Country dialog box. b. Select a country. c. Select OK.
CHAPTER 25 Customizing Your Handheld Customizing the way you enter information Your handheld lets you choose how you enter information. You can choose the input area or the writing area, choose Graffiti 2 strokes, and create shortcuts to make entering information faster. Did You Know? You can change the input area anytime by selecting the status bar or input area icons. Customizing the input area You can configure your input area your preference for keyboards or for Graffiti 2 writing.
CHAPTER 25 Customizing Your Handheld 3 [ & ] OPTIONAL Uncheck the Show Graffiti Strokes box if you don’t want to have the Graffiti strokes shown as you write a character in the input area. Done Tip Right after you write a character, your handheld interprets a quick tap on the screen as a period character. If you want to tap a button, either wait a few seconds or tap the Full-screen writing icon on the status bar.
CHAPTER 25 Customizing Your Handheld 3 Position the cursor where you want the characters to appear, and do any of the following: • Write lowercase Graffiti 2 letters anywhere on the left side of the screen. • Write numbers anywhere on the right side of the screen. • Write uppercase letters in the middle of the screen. • Write the Punctuation Shift stroke characters.
CHAPTER 25 Customizing Your Handheld Customizing Graffiti 2 strokes There is more than one way to write certain Graffiti 2 characters. Use the Graffiti 2 Preferences screen to select an alternate stroke shape for these characters. 0 1 Open Graffiti 2 Preferences: a. Go to Applications. b. Select Prefs . c. Select Graffiti 2. 2 Select alternate strokes: a. Tap a character to view its alternate stroke. b. Check the box to use the alternate stroke, and then select Done.
CHAPTER 25 Customizing Your Handheld Setting up ShortCuts Tip You may want to add a space character after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. Tip To learn how to use ShortCuts while entering information, see Writing Graffiti 2 ShortCuts. Are you looking for a quicker way to enter information on your handheld? Use ShortCuts to define abbreviations for any words, letters, or numbers that you enter often.
CHAPTER 25 Tip The ShortCut Text can be 45 characters long. That’s long enough for a name whose spelling you always forget or a complex email address. Customizing Your Handheld 2 Create a ShortCut: a. Select New. b. On the ShortCut Name line, enter the abbreviation. c. On the ShortCut Text line(s), enter the text you want to insert when you write the abbreviation. d. Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Changing ShortCuts Tip To delete a ShortCut, open ShortCuts Preferences and select the ShortCut. Select Delete, select Yes, and then select Done. After you create a ShortCut, you can modify it at any time. 0 1 Open ShortCuts Preferences: a. Go to Applications. b. Select Prefs . c. Select Shortcuts. 2 Edit the ShortCut: a. Select the ShortCut you want to change. b. Select Edit. c. Make your changes. d. Select OK, and then select Done.
CHAPTER 25 » Customizing Your Handheld Correcting problems with tapping Key Term Touchscreen Another name for your handheld’s screen and the internal circuitry that enables it to respond appropriately to taps. Is your screen not responding to taps? Are you getting unexpected results when you tap? For example, when you tap the number keyboard icon, does the Find dialog box open instead? If this happens, it’s time to align the screen. 0 1 a. Go to Applications.
CHAPTER 25 Customizing Your Handheld Selecting sound settings Tip You can choose different types of sounds for Calendar, Tasks, and World Clock. Go to the application, open the Options menu, and then select Preferences. Are sounds too soft or too loud? Set the volume levels for the system, game, and alarm tones, or turn sounds off altogether with the Silent profile. 0 1 Open Sounds & Alerts Preferences: Profile boxes a. Go to Applications.
CHAPTER 25 Customizing Your Handheld Entering your owner information Tip In addition to entering owner information, you can assign a name to your handheld for Bluetooth® communication. Did You Know? If you use Security Preferences to turn off and lock your handheld with a password, your owner info appears when you select the Owner button the next time you turn on your handheld. Tip If you assigned a password in Security Preferences, you must select Unlock and enter your password to change your owner info.
CHAPTER 25 Customizing Your Handheld Conserving battery power You can save battery power by preventing your handheld from turning on accidentally and by adjusting the Power Preferences settings. Preventing your handheld from turning on by accident Tip When Keylock is on, your handheld does not respond when you press the application buttons. To use your handheld again, press the power button, and then select Deactivate Keylock.
CHAPTER 25 Customizing Your Handheld 2 Select one of these settings, and then select Done. Never Keylock always remains off. Automatic Keylock turns on automatically when you turn off your handheld or when your handheld goes to sleep. Manual Keylock turns on when you press and hold the power button until the system sound confirms that Keylock is on. Done Selecting power-saving settings The Power Preferences screen enables you to set power consumption options. 0 1 Open Power Preferences: a.
CHAPTER 25 Customizing Your Handheld 2 Select the pick lists to change any of the following settings, and then select Done. Auto-off after Select how quickly your handheld automatically turns off after a period of inactivity: 30 seconds, 1 minute, 2 minutes, or 3 minutes. On while charging Select whether your handheld stays on continuously when it is connected to the AC charger.
CHAPTER 25 Customizing Your Handheld Connecting your handheld to other devices Connection Preferences let you connect your handheld to other devices. You can use preset connection settings, modify the preset settings, or create your own connection settings from scratch. The list of preset connections varies depending on the applications you’ve added to your handheld. Tip You can use your handheld’s built-in Bluetooth wireless technology to connect to other devices without using Connection Preferences.
CHAPTER 25 Customizing Your Handheld 2 Open the Edit Connection dialog box: a. Select the IR to PC/handheld connection. b. Select Edit. 3 Change the speed setting: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select OK. d. Select OK again, and then select Done.
CHAPTER 25 Customizing Your Handheld Creating your own connection settings Tip To delete a connection that you created, select it on the Connection Preferences screen, and then select Delete. If none of the preset connection settings are close to what you need, or if you’re already using all the connections as they are, you can create a new connection. 0 1 From the Connection Preferences screen, select New.
