DSS Player 2000 INSTRUCTIONS 1
Contents CONTENTS ______________________________________________________ 2 DSS PLAYER 2000 FEATURES ______________________________________ 4 SYSTEM REQUIREMENTS__________________________________________ 5 INSTALLING DSS PLAYER 2000 _____________________________________ 6 UNINSTALLING DSS PLAYER 2000 __________________________________ 8 CONNECTING THE DS-2000 DIGITAL RECORDER ______________________ 9 STARTING DSS PLAYER 2000 _____________________________________ 10 LET'S GET STARTED _________________________
Voice Recognition Menu................................................................................................................ 37 REMOTE DICTATION WINDOW_____________________________________ 38 Remote Dictation Window ............................................................................................................. 38 Title Bar.......................................................................................................................................... 38 Menu Bar ............
DSS Player 2000 Features This product can be installed by using a license ID that is supplied with the product. Functions are summarized below. - Allows speech recorded on the DS-2000 to be stored and managed as DSS audio files on a PC. Plays audio files. Converts DSS files to WAVE files. Sends audio files as e-mail attachments. Allows DSS files to be recorded directly from the DS-2000 to a PC. Allows recorded speech to be converted to text when used in conjunction with speech recognition software.
System Requirements - Operating system Microsoft Windows 95(Internet Explorer 4.0 or later)/98/Me/NT Workstation 4.
Installing DSS Player 2000 You need to enter the license ID that is supplied with the product during installation to run this software. Notes - If you intend to use speech recognition software, install it first. For instruction on installing the speech recognition software, refer to the user's guide supplied with the speech recognition software. - If you are running Windows NT or 2000 on a network, you need to log in as an administrator or use a user name that has administrators rights.
8 If not currently installed on your PC, Install Acrobat Reader. When the Acrobat Reader installation dialog box opens, choose Install Adobe Acrobat Reader and click "Next." Note Installing Acrobat Reader allows you to view detailed operating instructions for DSS Player 2000. 9 10 11 12 13 14 Copy files. Wait until DSS Player 2000 is installed on your PC. Setup Complete. Setup is complete. Click "Finish." Set up Acrobat Reader. When the Acrobat Reader Setup dialog box opens, click "Next.
Uninstalling DSS Player 2000 The process of removing software installed on your PC is called uninstalling. Uninstall DSS Player 2000 when it is no longer needed. 1 2 3 4 5 6 Click "Start," point to "Settings," and choose "Control Panel." Double-click "Add/Remove Programs." A list of applications that have been installed is displayed. Choose "Olympus DSS Player 2000." Click "Add/Remove (in Windows 2000, "Change/Remove")." A file deletion confirmation dialog box opens. Click "Yes" Now deleting.
Connecting the DS-2000 Digital Recorder Notes - Make sure you finish installing DSS Player 2000 before connecting the DS-2000. If you connect the DS-2000 before installing DSS Player 2000, the "Add New Hardware Wizard" dialog box will open. In this happens, click "Cancel" to exit the wizard and install DSS Player 2000 ( P.6).
Starting DSS Player 2000 To start DSS Player 2000, follow these steps Note It is assumed that DSS Player 2000 has been installed. For installation instructions, see Installing DSS Player 2000 ( P.6). 1 Start Windows. the DS-2000. 2 Connect For instructions on how to connect the DS-2000, see Connecting the DS-2000 Digital Recorder ( P.9). (1) Click the "Start" button. (2) Point to "Programs" and choose "Olympus DSS Player 2000." (3) Click "DSS Player 2000.
Let's Get Started Download DSS Files The method of downloading DSS files varies depending on the device used (storage media and the DS-2000). Select the device that you are using from the following list: DS-2000 Smart Media Card Removable Drive Download DS-2000 If you are using Windows 98/2000 or Windows NT 4.0, you can use DS-150 / 320 (USB) and DS-2000 (USB). If the Dictation Window is open and you connect or remove these devices, the Device TreeView information is immediately updated.
Download Removable Drive Information about the Removable Drive in the Device TreeView is not updated when you connect or disconnect the Removable drive, unless you choose [Detect Device] in the Tools menu or click the [Detect Device ] button on the toolbar. The download destination of files depends on whether there is a folder on the Removable Drive. If there is no folder on the Removable Drive, the files are downloaded to folder A of the Download Tray.
