Writer Guide

You can create a form letter manually, which is the simplest and most
comprehensive method and is described here, or you can use the Mail
Merge wizard as described in “Using the Mail Merge Wizard to create
a form letter” starting on page 368. If you elect to use the wizard, pay
close attention to its current limitations, as identified within its
description.
1) Create a new text document: File > New > Text Document, or
open a pre-existing form letter with File > Open.
2) Display the registered data sources: View > Data sources (or
press F4).
3) Find the data source that you wish to use for the form letter, in
this case Points. Expand the Points and Tables folders, and
select Sheet1. The address data file is displayed.
Figure 296: Selecting the data source.
4) Now create or modify the form letter by typing in the text,
punctuation, line breaks, and so on that will be present in all of
the letters.
To add the mail-merge fields where needed (such as names and
addresses), click in the field heading and drag it to the
appropriate point in the letter. (See Figure 297).
Note that address lines should be in individual paragraphs, not
separated by line breaks as might seem preferable. The reason
for this will be made clear in the next step.
354 OpenOffice.org 3.x Writer Guide
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