Writer Guide

Figure 308: Choosing addressee and sender
information for envelopes
7) Quite often some of the fields in your address data source will be
unused, leading to blank lines in your envelope Addressee area. If
this is not important, you can skip the next few paragraphs and go
straight to “Merging and printing the envelopes” on page 359,
otherwise continue as described here.
Tip
The following procedure is very similar to that used for a similar
purpose in the section on printing mailing labels. It is
reproduced here for purposes of clarity.
a) First ensure that the envelope is showing the field contents
(data source headings), rather than their underlying field
names. If this is not the case, then either press Ctrl+F9 or
select View > Field Names to toggle the view.
b) Next, ensure that you can see non-printing characters, such as
paragraph marks, line breaks and so on. If these are not
already visible, select View > Nonprinting Characters from
the menu bar, or press Ctrl+F10 , or click on the large
paragraph icon in the Standard toolbar.
You will now see that address field separation is created by
line breaks , rather than paragraphs . As the suppression
of blank address fields depends on hiding paragraphs, not
358 OpenOffice.org 3 Writer Guide