DSS Player 2000 Guided Tour DSS Player 2000 Guided Tour Application Overview DSS Player 2000 consists of the following three windows: Dictation Window, Remote Dictation Window, Playback Control Window The Dictation Window Enables you to perform functions such as play DSS files that have been downloaded from the storage media (Removable Drive or Smart Media Card) or the Digital Voice Recorder to your PC - Perform voice recognition between index marks (when IBM ViaVoice98 or ViaVoice Millennium (sold separate
Dictation Window Dictation Window - When you start DSS Player 2000, the Dictation Window opens. Title Bar Displays the path of the active file.
Tool Bar [New DSS File] Starts the Remote Dictation Window and opens a new DSS file. This command is valid only if the DS-2000 is connected to the PC at this point. [Edit DSS File] Opens the file that is currently selected in the Dictation ListView (the active file if multiple files are selected) in the Remote Dictation Window.
[Upload DSS Files] Uploads the DSS files that are currently selected in the Dictation ListView to the same folder in the recorder or card. You cannot upload files to a folder in the DS-150. The DSS files chosen in the voice list window will be uploaded to the device detected in the device window. However, when two or more devices are detected, a dialog window will appear, and you will need to choose a device.
[View All Index Marks] A dialog box opens. Double-click the time at the index mark or select the time and click the [Skip] button to play the file from the selected time position. In addition, you can delete the time of the index mark by selecting the time while playback is stopped and clicking [Delete]. If an index mark is chosen and the [skip] button is pushed, a file is played back from the time chosen.
Playback Control Bar Rewind Button The Position Control is moved backward in five second increments while this button is pressed. Each click will move the Position Control backward in one-second increments. Stop Button Stops playback. Play Button Plays the current active file in the Dictation ListView. Fast Forward Button The Position Control is moved forward in five-second increments while this button is pressed. Each click will move the Position Control forward in one-second increments.
Play Bar and Position Control [Play Bar] and [Position Control] are graphics that indicate the current position of the file being played. You can quickly move the playback position forward or backward by dragging the [Position Control] or clicking in front or back of the [Position Control]. In addition, the [Index Mark] is displayed using a red triangle on the [Time Axis]. Up to 16 index marks can be used on each DSS file.
A motion of a keyboard and a slider The position of the slide control can also be changed from the keyboard. Key Play bar Moves Slider Moves Up, Left to the left Upwards Down, Right to the right Downwards Home to the head of a file to the top End to the last of a file to the bottom Volume Control Slider If your sound card supports electronic volume control, you can use the [Volume Control Slider] to adjust the output volume on the sound card.
Dictation TreeView - The voice files are listed in a folder structure on your PC with Dictation Folder at the top as shown in the following figure. Drag and drop can be applied to Download Tray Folder, Message Tray, and Work Tray. Dictation Folder This is the root folder. Double-click to open or close the tree. Download Tray This is the folder used to manage the DSS files that are downloaded from the DS-2000 and the storage media.
Temp Tray This folder can be used according to preference. For example, it can be used to archive important DSS Files, to save WAV files, or to temporarily store unnecessary files. You can modify the folder name.
Device TreeView This is a list of devices that are currently connected to your PC. If there is a connection or disconnection of USB devices or PCMCIA cards while the Dictation Window is open, the Device TreeView is immediately updated with the names of those devices. If devices are connected, and you double-click ( Device Manager ), the connected device is shown below (Device Manager).
DS-2000 Folder It shows the DS-2000 Folders A/B/C, and if one of the DS-2000 folders is selected, all the files of the selected folder will be displayed in the Dictation ListView. This folder accepts DSS Files that are dragged and dropped into it from either Windows Explorer or the Dictation ListView. DSS files that are dropped into the DS-2000 folder are uploaded to the DS-2000. Right-Click Menu (DS-2000 Folder) Rename Folder Renames the folder. You can enter up to 8 characters.
Right-Click Menu (Smart Media Card Folder) Rename Folder Rename the selected folder. Download Folder A / B / C Downloads the files in Folder A/B/C to the Download Tray. Download is possible from the selected folder. DS-150/320 Right-Click Menu Since there are two folders in the DS-150 / 320, DSS files are downloaded to the same folder in the Download Tray. Right-Click Menu (DS-150 / 320) Open Opens the folder and retrieves the file information.
Right-Click Menu (Removable Drive) Download All Downloads all files in the Removable Drive to the Download Tray. Removable Drive Folder Plus mark will be displayed to the left side of the removable drive when there are folders in the removable drive. For those removable drives where folders are indicated, you can only drop DSS files that are displayed in other applications or the Dictation ListView onto the folder. Right-Click Menu (Removable Drive Folder) Rename Folder Rename the selected folder.