CHAPTER 25 Tip You can also customize Bluetooth connection settings. Customizing Your Handheld 2 Enter the basic settings: Name Enter a name for your connection settings. This name will appear on the Connection Preferences screen so that you can select your connection later. Connect to Select the type of device you want to connect to: PC, Modem, or Local Area Network.
CHAPTER 25 Customizing Your Handheld 3 Enter the details settings: a. Select Details. b. Select the Speed pick list and select the appropriate speed. c. Select the Flow Ctl pick list and select whether the connection uses flow control: Automatic Your handheld determines when to use flow control. On Flow control is always on. Off Flow control is always off. d. For a modem connection, enter the initialization string. e. Select OK. 4 Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Connecting your handheld to a mobile phone Tip If your phone doesn’t appear on the list, you need to install the phone settings for your phone onto your handheld. Phone Preferences let you configure your handheld to exchange messages and dial phone numbers when your handheld is connected to a GSM mobile phone (sold separately). The GSM mobile phone account must also include data services. 0 1 Open Phone Preferences: a. Go to Applications. b. Select Prefs . c.
CHAPTER 25 Customizing Your Handheld Customizing network settings [ ! ] Before You Begin You need the following: • A mobile phone with a Bluetooth radio or an IR port (sold separately) • A wireless service provider account that includes high-speed data services or that supports dial-up connections (additional fees may apply) • An ISP account or a corporate remote access account (additional fees may apply) • Connection Preferences settings for your mobile phone enabled with IR or Bluetooth wireless technol
CHAPTER 25 Tip Instead of creating a new profile, you can copy an existing profile and change the settings. Select the profile you want to copy, and then open the Service menu and select Duplicate. Customizing Your Handheld 2 Service Select the Service pick list and select your ISP or your dial-in server type from the list. If your ISP or server type isn’t on the list, select New and enter a name for the service profile. User Name Enter your username.
CHAPTER 25 Tip It’s a good idea to add at least three commas before your calling card number to allow for the cue delay. Each comma delays transmission of your calling card number for two seconds. Customizing Your Handheld Cont’d. b. Enter any of the following settings, and then select OK: Phone # Enter the phone number for your ISP or dial-in server. Dial prefix Check the Dial prefix box, and then enter the number that you dial before the telephone number to access an outside line.
CHAPTER 25 Customizing Your Handheld Connecting to your service After you set up your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. Tip To see expanded Service Connection Progress messages, press Down on the 5-way. To see more information, open the Options menu and select View Log. 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Make the connection: a.
CHAPTER 25 Customizing Your Handheld Adding details to a service profile If you’re using one of the predefined service profiles, you probably need to enter only your username, password, and telephone number. If you’re creating a new service profile, you may need to use the Details dialog box to add more information to your service profile. 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Open the Details dialog box: a.
CHAPTER 25 » Key Term DNS Domain name system. The Internet uses this system to translate the names of host computers into IP addresses. A DNS number identifies the server that handles the translation. Customizing Your Handheld 3 NOTE Ask your ISP or system administrator if you need information on any of these settings. Connection type Select the pick list and choose the communication protocol for this service: PPP, SLIP, or CSLIP. Most email application, use the PPP or SLIP protocols.
CHAPTER 25 Customizing Your Handheld Deleting a service profile 0 1 Open Network Preferences: a. Go to Applications. b. Select Prefs . c. Select Network. 2 Delete the service you want to delete: a. Select the Service pick list and select the service you want to delete. b. Open the menus. c. Select Delete in the Service menu. d. Select OK, and then select Done.
CHAPTER 25 Customizing Your Handheld Creating login scripts Tip Windows You can also create login scripts with a text editor on your desktop computer. Create a file with the extension PNC, and then install the file on your handheld using palmOne™ Quick Install. Did You Know? Your login scripts can also use non-ASCII and literal characters. A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP.
CHAPTER 25 Customizing Your Handheld 2 Open the Login Script dialog box: a. Select the Service pick list and select the service you want to add a script to. b. Select Details. c. Select Script. 3 Select the End pick list and select one of the following commands from the list: Wait For Tells your handheld to wait for specific characters from the server before executing the next command.
CHAPTER 25 Customizing Your Handheld Cont’d. Send Transmits specific characters to the server that you’re connecting to. Send CR Transmits a carriage return or line feed (LF) character to the server. Send User ID Transmits the User Name field from Network Preferences. Send Password Transmits the Password field from Network Preferences. If you didn’t enter a password, this command prompts you to enter one. The Password command is usually followed by a Send CR command.
CHAPTER 25 Customizing Your Handheld 4 Complete the script: a. Repeat step 3 until the login script is complete. b. Select OK, and then select OK again. c. Select Done.
CHAPTER 25 Customizing Your Handheld Adding plug-in applications Tip For more info on creating plug-in applications, contact Developer Support at PalmSource. You can create plug-in applications containing script commands that extend the functionality of the built-in script commands. A plug-in application is a standard PRC application that you install on your handheld just like any other application. After you install the plug-in application, you can use the new script commands in a login script.
CHAPTER 25 Customizing Your Handheld Setting up VPN [ ! ] Before You Begin You must purchase and install a compatible VPN client onto your handheld. You also need the VPN settings from your corporate system administrator. Did You Know? Once you have installed and set up VPN, you can connect or disconnect VPN from within the web browser.
CHAPTER 25 Customizing Your Handheld 2 Set up a VPN account on your handheld: a. Select the Add Account box. b. Follow the instructions to enter the settings provided by your corporate system administrator. c. Select Done.
CHAPTER 25 Customizing Your Handheld Establishing a VPN connection 0 1 Open VPN Preferences: a. Go to Applications. b. Select Prefs . c. Select VPN. 2 Establish a VPN connection: a. Select a VPN account from the VPN Account pick list. b. Select Connect VPN. c. If prompted, enter your VPN username and password.
