Handbook for Palm™ Tungsten™ T2 Handheld
Copyright © 1998–2003 Palm, Inc. All rights reserved. Graffiti, HotSync, MultiMail, PalmModem, Palm OS, and the Palm logo are registered trademarks of Palm, Inc. Palm, Palm Powered, Tungsten, and VersaMail are trademarks of Palm, Inc. Palm, Inc. uses the Bluetooth trademark under express license from Bluetooth SIG, Inc., U.S.A. All other brands are trademarks of or registered trademarks of their respective owners. Disclaimer and Limitation of Liability Palm, Inc.
Contents About This Book . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 Chapter 1: Setting Up Your Palm™ Tungsten™ T2 Handheld . . . . . . . . . . . 3 System requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Windows computers . . . . . . . . . . . . . . . . . . . . . . . . 4 Minimum requirements: Mac computers . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Capital letters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Graffiti 2 numbers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Punctuation marks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Accented characters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Sorting lists of records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Attaching notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Choosing fonts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66 Receiving alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Working in Week View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104 Working in Month View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105 Working in Agenda View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 106 Spotting event conflicts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 107 Using Date Book menus . . . . . . . . . . . . . . . . . . . .
Contents Chapter 12: Using Note Pad . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 131 Creating a note . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132 Reviewing notes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Changing Note Pad color settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 133 Setting an alarm for a note . . . . . . . . . .
Contents Sending and receiving messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 161 Viewing messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 162 Working with draft messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 164 Adding a signature to a message . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Sending data from another application . . . . . . . . .
Contents Creating and sending new e-mail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 229 Working with URLs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Working with attachments . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 241 Deleting messages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 251 Emptying the trash . . . . . . . . . . . . . . . . . . . . . . . .
Contents Using Voice Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 V Memo menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Options menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 315 Chapter 19: Using Web Browser Pro . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 317 What Web Browser Pro looks like . . . . . . . . . . . . . . . . .
Contents Changing your home page . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 335 Changing how images are downloaded . . . . . . . . . . . . . . . . . . . . . . . . . . . . 336 Changing link colors . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337 Enabling or disabling autofill . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 337 Enabling or disabling cookies . . . . . . . . . . . . . . . . . . . . . . . . .
Contents Preparing your handheld for a Bluetooth HotSync operation . . . . . . . . . 371 Performing a Bluetooth HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . 372 Conducting network HotSync operations . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 372 Connecting to your company’s dial-in server . . . . . . . . . . . . . . . . . . . . . . . 373 Performing a network HotSync operation . . . . . . . . . . . . . . . . . . . . . . . . . . 375 Using File Link . . . . . . . . . . .
Contents Performing a soft reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445 Performing a hard reset . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 445 Appendix B: Frequently Asked Questions . . . . . . . . . . . . . . . . . . . . . . . . . 449 Software installation problems . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 450 Operating problems . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Contents xiv
About This Book Congratulations on your purchase of a Palm™ Tungsten™ T2 handheld. This handbook is designed to quickly familiarize you with your handheld. It describes all you need to know about how to use your handheld and the applications that come with it.
About This Book 2
CHAPTER 1 Setting Up Your Palm™ Tungsten™ T2 Handheld Your new Palm™ Tungsten™ T2 handheld enables you to do the following: ■ Access your data and view or look up information with one hand, using the navigator. ■ Capture thoughts while you’re on the go, with the voice recorder. ■ Exchange data with other Bluetooth™ devices such as handhelds, phones, PCs, printers, networks, and more (other Bluetooth devices sold separately).
Chapter 1 Setting Up Your Palm™ Tungsten™ T2 Handheld System requirements To install and operate Palm™ Desktop software, your computer system must meet the requirements described in this section. Minimum requirements: Windows computers The minimum requirements for Windows computers are as follows: ■ IBM-compatible Pentium-class computer ■ One of the following operating systems: – Windows NT 4.
Step 1: Connect the HotSync cradle/cable to the computer ■ CD-ROM or DVD-ROM drive (you can also download Palm Desktop software from www.palm.com/intl).
Chapter 1 Setting Up Your Palm™ Tungsten™ T2 Handheld e. Windows NT users cannot use a USB cradle/cable and port. You must use a cradle with a serial port connection (sold separately). USB icon USB port USB connector Step 2: Charge your handheld a. Place your handheld in the cradle/cable for at least two hours for an initial charge. Your handheld’s indicator light glows steady green when it is charging. b.
Step 4: Install software c. Hold the stylus like you would a pen or pencil, and use it to follow the onscreen directions. Step 4: Install software a. Insert the Desktop Software CD-ROM into your computer’s CD-ROM drive. b. Windows: Follow the onscreen instructions which guide you through installing Palm Desktop software and entering your handheld business card information.
Chapter 1 Setting Up Your Palm™ Tungsten™ T2 Handheld Step 5: Perform a HotSync operation Windows: When prompted, place your handheld in the cradle/cable and press the HotSync button. Mac: After the installation finishes, place your handheld in the cradle/cable and press the HotSync button. Tip: You can also perform a HotSync operation using Bluetooth communication. For more information, see “Performing a Bluetooth HotSync operation” in Chapter 21.
CHAPTER 2 Exploring Your Handheld Your Palm™ Tungsten™ T2 handheld can help you stay organized, on time, and up-to-date with daily tasks while you are away from your desk. Use your new handheld to do the following: ■ Enter your schedule in Date Book. ■ Keep all your contact names, addresses, and phone numbers in Address Book. ■ Prioritize and assign your tasks a due date in To Do List. ■ Jot quick notes directly on the screen in Note Pad. ■ Record thoughts and listen to them later in Voice Memo.
Chapter 2 Exploring Your Handheld required, sold separately), and access productivity tools. This additional software enables you to use your handheld to do the following: ■ Chat and collaborate with friends and co-workers who have Bluetooth devices. ■ Play MP3 audio files (expansion card required, sold separately). NOTE To install some software, you may need to download files from the Internet to your computer. Check the Software Essentials CD for details.
Locating handheld components To close your handheld: ■ Slide the bottom portion of your handheld toward the screen.
Chapter 2 Exploring Your Handheld Navigator Enables you to select and display records on your handheld screen. See “Using the navigator” later in this chapter for additional information, and look for tips throughout this handbook. Application buttons Activates the individual handheld applications that correspond to the icons on the buttons: Date Book, Address Book, To Do List, Note Pad, and Voice Memo.
Locating handheld components Indicator light Serves as an alert for Date Book, World Clock, Note Pad, or Voice Memo alarms. It also indicates the battery-charging status when your handheld is in the cradle/cable. Power button/ brightness control Turns your handheld on or off. If your handheld is turned off, pressing the power button turns the handheld on and returns you to the last screen you viewed. If your handheld is turned on, you can turn it off by pressing the power button.
Chapter 2 Exploring Your Handheld Locating back panel components Reset button Attach points Universal connector Reset button Resets your handheld. Under normal use, you should not have to use the reset button. See “Resetting your handheld” in Appendix A for information about when and how to use the reset button. Attach points Enable you to connect optional accessories to your handheld, such as a modem or sled.
Using the protective cover Using the protective cover The cover protects your handheld screen when it is not in use. When the cover is on, you can still view information on your handheld and use the navigator to navigate through your data and accomplish tasks. To remove the cover: 1. Gently lift one of the cover tabs from the side of your handheld. Cover tab 2.
Chapter 2 Exploring Your Handheld Adding an expansion card An expansion card (sold separately) increases the variety of tasks you can do and the amount of space you have to store software and data on your handheld. To insert a card: 1. Insert the card into the expansion slot with the label side facing the display. 2. Push lightly against the card with your thumb. When the card is released, you hear the system sound if system sounds are turned on.
Tapping and typing Tapping and typing Like using a mouse to click elements on a computer screen, using the stylus to tap elements on your handheld screen is the basic action you use to get things done on your handheld. The first time you start your handheld, the setup instructions appear on the screen. These instructions include a calibration screen.
Chapter 2 Exploring Your Handheld Elements of the handheld interface There are many common elements in the handheld interface. These elements are described in this section. Menu bar Icons Menu bar Use the menu bar to access a set of application-specific commands. Not all applications have a menu bar. Icons Tap the icons to open applications , menus , and a favorite application , and to find text anywhere in your data .
Tapping and typing Previous/next arrows Pick list Check box Scroll bar Command button Check box Tap a check box to select or deselect it. When a check box contains a check mark, the corresponding option is selected and active. When a check box is empty, the corresponding option is deselected and inactive. Command buttons Tap a button to perform a command. Command buttons appear at the bottom of dialog boxes and application screens.
Chapter 2 Exploring Your Handheld To display an online tip: 1. Tap the Tips icon . 2. After you review the tip, tap Done. Using the navigator When you work with most applications, the navigator on the front panel of your handheld makes it easy for you to navigate among and select your entries. You can use the navigator to perform tasks without the stylus using one hand. Look for the navigator icon to find navigator tips throughout this guide.
Tapping and typing To navigate in dialog boxes: ■ While a pick list is open, press Up or Down on the navigator to highlight an item, and then press Select on the navigator to select the item. ■ Press Select on the navigator to close a dialog. – If there is only one button, pressing Select activates that button. – If there are two buttons, pressing Select activates the action button instead of Cancel, such as OK, Yes, or Delete.
Chapter 2 Exploring Your Handheld 22
CHAPTER 3 Entering Data on Your Handheld This chapter explains several ways to enter data on your handheld, and it covers the following topics: ■ Using the onscreen keyboard ■ Using Graffiti® 2 writing ■ Beaming data between devices with infrared (IR) ports ■ Sending data between devices ■ Entering or importing data in Palm™ Desktop software and then synchronizing with your handheld ■ Using Note Pad ■ Using a portable keyboard accessory, sold separately and attached to the universal connector
Chapter 3 Entering Data on Your Handheld 4. Tap the characters to enter text and numbers. When a keyboard is open, you can tap the abc, 123, or Int’l boxes to open any of the other keyboards, including the international keyboard.
Using Graffiti 2 writing to enter data ■ The heavy dot on each shape shows where to begin the stroke. Certain characters have similar shapes but different beginning and end points. Always begin the stroke at the heavy dot. (You should not create the heavy dot; it is there only to show you where to begin the stroke.) ■ Graffiti 2 includes symbols made with a single stroke and symbols made with multiple strokes. With some multi-stroke symbols, the first stroke is the same as a single stroke symbol.
Chapter 3 Entering Data on Your Handheld 5. Do one of the following: – If you are drawing a single stroke character, lift the stylus from the screen at the end of the stroke shape. When you lift the stylus from the screen, your handheld recognizes your stroke and prints the letter at the insertion point on the screen. – If you are drawing a multi-stroke character, draw the remaining strokes required for the character. The order of the strokes required is shown in the tables.
Using Graffiti 2 writing to enter data Graffiti 2 alphabet The Graffiti 2 alphabet consists of the following letters: Draw letters on LEFT side of Graffiti 2 writing area Letter Strokes Letter A B C D E F G H I 1 K 1 Strokes J 2 L 2 M N O P Q R S T 1 2 U V W X 1 Y 2 Z TIP A full-screen pen stroke brings up Graffiti 2 Help on your handheld. See “Pen Preferences” in Chapter 22 for details.
Chapter 3 Entering Data on Your Handheld Capital letters Graffiti 2 writing automatically capitalizes the first letter of a new record or sentence but you can also write additional capital letters. NOTE To cancel the automatic capitalization of the first letter of a new record or sentence, draw two Punctuation Shift strokes before drawing the first letter. For more information, see “Symbols and other special characters” later in this chapter.
Using Graffiti 2 writing to enter data designated side of the Graffiti 2 writing area. Punctuation marks that appear in the the following table must be written on the left (letter) side of the Graffiti 2 writing area. Draw these marks on LEFT side of Graffiti 2 writing area Mark Stroke Mark Period .
Chapter 3 Entering Data on Your Handheld Accented characters When writing letters with accent marks, first write the letter stroke on the left side (or aligned with the division marks for uppercase letters) of the Graffiti 2 writing area. Then quickly write the accent stroke on the right side of the Graffiti 2 writing area. For example, the following diagram shows the strokes required to draw an accented é.
Using Graffiti 2 writing to enter data When Punctuation Shift is active, an up arrow symbol appears in the lowerright corner of the handheld screen. If you accidentally activate Punctuation Shift, another Punctuation Shift stroke will cancel it. Punctuation Shift indicator NOTE Drawing two Punctuation Shift strokes also cancels the automatic capitalization of the first letter of a new record or sentence. 2. Write the symbol or other special character shown in the table that follows.
Chapter 3 Entering Data on Your Handheld Graffiti 2 Gestures Gestures enable you to use editing commands. To use gestures, draw the following strokes on the left (letter) side of the Graffiti 2 writing area: Draw gestures on LEFT side of Graffiti 2 writing area Gesture Stroke Gesture Cut Paste Copy Undo Stroke Graffiti 2 ShortCuts Graffiti 2 ShortCuts make entering commonly used words or phrases quick and easy. ShortCuts are similar to the Glossary or Autotext features of some word processors.
Beaming data Full-screen writing area When Writing Area Preferences are turned on and active, you do not have to write in the Graffiti 2 writing area. You can write letters anywhere on the left side of the screen, or write numbers anywhere on the right side of the screen. Capital letters are formed in the middle of the screen straddling the imaginary dividing line between the left and right sides.
Chapter 3 Entering Data on Your Handheld You can beam the following information between devices: ■ The record currently displayed in Date Book, Address Book, Note Pad, To Do List, Palm™ Photos, Palm™ Web Browser Pro, or Memo Pad ■ All records of the category currently displayed in Address Book, To Do List, Note Pad, or Memo Pad, or all photos in the currently displayed album in Palm Photos ■ A special Address Book record that you designate as your business card, containing information you want to exch
Beaming data 4. When the Beam Status dialog box appears, point the IR port directly at the IR port of the receiving device. For best results, Palm handhelds should be between 10 centimeters (approximately 4 inches) and 1 meter (approximately 39 inches) apart, and the path between the two handhelds must be clear of obstacles. The beaming distance to other devices may be different. 5.
Chapter 3 Entering Data on Your Handheld 3. (Optional) Tap the category pick list and select a category for the incoming information. You can also create a new category or leave the information unfiled. 4. Tap Yes. ■ You can set the full-screen pen stroke to beam the current entry. See “Pen Preferences” in Chapter 22 for more information. ■ You can draw the Graffiti 2 Command stroke to activate the Command toolbar, and then tap the beam icon.
Using your computer keyboard 3. Select the Send command from the application. For example, in Address Book, tap the Menu icon, tap Record, and then tap Send Address. 4. Select Bluetooth and tap OK. Sending data using e-mail or SMS communication In addition to beaming data, you can also use e-mail or SMS communication to send information to and receive information from other devices.
Chapter 3 Entering Data on Your Handheld Importing data from a Windows computer Palm Desktop software can import data in the following file formats: ■ Comma-delimited (.csv, .txt): Address Book and Memo Pad only ■ Tab-delimited (.tab, .tsv, .txt): Address Book and Memo Pad only ■ CSV (Lotus Organizer 2.x/97 Mapping): Address Book only ■ vCal (.vcs): Date Book only ■ vCard (.vcf): Address Book only ■ Date Book archive (.dba) ■ Address Book archive (.aba) ■ To Do List archive (.
Importing data See Palm Desktop online Help for more information on importing and exporting data. Using File Link The File Link feature enables you to import Address Book and Memo Pad information, such as a company phone list, to your handheld from a separate external file on your Windows computer. You can configure the File Link feature to check for changes to the external file when you perform a HotSync operation.
Chapter 3 Entering Data on Your Handheld 8. From the Delimiters pop-up menu, select the appropriate delimiter. 9. Click OK. 10. To add the imported data to your handheld, perform a HotSync operation. See Palm Desktop online Help for more information on importing and exporting data. Using Note Pad In addition to using Graffiti 2 characters and the onscreen keyboard, you can enter data on your handheld using the Note Pad application.
CHAPTER 4 Working with Applications This chapter explains how to open and switch between applications on your handheld, how to change application settings so they are personalized to your work methods, and how to categorize applications so you view them in related groups. Opening applications You can use the Applications Launcher to open any application installed on your handheld or an expansion card.
Chapter 4 Working with Applications To open an application on your handheld: 1. Tap the Home icon . 2. Tap the icon of the application that you want to open. If you have many applications installed on your handheld, tap the scroll bar to see all your applications. Other ways to open applications You can also open applications on your handheld in either of the following ways: ■ Press and hold Select on the navigator to open the Applications Launcher.
Switching between applications To open an application on an expansion card: ■ Select the icon of the application that you want to open. Switching between applications When working with any application, select the Home icon or press an application button on your handheld to switch to another application. Your handheld automatically saves your work in the current application and displays it when you return to that application.
Chapter 4 Working with Applications Categorizing applications The category feature enables you to manage the number of application icons that appear onscreen in the Applications Launcher. You can assign an application to a category and then display a single category or all your applications. By default, your handheld includes system-defined categories, such as All and Unfiled, and user-defined categories, such as Games, Main, and System.
Changing the Applications Launcher display To display applications by category: 1. Tap the Home icon . 2. Do one of the following: – Tap the Home icon repeatedly to cycle through all your categories. – Tap the pick list in the upper-right corner of the screen, and select the category you want to display. – Press and hold Select on the navigator to open the category list, press Up or Down on the navigator to highlight a category, and then press Select on the navigator to view that category.
Chapter 4 Working with Applications Copying applications to or from an expansion card You can copy applications from your handheld to an expansion card, or from an expansion card to your handheld. To copy an application to an expansion card: 1. Tap the Home icon . 2. Tap the Menu icon . 3. Select Copy on the App menu. 4. Tap the Copy From pick list and select Handheld. 5. Tap the Copy To pick list and select the card name.
Selecting copy settings 3. Select Copy on the App menu. 4. Tap the Copy From pick list and select the card name. 5. Tap the Copy To pick list and select Handheld. 6. Tap the application you want to copy. 7. Tap Copy. 8. Tap Done. You can also beam applications from expansion cards to your handheld or send applications from expansion cards to your handheld. See “Beaming data” and “Sending data” in Chapter 3 for details.
Chapter 4 Working with Applications 6. Tap the Copy Application Only check box to select it if you want to copy only the application files. Leave it deselected if you want to copy both the application file and its associated data file(s). 7. Tap OK. NOTE The Sort By setting is in effect each time you use the copy feature. Each time you want to copy an application only, you must select the Copy Applications Only check box. Using menus Menus on your handheld are easy to use.
Using menus Choosing a menu The menus and menu commands that are available depend on the application that is currently open. Also, the menus and menu commands vary depending on which part of the application you’re currently using. For example, in Memo Pad, the menus are different for the Memo list screen and the Memo record screen. To select a menu command with the stylus: 1. Open the menu bar for an application. 2. Tap the menu that contains the command you want to use. 3.
Chapter 4 Working with Applications The Command toolbar displays context-sensitive menu commands for the active screen. For example, if text is selected, the menu icons displayed may be Undo, Cut, Copy, and Paste. Tap an icon to select the command, or immediately write the corresponding command letter for an appropriate command in the Graffiti 2 writing area. For example, to select Paste from the Edit menu, draw the Command stroke, followed by the letter p.
Performing common tasks To create a record: 1. Select the application in which you want to create a record. 2. Tap New. 3. In Date Book only: Select start and end times for your appointment, and tap OK. 4. Enter text for the record. 5. (Optional) Tap Details to select attributes for the record. (In Note Pad the Details command is located on the Options menu.) 6. In Address Book, Note Pad, and Memo Pad only: Tap Done.
Chapter 4 Working with Applications To select text in an application: 1. Tap the beginning of the text that you want to select. 2. Drag the stylus over the text to highlight it (in yellow). NOTE You can also double-tap to select a word, or triple-tap to select a line of text. You can also drag across the text to select additional words, or drag down to select a group of lines. The following commands may appear in an Edit menu: Undo Reverses the action of the last edit command.
Performing common tasks To Do List: Note Pad: Delete Item Delete Note Voice Memo: Delete V Memo Palm Photos: Delete Photo Memo Pad: Expense: Delete Memo Delete Item In SMS, the delete command is available when you have a message open. In Palm Web Browser Pro, the delete command is available from the View Saved Pages dialog box. A confirmation dialog box appears. If you want to save a copy of the deleted item to an archive file in Palm Desktop software, be sure that the check box is selected.
Chapter 4 Working with Applications Purging records Over time, as you use Date Book, To Do List, and Expense, you’ll accumulate records in these applications that have outlived their usefulness. For example, events that occurred months ago remain in the Date Book, and To Do List items that you marked as completed remain in the list, as do Expense items. All these outdated records take up memory on your handheld, so it’s a good idea to remove them by using Purge.
Performing common tasks Categorizing records You can categorize records in the Address Book, To Do List, Note Pad, Voice Memo, Memo Pad, and Expense applications so that they are grouped logically into categories and are easy to review. In Palm Photos, categories are called albums. As we refer to categories throughout this section, we are also referring to albums unless otherwise noted. When you create a record, your handheld automatically places it in the category that is currently displayed.