Dictation ListView The Dictation ListView is the main interface for the DSS Player 2000. The list view displays detailed information about folders and storage media that are selected with Dictation TreeView or Dictation Device TreeView Device TreeView and all DSS and WAVE files that are in the Digital Voice Recorder. However, for WAVE files, priority and comment information are not displayed.
Detail of Items That Are Displayed on the Header Bar Displayed Items File Name Date Date / Time Recording Time Comment Recording mode File Type Details Priority. You can set a priority in the Remote Dictation Window. DSS file: For high priority files, the items are displayed in red. WAVE file: Not displayed. File name. In front of the file names, the corresponding icon for each file is attached. Date and time when the file was recorded.
Edit Item Name You can edit which items are displayed using [Item Settings ] on the View menu. The Dictation ListView shows the specified number of items. If the items do not fit in the width of the Dictation ListView, a horizontal scroll bar is displayed. You can also change the size of the Dictation Window, TreeView, and List View in a similar fashion.
Dictation Window Commands File Menu New DSS File Starts the Remote Dictation Window and opens a new DSS file. This command is invalid if the DS-2000 is not connected to the PC. Edit DSS File Opens the files that are currently selected in the Dictation ListView (the active file if multiple files are selected) in the Remote Dictation Window.
Edit Menu Copy Copies the files that are currently selected in the Dictation ListView to the clipboard. Paste Pastes the DSS or WAVE files that are currently copied to the clipboard. You can paste the files to folders that accept drag and drop operation, or the Dictation ListView. Select All Selects all the voice files that are displayed in the Dictation ListView. Delete Deletes the files that are selected in the Dictation ListView.
View Menu Current View Switches the file display in the Dictation ListView. Selected Item Files Displayed in the Dictation ListView DSS Files DSS Files Only WAV Files WAVE Files Only All Files Both DSS files and WAVE files A check mark is placed beside the currently selected display mode. Item Settings A Dialog box opens in which you can edit the items that are displayed on the Header Bar of the Dictation ListView. The items in the left edit box are currently not displayed on the Header Bar.
Tools Menu Detect Device Updates the information about devices that cannot be automatically detected. If a new device is detected, it is shown in the Device TreeView. Rename DS-2000 Folder You can rename the folder names of Folder A, B, and C in the DS-2000 Folder. The folder name can be 8 characters long and spaces can be used. However, the following characters are not allowed: # $ ' @ [ ] \ ~ | ^ { } Edit Comments Edit the comments in a DSS file. You can enter up to 100 characters for the comment.
Because an embedded object actually becomes a part of the target file, the file size of the target file will be larger than linked objects. However, since you do not have to worry about the link between the target application and the DSS source file, embedded objects are convenient in file transfers such as e-mail attachments. When a file is embedded into another application, a copy of the entire DSS file is moved to the target client application and literally embedded into the executable file.
Download Menu Download Folder A Downloads the DSS files in Folder A of the DS-2000, DS-150/320, Smart Media Card, or Removable Drive (with a displayed folder) to Folder A of the Download Tray. If multiple devices (DS-2000, DS-150/320, Smart Media Card, and Removable Drive) are detected in the Device TreeView, a dialog box appears for you to select which device to download from.
Author ID It is possible to create and send up 10 different Author Id’s to the DS-2000. Here, the following characters can be used. Number '0' – '9' Alphabet 'A' – 'Z' Underscore '_' Moreover, capital letters must be used. If you use small letters, they will be converted to capital letters. If you push [Save] button, the ID’s will be registered in your registry without being transmitted to the DS-2000. If you push the [Send] button, ID’s will be transmitted to the DS-2000.
Voice Recognition Menu Start Voice Recognition This command is activated only when IBM's voice recognition application such as ViaVoice98, ViaVoice Millennium, or later versions of these applications are installed. When this command is active, SpeakPad starts and the file selected in the Dictation ListView is automatically converted to text. This command is applicable only to DSS files that have been recorded in Standard mode.
Remote Dictation Window Remote Dictation Window - The Remote Dictation Window opens when you create a New DSS File or Edit DSS File from the file menu in the Dictation Window. Title Bar If you select [New] from the Dictation Window, a file is created with a name in the following format: "User ID (the first four letters) + Serial Number (four digits) .dss" If you select [Edit] from the Dictation Window, the file name is not changed.