CHAPTER 25 Customizing Your Handheld Ending a VPN connection 0 1 Open VPN Preferences: a. Go to Applications. b. Select Prefs . c. Select VPN. 2 Select Disconnect VPN.
CHAPTER 25 Customizing Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with customization or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 26 Expanding Your Handheld In this chapter What type of expansion cards can I use? How can expansion cards help me? A Chinese proverb says, “Life just gives you time and space; it's up to you to fill it.
CHAPTER 26 » Expanding Your Handheld What type of expansion cards can I use? Key Term SDIO An acronym for Secure Digital input/ output. Your handheld is compatible with SDIO, SD, and MultiMediaCard expansion cards. SDIO expansion cards let you add accessories to your handheld. SD and MultiMediaCard expansion cards let you store information and applications. Tip Looking for a handy way to carry your expansion cards? You can purchase a variety of carrying cases. Visit www.palmOne.
CHAPTER 26 Expanding Your Handheld Removing an expansion card NOTE Your handheld comes with a dummy card inserted into the expansion card slot. You must remove this card before you can put a real card into the slot. Tip To prevent damaging the card and the info on it, always wait for your handheld to finish writing to the expansion card before you remove the card from the slot. 0 1 2 Push lightly against the card with your thumb until you hear the confirmation tone.
CHAPTER 26 Expanding Your Handheld Inserting an expansion card 0 1 2 Insert the card into the expansion slot with the label side facing the front of the handheld. Push the card in with your thumb until you feel the card “click” in place and hear the confirmation tone. NOTE No confirmation tone? Check the Sounds & Alerts Preferences to make sure the System Sound setting is turned on.
CHAPTER 26 Expanding Your Handheld Opening an application on an expansion card Did You Know? You can install applications and other files to an expansion card during synchronization. Tip When the highlight on Applications View is not active, you can press and hold the Select button to open the category pick list. When you insert an expansion card into the expansion slot, your handheld adds the expansion card to the category list in the upper-right corner of Applications View.
CHAPTER 26 Expanding Your Handheld Opening files on an expansion card You can open files on an expansion card when you insert the card into the expansion slot. Tip Use palmOne File Transfer (Windows only) to install applications and transfer folders and files from your Windows computer to an expansion card. 0 1 Open the application associated with the files you want to open. 2 Insert the expansion card. 3 Select the entry you want to view.
CHAPTER 26 Expanding Your Handheld Viewing card information Tip Reading and writing info on an expansion card uses more battery power than doing the same task on your handheld. If you have enough space on your handheld, consider copying the info to your handheld. It’s easy to forget which files you put on a particular expansion card. Use the Card Info application to view the card name and type, available storage space, and a summary of its contents. Go to Applications and select Card Info .
CHAPTER 26 Expanding Your Handheld Renaming a card The expansion card name appears in the category pick list and in other lists that let you choose where to store your info. When you buy a new card, give it a name that helps you remember what’s on the card. You can rename the card later if you decide to store different info on the card. Tip You can also use the Files application to rename your card. 0 1 2 Go to Applications and select Card Info . Open the Rename Card dialog box: a. Open the menus.
CHAPTER 26 Expanding Your Handheld Copying applications to an expansion card Tip If you use a card reader to view your card on a computer, the file names may differ from the names you see on your handheld. 0 1 Insert the expansion card, and then go to Applications. 2 Open the Copy dialog box: a. Open the menus. Did You Know? Some applications, such as Media, let you copy or move info between your handheld and an expansion card. See the information on each application for details. b.
CHAPTER 26 Expanding Your Handheld Removing all information from a card Formatting a card removes all of its info and prepares it to accept new applications and files. [ ! ] IMPORTANT We do not recommend formatting backup cards. Formatting removes the backup application and turns the card into a blank memory card. 0 1 Insert an expansion card. 2 Go to Applications and select Card Info 3 Format the card: . a. Open the menus. b. Select Format Card on the Card menu. c.
CHAPTER 26 Expanding Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Support If you’re having problems with expansion cards or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 27 Maintaining Your Handheld Your handheld is designed to be rugged and reliable and to provide you with years of trouble-free service. Taking care of your handheld helps keep it working properly and ensures that it’s available when you need it. Handheld do’s and don’ts To protect your handheld from damage and ensure reliable performance, follow these guidelines. Handheld do’s • Use the carrying case that came with your handheld. It provides protection if your handheld is accidentally dropped.
CHAPTER 27 Maintaining Your Handheld • Use only 3.5 mm stereo headphones in your handheld’s headphone jack. • Be sure to get rid of any static electricity buildup before you connect your handheld to any cable or accessory. Handheld don’ts • Do not drop, bang, or otherwise cause a strong impact to your handheld. • Do not carry your handheld in your back pocket; you might sit on it by mistake. • Do not let your handheld get wet; don’t even leave it in a damp location.
CHAPTER 27 Maintaining Your Handheld Reset button If your handheld does not respond after a soft reset, you need to do a hard reset.
CHAPTER 27 Maintaining Your Handheld Doing a hard reset Only do a hard reset if a soft reset doesn’t solve your problem, or if you want to clear all of your information from your handheld. [ ! ] IMPORTANT A hard reset deletes all records and entries stored on your handheld, including the username that identifies the handheld. This is another reason why it's important to synchronize often, so you have an up-to-date backup available. Before you do a hard reset, be sure to synchronize.
CHAPTER 27 Maintaining Your Handheld Restoring your information after a hard reset If you synchronized before doing a hard reset, you can now put that information back on your handheld. However, you may need to re-enter some of your personal settings, as well as your color-coded categories in Calendar. WINDOWS ONLY 0 1 Open the Custom menu in the HotSync® application: a. Click the HotSync Manager the screen. icon in the taskbar in the lower-right corner of b. Click Custom.
CHAPTER 27 Maintaining Your Handheld 3 Set the transfer options: a. Select an application in the Conduit list, and then click Change. b. Select Desktop overwrites handheld. NOTE This change applies only to the next synchronization. c. Click OK. 4 5 Repeat step 3 for the other applications in the list that you want to restore, and then click Done. Synchronize your handheld with your computer.