Chapter 4 Working with Applications To move a record into a category: 1. Select the record you want to categorize. 2. In Address Book only: Tap Edit. 3. Tap Details. 4. Tap the Category pick list to display the list of available categories. 5. Select the category for the record. 6. Tap OK. NOTE In Address Book, Note Pad, Voice Memo, and Memo Pad you can select the category name in the upper-right corner of the screen to assign the item to a different category.
Performing common tasks To define a new category: 1. Tap the category pick list in the upper-right corner of the screen or list. Tap here 2. Select Edit Categories. 3. Tap New. 4. Enter the name of the new category, and then tap OK. 5. Tap OK. You can assign any of your records to the new category. To rename a category: 1. Tap the category pick list in the upper-right corner of the screen or list. 2. Select Edit Categories.
Chapter 4 Working with Applications 3. Select the category that you want to rename, and then tap Rename. 4. Enter the new name for the category, and then tap OK. 5. Tap OK. TIP You can group the records within two or more categories into one category by giving the categories the same name. For example, if you change the name of the Personal category to Business, all records formerly in the Personal category appear in the Business category.
Performing common tasks Looking up Address Book records In Address Book you can use the Look Up line with the stylus or navigator to look up and quickly scroll to any of your Address Book entries. To look up an Address Book record with the navigator: 1. From the Address list screen, press Right on the navigator to display the Quick Look Up line. 2. Press Up and Down on the navigator to select the first letter of the name you want to find.
Chapter 4 Working with Applications To look up an Address Book record with the stylus: 1. From the Address list screen, enter the first letter of the name you want to find. Look Up line The list scrolls to the first entry that begins with that letter. If you write another letter, the list scrolls to the first entry that starts with those two letters. For example, writing an s scrolls to “Sands,” and writing sm scrolls further to “Smith.
Performing common tasks 3. Tap OK. Find searches for the text in all records and all notes. As your handheld searches for the text, you can tap Stop at any time. You may want to do this if the entry you want appears before your handheld finishes the search. To continue the search after you tap Stop, tap Find More. 4. Tap the text that you want to review. Using Phone Lookup Phone Lookup displays the Address list screen. You can add to a record the information that appears in this list.
Chapter 4 Working with Applications The name you selected, along with the information associated with it, is pasted into the record you selected in step 1. Using Graffiti 2 commands with Phone Lookup Write the Graffiti 2 Command stroke “/L” to activate the Phone Lookup feature.
Performing common tasks 3. Tap Who. Tap here 4. Tap Lookup. The Attendees Lookup screen displays all the names in your Address Book that have data in the Company field. 5. Select the name you want to add, and then tap Add. The name appears in the Attendees screen. 6. Repeat steps 4 and 5 to add more names. 7. Tap Done. 8. Tap OK. Sorting lists of records You can sort lists of records in various ways, depending on the application.
Chapter 4 Working with Applications 3. Select Options, and then select Preferences. Address Book Note Pad Voice Memo Memo Pad 4. Do one of the following: Address Book: Note Pad: Tap the setting you want. Tap the Sort by pick list and select Alphabetic, Date, or Manual. Voice Memo: Tap the Sort by pick list and select Date, Alphabetic, Duration, or Manual. Memo Pad: 5. Tap the Sort by pick list and select Alphabetic or Manual. Tap OK.
Performing common tasks Attaching notes In Address Book, Date Book, To Do List, Palm Photos, and Expense, you can attach a note to a record. A note can be up to several thousand characters long. For example, for an appointment in Date Book, you can attach a note with directions to the location. To attach a note to a record: 1. Display the entry to which you want to add a note. To display an entry, tap it or press Up or Down on the navigator to highlight it, and then press Select on the navigator. 2.
Chapter 4 Working with Applications Choosing fonts In many applications, you can change the font style to make text easier to read. You can choose small, small bold, large, or large bold fonts in each application that enables you to change the font style. Small font Large font Small bold font Large bold font To change the font style: 1. Open an application. 2. Tap the Menu icon 3. Select Options, and then select Font. 4. Tap the font style you want to use. Tap here for small font 5.
Performing common tasks Receiving alerts You can receive alerts on your handheld and in Palm Desktop software. Receiving alerts on your handheld When you use certain application settings, your handheld can alert you to any of the following: ■ An appointment set in Date Book ■ A note created in Note Pad ■ A voice memo created in Voice Memo ■ An alarm set in World Clock When an alert occurs, your handheld displays a reminder message.
Chapter 4 Working with Applications Receiving alerts from Palm Desktop software You can also set an option to receive Date Book event alerts from Palm Desktop software. The feature is disabled by default, so you must enable it within Palm Desktop software. To enable an event alert from Palm Desktop software: 1. Double-click the Palm Desktop icon. 2. From the Tools menu, select Options, and then select Alarms. 3.
Installing and removing applications ■ Audio files, including MP3 (requires the audio application from the Software Essentials CD-ROM, and audio files must reside on an expansion card which is sold separately) NOTE To install some software, you may need to download files from the Internet to your computer. Check the Software Essentials CD for details.
Chapter 4 Working with Applications 3. Drag and drop the file(s) or folder onto the Palm Quick Install icon on the Windows desktop. Palm Quick Install displays a confirmation dialog box that shows whether the files will be installed on your handheld or on an expansion card, and you can choose the user name to which the files will be installed. 4. Click OK. The selected files are placed in the Handheld or Expansion Card file list, based on the file extension. 5.
Installing and removing applications 4. Drag and drop the file(s) or folder onto the handheld or expansion card file list. If a No symbol appears when you attempt to drag a file onto a file list, that file is not supported on that destination. The status bar shows the number of files selected and their total size. However, since some file types are compressed during synchronization, they may actually require less space than the amount shown in the file size column or status bar. 5.
Chapter 4 Working with Applications 7. If you need to change the destination of the application you are installing, drag the files to move applications between the handheld and expansion card file list. The status bar shows the number of files selected and their total size. However, since some file types are compressed during synchronization, they may actually require less space than the amount shown in the file size column or status bar. 8.
Installing and removing applications ■ To install files in a different location, start Palm Quick Install and drag the files to a different file list. ■ You can also access the Palm Quick Install window by clicking Quick Install on the Palm Desktop Launch bar. Installing applications and files on a Mac computer The Install Tool makes it easy to install applications and files during a HotSync operation. You can specify whether to install the files on your handheld or on an expansion card.
Chapter 4 Working with Applications 5. Click Add To List. If the file you want to install is not listed in the dialog box, go to the folder to which you copied the file. Most handheld application files have the extension PRC or PDB. 6. Select the application(s) you want to install. 7. Click Add File to add the selected application to the Install Handheld Files list. TIP You can also drag files or folders of files to the list in the Install Handheld Files dialog box.
Installing and removing applications Removing applications If you run out of memory or decide that you no longer need an application you installed, you can remove applications from your handheld or from an expansion card. From your handheld, you can remove only add-on applications, patches, and extensions that you install; you cannot remove the applications that reside in the ROM portion of your handheld. To remove an add-on application: 1. Tap the Home icon . 2. Tap the Menu icon . 3.
Chapter 4 Working with Applications IMPORTANT If you remove Palm Desktop software, you also remove the HotSync Manager synchronization software and can no longer synchronize with your computer. If you want to synchronize data with another personal information manager (PIM), you need to install HotSync Manager from the Desktop Software CDROM after you remove Palm Desktop software. During the installation, select the Custom option and then choose to install only HotSync Manager.
CHAPTER 5 Using Address Book Address Book enables you to keep names, addresses, phone numbers, and other information about your personal or business contacts. Use Address Book to do the following: ■ Quickly look up or enter names, addresses, phone numbers, and other information. See “Finding information” in Chapter 4 for details. ■ Enter up to five phone numbers (home, work, mobile, fax, and so on) or e-mail addresses for each name.
Chapter 5 Using Address Book TIP Press the Address Book application button repeatedly to cycle through the categories in which you have records. You can also press and hold the Address Book application button to instantly beam your business card to another device with an IR port. The receiving device must also have an application that can read the Address Book data. Creating an Address Book entry A record in Address Book is called an entry.
Creating an Address Book entry 6. Enter the other information that you want to include in this entry. As you enter letters in the Title, Company, City, and State fields, text appears for the first logical match that exists in your Address Book. As you enter more letters, a closer match appears. For example, you may already have Sacramento and San Francisco in your Address Book. As you enter S, Sacramento appears, and as you continue entering a and n, San Francisco replaces Sacramento.
Chapter 5 Using Address Book 3. Tap the pick list next to the label you want to change. Tap triangle 4. Select a new label. Changing Address Entry details The Address Entry Details dialog box provides a variety of options that you can associate with an entry. To open the Address Entry Details dialog box: 1. Tap the entry whose details you want to change. TIP You can also use the navigator to open an Address entry. See “Using the navigator” in Chapter 2 for instructions. 80 2. Tap Edit. 3.
Creating an Address Book entry Making connections from Address Book You can use the entries in your Address Book to launch applications that perform tasks such as dialing a phone number or creating an e-mail or SMS message. Some of the applications you can launch are included on your handheld, others on the Software Essentials CD-ROM that comes with your handheld, and yet others may be available from third-party developers and are sold separately.
Chapter 5 Using Address Book To use Quick Connect from the Address list: 1. Highlight the Address entry to which you want to connect. 2. Tap the Menu icon 3. Select Connect on the Record menu. 4. Select the method you want to use to connect. . Quick Connect initiates the related task. For example, if you tap a phone number, Quick Connect sends the selected phone number to your mobile phone. To configure Quick Connect settings: 1. From the Quick Connect dialog box, tap Settings. 2.
Creating an Address Book entry TIP You can also configure which application opens when you tap a specific Address record field, and whether to add a prefix to all phone numbers. See “Quick Connect” earlier in this chapter to learn how to configure these settings. To make a connection with Tap-to-Connect: 1. Open the Address entry to which you want to connect. 2. Tap an item. For example, to dial a phone number, tap the number you want to dial. To address an e-mail message, tap an e-mail address. 3.
Chapter 5 Using Address Book Record menus Address list Address view 84 Duplicate Address Makes a copy of the current record and displays the copy in Address Edit so you can make changes to the copied record. The copy has the same category and attached notes as the original record. Connect Opens the Quick Connect dialog box, where you can choose which application you want to use to make the connection.
Creating an Address Book entry Options menus Address Edit view Address list Preferences Opens a dialog box where you can choose Address Book display options. Determines how Address Book appears when you return to it from another application. If you select this check box, Address Book shows the last category you selected. If you deselect it, Address Book displays the All category. Remember last category. Rename Custom Fields These custom fields appear at the end of the Address Edit screen.
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CHAPTER 6 Using Calculator Calculator enables you to perform basic calculations. Use Calculator to do the following: ■ Perform addition, subtraction, multiplication, division, and square root operations. ■ Store and retrieve values. ■ Display the last series of calculations, which is useful for confirming a series of “chain” calculations. To open Calculator: 1. Tap the Home icon . 2. Tap the Calculator icon .
Chapter 6 Using Calculator Toggles the current number between a negative and positive value. If you want to enter a negative number, enter the number first and then press the +/– button. Places the current number into memory. Each new number you enter with the M+ button is added to the total already stored in memory. The number that you add can be either a calculated value or any number you enter by pressing the number buttons.
Using Calculator menus Using Calculator menus The Calculator menu is shown here for your reference, and Calculator features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about choosing menu commands. Options menu About Calculator Shows version information for Calculator.
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CHAPTER 7 Using Card Info Card Info enables you to review general information about an expansion card. Use Card Info to do the following: ■ Review card contents. ■ Rename a card. ■ Format a card. Reviewing Card Information You can view the card name, type, available storage space, and a summary of its contents. To review Card Information: 1. Tap the Home icon . 2. Tap the Card Info icon 3. Review Card name, Type, and Size. 4. Review card contents summarized by directory. .
Chapter 7 Using Card Info Renaming a card The expansion card name appears in the Category pick list and in other lists that enable you to choose where to store information on your handheld. You can assign a name to each expansion card that indicates its contents. To rename a card: 1. Tap the Home icon . 2. Tap the Card Info icon 3. Tap the Menu icon 4. Select Rename Card from the Card menu. 5. Enter the new name for the card. 6. Tap Rename. . .
Managing expansion cards Managing expansion cards ■ When writing data to an expansion card, wait for your handheld to complete the operation before removing the card from the slot. This prevents data corruption or accidental damage to the expansion card. ■ You can install applications to an expansion card after performing an initial HotSync® operation. See “Installing files and add-on applications” in Chapter 4 for information.
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CHAPTER 8 Using Date Book Date Book enables you to quickly and easily schedule appointments or any kind of activity associated with a time and date. Use Date Book to do the following: ■ Display an agenda showing appointments, untimed events, and your To Do items for the day. ■ Enter a description of your appointment, and assign it to a specific time and date. ■ Display a chart of your appointments for an entire week.
Chapter 8 Using Date Book Scheduling an event A record in Date Book is called an event. An event can be any kind of activity that you associate with a day. You can enter a new event on any of the available time lines. When you schedule an event, its description appears on the time line, and its duration is automatically set to one hour. You can easily change the start time and duration for any event. It’s possible to schedule events that overlap, but Date Book makes it easy to find such conflicts.
Scheduling an event TIP You can also use the Graffiti® 2 writing area to open the Set Time dialog box. Make sure that no event is selected, and then on the number side of the Graffiti 2 writing area, write a number for the start time of the event. 4. Do one of the following: – Tap the time columns on the right side of the Set Time dialog box to set the start time, and then tap the End Time box and tap the time columns to set the end time.
Chapter 8 Using Date Book – Press Up or Down on the navigator to scroll within the current day. – Tap Go To at the bottom of the screen to open the Go to Date dialog box. Select a date by tapping a year, month, and day in the calendar. Previous year Next year Tap to select a month Tap to select a day Tap to select current date 2. After you locate the date, follow the steps for scheduling an event for the current day. To schedule an untimed event: 1. Select the date that you want for the event. 2.
Selecting an event 4. Enter a description of the event. New untimed event No time selected 5. Tap a blank area on the screen to deselect the untimed event. If you create an event and decide later that there is no particular start or end time, you can easily change it to an untimed event. Tap the time of the event in the Date Book screen, tap No Time, and then tap OK. TIP To attach a note to an entry and work with attached notes, see “Attaching notes” in Chapter 4.
Chapter 8 Using Date Book Setting an alarm for an event The Alarm setting enables you to set an alarm for events in your Date Book. You can set an alarm to notify you minutes, hours, or days before an event. The default Alarm setting is 5 minutes before the time of the event, but you can change this to any number of minutes, hours, or days. When you set an alarm, the Alarm icon appears at the far right of the event. When the alarm is triggered, a reminder message also appears onscreen.
Scheduling repeating or continuous events – Tap Go To to open Date Book. Date Book will open and display the event associated with the alarm. Alarm for untimed events: You can set a silent alarm for an untimed event. In this case the alarm is triggered at the specified period of minutes, hours, or days before midnight (beginning) of the day of the untimed event. When the alarm is triggered, the reminder list displays the alarm message until you clear it. See “Receiving alerts” in Chapter 4 for details.
Chapter 8 Using Date Book 3. Tap the Repeat box to open the Change Repeat dialog box. Tap the Repeat box 4. Tap Day, Week, Month, or Year to set how often the event repeats. For a continuous event, tap Day. 5. On the Every line, enter a number that corresponds to how often you want the event to repeat For example, if you select Month and enter the number 2, the event repeats every other month. 6.
Changing the Date Book view 4. Do one of the following: – Tap Current to delete only the current event item. – Tap Future to delete the current and all future event items and reset the end date of the repeating event to the last shown date. – Tap All to delete all occurrences of the repeating event. 5. Tap OK.
Chapter 8 Using Date Book Working in Week View Week View shows the calendar of your events for an entire week. You can use this view to quickly review your appointments and available time slots. In addition, the graphical display helps you spot overlaps and conflicts in your schedule. To display the Week View: 1. Tap the Week View icon. Week View 2. Tap the navigation controls to move forward or backward a week at a time, or tap on a column to display details of an event.
Changing the Date Book view Keep the following points in mind: ■ To reschedule an event, tap and drag the event to a different time or day. ■ Tap a blank time on any day to move to that day and select that time for a new event. ■ Tap any day or date that appears at the top of the Week View to move directly to that day without selecting an event. ■ Press Right and Left on the navigator to scroll to the next or previous week.
Chapter 8 Using Date Book Working in Agenda View The Agenda View shows you your untimed events, appointments, and To Do items in one screen. When you tap on an untimed event or appointment in the Agenda View, the Day View appears so that you can see more detailed information about the event. You can tap the check box next to a To Do item to mark it as completed. When you tap a To Do item, your To Do list appears. To return to the Agenda View, press the Date Book button.
Spotting event conflicts Spotting event conflicts With the ability to define specific start and end times for any event, it’s possible to schedule events that overlap (an event that starts before a previous event finishes). An event conflict (time overlap) appears in the Week View as overlapping bars. The first event created appears as a gray bar, and any subsequent conflicting events appear as a single red bar. The Day View displays overlapping red brackets to the left of the conflicting times.
Chapter 8 Using Date Book Record menu Purge Opens a dialog where you can choose which old events to purge from your handheld and whether you want to archive purged events on your computer. Send Event Opens a dialog where you can choose how you want to send the selected event to another device. The options available depend on the software installed on your handheld.
Using Date Book menus Show Time Bars Activates the time bars that appear in the Day View. The time bars show the duration of an event and illustrate event conflicts. Compress Day View Controls how times appear in the Day View. When Compress Day View is off, all time slots appear. When it is on, start and end times appear for each event, but blank time slots toward the bottom of the screen disappear to minimize scrolling. Month View settings Applies to the Month View of Date Book.
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CHAPTER 9 Using Palm™ Dialer Palm™ Dialer is a fast and simple way to use your handheld to dial a telephone number on your mobile phone. The Palm Dialer also allows you to speed dial frequently called numbers and log recently called numbers. Dialer is a good way to dial phone numbers that are not listed in Address Book. To dial numbers in Address Book, use Quick Connect. For more information, see “Making connections from Address Book” in Chapter 5.
Chapter 9 Using Palm™ Dialer Dialing a number Palm Dialer allows you to directly dial a number from your handheld. To dial a number: 1. Tap the telephone number on the keypad. TIP You can also enter the telephone number using your onscreen keyboard or Graffiti® 2 writing. Digits display in the numeric display Enter phone number and tap Dial Tap Clear to delete digit from numeric display. Tap and hold to clear entire numeric display Tap and hold the 0 key to add a + (plus) to the number sequence 2.
Using speed dial 2. Tap Dial again. The number is dialed and added to the Call History list. You are now ready to communicate over your mobile phone. The most recently dialed displays Tap Dial Using speed dial Speed dialing allows you to quickly dial your most commonly used numbers. You can enter up to 10 numbers into the Speed Dial screen. Adding a speed dial entry To add a speed dial entry: 1. Tap Speed. Tap Speed 2. Tap an empty speed dial button.
Chapter 9 Using Palm™ Dialer 3. Enter a name and telephone number. TIP You can add a number from your Palm Dialer numeric display or from other Palm applications by using the cut and paste feature on the Edit menu. Enter name and number Tap OK to add entry 4. Tap OK. The name appears on the speed dial button. Entry added to speed dial list 5. Tap Done. Dialing a speed dial entry To dial a speed dial entry: 1. Tap Speed.
Using speed dial 2. Tap one of the speed dial buttons. The number is dialed and added to the Call History list. You are now ready to communicate over your mobile phone. Tap a speed dial button to dial the number Editing a speed dial entry To edit a speed dial entry: 1. Tap Speed. Tap Speed 2. Tap Edit. TIP You can also go directly to the Edit Entry dialog box by tapping and holding a speed dial button.
Chapter 9 Using Palm™ Dialer 3. Tap an entry. Tap an entry 4. Edit the entry and tap OK. Edit name and number Tap Clear to delete current entry Tap OK to change entry Dialing a number from the Call History list Palm Dialer keeps a list of 11 of the most recently dialed numbers. If the number is a speed dial entry, the name from the speed dial entry appears in the Call History list. You can dial a number using the Call History list. To dial a number from the Call History list: 1. Tap History.
Dialing a number from the Call History list 2. Tap an entry from the list. Tap entry to enter number on Dialer screen Date and time you called Number (or name if number is a speed dial entry) Tap Done to return to Dialer screen 3. Tap Dial. The number is dialed and you are now ready to communicate over your mobile phone.
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CHAPTER 10 Using Expense Expense enables you to keep track of your expenses and then transfer the information to a spreadsheet on your computer. In Expense you can do the following: ■ Record dates, types of expenses, amount spent, payment method, and other details associated with any money that you spend. ■ Assign expense items to categories so that you can organize and view them in logical groups. ■ Keep track of vendors (companies) and people involved with each expense.
Chapter 10 Using Expense Adding expense items A record in Expense is called an item. You can sort your Expense items into categories or add other information that you want to associate with the item. To add an expense item: 1. Tap New. Cursor of new item Tap New TIP You can also create a new Expense item by writing on the number side of the Graffiti® 2 writing area while in the Expense list screen. The first number you write begins the amount of your new Expense item. 2.