Tool Bar [New] Creates a new DSS file in the Message Tray. [Save] Saves the file that is currently being edited in the Message Folder. If you open and edit a DSS file from a folder other than the Message Tray folder in the Dictation Window, the edited data is saved to the Message Tray with the same file name. If a file with the same name already exists, a character is added to the end of the file name (xxxxxxxx_1.dss format) and saved.
[End] Ends the editing of the DSS file and returns to the Dictation Window. If the file being edited is not saved, a dialog box appears for you to select whether to save or discard the changes.
Position Indicator Displays the time of the current position (HH:MM:SS Format) during recording, playback, or while changing the playback position. Length Indicator While Playing Displays the recording length. While Recording Displays the available recording length of the file. Insert Check Box To insert recordings into previously recorded passages, select this check box. If the check is not present, previously recorded information may be overwritten.
Recording Modes Click to switch the quality of the recording between SP (Standard Mode) and LP (Long Mode). DSS Files whose recording mode is SP and sensitivity control is DICT can be transcribed to text automatically by using the Voice Recognition option.
Time Axis The Time Axis has five display modes: full scale, one minute, 10 minutes, 30 minutes, and one hour. If index marks are present, they are displayed with red triangles. Time Axis and Time Control Slider Status Bar Message Area Displays a description of each command. During recording, the volume of the recorded voice is displayed in real-time. Status Bar Current Status Current playback / recording positions are displayed.
Time Axis and Time Axis Control Slider Time Axis is displayed below the play bar with the same width as the play bar. You can change the scale of the Time Axis by moving the Time Axis Control Slider knob up and down. The type of Time Axis varies depending on the recording length. The relationship is as follows.
Volume Control Slider If your sound card supports electronic volume control, you can use the [Volume Control Slider] to adjust the output volume on the sound card. By selecting (clicking) the [Volume Control Slider], you can also adjust the volume using the arrow keys. Note that some older sound cards only support a manual dial knob volume control, and in this case, the [Volume Control] function cannot be used.
Remote Dictation Commands File Menu New Creates a new DSS file in the Message Tray. Save Saves the file that is currently being edited in the Message Folder. If you open and edit a DSS file from a folder other than the Message Tray folder in the Dictation Window, the edited data is saved to the Message Tray with the same file name. If a file with the same name already exists, a character is added to the end of the file name (xxxxxxxx_1.dss format) and saved.
View All Index Marks A dialog box opens. Double-click the time at the index mark or select the time and click the [Skip] button to play the file from the selected time position. In addition, you can delete the index mark by selecting the mark while playback is stopped and clicking [Delete].
Playback Control Window - Playback Control Window Click the following figure to display a detailed description. The Playback Control Window appears when you choose a DSS file by double-clicking it in Explorer, for example. Title Bar Displays the path of the active file. Play Bar and Position Control [Play Bar] and [Position Control] are graphics that indicate the current position of the file being played.
If the Time Axis is set to some scale other than full scale and the position control reaches the right end of the play bar during playback, the position control instantly moves to the left end and the Time Axis display is updated. The last scale mark of the Time Axis is displayed in red and the fractional time is displayed.
Trouble Shooting No Sound Check the connection Check that the device is connected to your PC and that the power is ON. Check the speaker Check that the speaker volume is not set to the minimum setting. If there is no problem, continue. Check the sound card Check whether a manual dial knob volume control is present on your sound card. If there is, adjust the volume using the knob. Check the Playback Volume [Windows 95 and Windows NT 4.
[Windows 2000] From the Windows [Start] menu, select Settings, Control Panel, Sound and MultiMedia, Audio, Master Check that the volume of [Master] and [Wave] are not set to the minimum setting and that [Mute] check box is not selected. ( Play WAVE File). Play WAVE File From the Windows [Start] menu, select Programs, Accessories, (Windows 95/NT 4.0) Multimedia (Windows 98/2000) Entertainment Sound Recorder, File, Open Then, open ":\Windows\Media\" and execute playback of any WAVE File (*.wave file).
Communication Driver Problem [Windows 95] Even if you install the USB driver on Windows 95, you cannot use the DS-2000 through the USB connection. [Windows 98,Windows Me and Windows 2000] From the Windows [Start] menu, select Settings, Control Panel, System Next, find the DS-2000 (USBDSS Device for DS-150 and DSSUSB1 Device for DS-2000) at the root of the [Device Manager] page and check that it is operating properly. If the DS-2000 is not working properly, enable its use. [Windows 95, and Windows NT 4.
Technical Assistance And Support - Technical Hotline Number in the U.S. and Canada 1-888-553-4448 - User Support E-mail address in the U.S. and Canada distec@olympus.
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