Getting Started Guide

Exporting to other formats
OOo uses the term “export” for some file operations involving a change of file type. If
you cannot find what you want under File > Save As, look under File > Export as
well.
OpenOffice.org can export files to XHTML. In addition, OOo Draw and OOo Impress
can export to Adobe Flash (.swf) and a range of image formats.
To export to one of these formats, choose File > Export. On the Export dialog,
specify a file name for the exported document, then select the required format in the
File format list and click the Export button.
E-mailing documents
OOo provides several ways to quickly and easily send documents as an e-mail
attachment in one of three formats: OpenDocument (OOo’s default format), Microsoft
Office formats, or PDF.
Note
Documents can only be sent from the OOo menu if a mail profile has
been set up.
To send the current document in OpenDocument format:
1) Choose File > Send > Document as E-mail. OpenOffice.org opens your
default e-mail program. The document is attached.
2) In your e-mail program, enter the recipient, subject, and any text you want to
add, then send the e-mail.
File > Send > E-mail as OpenDocument Text (or Spreadsheet or Presentation)
has the same effect.
If you choose E-mail as Microsoft [Word, Excel, or Powerpoint], OOo first creates
a file in one of those formats and then opens your e-mail program with the file
attached.
Similarly, if you choose E-mail as PDF, OOo first creates a PDF using your default
PDF settings (as when using the Export Directly as PDF toolbar button) and then
opens your email program with the .PDF file attached.
E-mailing a document to several recipients
To e-mail a document to several recipients, you can use the features in your e-mail
program or you can use OOo’s mail merge facilities to extract email addresses from
an address book.
You can use OOo’s mail merge to send e-mail in two ways:
• Use the Mail Merge Wizard to create the document and send it. See Chapter 11
(Using Mail Merge) of the Writer Guide for details.
• Create the document in Writer without using the Wizard, then use the Wizard
to send it. This method is described here.
To use the Mail Merge Wizard to send a previously-created Writer document:
1) Click Tools > Mail Merge Wizard. On the first page of the wizard, select Use
the current document and click Next.
284 Getting Started with OpenOffice.org 3.3