Adding expense items Changing the date of an Expense item Initially, Expense items appear with the date on which you enter them. You can change the date associated with any Expense item. To change the date of an Expense item: 1. Tap the Expense item you want to change. 2. Tap the date of the selected item. Tap date 3. Tap the new date. Entering receipt details Expense provides a variety of options that you can associate with an item. These options appear in the Receipt Details dialog box.
Chapter 10 Using Expense 4. Payment Enables you to choose the payment method for the Expense item. If the item is prepaid (such as airline tickets supplied by your company), you can choose Prepaid to place your expense in the appropriate company-paid cell of your printed expense report. Currency Enables you to choose the type of currency used to pay the Expense item. The default currency unit is defined in the Preferences dialog box. You can also display up to four other common types of currency.
Customizing the Currency pick list Changing the default currency You can select which currency appears by default when you’re entering Expense items. You can override this setting when entering individual expense items. To change your default currency: 1. Open Expense. 2. Tap the Menu icon 3. Select Options, and then select Preferences. 4. Tap the Default Currency pick list. 5. Tap the currency symbol you want to appear in Expense. 6. Tap OK. .
Chapter 10 Using Expense 4. Enter the name of the country and the symbol that you want to appear in Expense. 5. Tap OK to close the Currency Properties dialog box. 6. Tap OK. NOTE If you want to use your custom currency symbol as the default for all Expense items, select the symbol in the Preferences dialog box. If you want to use your custom currency symbol only for a particular Expense item, select the symbol in the Receipt Details dialog box associated with that item.
Working with Expense data on your computer Working with Expense data on your computer After you enter your expenses into the Expense application on your handheld and perform a HotSync operation, Palm Desktop software enables you to do any of the following on your Windows computer. See the Palm Desktop software online help for details. This feature is not available on Mac computers. ■ Add, modify, and delete your Expense data. ■ Organize your Expense data by category, amount, date, type, or notes.
Chapter 10 Using Expense Using Expense menus Expense menus are shown here for your reference, and Expense features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. Record menu Options menu Preferences Opens the Preferences dialog box where you can select automatic fill and default currency options.
CHAPTER 11 Using Memo Pad Memo Pad provides you with a place to take notes that are not associated with records in Date Book, Address Book, or To Do List. The number of memos you can store depends only on the memory available on your handheld. Use Memo Pad to do the following: ■ Use Graffiti® 2 characters to store memos, lists, or any other text message on your handheld.
Chapter 11 Using Memo Pad To create a new memo: 1. Open Memo Pad. 2. Tap New. Tap New TIP In the Memo list screen, you can also begin writing in the Graffiti 2 writing area to create a new memo. The first letter is automatically capitalized and begins your new memo. 3. Enter the text you want to appear in the memo. Use the carriage return stroke to move down to new lines in the memo. 4. Tap Done. Reviewing memos The first line of a memo appears in the Memo list.
Using Memo Pad menus Using Memo Pad menus Memo Pad menus are shown here for your reference, and Memo Pad features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. The Record and Options menus differ depending on whether you’re displaying the Memo list or an individual memo.
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CHAPTER 12 Using Note Pad Note Pad provides a place to take notes in your own handwriting. You can use Note Pad to do everything you might do with a piece of paper and a pencil. Use Note Pad to do the following: ■ Take notes, draw a sketch, or write any kind of message directly on your handheld screen. Later, you can enter this information into other applications. ■ Set an alarm to use your notes as reminder messages.
Chapter 12 Using Note Pad Creating a note A record in Note Pad is called a note. You can assign notes to categories and mark them private as described in Chapter 4. This section covers how to create a note. To create a new note: 1. Tap New. Enter title here Write information here Pen selector Eraser 2. Write the information directly on the handheld screen. Tap the pen selector to select a different pen width, or select the eraser to remove unwanted strokes. 3.
Reviewing notes Reviewing notes The note title and the date you created the note appear in the Note Pad list. If you did not assign a title to your note, the time you created the note appears as the note title. This makes it easy to locate and review your notes. To review a note: 1. In the Note Pad list, select the note title. TIP You can also select, review, and move between notes with the navigator. See “Using the navigator” in Chapter 2 for details.
Chapter 12 Using Note Pad 3. Tap Color. 4. Tap Pen, and then tap the color of ink you want to use. 5. Tap Paper, and then tap the color of paper you want to use. 6. Tap OK. Setting an alarm for a note You can set an alarm for a specific time and date to remind you to follow up on a note. To set an alarm for a note: 1. Tap the note to which you want to assign an alarm. 2. Tap the Menu icon 3. Select Options, and then select Alarm. 4. Tap the Date box. .
Setting an alarm for a note 7. Tap the hour and minute columns to select the time you want the alarm to occur. Tap here to select minutes Tap here to select hour 8. Tap OK. 9. When the alarm goes off and the reminder message appears onscreen, do one of the following: – Tap OK to permanently dismiss the reminder and return to the current screen. – Tap Snooze to dismiss the reminder and return to the current screen.
Chapter 12 Using Note Pad Using Note Pad menus Note Pad menus are shown here for your reference, and Note Pad features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. The Record menu is the same when you’re viewing the Note Pad list and an individual note. The Options menu differs depending on whether you’re viewing the Note Pad list or an individual note.
CHAPTER 13 Using Palm™ Photos Palm™ Photos enables you to view and manage photos on your handheld or on an expansion card. Use Palm Photos to do the following: ■ Locate photos quickly with the Thumbnail and List views. ■ Organize photos into albums. ■ Play a slide show of your photos. ■ Sort photos by name or date. ■ View details for each photo. ■ Keep track of your thoughts about a photo by entering notes. ■ Exchange photos with other devices that use infrared or e-mail communication.
Chapter 13 Using Palm™ Photos Viewing photos in Thumbnail view Thumbnail view displays miniature versions of your photos so that you can see several photos on the screen at the same time. Use this view to browse through photos or to locate a photo when you don’t know the name of the photo. To view photos in Thumbnail view: 1. Tap the Thumbnail icon . Album pick list Select a photo to view Thumbnail icon 2. Tap the Album pick list in the upper-right corner and select the album you want to view. 3.
Viewing photos To view photos in List view: 1. Tap the List icon . 2. Tap the Album pick list in the upper-right corner and select the album you want to view. Tap and drag divider to resize columns Album pick list Select a photo to view List icon 3. Tap the name of the photo you want to view. TIP You can also browse and select a photo with the navigator. See “Using the navigator” in Chapter 2 for details. 4. Tap anywhere on the screen to return to List view.
Chapter 13 Using Palm™ Photos To adjust the delay between photos during a slide show: 1. Tap the Menu icon . 2. Select Options, and then select Preferences. 3. Tap the pick list and select the delay interval: 1 second, 2 seconds, 3 seconds, 5 seconds, or 1 minute. 4. Tap OK. Rotating photos If a photo appears in the wrong orientation, you can rotate the photo. To rotate a photo: 1. Tap the Menu icon . 2. Select Photo, and then select Rotate. 3. Tap the photo you want to rotate.
Organizing photos To review photo information: 1. Tap the Menu icon . 2. Select Photo, and then select Details. 3. Tap the photo for which you want to view information. TIP You can also select a photo with the navigator. Press Select on the navigator to insert the highlight, press Up, Down, Right, or Left to highlight a specific photo, and then press Select to view the photo. 4. Review or edit the information. 5. Tap Done twice.
Chapter 13 Using Palm™ Photos Creating an album The process for creating a new photo album is identical to creating a new category in your other handheld applications. To create an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap New 3. Tap New. 4. Enter a title for the album. 5. Tap OK. 6. Tap Done. Filing photos in albums You can organize the photos on your handheld by filing them into different albums.
Organizing photos 2. Tap Organize. Plus signs appear next to the photos that are part of the selected album. 3. Tap any photos you want to add to the current album. A plus sign appears next to each photo you select. 4. Tap any photos you want to remove from the current album. The plus signs next to the selected photos disappear. 5. Tap Done. Copying photos The Copy command enables you to make a copy of a photo on your handheld or on an expansion card.
Chapter 13 Using Palm™ Photos Renaming or deleting an album You can rename or delete any of the albums that you create. You cannot rename or delete the Unfiled album. For information about renaming an expansion card, see “Renaming a card” in Chapter 7. When you delete an album, all the photos in that album are reassigned to the Unfiled album. To rename an album: 1. Tap the Album pick list in the upper-right corner. 2. Select Edit Albums. Tap Rename 3. Select the album you want to rename. 4.
Beaming photos 3. Select the album you want to delete. 4. When the confirmation dialog box appears, tap Delete. 5. Tap Done. Beaming photos The Beam command enables you to beam photos to other devices that are enabled with infrared technology. The receiving device must have an application that can display photos. For instructions on beaming a single photo, see “Beaming data” in Chapter 3. Follow the steps below to beam multiple photos. To beam photos: 1. Tap the Menu icon . 2.
Chapter 13 Using Palm™ Photos Deleting photos If you no longer want a photo on your handheld or expansion card, you can delete the photo. To delete photos: 1. Tap the Menu icon . 2. Select Photo, and then select Delete. Tap Delete 3. Tap the photo(s) you want to delete. An X sign appears next to the photo(s) you select. TIP You can also select a photo with the navigator.
Using Palm Photos menus ■ Organize your photos and add notes. ■ Transfer photos to other applications using the Send command or Export command, and import data in popular file formats. For information on working with photos on your Mac computer, open the Palm folder, open the Documentation folder, and double-click the Photo and Audio Readme file.
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CHAPTER 14 Using Phone Link Phone Link helps you configure a connection between your handheld and a compatible mobile phone. You can connect to a compatible mobile phone using any of the following methods: ■ A wireless link that enables you to connect to a Bluetooth mobile phone that is within 10 meters (approximately 30 feet) of your handheld. See “Bluetooth Preferences” in Chapter 22 for additional information on Bluetooth technology.
Chapter 14 Using Phone Link ■ Exchange SMS messages: Use a Global System for Mobile Communications (GSM) phone carrier service to send and receive short text messages. See Chapter 15 for more information. ■ Use Palm™ Dialer to dial numbers on your phone: Send telephone numbers from your handheld to your GSM mobile phone. See Chapter 9 for more information.
Setting up a phone connection 4. Tap the Phone Connection box. The Connection Setup screen appears. 5. Tap the Manufacturer pick list and select your phone’s manufacturer. 6. Tap the Model pick list and select your phone model. If your phone model does not appear on the list, you either need to download and install a driver for your phone (see “Updating the phone files on your handheld” later in this chapter) or your phone is not supported at this time. 7. Tap Next. 8.
Chapter 14 Using Phone Link To configure Bluetooth settings for your phone connection: 1. Place your phone into the mode where it can accept Bluetooth pairing from another device. See the documentation that came with your phone for details. 2. Wait for your handheld to discover your phone. When your handheld discovers a Bluetooth phone, it displays a screen similar to the screen that follows. 3. Select your phone from the list.
Setting up a phone connection 7. When prompted, to create a trusted connection, tap Next. 8. Enter a passkey for this connection on your handheld, and then tap OK. 9. When the Confirmation dialog box appears, tap Yes. IMPORTANT If you tap No in the Confirmation dialog box, the link between your phone and handheld will not work. 10. Tap Done. The Network Service dialog box appears. 11. Tap Yes, and then follow the instructions in the next section to set up network services for your phone.
Chapter 14 Using Phone Link To configure a GPRS high-speed wireless data service connection for your phone: 1. After completing step 11 in the preceding procedure, tap Next on the Network Service Setup screen. If you do not see the Network Service Setup screen, tap the Home icon the Phone Link icon , and then tap the Network Service box. , select 2. Tap Yes when asked if you subscribe to a high-speed data service. 3. Tap Next. 4. Tap the Select the area...
Setting up a phone connection 6. Tap Next. 7. Tap Done. To configure a dial-up connection: 1. After completing step 11 of the “To configure Bluetooth settings for your phone connection:” procedure, tap Next on the Network Service Setup screen. If you do not see the Network Service Setup screen, tap the Home icon the Phone Link icon , and then tap the Network Service box. 2. Tap No when asked if you subscribe to a high-speed data service. 3. Tap Next.
Chapter 14 Using Phone Link 5. Tap the Phone # field and enter the phone number you use to connect to your ISP. 6. Tap the Username field and enter the name you use when you log into your ISP account. 7. Tap the Password box and enter the password for your ISP account. 8. Tap Next. 9. Tap Done. Updating the phone files on your handheld The Phone Link Updater application on your computer guides you through the process of updating the telephony files on your handheld.
Using phone connections 3. Follow the instructions on the screen and click Next and Back to navigate between the screens as you do the following: a. Download phone driver updates from the Internet. b. Select your phone’s manufacturer and model. If your phone is not listed, you cannot create a connection to your phone at this time; try running Phone Link Updater again at a later date to see if a new driver is available. 4. c. Select the region where you are located. d.
Chapter 14 Using Phone Link See “Network Preferences” in Chapter 22 for information on setting up multiple network service profiles. To make an infrared connection: 1. Turn on your handheld and your mobile phone. 2. Activate the infrared port on your phone. 3. Align the infrared port on your handheld with the infrared port on your phone. 4. Launch the application that requires the phone connection. For example, to access the Internet, launch a web browser application.
CHAPTER 15 Using SMS SMS enables you to send and receive short text messages using your handheld and a Global System for Mobile Communications (GSM) phone. SMS allows you to do the following: ■ Create SMS messages using Graffiti® 2 characters or the onscreen keyboard on your handheld rather than your mobile phone keypad. ■ Send and receive SMS messages. ■ Receive records associated with other applications, such as Date Book events, Memo Pad memos, and so forth.
Chapter 15 Using SMS Using the navigator in SMS You can use the navigator on your handheld to work in SMS. To navigate in SMS list screens: ■ Press Up or Down on the navigator to scroll an entire screen of messages. ■ Press and hold Up or Down to scroll quickly. ■ Press Select to insert a highlight. ■ When a message is highlighted, the navigator works as follows: – Press Select again to view the selected message. – Press Up or Down to scroll to the previous or next message.
Sending and receiving messages 3. Tap the recipient’s name, and then tap Add. TIP To send a message to someone who isn’t in your Address Book, enter their mobile phone number on the To line. 4. Enter the message text. 5. Connect to your phone. See “Setting up a phone connection” in Chapter 14. 6. Tap Send to send the message now, or tap Outbox to send the message later. NOTE Tapping Send does not send any of the other messages in your Outbox. It sends only the current message.
Chapter 15 Using SMS Viewing messages SMS stores your messages in five different categories: Inbox Stores messages downloaded from your phone. Outbox Stores messages waiting to be sent. Trash Stores messages you deleted. You can restore deleted messages to their original category. Archive Files messages you want to keep. Draft Stores messages you want to change or review before you send them. In the Inbox and Outbox, icons appear next to the message to indicate whether it has been read or sent.
Viewing messages To view data messages in your Inbox: 1. Tap the category pick list in the upper-right corner. 2. Tap Inbox. 3. Tap the message you want to view. 4. Tap Yes to add the data to the appropriate application, or tap No to view the raw data. To view messages in your Outbox or Archive categories: 1. Tap the category pick list in the upper-right corner. 2. Tap Outbox or tap Archive. Unsent message Sent message 3. Tap the message you want to view. 4.
Chapter 15 Using SMS To view messages in your Trash: 1. Tap the category pick list in the upper-right corner. 2. Tap Trash. 3. Tap the message you want to view. 4. Tap one of the following: Done Returns to the list view without moving or changing the message. Restore Moves the message back to the category it was in before you deleted it. Working with draft messages When you create a message, you can save it as a draft message.
Adding a signature to a message 4. In the message view, tap Edit. 5. Edit the message. 6. Tap one of the following: Send Sends the message now. Outbox Moves the message to the Outbox to be sent later. Cancel Opens a dialog box that asks if you want to save the message in the Draft category. Tap Yes to keep your changes and return the message to the Draft category. Tap No to discard your changes and return the message to the Draft category.
Chapter 15 Using SMS 3. Enter your signature. NOTE Try to keep your signature brief. If a message, including your signature, exceeds 160 characters, it is split into multiple messages. When the recipient receives the message, it is reassembled into a single message (provided the recipient’s SMS software supports assembling multi-part messages). 4. Tap OK. To add your signature to a message: 1. Create or edit the message where you want to add your signature. 2.
Setting SMS Preferences 5. Tap To to select from a list of recent recipients or tap Lookup to select a number from your Address Book. 6. Tap Send. Setting SMS Preferences The SMS Preferences screen enables you to customize several of the settings in the SMS application. To view or change SMS Preferences: 1. Tap the Menu icon . 2. Tap Options, and then tap Preferences. 3.
Chapter 15 Using SMS Delete After Transfer Indicates whether data messages are deleted after you accept the data in the appropriate application. To keep data messages after you transfer them to the application, deselect this check box. Signature Enables you to enter a personal signature that you can add to your messages. 4. Tap Details. 5. Change any of the following options: NOTE Outgoing SMS message settings may depend on the service offered by your SMS carrier.
Using SMS menus Expires Indicates how long unsent messages remain in your Outbox. Tap the pick list to select from the following options: 4 Hours, 1 Day, 1 Week, 2 Weeks, 1 Month, and Max. Time. Message Center Indicates whether your handheld obtains your mobile phone service provider’s Message Center number directly from the phone, or whether you need to enter the number manually. If your phone is already configured to use SMS, you do not need to change this setting.
Chapter 15 Using SMS Options menu List view New Message view 170 Phone Lookup Opens the Phone Lookup dialog box where you can select a mobile phone number where you want to send a message. Font Opens the Font dialog box where you can choose different fonts for the list and message views. About SMS Shows version information for the SMS application.
CHAPTER 16 Using To Do List To Do List is a convenient place to create reminders and prioritize the things you need to do. Use To Do List for the following: ■ Make a quick and convenient list of things to do. ■ Assign a priority level to each task. ■ Assign a due date for any or all of your To Do List items. ■ Assign To Do List items to categories so that you can organize and view them in logical groups. ■ Sort your To Do List items by due date, priority level, or category.
Chapter 16 Using To Do List Creating list items A To Do List item is a reminder of a task that you must complete. A record in To Do List is called an item. To create a To Do List item: 1. Tap New. New To Do item Tap New 2. Enter the text of the To Do List item. The text can be longer than one line. 3. Tap anywhere onscreen to deselect the To Do List item. TIP If no To Do List item is currently selected, writing in the Graffiti® 2 writing area automatically creates a new item.
Checking off a To Do List item To set the priority of a To Do List item: 1. Tap the Priority number on the left side of the To Do List item. Tap here Select priority 2. Select the Priority number that you want to set (1 is most important). Checking off a To Do List item You can check off a To Do List item to indicate that you’ve completed it. You can set the To Do List to record the date that you complete the To Do item, and you can show or hide completed items.
Chapter 16 Using To Do List To display the To Do Item Details dialog box: 1. Tap the text of the item whose details you want to change. TIP You can also select an item with the navigator. See “Using the navigator” in Chapter 2 for details. 2. Tap Details. Setting a due date You can associate a due date with any To Do List item. You can also sort the items based on their due dates. To set a due date for a To Do List item: 1. In the Details dialog box, tap No Date to open the Due Date pick list.
Changing To Do List item details Setting To Do Preferences The To Do Preferences dialog box enables you to control the appearance of To Do List, and To Do items in Date Book Agenda view. To change the Preferences settings: 1. In To Do List, tap Show. 2. Select any of the following settings: Show Completed Items Displays your completed items in the To Do List. If you turn off this setting, your To Do items disappear from the list when you complete (check) them.
Chapter 16 Using To Do List Using To Do List menus To Do List menus are shown here for your reference, and To Do List features that are not explained elsewhere in this book are described here. See “Using menus” in Chapter 4 for information about selecting menu commands. Record menu Send Item Opens a dialog box where you can choose how you want to send the selected item to another device. The options available depend on the software installed on your handheld.
CHAPTER 17 Using Palm™ VersaMail™ Personal E-mail Software With Palm™ VersaMail™ personal e-mail software, you can send, receive, and manage e-mail on your handheld. This chapter describes how to set up different types of e-mail accounts and explains how to use the many e-mail features in the VersaMail application. The VersaMail application version 2.5 is the newest offering in the line of Palm™ personal e-mail software applications. Formerly known as MultiMail® software, the VersaMail 2.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Getting started with the VersaMail application To start using the application, simply tap the VersaMail icon Launcher on your handheld. in the Applications If you are using a Windows computer, the Palm VersaMail HotSync® Conduit is installed automatically when you install the Palm Desktop software. See “Synchronizing e-mail between the handheld and the desktop” later in this chapter for information on using the conduit.
Setting up and managing e-mail accounts Setting up and managing e-mail accounts With the VersaMail application, you can access e-mail accounts from providers such as Earthlink or Yahoo. You may also access your corporate e-mail with the appropriate mail server configuration. See “Using a corporate e-mail account” later in this chapter for more information.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Network e-mail account prerequisites Before you can set up a network e-mail account, you must do the following: ■ Establish the e-mail account with an e-mail service provider. Common providers include Internet service providers (ISPs) such as Earthlink and Prodigy. A provider can also be a wireless GSM or GPRS carrier such as VoiceStream, Cingular, or Vodafone. You may also use a corporate e-mail account.