CHAPTER 27 Maintaining Your Handheld Related topics My Handheld Make your handheld uniquely yours. For great tips, software, accessories, and more, visit www.palmOne.com/ mytungstent5. Click a link below to learn about these related topics: Managing Info Creating a backup of your information Customizing Customizing your handheld again after doing a hard reset Support If you’re having problems with resets or with anything else on your handheld, go to www.palmOne.com/ support/tungstent5.
CHAPTER 28 Common Questions Although we can’t anticipate all the questions you might have, this chapter provides answers to some of the most commonly asked questions. Setup Nothing happens when I insert the CD. WINDOWS ONLY 1. Click Start on your computer, and then select Run. 2. Click Browse and navigate to your CD-ROM drive. 3. Select Autorun, click Open, and then click OK. I cannot install Palm® Desktop software. WINDOWS ONLY • Disable any virus-scanning software on your computer.
CHAPTER 28 Common Questions • Run ScanDisk (or another disk verification tool) on your computer. • Install the latest Windows software updates to your computer. • If you are upgrading from an older Palm Powered device, remove any previous version(s) of Palm® Desktop software by clicking Start, navigating to Settings, and clicking Control Panel. Click Add or Remove Programs. • Uninstall and then reinstall the current version of Palm Desktop software.
CHAPTER 28 Common Questions Handheld [ ! ] IMPORTANT Do not open your handheld; there are no serviceable parts inside. Opening your handheld voids the warranty and is not recommended under any circumstances. I want to see how much battery life I have left. A battery icon appears at the top of Favorites and Applications views. Check the icon periodically to see if your handheld needs to be recharged. If the battery becomes low, a message appears on the screen prompting you to recharge the battery.
CHAPTER 28 Common Questions When I connect my handheld to the AC charger, it does not charge. • Confirm that your handheld is firmly connected to the AC charger. • Confirm that your AC charger is plugged into an AC outlet that has power. A lightning bolt over the battery icon indicates that your handheld is charging. If your battery is completely drained, you’ll need to charge it for a few minutes before you can turn it on and see the battery icon. My handheld is not responding.
CHAPTER 28 Common Questions I get a warning message telling me my handheld memory is full. Tip When you purge or delete items, you are given the option to save an archive copy on your computer the next time you synchronize. The storage volume refers to your handheld’s program memory. If you get a message that your program memory is full, try the following: • If you have installed additional applications on your handheld, remove them to recover memory. • Purge items from Calendar and Tasks.
CHAPTER 28 Common Questions My application is responding slowly. WINDOWS ONLY If you are transferring files using File Transfer and you are working with a large application on your handheld such as a game, the application may perform slowly. Wait until the file transfer is finished to use the application. Moving around I can’t find the icon I want in Applications View. • Select the category pick list in the upper-right corner of Applications View and select All.
CHAPTER 28 Common Questions When I tap Menu on the status bar, nothing happens. • Tap the upper-left corner of the screen to try and open the menus. • Align the screen and try tapping Menu again. • If nothing happens, you may be in an application or screen that does not use menus. Switch to a different application and try tapping Menu. If it works in the second application, then the first does not use menus. • If tapping Menu does not work in the second application, try aligning the screen again.
CHAPTER 28 Common Questions The info I entered does not appear in an application. • Check the Categories pick list in the upper-right corner of Applications View. Select All to display all the records for the application. • Did you set private records to be hidden? Check Security Preferences to see that Private Records is set to Show private records. • Open the Options menu and select Preferences. Make sure Show Completed Tasks is selected. I don’t know how to save the info I entered in an application.
CHAPTER 28 Common Questions Synchronizing I can’t synchronize my handheld with my computer. Tip Need more help with synchronizing your handheld? Open Palm Desktop software, go to the Help menu, and select HotSync Online Troubleshooting Guide. NOTE You must install the software installation CD before you can synchronize. • Make sure the USB sync cable is connected securely. • Make sure the date on your computer matches the date on your handheld.
CHAPTER 28 Common Questions When I synchronize, nothing happens on Palm Desktop software, and my handheld times out. • Perform a soft reset. • Make sure that HotSync Manager is running on your computer. • Make a copy of the folder containing your information. This folder is named with either your full username or a shortened version of the name. Uninstall and then reinstall Palm Desktop software. • Turn on your handheld, and go to Applications. Select HotSync , and then select Local.
CHAPTER 28 Common Questions I can’t synchronize my handheld with Microsoft Outlook. WINDOWS ONLY NOTE If you choose to synchronize your handheld with Outlook, information from Contacts, Calendar, Tasks, and Memos is synchronized with Outlook. Other information, such as photos, videos, voice memos, and notes, is synchronized with Palm Desktop software. • Click the HotSync Manager icon and select Custom. Check the following: • Make sure that you have the correct username selected from the drop-down list.
CHAPTER 28 Common Questions • Your handheld may not be able to recognize the virtual serial port on your Windows computer. Try validating the virtual serial port you’re using, or create a different virtual port and change the HotSync Manager settings to use the new virtual port. To change the virtual serial port, click the HotSync Manager icon . Select Setup, and then select the Local tab. Select a port from the Serial port pick list.
CHAPTER 28 Common Questions I can’t open the HotSync Manager. On a Windows computer, uninstall Palm Desktop software from your computer, and then reinstall the software from the software installation CD. On a Mac computer, just reinstall Palm Desktop software. When I synchronize, I receive the 8009 error message: An application has failed to respond to a HotSync notification. WINDOWS ONLY The 8009 error indicates that the Windows registry is corrupt.
CHAPTER 28 Common Questions When I add a zipped file (ZIP) to Quick Install, some of the files don’t appear in the Quick Install list. Unzip the file with a file compression utility, such as WinZip, and then add the unzipped files to Quick Install. I receive an authentication error when I try to synchronize wirelessly through a LAN access point. Make sure you entered the correct username and password for the selected network service profile in the Network Preferences screen.
