Writer Guide

You can create a form letter manually, which is the simplest and most
comprehensive method and is described here, or you can use the Mail
Merge wizard as described in “Using the Mail Merge Wizard to create
a form letter” starting on page 360. If you elect to use the wizard, pay
close attention to its current limitations, as identified within its
description.
1) Create a new text document: File > New > Text Document, or
open a pre-existing form letter with File > Open.
2) Display the registered data sources: View > Data sources (or
press F4 ).
3) Find the data source that you wish to use for the form letter, in
this case Points. Expand the Points and Tables folders, and
select Sheet1. The address data file is displayed. (See Figure
297).
Figure 297: Selecting the data source.
4) Now create or modify the form letter by typing in text,
punctuation, line breaks, and so on that will be present in all of
the letters, and adding fields where needed by clicking in the field
heading and dragging to the appropriate point in the letter. (See
Figure 298).
Note that address lines should be in individual paragraphs, not
separated by line breaks as might seem preferable. The reason
for this will be made clear in the next step.
346 OpenOffice.org 3 Writer Guide