Setting up and managing e-mail accounts ■ The name of the outgoing mail (SMTP) server ■ Whether your e-mail account requires any security, such as SSL, APOP, or ESMTP ■ Your e-mail address and password ■ The login script (if any) that you need for connecting to your ISP or mail server NOTE Information about your e-mail account is available from the e-mail provider.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software With a corporate e-mail account, you can access the following types of mail servers, among others: ■ Microsoft Exchange ■ Lotus Domino ■ Sun iPlanet VPNs If you want to access e-mail on your handheld using your corporate e-mail account, you may need to set up a virtual private network (VPN) on your handheld. A VPN enables you to log in to your corporate mail server through the company’s firewall (security layer).
Setting up and managing e-mail accounts 4. Tap New. 5. Enter the following: Account Name Enter a descriptive name for the account, such as “My Yahoo.” Mail Service Tap the Mail Service pick list and select the provider to which you are connecting. Select Other if your ISP is not listed. Protocol Tap the Protocol pick list and select POP or IMAP. (Most e-mail providers use the POP protocol.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To enter the account username and password: 1. Enter the username you use to access your e-mail. This is generally the part of your e-mail address appearing before the @ symbol; it is usually not your entire e-mail address. 2. Tap the Password box, and then enter your password. 3. Tap OK. The Password box displays the word “Assigned” to indicate that a password has been entered. 4. Tap Next.
Setting up and managing e-mail accounts 3. Enter the name of your outgoing (SMTP) mail server, such as smtp.mail.yahoo.com. If the VersaMail application knows the outgoing mail server name based on the mail service you selected, the correct server name is displayed. 4. Tap Next. 5. Do one of the following: – To accept these mail options and begin using the VersaMail application, tap Done. This takes you to the Inbox of the account you set up.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Delete messages on server To delete messages on your provider’s mail server when they are deleted in the VersaMail application, select the Delete messages on the server when they are deleted in VersaMail check box. Leave mail on server (POP account only) To get e-mail on your handheld but also leave it on the server so you can view it later on your desktop, select the Leave mail on server check box.
Setting up and managing e-mail accounts To set outgoing mail options: 1. 2. (Optional) Do any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if this is different from the e-mail address from which you are sending the message. For example, if you are sending a message from me@yahoo.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To add a personal signature: 1. Tap the Attach Signature to messages check box, and then enter the text of the signature. This signature is attached to all your outgoing e-mail. Signature lines appear only if check box is selected 2. Tap Next. Setting advanced outgoing mail options You can set additional outgoing mail options. To set advanced outgoing mail options: 1.
Setting up and managing e-mail accounts Username and Password fields appear only if ESMTP check box is selected 2. Tap Done. Testing your new account After you finish setting up a new e-mail account, the Inbox of the account you just created is displayed. You can test whether the e-mail account is set up and working properly by tapping Get Mail. See “Getting e-mail by subject or getting the entire message” later in this chapter for more information.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 4. Tap New. 5. Do the following: Account Name Enter a descriptive name for this account, such as “My Yahoo.” Mail Service Tap the Mail Service pick list and select the provider to which you are connecting. Select Other if your ISP is not listed. Protocol Tap the Protocol pick list and select POP or IMAP. (Most mail providers use the POP protocol.
Setting up and managing e-mail accounts Entering the account username and password In the next part of the VersaMail Account Setup, you enter the username and password for this account. The VersaMail 2.5 application provides strong 128-bit AES encryption for your password. To enter the account username and password: 1. Enter the username you use to access your e-mail. This is generally the part of your e-mail address appearing before the @ symbol; it is usually not your entire e-mail address. 2.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 2. Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com. If the VersaMail application knows the incoming mail server name based on the mail service you selected, the correct server name is displayed. 3. Enter the name of your outgoing (SMTP) mail server, such as smtp.mail.yahoo.com.
Setting up and managing e-mail accounts To set mail retrieval server options for a POP or IMAP account: 1. (Optional) Select any of the following: Get unread mail NOTE The POP protocol does not support retrieval of unread mail only from the server. If you have a POP e-mail account, the VersaMail application downloads all messages from the server regardless of whether you have read them (for example, on your desktop or on the web), and regardless of whether this check box is selected.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software POP accounts 2. IMAP accounts Tap Next. Setting outgoing mail options Outgoing mail options are the same for POP and IMAP accounts. To set outgoing mail options: 1. 2. 194 (Optional) Enter or select any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.
Setting up and managing e-mail accounts Adding a signature If you want, you can add a signature to each e-mail message you send. For example, you can enter your name and telephone number so that they appear on each message you send. To add a personal signature: 1. Tap the Attach Signature to messages check box, and then enter the text of the signature. This signature is attached to all your outgoing e-mail. Signature lines appear only if check box is selected 2. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Username and Password fields appear only if ESMTP check box is selected 2. Tap Done. Configuring your synchronize-only account After you finish setting up a synchronize-only e-mail account, you need to configure this account on your desktop. See “Configuring an account in HotSync Manager” later in this chapter for information.
Setting up and managing e-mail accounts To edit an account: 1. On the Account Setup screen, change any of the following: Account Name Enter a descriptive name for this account, such as “My Yahoo.” Mail Service Tap the Mail Service pick list and select the provider to which you are connecting. Select Other if your ISP is not listed. Protocol Tap the Protocol pick list and select POP or IMAP. (Most mail providers use the POP protocol.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 2. (Optional) Tap the Password box, and then enter a new password. The Password box displays the word “Assigned” to indicate that a password has been entered. 3. Tap OK. The Password box displays the word “Assigned” to indicate that a password has been entered. 4. Tap Next.
Setting up and managing e-mail accounts 5. Do one of the following: – To accept these mail options and begin using the VersaMail application, tap Done. This takes you to the Inbox of the account you set up. See “Getting, sending, and managing e-mail” later in this chapter for information on getting and sending e-mail. – To edit additional mail options, tap Next. Continue with the next set of procedures.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Leave mail on server (POP account only) To get e-mail on your handheld but also leave it on the server so you can view it later on your desktop, select the Leave mail on server check box. For example, if you create an account to receive e-mail from your Yahoo account and select this option, your old Yahoo e-mail is still visible the next time you visit Yahoo.com to access your Yahoo e-mail Inbox.
Setting up and managing e-mail accounts Editing outgoing mail options Outgoing mail options are the same for POP and IMAP accounts. To edit outgoing mail options: 1. 2. (Optional) Change any of the following: Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith.” Reply To Address Enter the e-mail address that you want recipients to see and reply to on your e-mail messages, only if this is different from the e-mail address from which you are sending the message.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To edit a personal signature: 1. (Optional) To add a signature, select the Attach Signature to messages check box, and then enter the text of the signature. To edit an existing signature name, phone number, and so on, edit the information on the signature lines. To remove a signature, deselect the Attach Signature to messages check box. This signature is attached to all your outgoing e-mail. 2. Tap Next.
Setting up and managing e-mail accounts Username and Password fields appear only if ESMTP check box is selected 2. Tap OK. Deleting an e-mail account When you delete an account in the VersaMail application, the account is removed from your handheld. The account still exists on the server. For example, deleting your Yahoo account from the VersaMail application deletes only the account from your handheld. Your e-mail account still exists at Yahoo.com.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 5. Tap Yes in the Delete Confirmation dialog box to delete the account and all associated e-mail messages. 6. Tap OK. After you perform the next HotSync operation, the memory associated with an account and its messages is released.
Setting up and managing e-mail accounts 2. Tap Details. 3. Tap the Always connect using check box. A pick list of available services appears. The currently used connection is displayed by default. Tap to change the service connection for this e-mail account only from your default handheld service connection 4. Select the connection you want to switch to from the Service pick list. Select a new service connection for this e-mail account only 5. Tap OK, and then tap OK again.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Troubleshooting account access problems Occasionally you may experience problems using an e-mail account after you set it up. If you followed the account setup procedures described in “Setting up and managing e-mail accounts” earlier in this chapter but experience problems using the account, you may need to verify that the account complies with your e-mail provider’s requirements.
Getting, sending, and managing e-mail 3. Select Account Setup. 4. Tap the name of the account you want from the list. 5. Tap the folders pick list, and tap Inbox if the Inbox is not displayed. Getting e-mail by subject or getting the entire message When you get e-mail messages, you can choose to get the subject only or to get the entire message. You can also use the Details dialog box to select options for getting unread e-mail only, downloading attachments, using filters, and more.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 3. (Optional) Tap Details and select options for retrieving unread e-mail, downloading attachments, using filters, auto-disconnect, maximum download size, and default connection type for this account. Tap OK. NOTE See “Creating mail filters” later in this chapter for more information about filters. See “Setting advanced account preferences” later in this chapter for information on the auto-disconnect feature.
Getting, sending, and managing e-mail A list of your e-mail appears in the Inbox. Shows unread/ total messages Envelope icon indicates whether a message or subject has been downloaded, and whether there are any attachments Displays the time for messages received today and the date for all other messages Auto get mail with notification You can set up the VersaMail application to automatically search for new mail on a regular schedule for a given e-mail account.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Scheduling auto get mail When setting up a schedule, you select the interval for retrieving mail, the start and end times for retrieving mail, and the days on which scheduled e-mail retrieval should take place. You can set up different schedules for each of your e-mail accounts, but you can set up only one schedule for a given account.
Getting, sending, and managing e-mail 4. Select the Get mail automatically check box. 5. Set schedule options: Interval Tap the Every pick list and select the time interval, from 15 minutes to 12 hours. See “Resource issues with auto get mail” later in this chapter for information on setting the interval. Start Time Tap the Start Time box, tap to enter the start time hour and minute, and tap to enter AM or PM. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software TIP Alternately, if you have configured an e-mail account to synchronize messages between your handheld and your desktop, you can perform a HotSync® operation after setting up a scheduled auto get to ensure that only new messages will be retrieved during auto get. See “Synchronizing e-mail between the handheld and the desktop” later in this chapter for configuration information.
Getting, sending, and managing e-mail Setting notification options You can turn the notification sound on or off to notify you when new e-mail arrives. You can choose from a variety of sounds, such as birds, bumble bees, or simply an alarm. To set notification options: 1. From the Inbox or another folder screen, tap the Menu icon . 2. Tap Options. 3. Tap Notification. 4. Tap the Notify me of new mail and mail alerts check box. 5. Tap the Notify Sound pick list and select a sound.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Making your handheld buzz or blink when you get new e-mail In addition to setting a notification sound, you can also choose to have your handheld’s indicator light blink or to have your handheld vibrate when you receive new e-mail. You select how your handheld notifies you of new e-mail in your handheld’s General preferences. To make your handheld buzz or blink when you get new e-mail: 1. Tap the Home icon . 2. Tap the Prefs icon 3.
Getting, sending, and managing e-mail Viewing and using the Reminders screen Your handheld displays a Reminders screen that shows summary information about new e-mail messages and alerts from other applications, such as alerts to remind you of Date Book appointments. To view the Reminders screen: ■ Tap the blinking asterisk in the upper-left corner of any screen.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software If auto get discovers new messages but then fails for any reason, a notification appears in the Reminders screen, displaying the account name and an error message. You can tap the error message or open the VersaMail application to the given account for more detailed information on the failed auto get. If auto get discovers no new messages for a given account, no notifications appear in the Reminders screen for that account.
Getting, sending, and managing e-mail Resource issues with auto get mail If you use the auto get mail feature, you should be aware of the following potential resource constraints: Decreased battery life If you set the auto get interval for more frequently than once per hour, you may drain your handheld’s battery charge more quickly, and thus need to recharge the battery more frequently.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Reading e-mail To read e-mail, tap the e-mail message in the Inbox or the folder where the message is located. Tap to read Alternately, you can use the navigator for one-hand message viewing. To read a message using the navigator: 1. Press Select on the navigator to highlight the first message displayed on the screen, and then press Up or Down to scroll one message at a time to the message you want to read. 2.
Getting, sending, and managing e-mail Plain text and HTML e-mail By default, the VersaMail application is set to receive mail in HTML format. This means that any e-mail messages sent as HTML will be displayed on your handheld with basic HTML formatting intact, including the following: ■ Boldface ■ Italics ■ Underlining ■ Colored words ■ Bullet lists ■ Numbered lists ■ Line breaks Most formatting not displayed is stripped of its HTML tags and shown as plain text.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Viewing other folders When you get new e-mail, it appears in the account’s Inbox folder. You can move an e-mail message from one folder to another and then view it in the destination folder. To view other folders: 1. Tap the folders pick list in the upper-right corner of the screen. Available folders 2. Tap the folder you want to view.
Getting, sending, and managing e-mail To change the sort order: 1. Tap Display. 2. Tap the Sort by pick list, and then tap the column name. 3. Tap Descend or Ascend to change the sort order. 4. Tap OK. To select a one-line or two-line view: 1. Tap Display 2. Tap the Show pick list, and then tap the view you want. 3. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To display or hide a column in a folder’s list view: 1. Tap Display. 2. Tap the check box for each column that you want to show. The column options will change depending on whether you choose a one-line or a two-line view. If you select Date, the Date column displays the message time for any messages received today—that is, any message received after 12:01 A.M. Otherwise, the Date column shows the date the message was received. NOTE 3.
Getting, sending, and managing e-mail 4. Tap the Size pick list and select the font size you want. 5. Tap the Style pick list and select the font style you want. 6. Tap OK. To select colors for read and unread mail: 1. Tap Display. 2. Tap the Unread pick list, and then tap the color you want to use to display unread messages. 3. Tap the Read pick list, and then tap the color you want to use to display read messages. 4. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To change the size of a column in the folder’s list view: NOTE Changing column size is available for one-line message view only. 1. Tap and hold the stylus on the column divider. 2. Drag the column divider to change the width of the column. Drag the column divider left or right to make the column narrower or wider 3. Tap OK. You can also change the font within an individual message.
Getting, sending, and managing e-mail 5. Tap the Size pick list and select the font size you want. 6. Tap the Style pick list and select the font style you want. 7. Tap OK. Moving e-mail between folders You can move one or more e-mail messages between folders. To move one e-mail message: 1. Tap the folders pick list in the upper-right corner of the screen, and then tap the folder name, or press Up or Down on the navigator to move to the folder you want, and the press Select to select the folder.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 2. Press Right on the navigator to open the Message menu, press Down to move to the Move To option, and then press Select to select this option. Alternately, tap the icon to the left of the message, and then tap Move To from the pop-up menu. The folders pick list appears. 3. Press Up or Down on the navigator to move to the folder you want, and then press Select to select the folder. Alternately, tap the folder that you want.
Getting, sending, and managing e-mail A checkmark appears next to the selected messages. 3. Do one of the following: – Tap the Menu icon , and then tap Move To. – Tap a message icon next to a selected message, and then tap Move To on the pick list. 4. Tap the folders pick list, and select a destination folder. 5. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Creating and editing mail folders You can also create new folders so that you can store e-mail messages by subject, person, or project. The VersaMail application has certain existing folders, such as Inbox, Outbox, Drafts, and Trash. The procedure for creating and editing folders varies slightly between POP and IMAP e-mail accounts, as described in the following procedure. To create and edit e-mail folders: 1.
Getting, sending, and managing e-mail – To rename a folder, tap the folder name from the list on the screen, tap Rename, and then enter the new folder name. For IMAP accounts only, you have the option of renaming the folder on the server. Select the check box if you also want to rename the folder on the server. When finished, tap OK. POP accounts IMAP accounts – To delete a folder, tap the folder name from the list on the screen, and then tap Delete.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software NOTE When you address a message to several recipients, you do not see all the recipients on the To list because the list is truncated on the To line. If you tap the To field, a dialog box shows all recipients for the current message. Addressing a message by typing the address You can address a message by entering the complete address. To enter the address: 1.
Getting, sending, and managing e-mail Alternately, in the New Message screen, tap the word To and enter the address on the Recipient List screen, and then tap Done. Use the shortcut buttons at the bottom of the screen for quick address entry. For multiple recipients, type a semicolon (;) or tap the semicolon button at the bottom of the screen, and then type a space between recipient names. NOTE If you enter a comma instead of a semicolon, it is automatically changed to a semicolon.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 3. On the Address Lookup screen, tap the address you want, and then tap Add. 4. (Optional) Repeat steps 2 and 3 for each address you want to add. 5. To enter an address in the cc: or bcc: field, tap the field name and follow the steps given for the To field. Using Smart Addressing to address a message Smart Addressing types ahead and completes a recognized e-mail address.
Getting, sending, and managing e-mail Turning Smart Addressing on or off You can turn Smart Addressing on or off in VersaMail Preferences. By default, Smart Addressing is turned on. To turn Smart Addressing on or off in VersaMail Preferences: 1. In the Inbox, tap the Menu icon . 2. Tap Options 3. Select Preferences. 4. Tap Advanced. 5. Tap the Enable Smart Addressing check box if it is not selected. A checkmark means it is turned on. 6. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 2. Tap the area below the Subject line and enter the text of your e-mail. To access the editing features available on the Edit menu, tap the Menu icon The first character of each sentence is automatically capitalized for you. . 3. (Optional) Tap the Options menu and select Add Attachments. See “Attaching files from a handheld application” later in this chapter. 4.
Getting, sending, and managing e-mail To select automatic send retry: ■ Tap Yes on the dialog box notifying you that manual send has failed. NOTE Automatic send retry is not supported for VPN or SSL connections, or for accounts for which your ISP requires you to log in to the mail server before sending mail. It is also not supported if you have configured the security preferences on your handheld to encrypt databases on the handheld.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software NOTE If you perform a HotSync operation or a soft reset during automatic send retry, the retry cancels. You must manually send any messages in the Outbox after the soft reset. Modifying messages in the Outbox A message in the Outbox waiting for the next automatic send retry can be edited, moved, or deleted. However, if you edit the message, you will need to perform a manual send in order to send the message.
Getting, sending, and managing e-mail Attaching a personal signature You can include a personal signature, such as your name, e-mail address, and telephone number, with each e-mail you send. To create a personal signature: 1. Tap the Menu icon 2. Tap Options 3. Select Preferences. 4. Tap Signature. 5. Tap the Attach Signature check box to select it. 6. Enter your signature information. 7. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 3. Tap the Forward button. Tap Forward 4. Tap To. 5. On the Recipient List screen, enter or look up the recipient address. See the procedure for creating new e-mail earlier in this chapter for more information on addressing messages. 6. (Optional) Enter some text describing the forwarded message. 7. Tap Send to send the message, or tap Outbox to store it in the Outbox.
Getting, sending, and managing e-mail To reply to an e-mail that you are reading: 1. Tap the e-mail you want to reply to. 2. Tap Reply. 3. In the Reply Options dialog box, select options for replying to the sender only or to all e-mail recipients, and for including original message text. 4. Tap OK. 5. Enter a reply. 6. Tap Send to send the message, or tap Outbox to send it later. NOTE Replies are always sent as text only, even if you received the original message in HTML format.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To reply to an e-mail from the folders list: 1. On the message screen, tap the folder name in the upper-left corner to open the message menus, and then press Right on the navigator to move to and open the Options menu. 2. Press Down on the navigator to move to the Reply option, and then press Select to select this option.
Getting, sending, and managing e-mail Working with URLs You can tap on a URL in a received message to view the web page or file associated with the URL. Tapping the URL opens a browser window (using the default browser on your handheld) to view the page or file. This feature only works with certain types of browsers; if you do not have the right type of browser installed on your handheld and set as the default, you cannot open URLs in e-mail messages.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Text (.txt) This is usually a memo or another plain text file. HTML (.html or .htm) Usually a web page or a formatted text file. Your handheld displays HTML attachments with full formatting intact. Microsoft Word (.doc) The formatting is stripped and the text of most Microsoft Word documents is shown. JPG (.jpg), bitmap (.bmp), and TIFF (.tif) tiles These are graphics files.
Getting, sending, and managing e-mail To download an attachment: 1. In the Inbox, tap the message with the attachment. A paper clip icon appears on the message’s icon if the message has an attachment that has been downloaded. Paper clip icon indicates downloaded attachment If you choose to get messages by subject only, you must tap More for each downloaded message in order to view the body of the e-mail message plus any attachments, up to the maximum message size.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Tap red paper clip icon to view attachment 3. Your options for working with a downloaded attachment vary according to the file type. Type Action Viewable file: text, Word doc, To Do task, HTML, graphic, and so on Tap the name of the attachment you want to view, and then tap View. If there are multiple viewers registered on your handheld for the attachment file type, either use the default viewer shown, or select a viewer from the list.
Getting, sending, and managing e-mail 4. When you have finished viewing or installing the attachment, tap Done. This returns you to the Attachments dialog box, where you can select another attachment if you want to. If there is no Done button on the attachment screen, tap the VersaMail icon in the Applications Launcher to return to the Inbox of the account you were in. 5. When you have finished viewing or installing all attachments, tap Done on the Attachments dialog box.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 2. Tap No to stop downloading and return to the Message screen. Tap Yes to continue downloading the entire message with attachment. 3. (Optional) Tap Cancel to stop downloading and return to the Message screen. When downloading is complete, the paper clip icon appears and the More button is no longer displayed. Follow the procedure for viewing an attachment presented earlier in this chapter.