CHAPTER 28 Common Questions File Transfer/Drive Mode I can’t move or copy files using palmOne™ File Transfer. WINDOWS ONLY • Make sure your handheld is connected securely to the USB sync cable, and that the cable is connected to a USB port on the back of your computer. • Make sure no other applications—such as HotSync Manager or RealPlayer—are using the USB sync cable. To check, press the Home button . If Favorites opens, then no other applications are using the sync cable.
CHAPTER 28 Common Questions I made updates to a file on my handheld, but when I synchronize, the changes don’t show up in the file on my computer. If you use File Transfer to send a file to your handheld, any updates you make to the file on your handheld are not included when you synchronize. Use File Transfer to copy the updated file back to your computer. File transfer is taking place slowly.
CHAPTER 28 Common Questions My handheld and/or the expansion card is not showing up as a drive in Windows Explorer or My Computer when I have the handheld in Drive Mode. WINDOWS ONLY When you turn on Drive Mode, connect your handheld to your computer, and then open My Computer or Windows Explorer, the window you open shows two new drives. These drives are assigned the next available drive letters, for example, E:, F:, and so on.
CHAPTER 28 Common Questions Time zones don’t appear on my Palm Desktop software. Palm Desktop software does not recognize time zones. Only Outlook recognizes times zones. I set the global time zone preference, but only some of my events are responding to my time zone change. Only new events created after the preference is set are affected. The events you created earlier without time zones do not have the time zone set. You can edit the earlier events to include a time zone.
CHAPTER 28 Common Questions Note Pad I’m having problems listing notes the way I want to see them. If you cannot manually arrange the order of notes on the list screen, select Preferences from the Options menu and make sure that Sort by is set to Manual. If you choose to view your notes alphabetically on Palm Desktop software and then synchronize, the notes on your handheld still appear in the order defined in the Preferences setting.
CHAPTER 28 Common Questions My music file stutters during playback. WINDOWS ONLY If you are transferring files using File Transfer and you are listening to music files on your handheld, the music playback may stutter. Wait until the file transfer is finished to listen to the music file. When I save songs from a CD, I do not see the song title or artist name. When capturing songs from a CD, you must have an active Internet connection to obtain song title and artist information.
CHAPTER 28 Common Questions If your passkey is rejected, your phone may have a preassigned passkey; see the documentation included with your phone for information. The documentation might refer to a Bluetooth connection as a Bluetooth pair, Bluetooth link, or bonded pair. My handheld cannot connect to my mobile phone. Use the following steps to test the connection: 1. Tap Bluetooth on the status bar to open the Bluetooth settings screen. You can select the indicator even if it is dimmed. 2.
CHAPTER 28 Common Questions I get an error message when I try to dial a phone number using my handheld. • Make sure that the proper phone driver is installed on your handheld. • You may need to set up a connection with your phone. See the documentation included with your phone for assistance with completing the connection setup process. • Check the Phone Preferences screen and make sure the correct phone connection is selected. The VersaMail application ® I am having problems accessing my account.
CHAPTER 28 Common Questions • Service provider settings frequently change. If your email account was working but you are currently experiencing problems, check with your service provider to see if any of the account settings have changed. I am having problems sending and receiving email. • Short periods of time when email is unavailable are common due to server problems or poor wireless coverage.
CHAPTER 28 Common Questions • Turn on ESMTP. Many services require authenticated access to use their SMTP servers, or ESMTP. • Enter the name of a different outgoing mail server for sending mail. Many ISPs, such as cable companies, require that you have an Internet connection to their network to send email through their servers. In this case, you can almost always receive email from these accounts, but if you want to send email, you must send it through another server. I can’t download any messages.
CHAPTER 28 Common Questions 5. Click OK. 6. Start the email client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop email application for more information. Privacy I’ve made records private, but I can’t remember my password to display them. First, use the password hint to try to remember the password.
CHAPTER 28 Common Questions Sharing I can’t beam information to another handheld or other device. NOTE Depending on the receiving handheld model, not all information may be sent correctly. • If you are beaming to another Palm Powered device, confirm that your handheld and the other handheld are 4 to 39 inches (approximately ten centimeters to one meter) apart and that the path between the two handhelds is clear of obstacles. Beaming distances to other devices with an IR port may be different.
CHAPTER 28 Common Questions When someone beams information to my handheld, I get a message telling me it is out of memory. • Your handheld requires at least twice the amount of memory available as the info you are receiving. For example, if you are receiving a 30KB application, you must have at least 60KB free. • Purge old Calendar events and delete unused or unnecessary applications. I cannot send information to another Bluetooth device.
CHAPTER 28 Common Questions • Nonresponsive handheld requiring a reset • Slow performance • Abnormal screen display or uneven sound quality • Problems using Bluetooth technology or other features • Problems opening an application • Problems synchronizing You can determine whether an incompatible application is causing problems by deleting the application and then operating your handheld. After you have deleted the application, try to replicate the operation that created the error.
CHAPTER 28 Common Questions 2. Select and drag the Backup folder to the desktop. Make sure you see the Backup folder on the desktop. 3. On a Windows computer, close the palmOne folder. 4. Perform a hard reset. Synchronize your handheld with your computer to restore info to your handheld’s program memory, and use File Transfer (Windows) or Drive Mode (Mac) to restore info to your handheld’s internal drive. 5. Operate your handheld and try to replicate problem operations. 6.
CHAPTER 28 Common Questions f. Do one of the following: • If installing the application re-creates your problem, remove the application and contact the application developer for a solution. Continue to reinstall your applications one application at a time to make sure another application is not creating a problem. • If installing the application does not cause a problem, go to step a and reinstall another application. g. Go to www.palmOne.com/us/support/contact/incompatible_apps.
CHAPTER 29 Getting Help This guide is meant to tell you everything you need to know to set up, customize, and use your handheld. However, you may occasionally run into an issue that is not addressed in this guide. Here are some resources to help you if that happens.
