File Management in OpenOffice.org Title: Version: First edition: First English edition: File Management in OpenOffice.org 1.
Contents Overview........................................................................................................................................ iii Copyright and trademark information........................................................................................iii Feedback.................................................................................................................................... iii Acknowledgments...................................................................
Creating new files.......................................................................................................................... 12 Using the Open and Save As dialogs............................................................................................. 13 File Management in OpenOffice.
Overview Overview This chapter describes basic file management (opening, saving, exporting, deleting, and renaming files; creating new files; file associations; and using the OpenOffice.org dialogs) in all components of OpenOffice.org 1.1.x. Copyright and trademark information The contents of this Documentation are subject to the Public Documentation License, Version 1.0 (the "License"); you may only use this Documentation if you comply with the terms of this License.
Opening files Opening files To open an existing document, choose File > Open or click the Open File icon on the Function Toolbar, or press Control+O. The Open dialog appears. Figure 1 shows the WindowsXP version of this dialog. Figure 1. Open dialog in WindowsXP Choose the file to open, then click the Open button. Note: Under Microsoft Windows there is the option of using either the OpenOffice.org Open and Save As dialogs or the ones provided by Microsoft Windows.
Opening files File formats OpenOffice.org can import Microsoft Office files. However, Microsoft Office cannot import OpenOffice.org files, so if you want to send a file to a Microsoft Office user, you must save it in a Microsoft Office format or in .rtf. Below is a chart for quick reference. Document type Application Document Extension Template Extension Microsoft Office eqv Text Writer .sxw .stw .doc .dot Spreadsheet Calc .sxc .stc .xls .xlt Drawing Draw .sxd .
Opening files Figure 2. Choosing default formats for saving files Opening text format files In addition to its native formats (.sxw and .stw), OpenOffice.org Writer can import Microsoft Office formats (.doc, .dot) as well as the .rtf, .txt, .csv and StarWriter formats. When opening .HTM or .HTML files, OpenOffice.org customizes Writer for working with these files. Opening spreadsheets In addition to the native formats (.sxc and .stc), OpenOffice.
Opening files Opening presentations In addition to its native formats (.sxi and .sti), OpenOffice.org can open the following presentation formats: Microsoft PowerPoint 97/2000/XP (*.ppt; *.pps) Microsoft PowerPoint 97/2000/XP Template (.pot) StarDraw, StarImpress CGM - Computer Graphics Metafile (*.cgm) Opening graphic files In addition to the native formats (.sxd and .std), OpenOffice.
Saving files Figure 3. Saving a new file Password protection To protect an entire document from being viewable without a password, there is an option on the Save As dialog to enter a password. This option is only available for files saved in OpenOffice.org formats. 1) On the Save As dialog (Figure 3), mark the checkbox beside Save with password, and then click Save. You will receive a prompt: 2) Enter the same password in the Password field and the Confirm field, and then click OK.
Saving files If the passwords match. the document will be saved password protected. If the passwords do not match, you will receive the prompt to enter the password again. Note: Passwords must contain a minimum of 5 characters. Until you have entered 5 characters, the OK button remains inactive. Saving a document automatically You can choose to have OpenOffice.org save files for you automatically. Automatic saving, like manual saving, will overwrite the last saved state of the file.
Saving files Writer can save to these file formats In addition to its native formats (.sxw and .stw), Writer can save in these formats: OpenOffice.org Writer template (.stw) Microsoft Word 97/2000/XP (.doc) Microsoft Word 95 (.doc) Microsoft Word 6.0 (.doc) Rich Text Format (.rtf) StarWriter 5.0 (.sdw) StarWriter Template (.vor) StarWriter 4.0 (.sdw) StarWriter 4.0 Template (.vor) StarWriter 3.0 (.sdw) StarWriter Template 3.0 (.vor) Text (.txt) Text Encoded (.txt) HTML (.html; .htm) Note: The .
Saving files Impress can save to these file formats Microsoft PowerPoint 97/2000/XP (*.ppt; *.pps) Microsoft PowerPoint 97/2000/XP Template (*.pot) StarDraw, StarImpress (*.sda, *.sdd, *.vor) Impress can also export to MacroMedia Flash (*.swf) and any of the graphics formats as listed below for Draw. Draw can save to these file formats Draw can only save in its native formats (.sxd and .
Exporting files Exporting files XHTML Export OpenOffice.org has the ability to export files to XHTML. This feature is not installed by default. You can either choose this filter on first install or add it later using the procedure described above for AportisDoc and PocketWord filters. On the Select OpenOffice.org Modules page of the Setup Wizard, click the plus sign next to Optional Components and select XSLT Sample Filters. This will install the XHTML export filter.
Exporting files Screen optimized Files will be very small but they will not print well. Print optimized Files are optimized for high quality printing and the file sizes will be somewhat larger than the Screen optimized files. Press optimized Files are optimized for the highest quality and are the largest file sizes. See Table 1 for a summary of compression options. Table 1.
Deleting and renaming files Deleting a file To delete a file while using this dialog: 1) Right-click on the file name to display a context menu. 2) Click Delete and you will get a confirmation dialog. Note: Instead of Right-click > Delete, you can simply press the Delete key. File associations File associations are used to open certain types of files automatically with OpenOffice.org. You have the option to associate Microsoft Office files with OpenOffice. When installing OpenOffice.
File associations Figure 6. Choosing file associations when installing OpenOffice.org If during installation you chose not to have OpenOffice.org automatically open Microsoft Word files, you can change this later by modifying the installation. To do this: 1) Go to the folder in which OpenOffice.org is installed and start Setup.exe. 2) On the Installation program for OpenOffice.org page of the Setup Wizard, choose Modify and click Next.
Using the Open and Save As dialogs Using the Open and Save As dialogs Under Microsoft Windows there you can choose whether to use the OpenOffice.org Open and Save As dialogs or the ones provided by Microsoft Windows. To view or change which type of dialog OpenOffice.org is using: 1) Choose Tools > Options... > OpenOffice.org > General. 2) Select the Use OpenOffice.org dialogs checkbox. This section discusses the OpenOffice.org Open and Save As dialogs. Figure 7.
Using the Open and Save As dialogs Use the File type field to specify the type of file to be opened or the format of the file to be saved. The Read only checkbox opens the file for reading and printing only. Consequently most of the toolbars disappear and most menu options are disabled. An Edit File button is displayed on the Function Toolbar to open the file for editing. It is possible to open files from the web using URLs. Figure 8. The OpenOffice.