Getting, sending, and managing e-mail When downloading is complete, the Attachments dialog box appears, showing all downloaded messages. Follow the procedure for viewing an attachment presented earlier in this chapter. Saving attachments to an expansion card If you have purchased an expansion card that provides extra memory, you can save downloaded attachments to the expansion card. To save an attachment to an expansion card: 1. Insert the expansion card into the slot on your handheld. 2.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To attach a file from a handheld application: 1. Tap the Menu icon . 2. Tap Options. 3. Select Attachment. 4. Tap the Type pick list and select the file type. Select type of file you want to attach All files of the selected type appear in the Type box. For example, if you select Appointments (vCal), tap Date Book to see a list of appointments from a particular date that you can attach, or tap To Do to see To Do List tasks. 5.
Getting, sending, and managing e-mail The selected file appears in the Attachments box. 6. Repeat steps 2 and 3 for each attachment you want to add, and then tap Done. TIP To delete an attachment from an e-mail message, tap the attached file in the Attachments box and then tap Delete. 7. Tap Send or Outbox. Attaching files from an expansion card If you have purchased an expansion card and have saved files to the card, you can attach files from the card to an e-mail message you are sending.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 5. Tap the From pick list and select Files on Card. 6. Tap the Type pick list and select the file type. Only file types that correspond to the types of files on the card will be displayed on the list. For example, if the card contains only Word docs and Address Book entries, only the file types “doc” and “vCard” will be listed. You can select a particular file type, or select All Files to view all files on the card. 7.
Getting, sending, and managing e-mail The selected file appears in the Attachments box. 8. Repeat steps 6 and 7 for each attachment you want to add, and then tap Done. TIP To delete an attachment from an e-mail message, tap the attached file in the Attachments box and then tap Delete. 9. Tap Send or Outbox. Forwarding an attachment You can include an attachment on any message you forward, up to the maximum message size. To forward a message with an attachment: 1.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To delete one or more messages: 1. Tap the folders pick list and select the folder that contains the message you want to delete. 2. Do one of the following: Item to delete Action One message Tap the bullet next to the message’s icon. Multiple messages Tap the bullet next to the icon of each message that you want to delete. A group of adjacent messages Drag the stylus along the left of the message icons.
Getting, sending, and managing e-mail the trash auto-empties all deleted e-mail older than one week. See “Emptying the trash” later in this chapter for more information. IMPORTANT If you delete a message on the server, you cannot retrieve it and view it again later. To delete messages before a certain date: 1. Tap the Menu icon , and then select Delete Old from the Message menu. 2. Tap the Folder pick list and select the folder that contains the messages you want to delete.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software If you tap Choose Date, you can select a date from the calendar. Tap a date to select it, or tap Today 4. Tap Delete. 5. (Optional) Tap Also delete message(s) on server if you want to delete the message from the server now. 6. Tap OK. Emptying the trash Deleted e-mail accumulates in the Trash folder and takes up space on your handheld. To increase memory, you should empty the trash regularly.
Getting, sending, and managing e-mail 2. (Optional) Tap Details to see how many messages are in the trash and whether the messages are set to be deleted on the server. 3. If you want to delete messages from the handheld as well as from the server, tap Both. A message asks if you want to update the server now. To delete the message from only the handheld now, tap Handheld. NOTE Many e-mail providers, such as Yahoo, have size restrictions for mail storage.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Marking messages as read or unread You can mark messages as read or unread. When you tap a message to read it, it is automatically marked as read. To mark messages as read or unread: 1. Tap the folders pick list and select the folder you want. 2. Tap the icon next to the message you want to mark. 3. Tap Mark Read or tap Mark Unread. TIP To mark multiple messages, tap the bullets next to the messages you want, tap the Menu icon 4.
Getting, sending, and managing e-mail If you tap Both, this message appears. Tap OK to connect with the server and immediately mark the messages as read or unread on the server. This action also processes any other pending actions on the server, such as messages not yet deleted. Tap Cancel if you want the messages marked during the next HotSync operation or the next time you connect to the server.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Confirm Deletions Displays a confirmation dialog before deleting e-mail. Delete Msgs on Server If selected, automatically deletes messages on the server that you have deleted on your handheld. If not selected, you will be asked each time you delete messages on your handheld whether you want to also delete them on the server. Because mailboxes on the server usually have size restrictions, we recommend periodically deleting messages on the server.
Synchronizing e-mail between the handheld and the desktop A dialog box appears with the “From” address displayed. If a Display Name exists for this Address Book entry, the Last name and First name fields show the display name. 2. (Optional) If the Last name and First name fields are blank, enter the first and last name associated with the “From” e-mail address. 3. Tap OK to add the e-mail address to the Address Book, and then tap OK in the confirmation dialog box.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Configuring an account in HotSync Manager Before synchronizing an e-mail account, you configure the account’s settings in the Palm VersaMail HotSync Conduit. The settings have to be specified only once unless you need to make changes. To start Palm VersaMail HotSync Conduit : 260 1. Click the HotSync Manager icon in the Windows system tray. 2. Select Custom. 3. Select VersaMail in the Conduit list. 4. Click Change. 5.
Synchronizing e-mail between the handheld and the desktop Setting synchronization options and account settings Next, you must configure each e-mail account’s general synchronization settings. For example, if you created an Earthlink e-mail account on the handheld and want to synchronize that with the desktop, set the synchronization options for the Earthlink account. During a HotSync operation, the Earthlink account on the handheld and the e-mail application specified in the conduit are synchronized.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 3. Select the option Check this box to synchronize this mail account when you perform a HotSync operation; otherwise, the account cannot be synchronized. 4. Click the Mail Client pick list and select the desktop e-mail application you will use to synchronize the selected account with your handheld. For each application, additional setup information is displayed in the Setup Notes box.
Synchronizing e-mail between the handheld and the desktop Mail Client Action Lotus Notes Enter your Lotus Notes ID and password. Click Browse if you need to locate your Notes ID. If you want to synchronize to a local mail file instead of a server mail file, select the Synchronize to local (replicated) mail file check box. You must do all of the following in order to synchronize to a local mail file: ■ Replicate the server mail file to the desktop.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Mail Client Action Direct IMAP connection to server Select this option to synchronize an account by connecting directly with an IMAP server. You must enter the information about the server in the VersaMail application on your handheld when you create the e-mail account to access the server. You will enter information about the incoming (IMAP) server, the outgoing (SMTP) server, your e-mail username, your password, and your e-mail address.
Synchronizing e-mail between the handheld and the desktop 5. Under the account name, click Advanced Sync Options. 6. Enter the synchronization options you want: Maximum message size (KB) Enter the maximum message size from 1 to 2048KB. If the message exceeds the maximum size, the conduit truncates the message.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 7. 266 Synchronize unread mail only Select whether to synchronize all e-mail between your desktop and your handheld, or unread e-mail only. By default, the check box is unselected, meaning that all e-mail will be synchronized. Download attachments Select whether to download attachments during synchronization.
Synchronizing e-mail between the handheld and the desktop Set folder synchronization options as follows: – Click the name of the folder you want. – Click in the Synchronize column to the right of the folder name. – Click the arrow to open the drop-down list, and click Yes or No to synchronize the folder or not. 8. Click OK. You can now set synchronization options for your handheld for the selected account.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To set handheld synchronization settings: 1. Under the selected account name, click the plus sign to the left of Handheld Settings. Click plus sign 2. 268 Click Account Information.
Synchronizing e-mail between the handheld and the desktop 3. If you are using an account that is already configured on your handheld, the account information will already be entered. If not, enter the following: NOTE You do not need to fill in these fields if the account is a synchronize-only account and the mail client is not Direct POP or Direct IMAP. Display Name Enter the name you want to appear on your outgoing messages, such as “Joe Smith”.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Incoming Mail Server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com. Incoming Mail Server Port Number The default is 110 for POP and 143 for IMAP servers, respectively. If you are not sure about the correct port number, check with your mail server administrator.
Synchronizing e-mail between the handheld and the desktop Account information screens Two screens in the Palm VersaMail HotSync Conduit provide summary information on your accounts: ■ The Account Overview screen indicates whether the account is active; whether the account has been synchronized and, if so, the last synchronization date; the mail client for this account; and whether the mail client and/or the incoming mail server has been changed since the last HotSync operation.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To view the Account Overview screen: ■ Click the selected account name. To view the Handheld Settings Overview screen: ■ Under the selected account name, click Handheld Settings. Palm VersaMail HotSync Conduit shortcuts You can use the icons in the toolbar to perform certain tasks quickly, such as saving account configuration settings. Icon Action Save account settings. Saves any changes you have made to an account. Add a new account.
Synchronizing e-mail between the handheld and the desktop Configuring Microsoft Outlook You can synchronize Microsoft Outlook 97/98/2000/XP with a VersaMail e-mail account, but you must set Microsoft Outlook as the default e-mail handler. You must check your username and password. To configure Microsoft Outlook: 1. In the Control Panel, click Internet Options. NOTE For Windows XP, click Network and Internet Connections, and then click Internet Options. 2. Click the Programs tab. 3.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To set up MAPI in Eudora: 1. From the Eudora Tools menu, select Options. 2. Do one of the following: – If Eudora is the only e-mail application that you use, select Always as the MAPI setting. – If you use more than one e-mail application, select When Eudora is running as the MAPI setting. 3. Ensure that your username and password are set up correctly within Eudora.
Synchronizing e-mail between the handheld and the desktop 3. Select VersaMail in the Conduit list. 4. Click Attachment Conversion. 5. Plug-in types are listed in the left column. If the plug-in is selected, the right column shows the name of the company supplying the plug-in. If a plug-in is not selected, the right column reads Not Selected. NOTE The drop-down lists in the right column display only the companies currently supplying plug-ins for a particular type.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Do one of the following: Item Action To deselect a plug-in Click the right column next to the plug-in type name, and then select Not Selected from the drop-down list. To select a plug-in Click the right column next to the plug-in type name, and then select the name of the company supplying the plug-in from the drop-down list.
Synchronizing e-mail between the handheld and the desktop 3. Select VersaMail in the Conduit list. 4. Click Change. 5. Select one of the following: Synchronize Active Accounts Select this option to include active accounts in the next HotSync operation. For an account to be synchronized, you must have selected the option Check this box to synchronize this mail account when you perform a HotSync operation. Do Nothing Select this option to exclude e-mail accounts from the next HotSync operation. 6.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Synchronizing multiple accounts You can synchronize more than one account during the same HotSync operation. NOTE If you want to synchronize both a Microsoft Outlook and a Microsoft Outlook Express account, you must have Microsoft Outlook set as the default e-mail client on the desktop.
Going beyond the basics ■ Adding ESMTP to an account ■ Setting advanced e-mail account options ■ Cutting and copying text from an e-mail message for use in other applications ■ Using the command bar ■ Viewing e-mail header details ■ Backing up your mail databases ■ Synchronizing IMAP folders wirelessly ■ Using Secure Sockets Layer (SSL) The section ends with a summary of the VersaMail application navigator controls and keyboard shortcuts.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software IMPORTANT If you create a filter, only messages that meet the filter criteria are downloaded to your handheld. You do not see any other messages that have been sent to you, even in your Inbox. To avoid this, you must set up two filters as described in the following procedure. Using the example above, the first filter would have all mail containing “onlinebroker” in the “From” field moved to the “Finance” folder.
Going beyond the basics to [Sales].” When you use this filter to sort incoming e-mail, any e-mail containing sales meetings in the subject line is filed in the Sales folder. 6. To pick list Select the message header field with the information contained in the edit line: To, From, Subject, cc, Date, Size. For example, you might select Date to download only messages that are less than a certain number of days old. Contains pick list Select a filter action: Contains, Starts with, Does NOT Contain.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To turn a filter on or off: 1. Tap the Menu icon . 2. Select Options, and then select Filters. The Filters dialog box appears with the filters you created. Filters with a checkmark are turned on 3. Tap the pick list in the upper-left corner, and select Connected or Synchronize. – Connected applies a filter to messages downloaded to your handheld over a modem or network connection.
Going beyond the basics Editing or deleting a filter You can edit a filter to change its name or the criteria in the filter. To edit or delete a filter: 1. Tap the Menu icon . 2. Select Options, and then select Filters. 3. Tap the name of the filter. 4. Do one of the following: – To edit the filter, revise your entry in the Name field and/or your selections in the pick lists, and revise the text in the edit line. Tap OK. – To delete the filter, tap Delete, and then tap Yes to confirm the deletion.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 4. Tap the Account pick list, and then tap Edit Accounts. All e-mail accounts appear in the list 5. Tap the name of the account whose settings you want to manage, and then tap OK. To change the protocol type: 1. In the Server Settings screen, tap the Protocol pick list, and then tap POP or IMAP. 2. Tap OK. To change your username or password: 1. In the Server Settings screen, enter a new username.
Going beyond the basics 2. Tap the Password box, and enter a new password in the Password Entry dialog box. The VersaMail 2.5 application provides strong encryption for your password. 3. Tap OK. To set a default service for this account (different from the default service for your handheld): 1. In the Server Settings screen, tap the Always Connect Using check box. Tap to change the service connection for this e-mail account only from your default handheld service connection 2.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To change e-mail address/mail server settings: 1. In the Server Settings screen, tap Details. 2. Tap the Options pick list and select Address/Servers. 3. Edit any of the following: 4. 286 Email address Enter the e-mail address of the account you are accessing, such as examplename@yahoo.com. Incoming mail server Enter the name of your incoming (POP) mail server, such as pop.mail.yahoo.com.
Going beyond the basics To change incoming mail server settings: 1. In the Server Settings screen, tap Details. 2. Tap the Options pick list and select Incoming Mail. 3. Select or enter either of the following: Get unread mail ONLY NOTE The POP protocol does not support retrieval of unread mail only from the server.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To set additional incoming mail options: 1. In the Server Settings screen, tap Details. 2. Tap the Options pick list and select Advanced Incoming. 3. The incoming mail options are different depending on the connection type you selected and the server protocol—POP or IMAP. POP accounts 288 IMAP accounts Port Number Defaults to 110 for POP and to 143 for IMAP servers, respectively.
Going beyond the basics Mailbox (IMAP only) Defines the root mailbox on your IMAP server. Deleted Mail (IMAP only) Stores deleted e-mail in the folder you specify on the server. This field is case sensitive, so spell the folder name exactly as it is on the server. For example, if your Deleted Mail folder is called Trash on the server, you must enter Trash in this space. Sent Mail (IMAP only) Shows the name of your Sent Mail folder on the server.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software BCC 4. Select the BCC check box to send a blind copy of any e-mail message you send to another e-mail address. The blind copy e-mail address is not seen by the other recipients of the message. For example, if you want a copy of all messages you send from your handheld to be sent to your desktop e-mail account, enter that e-mail address. Tap OK. To set additional outgoing mail options: 290 1. In the Server Settings screen, tap Details. 2.
Going beyond the basics 3. Set additional options for outgoing e-mail: Port Number The default is 25, the port number most SMTP servers use. If you are not sure about the correct port number, check with your mail server administrator. My server requires authentication (ESMTP) Select the My server requires authentication (ESMTP) check box if the outgoing server (SMTP) requires authentication. Check with your system administrator before selecting this option.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software To edit an account and add APOP: 1. In your Inbox or another folder screen, tap the Menu icon 2. Tap Options. 3. Select Mail Servers. 4. Tap the Account pick list and select Edit Accounts. . All e-mail accounts appear in the list 292 5. Tap the name of the account you want to change, and then tap OK. 6. In the Server Settings screen, tap Details. 7. Tap the Options pick list and select Advanced Incoming.
Going beyond the basics 8. Select the Use APOP check box. 9. Tap OK. Adding ESMTP to an account Some services require ESMTP authentication to validate your username and password on a given SMTP server. If you aren’t sure if your ISP or web e-mail provider supports ESMTP, check with your e-mail provider. To edit an account and add ESMTP: 1. In your Inbox or another folder screen, tap the Menu icon 2. Select Options. 3. Select Mail Servers. 4. Tap the Account pick list and select Edit Accounts.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 6. In the Server Settings screen, tap Details. 7. Tap the Options pick list and select Advanced Outgoing. 8. Select the My server requires authentication (ESMTP) check box if the outgoing server (SMTP) requires authentication. Check with your system administrator before selecting this option. If you select this option, username and password fields appear. These fields are prepopulated based on the account information you entered previously.
Going beyond the basics 4. Tap Advanced. 5. Select any of the following preferences: Enable Smart Addressing Types ahead and completes a recognized e-mail address. See the procedure for creating new e-mail later in this chapter for more information. Auto-Empty Mail from Trash Determines how often e-mail messages in the trash are automatically deleted. See “Emptying the trash” later in this chapter for more information. Timeout Sets the number of seconds to try to connect before timing out.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Modem Wait Displays the number of seconds that the modem uses to initialize itself. If you have a modem, tap and enter a number of seconds for the wait. The typical setting for a wireless modem is 3, and the typical setting for most normal modems is 0.
Going beyond the basics Using the command bar The command bar provides shortcuts for performing numerous tasks. The options presented on the command bar may change, depending on which screen is displayed in the application. For example, if you are viewing a message in the Inbox, the command bar gives you the option of quickly moving the message to another folder. See “Moving e-mail between folders” earlier in this chapter.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software E-mail header details When viewing a message in any folder, you can change the view of the message header. The e-mail header options are as follows: ■ Short header: Shows sender’s name or address (From field) and subject line (Subj field).
Going beyond the basics You can also switch between a short header and a full header for a message you are composing. Short header shows the To and Subject fields only; full header shows the To, cc:, bcc:, and Subject fields. Message long header Message short header Tap header icon to switch to full header Tap header icon to switch to short header To switch between short header and full header view: ■ Tap the header icon in the upper-right corner of the message screen.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Wireless IMAP folder synchronization If you create an IMAP folder in an account on your handheld that matches a folder on the mail server, you can wirelessly synchronize e-mail messages that you move into or out of the IMAP folder, or delete in the folder. When you synchronize a folder, any e-mail messages in the selected folder on the mail server will be downloaded to the same folder on your handheld.
Going beyond the basics 4. (Optional) The Subjects Only check box is selected or deselected based on the preference you set for getting mail. Select or deselect the check box to change this preference for the IMAP e -mail account only. 5. (Optional) Select the Use Filters check box to apply any filters you have created to the IMAP e-mail account. See “Managing mail filters” later in this chapter for information. 6. Tap OK.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software Using Secure Sockets Layer (SSL) Secure Sockets Layer (SSL) is a protocol designed to ensure that data you receive from a network or the Internet is secure and authentic. The VersaMail application uses SSL to help guarantee the secure transmission of e-mail messages that you receive. When you set up an account in the VersaMail application, you are given the option of selecting SSL for incoming mail.
Going beyond the basics View Selection Message selected Compose N/A New Message Navigation Function Left No function. Select Opens messages for viewing. Right Displays popup menu that normally appears when you click on the e-mail icon for each message. Left Deselects the highlighted message. Up/Down In To, cc, bcc, and Subject fields: Tabs to the next/previous field. In message body text: Scrolls the text viewed on the text list. Select No function.
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software The following sample procedure shows how to use the navigator to read and delete a message. To read and delete a message: 1. Press Up or Down on the navigator to scroll to the message you want to read. 2. Press Select to select the message, and then press Select again to open the message. 3. After reading the message, press Select to close the message. 4. (Optional) The cursor should remain on the selected message.
Going beyond the basics ShortCut Feature O Reply to Message P Paste Q Go to Bottom R Preferences … S Select All T Go to Top U Undo V Move To … W Save to Draft X Cut Y Send Z Deselect All Press & hold Mail Get & Send 305
Chapter 17 Using Palm™ VersaMail™ Personal E-mail Software 306
CHAPTER 18 Using Voice Memo Voice Memo provides a place for you to record your thoughts while you’re on the go. You can use Voice Memo to do things you might do with a voice recorder, and more: ■ Record and play back voice memos directly on your handheld. ■ Set an alarm to use your voice memos as reminder messages. ■ Assign your voice memos to categories so that you can organize and view them in logical groups.
Chapter 18 Using Voice Memo Creating a voice memo To record a voice memo, you can use the Voice Memo application button or the onscreen controls. To pause and resume while recording a voice memo, you must use the onscreen controls. After you finish recording a voice memo, you cannot add to or change the content, but you can assign the voice memo to a category or change the voice memo title. To conserve storage space on your handheld, you can also store your voice memos on an expansion card.
Creating a voice memo 5. (Optional) Tap the category pick list in the upper-right corner and select the category where you want to store the voice memo. TIP To automatically store voice memos on an expansion card, see “Storing voice memos on an expansion card” later in this chapter. Enter title here Tap to create another voice memo 6. Tap Done. Pausing and resuming a voice memo recording To pause and resume while recording a voice memo, you must use the onscreen controls.
Chapter 18 Using Voice Memo 3. Tap Record. A tone sounds to indicate that recording has started. Record Pause 4. Face your handheld and begin speaking. 5. Tap Pause to stop recording. A tone sounds to indicate that recording has paused. NOTE If you use other applications on your handheld while pausing the recording, press (and release) the Voice Memo application button to resume recording later. Recording status Stop 6. Tap Record. A tone sounds to indicate that recording has restarted. 7.
Creating a voice memo Storing voice memos on an expansion card You can conserve storage space on your handheld, or create voice memos for others, by storing your voice memos on an expansion card. Voice Memo enables you to store specific voice memos on an expansion card, or to configure your handheld to always store voice memos on an expansion card when one is present.