CHAPTER 29 Getting Help Technical support If, after reviewing the self-help resources, you cannot solve your problem, go to www.palmOne.com/support/tungstent5 or send an email to your regional Technical Support office. Before requesting technical support, please experiment a bit to reproduce and isolate the problem.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Responsible Party: palmOne, Inc. 400 N. McCarthy Blvd. Milpitas, California 95035 United States of America (408) 503-7500 Zire™ Product Family Tested to Comply With FCC Standards FOR HOME OR OFFICE USE Canada - Industry Canada (IC) This device complies with RSS 210 of Industry Canada. Operation is subject to the following two conditions: (1) this device may not cause interference, and (2) this device must accept any interference, including interference that may cause undesired operation of this device.
Model Name/Number: Tungsten T5 Manufacturer’s Name: palmOne Manufacturer’s Address: 400 N. McCarthy Blvd. Milpitas, 95035-5112 Conforms with the following specifications: • EN 55024: 1998 (Emissions & Immunity) • EN55022:1998, CISPR 22 1997, Class B Radiated and Conducted Emissions • IEC 61000-4-2, A1 1998-01, ESD Immunity, 4kV Contact, and 8kV Air Discharge • IEC 61000-4-3: 1995 RF Immunity, 80-1000MHz, 3V/M, 1kHz, 80% A.M.
Varning Eksplosionsfara vid felaktigt batteribyte. Använd samma batterityp eller en ekvivalent typ som rekommenderas av apparattillverkaren. Kassera använt batteri enligt fabrikantens instruktion. Advarsel! Lithiumbatteri—Eksplosionsfare ved fejlagtig håndtering. Udskiftning må kun ske med batteri af samme fabrikat og type. Levér det brugte batteri tilbage tilleverandøren. Varoitus Paristo voi räjähtää, jos se on virheellisesti asennettu. Vaihda paristo ainoastaan valmistajan suosittelemaan tyyppiin.
ESD-susceptible equipment Even a small amount of ESD can harm circuitry, so when working with electronic devices, take measures to help protect your electronic devices, including your palmOne™ handheld, from ESD harm. While palmOne has built protections against ESD into its products, ESD unfortunately exists and, unless neutralized, could build up to levels that could harm your equipment.
INDEX SYMBOLS ! (exclamation points) in Tasks list 234 * (asterisk) characters 118 .
addresses 20, 119, 362, 555 See also contacts addressing e-mail 122, 313, 314, 315, 378, 536 text messages 389 adjusting alarm volume 509, 539 brightness 518, 587 modem volume 547 speaker volume 539 Adobe Acrobat Reader xx, 30 agenda lists 137 See also Calendar application Agenda View customizing Tasks lists and 233 described 159 opening 159 setting display options for 166, 168 Agenda View icon 159 Alarm check box 153, 224 alarm clock 153, 224, 499, 508 See also alarms; clock Alarm icon 161 Alarm Preference
renaming categories 492 setting preferences for 521, 525 setting primary location for 501 setting secondary locations for 504 soft resets and 588 specifying connections for 544 switching between 10, 41, 571, 594 synchronizing 84, 88, 596 transferring information from 79 transferring to expansion cards 96 transferring to handheld 28, 29, 77, 78 uninstalling 589 updating information for 88 updating third-party 8 upgrading 111 Applications View icon on status bar 22 moving around 42 opening applications in 35
recharging 4, 5, 543, 587 battery gauge 587 BCC option 288, 374 Beam Category command 445 Beam command 444, 446 Beam Contact command 440 Beam dialog box 444, 445, 447 Beam From pick list 446 Beam icon 47 beaming 20, 415, 443–447, 543, 610, 611 Birthday icon 161 birthdays 120, 138 blank screen 588 Blazer application See web browser blinking asterisk 304 blinking cursor 66 blocking information 470 Bluetooth application creating trusted paris 271 features 255, 256 icon on status bar 22 opening 257, 258, 265, 2
troubleshooting 466 Calculator icon 27 calculators 27, 462 calendar adding appointments to 138 changing events on 154, 163 changing repeat intervals for 154 color-coding appointments 139, 149 customizing 166, 167, 530 displaying appointments for 159, 162, 163, 164 displaying conflicting events in 168 finding overlapping events on 166 opening 172 removing appointments from 156 reserving dates 140 scrolling through 163, 164 selecting dates on 138, 223 setting repeat intervals for 143, 144, 145 Calendar applic
fonts 310, 320 Graffiti 2 ShortCut strokes 537 home pages 417, 419 information 70 locations 505, 506 owner information 540 passwords 369, 473 pen widths 245 playlists 216 preset connections 544 preset formats 529 privacy settings 154 repeating events 155 screen colors 521 screen fonts 518–519 server profiles 551 speed-dial entries 435 text colors 168 time zones 506 untimed events 141 URLs 405, 407 World Clock 510 character entry 62, 66, 118 See also data entry character searches 48 charging battery 4, 543,
setting usernames and passwords 268 synchronization options for 85, 87 synchronizing with 79, 83, 265, 598 troubleshooting File Transfer problems 599 troubleshooting synchronization problems 593 updating information from 90, 92 conduit configuration screen 345 Conduit Settings command 14 conduit shortcuts 357 conduits 88, 356, 359 conference calls 146 conferences 145 Confirm note delete check box 251 confirmation messages 251 confirmation tones 570 conflicting events 168 conformity declaration 618 Connect t
transferring information from 68 troubleshooting 136 viewing online help for 135 Contacts icon 26 Contacts list 128 continuous events See repeating events controls activating 533 application 25, 33 handheld 19 locating 49 navigator 41 cookies 422 Copy command 71, 575 Copy dialog box 575 Copy icon 47 copy-protected applications 575 copying applications 95, 97, 448, 575 calculations 464 contacts 119, 121, 125 information 71 photos 198, 200, 448 service profiles 551 videos 200, 448 copying and pasting 71 corpo
preset formats 530 synchronization settings 85–93 Tasks list 233 Cut command 72 Cut icon 47 cutting text 71 cycling through calendar views 159 D daily events 138, 142 daily schedules 161, 162, 166 daily tasks 226, 228 data 114 See also information data entry caution for 20 defined 66 input area for 19 methods for 50, 51, 531 data services 258, 410 databases 107, 381 Date & Time Preferences screen 525, 527 date formats 529, 530 dates See also calendar assigning to appointments 138, 142 assigning to repeati
passwords 476 photos 192, 199 playlists 218 private entries 476 service profiles 556 songs 217 tasks 231–232 description fields 138, 139 deselecting options 25 Desktop overwrites handheld option 90, 92 desktop software See also Palm Desktop software downloading 17 overwriting information in 90, 92 removing old 7 updating handheld from 90, 92 desktop software, installing 28 Details dialog box 494, 548, 554 device name cache 273 Device name field 257 device names 273, 274, 540 Device pick list 112 devices 20,
DNS (defined) 555 DNS addresses 555 Do not allow wakeup command 274 do’s and don’ts 578 DOC files 335 documentation xx, 29 Documents application 26 creating files 175 editing files 175 opening files 176 viewing files 175 Documents To Go desktop application 175 domain name system.
