User's Manual

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CHAPTER 18 Sending and Receiving Email Messages
Synchronizing Calendar events using Microsoft Exchange ActiveSync
When you synchronize Calendar events with the info on Exchange server, all of the following take
place:
• Any events you create on your device are synchronized with info on the server.
You cannot create meeting invitations on your device. You can only receive meeting
invitations sent to you.
• Any events you create or change in Outlook on your computer that are on the Exchange server
are synchronized to your device.
• Any meeting invitations are displayed in the Inbox of your Microsoft Exchange ActiveSync
account in VersaMail. When you respond to an invitation, the response is synchronized to the
server, and then synchronized from the server to Calendar on your device.
Updating Calendar events when you delete a Microsoft Exchange
ActiveSync account
You cannot choose to synchronize Calendar events with info in Palm Desktop software or Outlook
once you set up a Microsoft Exchange ActiveSync email account. If you want to stop synchronizing
Calendar events with info on the server, you must delete the Microsoft Exchange ActiveSync email
account.
When you delete a Microsoft Exchange ActiveSync account, all Calendar events are purged from
your device. Then, when you synchronize Calendar with your desktop software application—
Palm Desktop or Outlook—the events synchronize to your device, so you don’t end up with
duplicate events.
Did You Know?
All Calendar events are
also purged from your
device when you change
the time interval for
retrieving email for a
Microsoft Exchange
ActiveSync account, or
when you change the
username, password, or
server name for this type
of account. The next time
you synchronize your
device with the Exchange
server, events for the past
seven days are
downloaded to your
device, so you don’t end
up with duplicate events.
NOTE
SECOND DRAFT palmOne, Inc. Confidential