Writer Guide

Step 8: Save, print or send
You have now completed the mail merge process. The last step is to do
something with it. In step 8, you can save the original sample letter,
save the merged document, print the letters right away or, if you
created email messages, send them.
Figure 322: Step 8: Save,print or send
You probably want to save the starting (prototype) document and the
merged document. To do this, select Save starting document to
reveal the Save starting document section containing the
Save starting document button. This button will be active only if the
document has not already been saved. Clicking on this button brings
up the standard Save as dialog. Once you have named and saved the
document you return to the Step 8 dialog as shown in Figure 323.
The merged document can now be saved by selection of Save merged
document. This will reveal the Save merged document settings
section, from which you can select to save either as one large file
containing all the individual, generated letters or as a separate file for
each letter.
When you have saved the merged document, you can print the final
letters now or later; and you can still manually check and edit the
letters if necessary. If you elect to print at this stage, the dialog shown
in Figure 324 appears; it should be self-explanatory.
Chapter 11 Using Mail Merge 371