Chapter 18 Using Voice Memo Listening to voice memos The Voice Memo list displays the title, creation date, and duration of each voice memo. If you did not assign a title to a voice memo, the title appears as the time you created the voice memo. This makes it easy to locate and listen to your voice memos. To listen to a voice memo: 1. In the Voice Memo list, select the voice memo title. TIP You can also select a voice memo with the navigator. See “Using the navigator” in Chapter 2 for details.
Setting an alarm for a voice memo To play a portion of a voice memo: 1. In the Voice Memo list, select the voice memo title. 2. Drag the slider to the portion you want to hear. TIP You can also tap the slider bar to jump the slider to that position. Slider 3. Tap Play. 4. Tap Done. Slider bar Setting an alarm for a voice memo You can set an alarm for a specific time and date to remind you to follow-up on a voice memo. To set an alarm for a voice memo: 1.
Chapter 18 Using Voice Memo 7. Tap the hour and minute columns to select the time you want the alarm to occur. Tap here to select hour Tap here to select minutes 8. (Optional) Tap the Auto-play check box to automatically play the voice memo when the alarm goes off. 9. Tap OK. 10. When the alarm goes off and the reminder message appears onscreen, do one of the following: – Tap OK to permanently dismiss the reminder and return to the current screen.
Using Voice Memo menus Using Voice Memo menus Voice Memo menus are shown here for your reference, and Voice Memo features that are not explained elsewhere in this book are described here. The Voice Memos and Options menus differ depending on whether you’re displaying the Voice Memo list or an individual voice memo. V Memo menus Voice Memo list V Memo screen Send Category Opens a dialog box where you can choose how to send the category.
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CHAPTER 19 Using Web Browser Pro IMPORTANT To use Web Pro browser, you must first install the application from the Software Essentials CD. Palm™ Web Browser Pro allows you to view and save Internet web pages. Use Web Browser Pro to do the following: ■ Open a web page. ■ Return to a web page you’ve recently visited. ■ Bookmark a web page so you can visit it later. ■ Save a web page on your handheld. ■ Download files from the Internet.
Chapter 19 Using Web Browser Pro What Web Browser Pro looks like Title bar Action icons URL Entry field Web content The Web Browser Pro screen has four parts: ■ The title bar displays the name of the current web page or shows the status of actions, such as “Searching...”, “Saving...”, “Receiving...”, and so forth. ■ The action icons allow you to navigate in the browser, to refresh pages, and to bookmark pages. ■ The URL Entry field allows you to quickly enter web page addresses.
Getting help in Web Browser Pro Getting help in Web Browser Pro Help is available in the following locations: ■ Most dialog boxes in Web Browser Pro have help about the options in the dialog box. To see that information, tap the Tips icon . ■ For an onscreen keyboard to help you input text, tap the Menu icon and then tap Keyboard. ■ For help with drawing Graffiti® 2 characters, tap the Menu icon and then tap Graffiti 2 Help.
Chapter 19 Using Web Browser Pro 3. If the connection is not established, do one of the following: – Tap Cancel to stop the connection process. – Tap Change Network to select a different service to connect to. Browsing the web on your handheld Just like the web browser you use on your desktop computer, Web Browser Pro lets you browse the web in several ways: ■ Visit a web page by entering its URL. ■ Visit another web page by tapping a link.
Browsing the web on your handheld 3. Tap Go. During the short delay while the new page is being downloaded, the title bar displays information about the download process. Tells you what Web Browser Pro is doing (receiving data, sending data) Indicates how much data has been downloaded so far (in kilobytes) Activity icon shows you that Web Browser Pro is busy To visit a web page using the URL Entry field: 1. Tap the URL Entry field at the top of the screen. Select the URL field and enter the URL 2.
Chapter 19 Using Web Browser Pro Returning to a web page you just visited To go back to the last web page you visited: ■ Tap the Back icon . To go back to an earlier page: ■ Tap the Back icon until you return to the page you want. The list of visited pages (which is limited by your handheld’s memory) is called the cache. See “Finding web pages you recently visited” for more information on the cache. To go forward through the cached pages: ■ Tap the Forward icon .
Downloading a file to your handheld To download a file by following a link from a web page: 1. Tap the link. 2. A message appears asking you to confirm the file you want to download. If the file is the one you want, tap OK. 3. A message is displayed showing you the progress of the download. 4. When the file download is complete, a message is displayed. 5. Tap OK. If you decide that the download process is taking too long, you can stop it.
Chapter 19 Using Web Browser Pro Refreshing a page Some web pages, such as news sites, change frequently. If you visit a page and spend several minutes reading an article, the web site may change during that time. To make sure you have the latest content, refresh the page. To refresh a page: ■ Tap the Refresh icon . You can also view old content instead of accessing the Internet. (See “Controlling how Web Browser Pro accesses the Internet.
Using passwords Using passwords Some web sites require that you use a password to gain access to information. Passwords in Web Browser Pro work in a slightly different way from those in typical desktop browsers. To enter a password: 1. Open the web page where you must enter the password. The password field contains the word “Unassigned.” 2. Enter your sign-in name in the appropriate field. 3. Tap the password field. 4. Enter your password and tap OK.
Chapter 19 Using Web Browser Pro Copying and pasting text You’ll often find text on web pages, in web page fields, and in dialog boxes that you’d like to copy and use elsewhere in Web Browser Pro or in another application. Copying text To copy text, select the text and use the options from the Edit menu. Note that none of the Edit options copy images, only text. Cut Removes the selected text from a field in a web page or dialog box and stores it temporarily in the memory of your handheld.
Communicating with other users To undo a Paste action: ■ Do one of the following: – In Web Browser Pro, tap the Menu icon , tap Edit, and then tap Undo. – In other applications, if available, choose the undo option in the application. For example, in Address Book, tap the Menu icon , tap Edit, and then tap Undo. Communicating with other users Web Browser Pro allows you to communicate with other users in several ways: ■ Use a mailto link in a web page to compose and send e-mail.
Chapter 19 Using Web Browser Pro To beam a web page’s URL: 1. Navigate to the web page. 2. Tap the Menu icon 3. Point the IR port of your handheld directly at the IR port of the receiving device. 4. Tap Beam URL in the Page menu. . The receiver can choose to accept the beamed URL or not. If they choose not to accept the URL, the beaming process ends. 5. While the URL is prepared for beaming, a message is displayed. 6. While the URL is being beamed, a message is displayed.
Bookmarking your favorite pages 4. Compose your mail message in the e-mail application. For more information on composing e-mail messages in the VersaMail application, see Chapter 17. 5. Tap Send to send the e-mail message, Outbox to send the e-mail message later, or Cancel. You are returned to Web Browser Pro and to the web page you were viewing.
Chapter 19 Using Web Browser Pro To visit a bookmarked page: 1. Press Select on the navigator. 2. Press Up and Down on the navigator to scroll through the list of bookmarks, and then press Select to visit the bookmarked page you’ve chosen. Editing information about a bookmark You can edit the name and URL of a bookmark, and change its category. To edit information about a bookmark: 1. Press Select on the navigator. 2.
Saving pages 3. Tap Delete. A confirmation dialog box appears. 4. Tap OK. 5. Tap Done. Saving pages If you want to save a page (such as a travel itinerary or Internet order receipt) indefinitely, you can create a saved page. A saved page is a copy of the page. The copy is stored on the handheld until you delete it. NOTE By default, Web Browser Pro only has a certain amount of memory allocated to storing saved pages.
Chapter 19 Using Web Browser Pro 3. Tap the name of the saved page you want to open. Shows when you saved the page. If you saved it today, it shows the time. If you saved it before today, it shows the date. 4. Tap Go. Editing information about a saved page You can edit the name of a saved page and change its category. To edit information about a saved page: 1. Tap the Menu icon . 2. Tap View Saved Pages in the Page menu. 3. Tap the name of the saved page you want to edit. 4. Tap Edit. 5.
Finding web pages you recently visited Deleting a saved page You can delete saved pages you no longer want in order to make more free space available on your handheld. To delete a saved page: 1. Tap the Menu icon . 2. Tap View Saved Pages in the Page menu. 3. Tap the name of the saved page you want to delete. 4. Tap Delete. A confirmation dialog box appears. 5. Tap OK. 6. Tap Done.
Chapter 19 Using Web Browser Pro Clearing the History list If you’ve recently visited web pages you have no intention of visiting again, you can clear the History list. IMPORTANT Clearing the History list removes the record of your recent browsing history. Pages you’ve recently visited are still available in the cache and you can visit those pages by using the Back and Forward icons in the Web Browser Pro action bar.
Customizing Web Browser Pro Changing your home page Your home page is the web page that appears when you first open Web Browser Pro. You can change your home page to any web address. NOTE Your service provider has the option to disable this choice. If the choice is disabled, your changes have no effect. To change your home page: 1. Tap the Menu icon . 2. Tap Options, and then tap Preferences. 3. Tap Default. 4. Do one of the following: – Enter the address of the new home page.
Chapter 19 Using Web Browser Pro Changing how images are downloaded Images in web pages can be very large. You can make web pages download faster by reducing image quality or removing images altogether. Alternatively, if you have a fast Internet connection, you can have images downloaded so that they appear at their highest quality. To change how images are downloaded and displayed: 1. Tap the Menu icon 2. Tap Options, and then tap Display Options. 3.
Customizing Web Browser Pro Changing link colors You can change the colors that are used to display visited and unvisited links on the web pages you view. To change link colors: 1. Tap the Menu icon . 2. Tap Options, and then tap Display Options. 3. Change the display colors for visited and/or unvisited links. The default display color for unvisited links is blue; for visited links it is purple. 4. Tap OK.
Chapter 19 Using Web Browser Pro Enabling or disabling cookies Some web sites store information in a small text file, called a cookie. Cookies usually contain information about you and your preferences for that web site. A site can use this information to customize the pages you see the next time you visit. Allowing a web site to create a cookie does not give the site access to the rest of your handheld. A cookie stores only the information you provide while visiting the web site.
Customizing Web Browser Pro Changing the size and content of the cache The cache in Web Browser Pro consists of web pages that are stored so you can view them again without accessing the Internet. By default, this cache is saved, thereby saving the content you’ve viewed even when you exit Web Browser Pro. Pages that you explicitly save are also stored in the cache, although they are not deleted when the cache is cleared. You must delete saved pages separately to clear that portion of the cache.
Chapter 19 Using Web Browser Pro Controlling how Web Browser Pro accesses the Internet Because some wireless Internet service providers (ISPs) charge by the amount of data you download, Web Browser Pro is careful to limit how often it accesses the Internet. If you have a faster or more permanent connection to the Internet, the default settings should work for you. If you have a slower or more expensive Internet connection, you can enable three settings that can help reduce your access costs.
Customizing Web Browser Pro 3. 4. Change one or more of the following settings: Always connect using Check if you always want to use the same ISP to connect to the Internet. Service Select the ISP you want to use to connect to the Internet. Tap Done. Changing the host server Your handheld uses a host, or in other words, proxy server to access the Internet. You can change your host server. IMPORTANT You should not change this setting from its default, “webpro.palm.
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CHAPTER 20 Using World Clock World Clock enables you to view the current time and date in multiple locations and to set an alarm. Use World Clock to do the following: ■ View the current time and date in three locations. ■ Open a preferences screen where you can set the time and date for all the applications on your handheld. ■ Set an alarm. ■ Set Daylight Saving options. To open World Clock: 1. Tap the Home icon . 2. Select the World Clock icon .
Chapter 20 Using World Clock Viewing the time There are several ways for you to easily check the current time and date. To view the time: Do one of the following: ■ When your handheld is on, tap the Clock icon Graffiti 2 writing area. in the upper-left corner of the Your handheld displays the time for two seconds and then returns to the previous application. ■ When your handheld is off, press Select on the navigator. Your handheld turns on, displays the time, and then turns off after a few seconds.
Setting the primary location 2. Tap the location you want to use as the primary location. The location you select is typically a large city in the same time zone as the one where you live. If an appropriate choice does not appear in the list, see “Adding a location” later in this chapter to create a new location. 3. Tap OK. To set the date: 1. Tap Set Date & Time. 2. Tap the Set Date box. 3. Tap the arrows to select the current year.
Chapter 20 Using World Clock 3. Tap the up or down arrows to change the hour. 4. Tap each number of the minute, and then tap the arrows to change the minutes. 5. Tap OK. 6. Tap Done. Choosing a different primary location If you travel to another location and you want alerts to appear based on local time, you need to change the primary location to update the system time.
Adding a location To select the secondary locations: 1. Tap the pick list next to the secondary location. Secondary location pick list 2. Tap the location you want to use as the new secondary location. If an appropriate location does not appear in the list, see the next section, “Adding a location”. Adding a location If an appropriate location does not appear in the Location pick list, you can add a new location to the list.
Chapter 20 Using World Clock 8. Tap OK. 9. Tap Done. To set Daylight Saving options: 1. From the Edit Location dialog box, tap the This location observes Daylight Saving Time check box to select it. 2. Tap the Start box. 3. Tap the month when daylight saving begins. 4. Tap the Week pick list. 5. Select the week when daylight saving begins within the selected month. 6. Tap the Day pick list. 7. Select the day of the week when daylight saving begins within the selected week. 8. Tap OK.
Removing a location 5. Adjust the settings. See “Adding a location” earlier in this chapter for details. 6. Tap OK. 7. Tap Done. Removing a location If you no longer need a location that appears in the Location list, you can remove it. However, you cannot remove a location that is currently assigned to the primary location. To remove a location: 1. Tap a Location pick list. 2. Select Edit List. 3. Select the location you want to remove. 4. Tap Remove. 5. Tap OK to confirm the deletion. 6.
Chapter 20 Using World Clock 4. When the alarm reminder message appears, do one of the following: Tap OK to permanently dismiss the reminder and return to the current screen. Tap Snooze to dismiss the reminder and return to the current screen. An attention indicator blinks in the upper-left corner of the screen to remind you of the pending alarm, and the reminder message appears again in five minutes.
CHAPTER 21 Performing HotSync® Operations HotSync® technology enables you to synchronize data between one or more Palm OS® handhelds and Palm™ Desktop software or another personal information manager (PIM) such as Microsoft Outlook. To synchronize data, you must connect your handheld and your computer either directly or indirectly. Direct methods include placing your handheld in the cradle/cable attached to your computer, using infrared communications, or using a Bluetooth™ connection.
Chapter 21 Performing HotSync® Operations 3. Click the General tab, and select one of the following options: Always available Adds HotSync Manager to the Startup folder and constantly monitors the communication port for synchronization requests from your handheld. With this option the HotSync Manager synchronizes data even when Palm Desktop software is not running.
Selecting HotSync setup options 5. Click the Modem tab to display the modem settings and adjust the options as needed. For more information, see “Conducting modem HotSync operations” later in this chapter. 6. If you are attached to a network, click the Network tab to display the network settings and adjust the options as needed. For more information, see “Conducting network HotSync operations” later in this chapter. 7. Click OK. To set the HotSync options on a Mac computer: 1.
Chapter 21 Performing HotSync® Operations 3. If you are using the USB cradle/cable, you do not need to adjust the settings on the Connection Settings tab for a direct HotSync operation; they are set automatically when you perform the first HotSync operation. If you are using Mac OS 9.1 and the optional serial cradle/cable, click the Connection Settings tab and select the port where you attached the cradle/cable. . Shown with Mac OS 9.
Customizing HotSync application settings To customize HotSync application settings on a Windows computer: 1. Click the HotSync icon the taskbar). in the Windows system tray (bottom-right corner of You can also click the HotSync command on the Palm Desktop software menu bar. 2. From the HotSync Manager menu, select Custom. 3. Select the appropriate user name from the list. 4. Select an application in the Conduit list. 5. Click Change. 6.
Chapter 21 Performing HotSync® Operations To customize HotSync application settings on a Mac computer: 1. Double-click the Palm Desktop icon in the Palm folder. 2. From the HotSync menu, select Conduit Settings. 3. From the User pop-up menu, select the appropriate user name. 4. Select an application in the Conduit list. 5. Click Conduit Settings. Shown with Mac OS X 6.
Conducting cradle/cable HotSync operations Conducting cradle/cable HotSync operations The simplest way to synchronize data is to perform a direct HotSync operation by seating your handheld in the cradle/cable and pressing the HotSync button. Performing a cradle/cable HotSync operation: Windows computers The first time you synchronize your data, you need to enter user information on Palm Desktop software.
Chapter 21 Performing HotSync® Operations 3. Press the HotSync button on the cradle/cable. IMPORTANT The first time you perform a HotSync operation, you must enter a user name in the New User dialog box and click OK. Every handheld should have a unique name. To prevent loss of a user’s records, never try to synchronize more than one handheld to the same user name. The HotSync Progress dialog box appears, and synchronization begins. 4.
Conducting cradle/cable HotSync operations Performing a direct HotSync operation: Mac computers When you installed Palm Desktop software, you entered a user name. This user name is the connection between your handheld and your computer. The first time you perform a HotSync operation the Palm Desktop software does the following: ■ Adds a user name to your handheld. ■ Creates a folder for the user name in the Users folder inside the Palm folder.
Chapter 21 Performing HotSync® Operations To perform a local HotSync operation on a Mac computer: 1. Place your handheld in the HotSync cradle/cable. 2. Make sure that HotSync Manager is enabled: Double-click the HotSync Manager icon in the Palm folder. Click the HotSync Controls tab, and make sure the Enabled option is selected. 3. Press the HotSync button on the cradle/cable. The HotSync Progress dialog box appears, followed by the Select User dialog box.
Conducting IR HotSync operations 4. In the Select User dialog box, select the user name you entered when you installed the Palm Desktop software, and click OK. Shown with Mac OS X The HotSync Progress dialog box reappears, and synchronization begins. Shown with Mac OS X 5. Wait for a message on your handheld indicating that the process is complete. After the HotSync process is complete, you can remove your handheld from the cradle/cable.
Chapter 21 Performing HotSync® Operations ■ Some desktop computers may require an infrared device attached to a physical COM port. Laptops are likely to have a built-in IR port, so no external device is necessary. ■ Your computer must have an installed infrared driver. ■ If you have an external infrared device attached to your computer, a driver is probably included with the device. Consult the documentation included with the device for information on installing the required driver.
Conducting IR HotSync operations NOTE If your cradle/cable is connected to a USB port, you can continue using the cradle/cable while HotSync Manager is configured for infrared communication. If your cradle/cable is connected to a serial port, you cannot use your HotSync cradle/cable again until you reconfigure the HotSync Manager to communicate with the port defined for cradle/cable synchronization. To configure HotSync Manager for infrared communication on a Mac computer: 1.
Chapter 21 Performing HotSync® Operations 6. Tap the HotSync icon to start the IR HotSync operation. Tap here to start IR HotSync operation Returning to cradle/cable HotSync operations It’s easy to return to using the cradle/cable for HotSync operations. If your cradle/cable is connected to a USB port, you can continue using it while HotSync Manager is configured for infrared communication.
Conducting modem HotSync operations 4. Click the Connection Settings tab, and select the correct connection. 5. Close the HotSync Software Setup window. The next time you want to perform a HotSync operation, just press the HotSync button on the cradle/cable, as you always did before. Conducting modem HotSync operations You can use a modem to synchronize your handheld when you are away from your computer.
Chapter 21 Performing HotSync® Operations 3. 4. Adjust the following options as needed. Serial Port Identifies the port for the modem. If you are unsure of the port assignment, look at the Modem Properties in the Windows Control Panel. Speed Determines the speed at which data is transferred. Try the As Fast As Possible rate first, and adjust downward if you experience problems. This setting allows your handheld to synchronize with your computer at the fastest speed possible.
Conducting modem HotSync operations 4. Click the Connection Settings tab. 5. Select the On check box for the modem connection you’re using, and then click Settings. 6. In the Settings dialog box, select Modem as the connection type, if it is not already selected. NOTE 7. This step is not necessary for internal modems. Adjust the following options as needed. Shown with Mac OS X Modem Identifies the type of modem connected to your computer.
Chapter 21 Performing HotSync® Operations 4. Tap the pick list below the icon and select a modem configuration. Select a modem configuration If you need to create a configuration, tap the Menu icon , and then select Connection Setup on the Options menu. See “Connection Preferences” in Chapter 22 for more information. 5. Tap the Enter phone # field.
Conducting modem HotSync operations Selecting the conduits for a modem HotSync operation The Conduit Setup dialog box on your handheld enables you to define which files and/or applications synchronize during a modem HotSync operation. You can use these settings to minimize the time required to synchronize data with a modem. To change the Conduit Setup for a modem HotSync operation: 1. Tap the Home icon . 2. Select the HotSync icon 3. Tap the Menu icon 4. Select Conduit Setup on the Options menu.
Chapter 21 Performing HotSync® Operations Conducting Bluetooth HotSync operations If you have a Bluetooth computer running Windows 98/Me/NT/2000 or Mac OS X, version 10.1.2 or later with the Apple Bluetooth software, you can use Bluetooth technology to perform wireless HotSync operations. NOTE Go to the web site www.palm.com/support/globalsupport for additional information on compatibility with other versions of the Windows operating system.