displaying summary information for 356 excluding from synchronization 358 managing 291 scheduling auto get for 300, 305 selecting 293, 297 setting up secure connections for 359 synchronizing multiple 358 synchronizing with client 349, 351 testing 290 upgrading 277 e-mail applications 344, 350, 555 e-mail folders 319 e-mail providers 278, 283, 284 See also ISPs eBooks 30 Edit Accounts option 368 Edit Categories command 229 Edit Categories dialog box 150, 151, 491, 492, 493 Edit Connection dialog box 545 Edit
expansion cards adding applications to 28, 29, 577 battery life and 587 beaming from 446 benefits of 568 copying applications to 448, 575 deleting information on 576 displaying information about 27, 573 dummy card 569 formatting 576 getting applications on 112 inserting 20, 570 limitations 573 moving applications to 96 opening applications on 571 opening files on 572 overview 567 preventing damage to 569 related topics for 577 removing 569 removing applications on 113 renaming 574 saving multimedia files on
Filters dialog box 363, 365 finances 450, 491 See also Expense application Find dialog box 48 Find icon 48 Find icon on status bar 22 Find More button 48 Find on Page command 401 finding contacts 126 files 96 information 48 overlapping events 166 firewalls 280 flash drive on handheld 75 flow control (connections) 548 Flow Ctl pick list 548 Folder Synchronization Options setting 355 folders 322, 324, 355, 594 Font command 519 font styles 519 fonts 310, 320, 403, 518–519 forgetting passwords 476 form fields (
checking space on 111 components of 2 connecting to other devices 544 connecting to PCs 8 connecting to power adapter 543, 587 controls described 19 customizing 11, 17, 512 disconnecting from HotSync cable 593 do’s and don’ts 578 freeing up space on 109, 113, 158, 589 getting additional information about xxii getting help with 615 getting unexpected results 538 locking 477–480, 540 losing 540 maintenance information for 578 naming 257 not making sounds 589 not responding 541, 579, 588 opening 587 protecting
I icons application 516, 523 Command toolbar 47 input area 24 missing 590 VersaMail application 306, 318, 357 ICS files 107, 335 idle timeouts 555 image files 179, 335, 414 images changing download preferences for 420 downloading 335 IMAP mail folders 383, 384, 385 IMAP mail servers 345, 350 IMAP protocol 279, 283 IMAP servers 284, 286, 334 importing contacts 136 information 12, 107 Inbox 290, 304, 319 Inbox icons 306 incoming mail options 286, 371, 372 Incoming mail server option 370 incoming mail servers
Internet protocol (IP) 555 Internet Service Providers (ISPs) 255, 278, 284, 550 invalidating warranty 587 IP Address check box 555 IP addresses 555 IR port beaming from 443, 444, 445 creating connections for 544 location of 20 setting up connections for 547 synchronizing from 83 IR to a PC/Handheld connection 544, 545 ISP accounts 550 ISPs 255, 278, 284, 550 iTunes transferring songs from CD 208 J J2ME files 30 jack (headphone) 20 Java Technologies software 30 JPG files 179, 335, 414 K keeping track of ex
Look Up line (Contacts) 126 Lookup screen 314 losing handheld 540 information xxi, 45 passwords 476, 477 Lotus Notes 345, 349 low batteries 5, 587 lowercase letters 55, 533 M Mac information creating contacts 135 creating notes 252 creating user profiles 13 described xxi displaying tasks 235 displaying videos 179 entering information 82 handheld system requirements 3 installing handheld software 7, 97–99, 111 mobile connections 259 opening calendars 172 synchronizing handheld 87, 91 synchronizing with user
messages See also e-mail; text messages automatically resending 311 connection types for 255 displaying unread 159, 168 downloading large 336, 339 receiving 255, 388 removing confirmation 251 sending plain text 308, 309 setting alarms for 509 Messages option 298 Microsoft Exchange accounts 345, 349 Microsoft Internet Explorer See Internet Explorer Microsoft Outlook applications that synchronize 79 transferring into to handheld 77 Microsoft Outlook See Outlook Microsoft Windows systems See Windows informatio
navigating through web sites 402, 405 navigational controls 25 navigator 19, 25, 41–45 navigator controls 41 negative numbers 463 Network Preferences screen 550, 553, 554, 556, 557 network services 293 network settings 550–561 networks accessing accounts for 260 accessing corporate 280 accessing e-mail from 255 closing connections for 553 connecting to 550, 553 corporate e-mail accounts and 279, 280 creating login scripts for 557–560 customizing connections for 547 deleting service profiles for 556 dialing
organizing applications 49, 491 information 49, 490 orientation of screen 23 Outbox 312, 317, 318 Outbox icons 318 outgoing mail options 288, 290, 373, 375 Outgoing mail server option 370 outgoing mail servers 279, 284 Outlook marking completed tasks and 230 setting as default mail program 351 synchronizing with 10, 89, 115, 594, 595 Overdue task icon 160 overdue tasks 159, 168, 229, 234 overlapping events 166 owner information 540 Owner Preferences screen 540 P pager 122 paging through documentation xx Pa
