User's Manual

Onity HT24W / HT28 Smart Software - HT24W / HT28 Smart • 21
7. When you are finished selecting rooms, click on the OK button. If you
are not sure which rooms you want to select, click on the Cancel
button.
After you have selected rooms click the OK button to save the group. If you choose
not to select rooms now, save the group now and come back later to select the rooms.
If you decide not to finish creating this group, click the Cancel button.
Modifying Groups
M
odify Group Button
To modify an existing group, select a group from the list and click the Modify
button or Double Click the group.
The steps to modify an existing group are exactly the same as creating a new one.
Any detail of the group can be modified until you encode the first card for the
group. Refer to the steps for creating a new group to see details about group
features.
Encoding Group Cards
E
ncode Group Card Button
Cards can be encoded well in advance of Check-In so large groups of guests are not
inconvenienced by having to wait for cards. Since you will not be handing the cards
to the guest right after encoding, you must take care to keep the cards organized.
Place the cards in marked envelopes or sleeves when you encode them. The time
you take to stay organized now will prevent you from upsetting guests who are using
the wrong card in the door.
R
emember that once the first
card for a group is encoded,
the group can no longer be
modified.
Follow these steps to encode the cards for this group.
1. Select the group from the list and click on the Encode button. A screen
will appear with a list of the rooms assigned to this group. Each room
has a box beside it that indicates if cards have been encoded for this
room. To help you stay organized, the rooms are listed in order. There
is no way to encode cards out of order.
2. Enter the number of cards to make for this room. The default is one
card. If you make multiple cards for a room, the next room in the list
will go back to the default of one card. Press the ENTER key until the
screen appears prompting you to insert a card.
3. Insert and remove the card in the encoder.
Continue encoding cards until all of the rooms in the list have check marks beside
them. All of the cards do not have to be encoded at one time, but they must be
encoded before the group can Check-In.