Conducting Bluetooth HotSync operations 4. In the Serial port drop-down box, select the virtual serial port you chose or created in step 1. 5. Click OK. To prepare your Mac computer for a Bluetooth HotSync operation: 1. Double-click the HotSync Manager icon in the Palm folder. 2. In the HotSync Controls tab, select Enabled. 3. Click the Connection Settings tab, and select the On check box next to bluetooth-pda-sync-port. Shown with Mac OS X 4. Close the HotSync Software Setup window.
Chapter 21 Performing HotSync® Operations 4. Select the HotSync icon . 5. Tap the pick list in the center of the screen and select the connection settings you just created. Performing a Bluetooth HotSync operation After you prepare your computer and your handheld, you are ready to perform a Bluetooth HotSync operation. To perform a Bluetooth HotSync operation: 1. Tap the Home icon . 2. Select the HotSync icon 3. Tap the HotSync icon in the center of the screen. .
Conducting network HotSync operations Connecting to your company’s dial-in server A network HotSync operation requires the following (consult your system administrator for assistance): ■ Your computer has TCP/IP support installed. ■ Both your company’s network system and its remote access server support TCP/IP. ■ You have a remote access account. Everything you need for connecting to your company’s dial-in server (network modem) is included with Palm Desktop software and handheld software.
Chapter 21 Performing HotSync® Operations 5. Click OK. 6. Put your handheld in the cradle/cable, and perform a HotSync operation. The HotSync operation records network information about your computer on your handheld. With this information, your handheld can locate your computer when you perform a HotSync operation over the network. To prepare your handheld for a network HotSync operation: 1. Tap the Home icon . 2. Select the HotSync icon 3. Tap the Menu icon 4.
Using File Link 8. Tap Service and select a service. Tap here 9. Tap Done. 10. Tap 11. the Menu icon . Select Conduit Setup on the Options menu. For instructions, see “Selecting the conduits for a modem HotSync operation” earlier in this chapter. Performing a network HotSync operation After you prepare your computer and your handheld and select your Conduit Setup options, you are ready to perform a network HotSync operation.
Chapter 21 Performing HotSync® Operations With File Link you can import data stored in any of the following formats: ■ Comma-separated (*.csv) ■ Memo Pad archive (*.mpa) ■ Address Book archive (*.aba) ■ Text (*.txt) For information on how to set up a file link, see the Palm Desktop online Help. NOTE The File Link feature is not available in Palm Desktop software for Mac.
Creating a user profile 5. Enter a unique name for the profile, and click OK. 6. Repeat steps 3 and 4 for each profile that you want to create, and then click OK to return to Palm Desktop software. 7. Select the profile from the User list, and create the data for the profile (such as a company phone list, and so on). To create a user profile on a Mac computer: 1. Open Palm Desktop software. 2. From the User pop-up menu, select Edit Users. 3. Click New Profile. Shown with Mac OS X 4.
Chapter 21 Performing HotSync® Operations Performing the first HotSync operation with a user profile After you create a user profile, you are ready to transfer the information to the new handheld during the first HotSync operation. To use a profile for a first-time HotSync operation on a Windows computer: 1. Place the new handheld in the cradle/cable. 2. Press the HotSync button 3. Click Profiles. 4. Select the profile you want to load on the handheld, and click OK. 5.
CHAPTER 22 Setting Preferences for Your Handheld Preferences enable you to customize the configuration options on your handheld. The options are grouped into three categories: General, Communication, and Personal. Each category provides access to a list of relevant Preferences screens. Use preferences to do the following: ■ ■ Access the General Preferences screens to customize any of the following settings: Date & Time Set the location, date, and time. Digitizer Calibrate the screen on your handheld.
Chapter 22 Setting Preferences for Your Handheld ■ Access the Personal Preferences screens to customize any of the following settings: Buttons Assign an application to the Favorites icon. Reassign various applications to the following: the application buttons on the front and side panels of your handheld, the HotSync® button on the cradle/cable, and the full-screen pen stroke command. Color Theme Select a color theme to change the appearance of your handheld screen.
Setting General Preferences Date & Time Preferences The Date & Time Preferences screen enables you to choose a primary location and to set the date, time, and time zone for that location. You can also indicate whether this location observes daylight saving time and the dates daylight saving time starts and ends. All of these settings also appear as the primary location in the World Clock application and are used by all the applications on your handheld.
Chapter 22 Setting Preferences for Your Handheld To set the time: 1. From the General Preferences list, select Date & Time. 2. Tap the Set Time box. 3. Tap the up or down arrows to change the hour. 4. Tap each minute number, and then tap the arrows to change them. 5. Tap OK. 6. Tap Done. To set the time zone and daylight saving time: 1. From the General Preferences list, select Date & Time. 2. Tap the Location pick list. 3. Select Edit List. 4.
Setting General Preferences Country default The country default sets date, time, week start day, and number conventions based on geographic regions where you might use your handheld. For example, in the United Kingdom, time often is expressed using a 24-hour clock. In the United States, however, time is expressed using a 12-hour clock with an AM or PM suffix. All your handheld applications use the Country default settings.
Chapter 22 Setting Preferences for Your Handheld Graffiti 2 Preferences The Graffiti 2 Preferences screen enables you select an alternate stroke shape for specific characters. To select alternate strokes: 1. From the General Preferences list, select Graffiti 2. 2. Tap the letter you want to change. 3. Tap the check box to activate the alternate stroke. 4. Tap Done. 5. Repeat steps 2 through 4 for other letters. 6. Tap Done.
Setting General Preferences Auto-off after Your handheld has an automatic shutoff feature that turns off the power after a period of inactivity. This feature helps conserve battery power in case you forget to turn off your handheld. If you find that your handheld shuts itself off before you finish reviewing the information on the screen, you can increase the time setting of the automatic shutoff feature. To set the Auto-off after interval: 1. From the General Preferences list, select Power. 2.
Chapter 22 Setting Preferences for Your Handheld To change the power on setting: 1. From the General Preferences list, select Power. 2. Tap the check box, Power on when opened, to deselect it. 3. Tap Done. To change the power off setting: 1. From the General Preferences list, select Power. 2. Tap the check box, Power off when closed, to select it. 3. Tap Done.
Setting General Preferences System Sound, Game Sound, and Alarm Sound settings Your handheld uses a variety of sounds. The System Sound, Game Sound, and Alarm Sound settings enable you to turn the sounds on or off and to adjust the volume level. To set the sound settings: 1. From the General Preferences list, select Sound & Alerts. 2. Tap Custom. 3. Tap the System Sound pick list and select the sound level.
Chapter 22 Setting Preferences for Your Handheld 3. Tap the Alarm LED pick list and select On or Off. 4. Tap the Alarm Vibrate pick list and select On or Off. 5. Tap Done. Writing Area Preferences Writing Area Preferences offer you the option of using the full screen to enter Graffiti 2 characters.
Setting Communication Preferences Setting Communication Preferences The Communication Preferences category enables you to access screens where you can modify Bluetooth, Connection, Network, and Phone settings. This section provides details about each of these screens. 1. Tap the Home icon . 2. Tap the Prefs icon 3. From the Communication Preferences list select the name of the Preferences screen you want to view. .
Chapter 22 Setting Preferences for Your Handheld Turning Bluetooth communication on and off By default, the Bluetooth communication feature on your handheld is turned off. The default setting is designed to conserve battery power. When Bluetooth communication is off, you cannot communicate with other Bluetooth devices. You must turn on Bluetooth communication to use any of the Bluetooth communication features.
Setting Communication Preferences 3. Enter a name for your device. Device Name box 4. Tap OK. 5. Tap Done. Setting device discovery Discovery is the process that Bluetooth devices use to find each other when they are within range of each other. When you initiate the discovery process, you find and select the devices with which you want to connect. The discovery process is typically initiated by an application.
Chapter 22 Setting Preferences for Your Handheld enter freely, and if someone without a key rings the bell to request a connection, you can choose to open the door or ignore the request. To disable discovery: 1. From the Communications Preferences list, select Bluetooth. 2. Tap the Discoverable pick list and select No. Discoverable pick list 3. Tap Done.
Setting Communication Preferences To enable wakeup: 1. From the Communications Preferences list, select Bluetooth. 2. Tap the Allow Wakeup pick list and select Yes. Allow Wakeup pick list 3. Tap Done. To enable wakeup during specific hours: 1. From the Communications Preferences list, select Bluetooth. 2. Tap the Allow Wakeup pick list. 3. Select Scheduled. 4. Tap the hours box. Hours box 5. Tap the From box, select the start time, and then tap OK. 6.
Chapter 22 Setting Preferences for Your Handheld Adding trusted devices When you create a trusted pair, you enter an identical secret code on both devices. This secret code is called a passkey. The passkey enables you to create a list of Bluetooth devices from which you automatically accept communication. If a device with a recognized passkey attempts to communicate with your handheld, it bypasses the discovery and authentication process and automatically accepts the communication.
Setting Communication Preferences 6. Enter the same passkey on your handheld and the trusted device. Some Bluetooth devices have a built-in passkey; others enable you to choose the passkey; see the documentation included with your Bluetooth device for information. In either case you must use the same passkey for both the device and your handheld. Many phones also require you to put the phone into a mode where it can accept a key exchange for bonding in a trusted pair.
Chapter 22 Setting Preferences for Your Handheld 4. Tap Details. 5. Tap Done to return to the Trusted Devices screen. 6. Tap Done again to return to the Bluetooth Preferences screen. 7. Tap Done again. To delete a trusted device: 396 1. From the Communications Preferences list, select Bluetooth. 2. Tap Trusted Devices. 3. Select the device you want to delete. 4. Tap Details. 5. Tap Delete Device.
Setting Communication Preferences 6. Tap OK. 7. Tap Done to return to the Bluetooth Preferences screen. 8. Tap Done again. Enabling/disabling the user cache When you enable or disable the user cache you control whether or not your handheld retrieves the names of remote devices each time the discovery process takes place. By default, the user cache is enabled. This means that the names of devices found during one round of discovery are stored in your handheld’s user cache.
Chapter 22 Setting Preferences for Your Handheld NOTE Palm works with developers of third-party add-on applications to ensure the compatibility of these applications with your new Palm handheld. Some third-party applications, however, may not have been upgraded to be compatible with your new Palm handheld. If you suspect that a third-party application is adversely affecting the operation of your handheld, contact the developer of the application.
Setting Communication Preferences A cable connection between your handheld’s universal connector and a modem for dialing in to a modem that is part of your computer or laptop. Modem to Universal connector: PC to Infrared: A connection between the IR port of your handheld and the infrared device of your computer or laptop. A connection between the IR port of your handheld and a modem. The modem can be attached to or within a mobile phone or other device containing an IR port.
Chapter 22 Setting Preferences for Your Handheld 4. Tap Details. Tap here 5. Tap the Speed pick list and select the appropriate speed. 6. Enter the initialization string supplied by the documentation for the modem in your mobile phone, if necessary. 7. Tap OK. 8. Tap OK again to save the configuration. After you create the configuration, you need to set up the HotSync Manager of your Desktop application and the HotSync application of your handheld to perform a modem HotSync operation.
Setting Communication Preferences TIP You can also create a connection with a GSM phone using the Phone Link application. We recommend using Phone Link to create phone connections. See Chapter 14 for details. Use the steps described in these sections only if you are unable to create a connection with Phone Link. To create a Bluetooth to LAN connection: 1. From the Communications Preferences list, select Connection. 2. Tap New. Tap here 3. Enter a name for the connection, such as BT to LAN. 4.
Chapter 22 Setting Preferences for Your Handheld 8. When the Discovery Results screen appears, select the device to which you want to connect. If the device to which you want to connect does not appear on the discovery results list, tap Find More. 9. Tap OK. If prompted, create a trusted pair with the device. See “Adding trusted devices” earlier in this chapter for details.
Setting Communication Preferences 5. Tap the Via pick list and select Bluetooth. You must select Modem rather than Phone in the Connect to field to connect with a non-GSM phone 6. Prepare your phone to accept a Bluetooth connection. NOTE See the documentation that was included with your phone for how to prepare your phone to accept a Bluetooth connection. The documentation might refer to a Bluetooth connection as a Bluetooth pairing or a Bluetooth link. 7. Tap the Device box.
Chapter 22 Setting Preferences for Your Handheld You can also use your handheld’s Bluetooth technology and the software that is included in the handheld operating system to connect with a LAN access point. To use the e-mail or web browser software included with your handheld, you must create a configuration in Connection Preferences and then create Network Preferences settings.
Setting Communication Preferences To select a network service profile: 1. From the Communications Preferences list, select Network. 2. Tap the Service pick list. Tap here to display a list of network service profiles 3. Select the network service profile you want to use. 4. Tap Done. To duplicate an existing network service profile: 1. From the Communications Preferences list, select Network. 2. Tap the Service pick list. 3. Select the predefined network service profile you want to duplicate.
Chapter 22 Setting Preferences for Your Handheld 3. Enter your user name. Enter your user name here NOTE 4. Most dial-in servers do not accept spaces in the user name. Tap Done. Entering a password The Password box identifies the password you use to log into your server or ISP. Your entry in this field determines whether your handheld prompts you to enter a password each time you log into your network.
Setting Communication Preferences Selecting a connection Use the Connection setting to select the method you want to use to connect to your ISP or to a dial-in server. See “Connection Preferences” earlier in this chapter for information about creating and configuring connection settings. To select a connection: 1. From the Communications Preferences list, select Network. 2. Tap the Connection pick list. Tap here to display a list of available connections 3. Select the connection you want to use. 4.
Chapter 22 Setting Preferences for Your Handheld Entering a prefix A prefix is a number that you dial before the telephone number to access an outside line. For example, many offices require that you first dial “9” to dial a number outside the building. To enter a prefix: 1. From the Communications Preferences list, select Network. 2. Tap the Phone box. 3. Tap the Dial Prefix check box to select it. Select this box if you need to use a prefix 4. Enter the prefix. 5. Tap OK. 6. Tap Done.
Setting Communication Preferences 4. Enter the code to disable Call Waiting on the Disable call waiting line. Each telephone company assigns a code to disable Call Waiting. Contact your local telephone company for the code that is appropriate for you. 5. Tap OK. 6. Tap Done. Using a calling card The Use calling card field enables you to use your calling card when dialing your ISP or Intranet server. Keep in mind that there is usually a delay before you enter your calling card number.
Chapter 22 Setting Preferences for Your Handheld Connecting to your service After you set your Connection and Network Preferences, establishing a connection to your ISP or your company’s network (dial-in server) is easy. To establish a connection: 1. From the Communications Preferences list, select Network. 2. Tap Connect to dial the current service and display the Service Connection Progress messages. 3.
Setting Communication Preferences To configure Internet access with a Bluetooth phone or LAN access point: 1. From the Communications Preferences list, select Network. 2. Tap the Service pick list and select the name of your ISP or network service. See “To select a network service profile:” earlier in this chapter for details.
Chapter 22 Setting Preferences for Your Handheld To enter an INIT string for a high-speed wireless data network connection: 1. After completing step 5 in the preceding procedure, tap Details. 2. Tap Script. 3. Tap End to expand the pick list, and then tap Send.
Setting Communication Preferences 4. In the Send field, enter the INIT string provided by your wireless operator. Enter INIT string here 5. Tap OK. High-speed wireless data network services are not available in all locations. If you pass from an area with coverage into one without coverage, you will lose your network connection with no notice. If your network connection drops unexpectedly, check your phone to see if a high-speed wireless data network is active and available for the area you are in.
Chapter 22 Setting Preferences for Your Handheld 3. Tap Details. Idle timeout The Idle timeout setting defines how long your handheld waits before dropping the connection with your ISP or dial-in server when you switch out of a TCP/IP application. To set the Idle timeout: 1. 2. Tap the Idle timeout pick list and select one of the following options: 1 minute Waits one minute for you to open another application before it drops the connection. 2 minutes Waits two minutes.
Setting Communication Preferences To enter a primary and secondary DNS: 1. Tap the Query DNS check box to deselect it. 2. Tap the space to the left of the first period in the Primary DNS field, and then enter the first section of the IP address. Each section must be a number from 0 to 255. 3. Repeat step 2 for the second, third, and last sections of the Primary DNS field. 4. Repeat steps 2 and 3 for the Secondary DNS field. 5. Tap OK.
Chapter 22 Setting Preferences for Your Handheld Login scripts A login script is a series of commands that automates logging in to a network server—for example, your corporate network or your ISP. A login script is associated with a specific network service profile created in Network Preferences.
Setting Communication Preferences To create a login script: 1. Tap Script. 2. Tap the End pick list. Tap here 3. Select the command you want from the Command list. If the command requires additional information, a field appears to the right of it for you to enter the information. The following commands are available: Wait For Tells your handheld to wait for specific characters from the TCP/IP server before executing the next command.
Chapter 22 Setting Preferences for Your Handheld Prompt Opens a dialog box and prompts you to enter certain text (for example, a password or a security code). End Identifies the last line in the login script. 4. Repeat steps 2 and 3 until the login script is complete. 5. Tap OK. Plug-in applications You can create plug-in applications containing script commands that extend the functionality of the built-in script commands.
Setting Communication Preferences Network Preferences menu commands The Network Preferences screen includes menu commands to make it fast and easy to create and edit network service profiles. TCP/IP application menus are shown here for your reference. See “Using menus” in Chapter 4 for more information about choosing menu commands.
Chapter 22 Setting Preferences for Your Handheld Adding a DNS number If your ISP or dial-in server requires a DNS number and you did not enter that information in the Network Preferences screen, it will appear that you successfully logged into your network. When you try to use an application or look up information, however, the connection fails. If this occurs, try adding a DNS IP address. Ask your ISP or your system administrator for the correct primary and secondary DNS IP address.
Setting Personal Preferences 3. From the Personal Preferences list select the name of the Preferences screen you want to view. TIP You can also press Left, Right, Up, and Down on the navigator to highlight a Preferences screen name and then press Select on the navigator to open that Preferences screen.
Chapter 22 Setting Preferences for Your Handheld 3. Select the application that you want to assign to the button. To restore all the buttons to their factory settings, tap Default. 4. Tap Done. Pen Preferences The Buttons Preferences screen enables you to change the assignment of the full-screen pen stroke. By default, the full-screen pen stroke activates Graffiti 2 Help. Drag to top of screen To change the pen preferences: 422 1. From the Personal Preferences list, select Buttons. 2. Tap More.
Setting Personal Preferences Turn Off & Lock Turns off and locks the handheld. You must assign a password to lock the handheld. When it is locked, you need to enter the password to use your handheld. Beam Data Beams the current record to another device with an IR port. 4. Tap OK. 5. Tap Done. HotSync Buttons Preferences The Buttons Preferences screen also enables you to associate various applications with the HotSync button on the cradle/cable and the HotSync button on an optional modem accessory.
Chapter 22 Setting Preferences for Your Handheld Color Theme Preferences The Color Theme Preferences screen enables you to select a different set of predefined colors for your handheld screen. To select a color theme: 1. From the Personal Preferences list, select Color Theme. 2. Select a theme. The new colors immediately appear on the screen. You can scroll through the various color selections until you find the one you want to use. 3. Tap Done.
Setting Personal Preferences To customize the Owner Preferences: 1. From the Personal Preferences list, select Owner. 2. Modify or enter the text that you want to associate with your handheld. If you enter more text than can fit on one screen, a scroll bar automatically appears on the right side of the screen. If you assign a password using Security Preferences, the information on the Owner Preferences screen cannot be changed. In this case an Unlock button appears at the bottom of the screen. 3.
Chapter 22 Setting Preferences for Your Handheld You can mask and hide private records with or without a password. Without a password, private records are hidden or masked until you set the Security Preference to show them. With a password, you must enter the password to view the private entries. Assigning a password You can assign a password to protect your private records and to lock your handheld. You can mask the password from accidental viewing.
Setting Personal Preferences 3. Enter the current password. Tap here 4. Tap OK. 5. Do one of the following: – To change the password, hint, or quick password, enter the new information, and tap OK. – To remove the password, tap Unassign. 6. Tap Done. Masking your password entry Masking your password entry secures your password against accidental viewing by another person. The password only shows asterisks as you are entering the characters. To mask your password entry: 1.
Chapter 22 Setting Preferences for Your Handheld 3. Tap the check box for Mask password entry. Tap here 4. Tap OK. NOTE Turn off and then turn on your handheld to enable this change. Setting the quick password delay time limit You can set a quick password delay time limit to accommodate your personal preference. After the delay limit has been reached, you must enter the full password. For more information about the quick password, see “Changing or deleting a password”earlier in this chapter.
Setting Personal Preferences Locking your handheld You can lock your handheld so that it cannot be operated until your password is entered. In the event that your handheld is lost or stolen, this helps protect your data from unauthorized use. You can set your handheld to lock automatically, or you can lock it manually.
Chapter 22 Setting Preferences for Your Handheld To set your handheld to lock at a preset time: 1. Tap the Auto Lock Handheld box. Tap here 2. Enter your password. 3. Select At a preset time, and then use the arrows to set the time. Select At a preset time 4. Tap OK. NOTE Turn off and then turn on your handheld to enable this change. To set your handheld to lock after a period of inactivity: 1. Tap the Auto Lock Handheld box. Tap here 2. 430 Enter your password.