synchronization options for 85, 87 synchronizing with 79, 83, 265, 598 troubleshooting File Transfer 599 troubleshooting synchronization problems 593 updating information from 90, 92 personal digital assistants (PDAs) 18 personal information 422, 471 personalizing contact information 123 personalizing handheld 1, 17 See also customizing phone connections 258–262 phone drivers 544 Phone Link Updater application 258 Phone Lookup 68, 126 phone numbers adding speed dial entries for 433 entering 430, 432, 434, 5
preset connections 544, 546 preset delays 479 preset formats 529 previous arrow icon 25 Previous View icon (Adobe Reader) xx Previously Viewed pick list 418 primary location 501, 502, 507, 510 printing expense reports 27 online documentation xx prioritizing tasks 223, 234 privacy FAGs 609 privacy levels 470 privacy settings applications 49 calendar 154, 173 contacts 136 information 468 memos 243 notes 253 tasks 236 voice memos 396 web pages 422 Private check box 469 profiles 11–16 program memory 75 synchron
setting privacy levels for 470 sorting 136, 243, 459 specifying as first 118 recovering memory 589 recurring events 138 redialing phone numbers 431 related items, categorizing 491 related topics xxi Remember Last Category check box 516 reminders canceling 509 creating 244 scheduling 120, 138 setting alarms as 508 specifying notes as 248 Reminders screen 304, 317 remote access accounts 550 remote connections 379 remote devices 273 remote servers 425, 550 removing applications 113, 576 appointments 156 bookma
rotary dialing 547 rotating the screen 23 icon on status bar 22 running out of memory 113 running out of space 568 S Save Page dialog box 413 saving appointments 139 battery power 541 contacts 120, 127 files 412 information 41, 109, 592 memos 238, 241 notes 245 photos 179 synchronization settings 93 tasks 223, 231, 232 web cookies 422 web pages 413, 423 scheduled sending retry (e-mail) 280 schedules 137, 159, 168, 525 See also appointments; calendar scheduling appointments 138–139 auto get mail 300, 301, 3
command buttons 25 communications protocol 555 connections 551 currency options 453, 454, 455 home pages 417, 419 information 70 Internet Service Providers (ISPs) 551 items in lists 25, 43 menu commands 45, 46, 47 music 212, 214 options in dialog boxes 44 security levels 468 synchronization settings 83 selecting information 19 selection highlight 42, 43 self-help resources 615 Send command 559 Send CR command 559 Send e-mail from Outbox option 354 Send Password command 559 send retry failures 317, 318 Send
adding additional 110, 568 included on handheld 26 installing 7, 28, 110 third-party applications and 8 Solitaire 30 Song Details dialog box 220 song lists 209, 211 deleting 218 editing 216 naming 213 removing items on 217 reordering music on 217 selecting items 212, 215 troubleshooting 604 songs 203, 568 See also music Sort by date option 195 Sort by name option 195 Sort by option 320 Sort by pick list 250 Sort by type option 195 Sort manually option 195 Sort order option 320 sorting contacts 136 expenses
troubleshooting problems 84, 593–598 upgrades and 4 usernames 281 wirelessly 255, 265 with IR port 83 with Microsoft Outlook 10, 89, 115, 594, 595 with user profiles 11, 14, 16 system information, icon on status bar 22 System Preferences screen 382 system requirements 2 System Sound pick list 539 T TAB files 107 tab-delimited files 107 tapping application titles 46 arrow icons 25 check boxes 25 command buttons 25 entry boxes 25 menu items 46 problems with 579, 588, 590 screen elements 24, 533, 538, 578 URL
time blocking out periods of 142, 145 changing 502 checking 500 displaying current 504 displaying free 168 displaying specific periods of 168 entering current 64 entering display options for 170 incorrect 589 resetting 154, 525, 527 scheduling periods of 139 setting current 528 setting for alarms 153, 225, 249, 508 setting location-specific 27, 502, 525 unscheduled events and 141 time bars 168 time formats 529, 530 time zones 504, 506, 525, 526 timed events 169 timeout intervals 378 Timeout option 378 tips
finding in e-mail addresses 284 hard resets and 581 network connections and 270 searching for 126 service profiles and 554 setting 268 synchronizing 281 upgrades and 7 validating 295 Users folder 114 V vacations 145 validating usernames and passwords 295 VCF files 107, 335 VCS files 107, 335 VersaMail application 26 accessing e-mail with 278 adding attachments 341, 343 addressing e-mail 313 backing up mail databases 382 changing default folders 319 changing display options 320 changing e-mail accounts 291,
space information 112 tasks 159, 168, 229, 233, 234 unread messages 159, 168 URLs 401 web pages 403, 412, 414 World Clock 27, 510 views (Calendar) 161, 163, 164, 165 views (multimedia files) 180 virtual private networks 30, 279, 280 virus-scanning software 585 volume adjusting alarm 509, 539 adjusting modem 547 disabling speaker 539 Volume setting (connections) 547 VPN disconnecting 565 entering settings 562, 564 VPN Link 30 VPNs 279, 280 W Wait For command 558 Wait For Prompt command 558 waking up handhel
installing handheld software 7, 28, 93– 96, 110 opening calendars 172 restoring information 582 synchronization options for 10, 85, 89, 594 synchronizing with user profiles 14 troubleshooting problems 585 writing memos 242 Windows Media Player 29 wireless carriers 255, 277 wireless connections 254, 255, 265, 388 wireless e-mail accounts 277, 278 wireless features 263 wireless service providers 550 wireless synchronization 83, 255, 265, 383 Word documents 335 Word files 26, 276 creating and viewing 175 trans