Writer Guide

6) Click New Document. You now have a new, single-page
document containing a series of frames, one for each label of the
selected type and filled with the data source address fields that
you selected. Quite often some of the fields in your address data
source will be unused, leading to blank lines in your labels. If this
is not important, you can skip the next few paragraphs and go
straight to Step 7, otherwise continue as described here.
a) First ensure that the label frames are showing the field
contents (data source headings), rather than their underlying
field names. If this is not the case, then either press Ctrl+F9
or select View>Field Names to toggle the view.
b) Next, ensure that you can see non-printing characters, such as
paragraph marks, line breaks and so on. If these are not
already visible, select View > Nonprinting Characters from
the menu bar, or press Ctrl+F10 , or click on the paragraph
icon in the Standard toolbar.
You will now see that address field separation is created by
line breaks , rather than paragraphs . As the suppression
of blank address fields depends on hiding paragraphs, not
lines, you need to replace line breaks with paragraphs as
follows.
c) Click in the first label, at the end of the last data source
address field in the first line of the label. Press Delete to
remove the new line character and then press Return (or the
Enter key) to insert a paragraph marker. Repeat this action for
each line in the address.
If the line spacing in the first label is not satisfactory, you may
wish to correct this before proceeding, by modifying the
paragraph style associated with the address. Unless you have
changed it, the address uses the Default style.
Caution
The objective of step c) is to replace all line breaks at the end of
data source address fields with paragraphs. Sometimes the
address data field may be longer than the width of the label and
will wrap to the next physical line: make sure that you are not
misled by this into deleting and replacing anything other than
line break characters.
d) Click again at the end of the first paragraph to be
conditionally suppressed and then select Insert > Fields >
Other. Select the Functions tab and then click on Hidden
Paragraph in the Type column. Now click in the Condition
box and enter the details of the condition that defines a blank
352 OpenOffice.org 3 Writer Guide