Setting Personal Preferences 3. Select After a preset delay. Select After a preset delay Tap to select Minutes or Hours Enter the amount of time 4. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 5. Tap OK. NOTE You need to turn off and then turn on your handheld before this change is enabled. IMPORTANT If you lock your handheld, you must enter the exact password to reactivate your handheld.
Chapter 22 Setting Preferences for Your Handheld Recovering from a forgotten password IMPORTANT Deleting a forgotten password also deletes all entries and files marked as Private. If you are not locked out of your handheld and you forgot your password, your handheld displays a hint, if you entered one, to help you remember the password. If you are still unable to remember the password, you can delete it from your handheld.
Setting Personal Preferences Making records private In many applications, you can make individual records private. Private records remain visible and accessible, however, until you select the Security setting to hide or mask all private records. Masked records appear as gray placeholders in the same position they would appear if they were not masked, and are marked with a lock icon. Hidden records disappear completely from the screen.
Chapter 22 Setting Preferences for Your Handheld To mask all private records: 1. From the Personal Preferences list, select Security. 2. Tap the Current Privacy pick list and select Mask Records. Tap here 3. Tap OK to confirm that you want to mask private records. 4. Tap Done. To display all private records: 1. From the Personal Preferences list, select Security. 2. Do one of the following: – Tap the Current Privacy pick list and select Show Private Records.
Setting Personal Preferences To unmask individual records: 1. Select a masked record. 2. Do one of the following: – If you do not have a password, a masked record becomes visible. – If you have a password, the Show Private Records dialog box appears. Go to step 3. 3. Enter your password. 4. Tap OK. To make a record private: 1. Display the entry that you want to make private. 2. Tap Details. 3. Tap the Private check box. 4. Tap OK.
Chapter 22 Setting Preferences for Your Handheld 2. Tap the Automatically pick list and select either Mask Private Records or Hide Public Records. Select to mask or hide records Tap box 3. Tap When box. 4. Select On power off. Select On power off 5. Tap OK. NOTE Turn off and then turn on your handheld to enable this change. To automatically hide or mask records at a preset time: 1. Select Automatic.
Setting Personal Preferences 2. Tap the Automatically pick list and select either Mask Private Records or Hide Public Records. Select to mask or hide records Tap box 3. Tap When box. 4. Select At a preset time, and then use the arrows to set the time. Select At a preset time 5. Tap OK. NOTE Turn off and then turn on your handheld to enable this change. To automatically hide or mask your records after a period of inactivity: 1. Select Automatic.
Chapter 22 Setting Preferences for Your Handheld 2. Tap the Automatically pick list and select either Mask Private Records or Hide Public Records. Select to mask or hide records Tap box 3. Tap When box. 4. Select After a preset delay. Select After a preset delay Tap to select Minutes or Hours Enter the amount of time 5. Enter the inactive period, and then select Minute(s) or Hour(s) from the pick list. 6. Tap OK. NOTE Turn off and then turn on your handheld to enable this change.
Setting Personal Preferences 5. Tap the check box for Encrypt data when locked. Tap pick list and select Encryption 6. Tap the Choose Applications button. 7. Select the applications whose data you want to encrypt and tap OK. 8. If you want to encrypt only private records, select Encrypt private records only. 9. Tap the Encryption type pick list and select a type. Select encryption type 10. Tap OK.
Chapter 22 Setting Preferences for Your Handheld Using security shortcuts You can create shortcuts to activate certain security features, such as locking the handheld or masking private records. For information on using shortcuts, see “Graffiti 2 ShortCuts” in Chapter 3. To create and activate security shortcuts: 1. From the Personal Preferences list, select Security. 2. Tap the Menu icon 3. Select Options, and then select Security Options. 4. Tap the Options pick list and select Shortcuts. 5.
Setting Personal Preferences 3. On the ShortCut name line, enter the letters you want to use to activate the ShortCut. Tap New 4. Tap the ShortCut Text area, and enter the text that you want to appear when you write the ShortCut characters. TIP You may want to add a space character after the last word in your ShortCut text. This way, a space automatically follows the ShortCut text. 5. Tap OK. To use a ShortCut, draw the ShortCut stroke followed by the ShortCut characters.
Chapter 22 Setting Preferences for Your Handheld Deleting a ShortCut If you no longer need a ShortCut, you can delete it from the list of ShortCuts. To delete a ShortCut: 442 1. From the Personal Preferences list, select Shortcuts. 2. Select the ShortCut you want to delete. 3. Tap Delete. 4. Tap Yes. 5. Tap Done.
APPENDIX A Maintaining Your Handheld This chapter provides information on the following: ■ Caring for your handheld ■ Prolonging battery life ■ Resetting your handheld Caring for your handheld Your handheld is designed to be rugged and reliable and to provide years of trouble-free service. Observe the following general tips when using your handheld: ■ Take care not to scratch the screen of your handheld. Keep the screen clean.
Appendix A Maintaining Your Handheld Prolonging battery life Note the following considerations for the battery in your handheld: ■ Under normal conditions your handheld battery should remain charged when you place it in the cradle/cable for just a few minutes each day. You can conserve battery life by doing any of the following: – Reduce the brightness of the screen display. See “Adjusting screen brightness” in Chapter 2 for more information.
Resetting your handheld Performing a soft reset A soft reset tells your handheld to stop what it’s doing and start over again. All records and entries stored in your handheld are retained with a soft reset. After a soft reset, the Preferences screen appears and the Date and Time option is highlighted so you can reset the date and time if needed. To perform a soft reset: 1. Open your handheld. See “Opening and closing your handheld” in Chapter 2 for details. 2.
Appendix A Maintaining Your Handheld 4. Wait for the Palm Powered™ logo to appear; then release the power button. 5. When a message appears on the handheld screen warning that you are about to erase all the data stored on your handheld, do one of the following: – Press Up on the navigator to complete the hard reset and display the Digitizer screen. – Press any other button to perform a soft reset. NOTE With a hard reset, the current date and time are retained.
Resetting your handheld To restore your data from a Mac computer after a hard reset: 1. Double-click the HotSync Manager in the Palm folder. 2. From the HotSync menu, select Conduit Settings. 3. From the Users pop-up menu, select the appropriate user name. 4. Select an application from the list. 5. Click Conduit Settings. 6. Click Macintosh overwrites handheld for each conduit. Changing the HotSync setting from the default affects only the next HotSync operation.
Appendix A Maintaining Your Handheld 448
APPENDIX B Frequently Asked Questions If you encounter a problem with your handheld, do not call Technical Support until you have reviewed the frequently asked questions in this appendix and you have also reviewed the following: ■ The readme file located in the folder where you installed the Palm™ Desktop software on your Windows computer or on your installation CD for Mac users ■ The Palm Desktop online Help ■ The Palm Desktop software for the Macintosh User’s Guide located in the Documentation folde
Appendix B Frequently Asked Questions Software installation problems Problem Solution The installation menu did not appear when I inserted the Desktop Software CD-ROM (or the Software Essentials CDROM) into my Windows computer. 1. From the Windows desktop, click Start. 2. Select Run. 3. Click Browse. 4. Locate your CD-ROM drive, and select the Autorun file. 5. Click Open. 6. Click OK. I cannot install Palm Desktop software on my Windows computer. Try the following: 1.
Operating problems Operating problems Problem Solution I don’t see anything on my handheld’s screen. Try each of these in turn: ■ Press an application button to ensure that your handheld is turned on. ■ Tap the Brightness icon in the upper-right corner of the Graffiti® 2 writing area. If the Brightness dialog box appears, adjust the brightness by pressing and holding Up on the navigator for a few seconds. If this doesn’t work, press and hold Down on the navigator for a few seconds.
Appendix B Frequently Asked Questions My handheld is not making any sounds. Check the System, Alarm, and Game Sound settings. See “Sounds & Alerts Preferences” in Chapter 22. My handheld’s indicator light is not blinking when alarms occur. Check the Alarm indicator light setting. See “Alarm LED and Alarm Vibrate settings” in Chapter 22. My handheld does not vibrate when alarms occur. Check the Alarm Vibrate setting. See “Alarm LED and Alarm Vibrate settings” in Chapter 22. My handheld has frozen.
Application problems Application problems Problem Solution I tapped the Today button, but it does not show the correct date. Your handheld is not set to the current date. Make sure the Set Date box on the Date and Time Preferences screen displays the current date. See “Date & Time Preferences” in Chapter 22 for more information. I know I entered some records, but they do not appear in the application. ■ Check the Categories pick list (upper-right corner).
Appendix B Frequently Asked Questions My vCard or vCal e-mail attachment isn’t forwarding correctly (continued). 5. Click OK. 6. Start the e-mail client software and make sure it is configured as the default MAPI client. Consult the documentation for your desktop e-mail application for more information. The current date and time are incorrect. The current date and time are tied to the Location setting.
HotSync problems I cannot perform a HotSync operation. What should I check to make sure I’m doing it correctly (continued)? On a Mac computer try these steps: 1. Make sure HotSync Manager is enabled. If it is not, double-click the HotSync Manager icon in the Palm folder and enable HotSync Manager on the HotSync Controls tab. 2. If you are using a USB cradle/cable, disconnect the cradle/cable from your computer, and then reconnect the cradle/cable and restart your computer. 3.
Appendix B Frequently Asked Questions I tried to do a local HotSync operation, but it did not complete successfully. ■ Make sure your handheld is seated in the cradle/cable correctly. ■ Check the connection between the HotSync cradle/cable and the USB or serial port on your computer. ■ Make sure the user name you selected in Palm Desktop software matches the user name assigned to your handheld. ■ Make sure the date on your computer matches the date on your handheld.
HotSync problems I tried to do a modem HotSync operation, but it did not complete successfully. Check the following on your computer: ■ Make sure your computer is turned on and that it does not shut down automatically as part of an energy-saving feature. ■ Make sure the modem connected to your computer is turned on and is connected to the outgoing phone line. ■ Make sure the modem you are using with your handheld has an on-off switch.
Appendix B Frequently Asked Questions I tried to do a modem HotSync operation, but it did not complete successfully (continued). On a Mac computer, check the following: ■ Make sure that Internal Modem is selected on the Connection Settings tab in the HotSync Software Setup window. ■ You may need to select a different modem type or enter a custom setup string from the Connection Settings tab. Most modems have a setup string that causes them to send initial connection sounds to a speaker.
HotSync problems I can’t perform an IR HotSync operation. ■ On a computer running Windows 98, be sure that the HotSync Manager is running, that Infrared is selected on the HotSync Manager menu, and that the Serial Port for local operations is set to the simulated port for infrared communication. See “Conducting IR HotSync operations” in Chapter 21 for details. ■ On a computer running Windows 2000/ME/XP, select IR in the HotSync Manager.
Appendix B Frequently Asked Questions When I perform a HotSync operation, my information does not transfer to Palm Desktop software. My handheld displays the message “Waiting for sender” when it’s near my computer’s infrared port. I want to synchronize my computer with more than one handheld. I can’t perform a Bluetooth™ HotSync operation.
Beaming and sending problems I can’t perform a Bluetooth HotSync operation (continued). ■ Some computers have a dedicated virtual serial port number, such as COM5, and other computers enable you to choose a port number such as COM8 or COM12. Refer to the documentation that came with your computer for information on dedicated versus flexible virtual ports.
Appendix B Frequently Asked Questions Phone connection problems Problem Solution My passkey is rejected when I attempt to pair (or bond) my mobile phone with my handheld. ■ Some mobile phones require that you enter the passkey within a specific timeframe. Make sure you have a passkey in mind and that you enter it immediately when prompted. ■ If your passkey is rejected, your phone may have a preassigned passkey; see the documentation included with your phone for information.
VersaMail™ problems My phone connection drops before I finish using it. ■ You need to increase the Idle timeout setting on the Network Preferences Details screen. See “Adding detailed information to a network service profile” in Chapter 22 for instructions. I get an error message when I try to dial a phone number using my handheld. ■ Make sure that the proper phone driver is installed on your handheld. See “Updating the phone files on your handheld” in Chapter 14 for instructions.
Appendix B Frequently Asked Questions I am having problems accessing my account (continued). I am having difficulty sending and receiving mail using a synchronize-only account. ■ Some wireless service providers have other requirements specific to their service. For example, Yahoo! requires you to set up POP mail forwarding for your Yahoo! account in order to download e-mail messages to your handheld. Check with your service provider to see if any providerspecific requirements exist.
Password problems Password problems Problem Solution I forgot the password, and my handheld is not locked. ■ I forgot the password, and my handheld is locked. ■ First, use the password hint to try and remember the password. If this doesn’t help or if you do not have a password hint, you can use Security to delete the password, but your handheld deletes all entries marked as private.
Appendix B Frequently Asked Questions NOTE Palm works with developers of third-party add-on applications to ensure the compatibility of these applications with your new Palm handheld. Some third-party applications, however, may not have been upgraded to be compatible with your new Palm handheld. If you suspect that a third-party application is adversely affecting the operation of your handheld, contact the developer of the application.
Product Regulatory Information FCC Statement This device complies with part 15 of the FCC rules. Operation is subject to the following two conditions: (1) This device may not cause harmful interference, and (2) this device must accept any interference received, including interference that may cause undesired operation. NOTE This equipment has been tested and found to comply with the limits for a Class B digital device, pursuant to Part 15 of the FCC rules.
Product Regulatory Information MPE (Maximum Permissible Exposure) Statement RF Exposure Compliance: In order for this device to comply with FCC rules, under the provision of Part 15.247(b)(c), it must operate in a manner that ensures that the public is not exposed to radio frequency energy levels in excess of the Maximum Permissible Limits (MPE).
Product Regulatory Information ARIB STD-T66 Statement (Japan) This product uses a radio wave in the 2.4 GHz bandwidth. This frequency is also used by the microwave ovens industry, scientific and medical devices, in addition to wireless transmitters for motion detectors, such as those requiring licenses used on manufacturing lines or similar radio transmitters.
Product Regulatory Information Taiwan Statement Article 14: Unless approved, for any model accredited low power radio frequency electric machinery, any company, trader, or user shall not change the frequency, increase the power, or change the features and functions of the original design. Article 17: Any use of lower power radio frequency electric machinery shall not affect the aviation safety and interfere with legal communications.
Index A ABA. See Address Book archive files Accented characters, Graffiti 2 writing 30 Account. See E-mail account Add/Remove Programs icon 76 Add-on applications 68–75 Address Book *If Found Call* entry 79 adding custom fields 85 adding e-mail address from 231 adding entry from e-mail 258–259 archive files (.
Index To Do List 171 VersaMail 177 version of 465 viewing as icons 45 viewing as list 45 Voice Memo 307 Web Browser Pro 317 World Clock 343 See also Add-on applications Archive files importing data from 37 for main applications 38 messages in SMS 163 saving deleted records 53 saving purged records 54 Attaching a signature to messages 188, 195, 202 Attachments 163 attaching files from an expansion card 249 attaching files from applications 247 downloading 258 icon for 217 saving to expansion card 247 select
Index Card Info 91 Caring for the handheld 443 Categories 162 application 44–45 assigning records to 55–56 beaming 33–35 bookmarks 329 creating 57 default 44, 55 displaying 56, 85, 453 merging 58 renaming 57 saved web pages 332 sending 37 using in Applications Launcher 44, 45 Cc field 231 Chain calculations 88 Characters, Graffiti 2 24 Charging handheld 6 Check boxes 19 Clearing cache 339 Calculator entries 87 History list 334 reminders 215 Color Theme preferences 424 Combining categories 58 Comma-delimite
Index Creating Address Book entries 78–79 categories 44–45, 57 currency symbols 123 custom fields in Address Book 85 Date Book events 95 e-mail folders 228–229 Expense items 120 expense reports 125 notes for records 65 records 50 ShortCuts 440 signature 165 SMS messages 160 synchronize only e-mail account 189– 196 Currency default 123 defining 123 for Expense items 122 Current date 453 Current time 41 Custom currencies and symbols 123 fields in Address Book 85 Cutting text 52 text from web pages 326 Cyclin
Index service templates 418 text 52 See also Purging records Desktop software displaying euro 125 linking to external files 39, 375 removing 76 saving deleted data in archive file 53 Device assigning name 390 enabling/disabling the user cache 397 types with which you can connect 389 Digitizer 17, 382 calibrating your handheld 17 preferences 382 Disabling autofill 337 cookies 337 JavaScript 338 Disconnecting a modem 295 from the Internet 319 Discovery and connection process 391 defined 391 enabling/disablin
Index replying to 238–240 Secure Sockets Layer 302 send retry 234 sending 233 signature, adding 188, 195, 202 storing in Outbox 233 trash 254 URLs in messages 241 viewing attachments 241–245 E-mail account advanced preferences 294 APOP setting 288 auto get mail 209 before setting up 180 changing e-mail address 286 changing mail server settings 287 changing protocol type 284 changing username and password 284 checking for new messages 206, 207 color selection 223 corporate 181 creating a synchronize-only ac
Index File types that can be downloaded 322 Filed SMS messages 163 Files converting attachments 274–276 error log 260 linking to external 39, 375 Filters creating 279–281 deleting 283 editing 283 examples of 282 turning on and off 281–282 Finding applications, using Graffiti 2 writing 42 information in applications 58–63 phone numbers 61–62 using the Find application 60 Folders creating new 228 viewing other 220 Fonts 66 choosing fonts in applications 66 euro symbol 125 setting size in Web Browser Pro 334
Index Hard reset 445, 451 Hardware add-ons 14 Help Graffiti 2 52 online tips 19 onscreen keyboard 319 Hiding records 433 History list clearing 334 definition 333 limit 333 Home page changing 335 returning to 322 Host name 341 Host server, changing 341 HotSync Bluetooth operations 370–372 buttons preferences 423 conduits for synchronizing applications 354–355, 446, 447 conduits for synchronizing applications, Mac 356 customizing 355, 356 first-time operation 357–361, 376–378 IR operation 361–365 linking to
Index Inbox Reminders screen and 215 synchronizing 266 viewing mail 206 Incoming mail server 184, 191, 197, 198 changing 287 Indicator light 13, 387 Infrared connections 398, 399 HotSync operations 361–364, 399–400 port 13, 33, 361 problems with IR HotSync operations 459 requirements for computer 361 INIT string, sending 412–413 Initialization string 400 Installing applications 68–74 conduit to install applications 354 International characters, Graffiti 2 writing 30 Internet access 317, 340 entering ISP in
Index M Mail server settings, changing 287 Mail service, default service for e-mail account 204–205, 285 Mail settings changing e-mail address 286 changing mail server settings 287 changing protocol type 284 changing username and password 284 managing 283 Mailbox, adding new 182 Mailto links 327 Maintenance information 443 Marking messages unread/read 256 Masking private records 434 Maximum cache size 339 Maximum message size incoming e-mail 186, 193, 200 POP and IMAP server 287 Memo Pad adding Address Boo
Index returning to web pages you’ve visited 322 visiting bookmarked web pages 330 Netscape 262 Network connecting 179, 410 entering ISP information 411 HotSync operation 372–375 idle timeout 414 login scripts 416–418 password 406 phone settings 407 preferences 403–420 prerequisites for connecting in VersaMail 180 primary DNS 414 secondary DNS 414 selecting connection 407 selecting service 404 user name 405 Network preferences in Web Browser Pro 340 main handheld preferences 403–420 Non-GSM phones, connecti
Index thumbnails 137 viewing photos 137 Palm Quick Install 69–73 PalmModem accessory, prerequisite for connection 180 Passkeys 152 entering to create a trusted pair with a phone 152, 462 Passwords 426–428 changing 426 changing in VersaMail 284 creating 426 deleting 426 editing in e-mail account 196 entering in Web Browser Pro 325 for network 406 forgotten 465 VersaMail 184 Pasting notes into other applications 131 photos into other applications 137 text 52 text from a web page 326 Payment, Expense item 122
Index Sounds & Alerts 386–388 Trash 255 Writing Area 388 Primary DNS 414 Printing expense reports 125 Prioritizing To Do List records 172, 175 Private records displaying 434 hiding 433 hiding automatically 435 lost with forgotten password 432 masking 434 masking automatically 435 problems displaying 453 Problems beaming and sending 461 connecting to a phone 462 entering data 452 installing software 450 operating handheld 451 performing HotSync operations 454–461 recharging handheld 464 tapping and writing
Index Resetting handheld hard reset 445, 451 location of reset button 14, 445 soft reset 444 Restoring data Mac 447 Windows 446 Returning to a web page 322 to a web page in the History list 333 to your home page 322 S Saving data 43, 51, 53 e-mail databases 299 e-mail messages 253 web pages 331–333 Scheduled retrieval of e-mail.
Index Sorting applications 44 records 63–64, 453 Sounds & Alerts preferences 386–388 Sounds. See Alarm and System sounds Speed of image downloading 336 SSL.
Index Troubleshooting 459 Trusted devices, adding trusted devices 394–395 Trusted pairs, creating 402 Turning off handheld automatically 385 pen stroke for 423 problems with 451 Turning on handheld displaying owner’s name 424 power button 13 problems with 451 U Undoing actions 52 Uniform Resource Locator.
Index Writing area on handheld 12 preferences 388 Writing.
Index 488
