Facsimile Operation Guide OFX 9100 Please read the Operation Guide before using the facsimile. Keep it close to the machine for easy reference.
PUBLICATION ISSUED BY: Olivetti Tecnost, S.p.A. Direzione Home/Office Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivettitecnost.com Copyright © 2002, Olivetti All rights reserved June 2002 The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. ENERGY STAR is a U.S. registered mark.
Table of Contents Getting to Know Your Machine Safety Information.......................................................................................................... 6 Function Key................................................................................................................... 9 External View .................................................................................................................. 10 Control Panel ..............................................................
Table of Contents Sending Documents....................................................................................................... 41 General Description ....................................................................................... Memory Transmission.................................................................................... Direct Transmission ....................................................................................... Voice Mode Transmission..................
Table of Contents Network Features Sub-Addressing.............................................................................................................. 81 General Description........................................................................................ Setting the Sub-Address into a One-Touch/ABBR. Dialling Numbers ........... Sending a Fax with Sub-Address ................................................................... 81 82 83 Printout Journals and Lists Journals and Lists..
Getting to Know Your Machine Safety Information ! WARNING denotes a potential hazard that could result in serious injury or death. • TO PREVENT FIRE OR SHOCK, DO NOT EXPOSE THIS PRODUCT TO RAIN OR ANY TYPE OF MOISTURE. • TO MINIMIZE THE POSSIBILITY OF SHOCK OR DAMAGE TO THE MACHINE, IT MUST BE PROPERLY GROUNDED. • THIS PRODUCT UTILIZES A LASER. ONLY QUALIFIED SERVICE PERSONNEL SHOULD ATTEMPT TO SERVICE THIS DEVICE DUE TO POSSIBLE EYE INJURY.
Safety Information ! CAUTION denotes hazards that could result in minor injury or damage to the machine. • TO REDUCE THE RISK OF SHOCK OR FIRE, USE ONLY NO. 26 AWG OR LARGER TELEPHONE LINE CABLE. • DISCONNECT ALL POWER TO THE MACHINE BEFORE COVER(S) ARE REMOVED. REPLACE THE COVER(S) BEFORE THE UNIT IS RE-ENERGIZED.
Safety Information ! CAUTION denotes hazards that could result in minor injury or damage to the machine. Do not install the machine near heating or an air conditioning unit. Avoid exposure to direct sunlight. Install the machine on a flat surface, leave at least 4 inches (10 cm) of space between the machine and other objects. Do not block the ventilation openings. Do not place heavy objects or spill liquids on the machine.
Function Key Any function can be started by first pressing pressing or FUNCTION and then enter the function number, or by scroll keys repeatedly until the desired function appears on the display.
External View Paper Tray Cover Document Sub Tray Paper Tray Control Panel Document Return Tray Recording Paper Tray 10
Control Panel - ENERGY SAVER: Used to switch the machine into energy saving mode. (See page 35) - CONTRAST: Used to set Normal, Lighter or Darker. (See page 39) - RESOLUTION: Used to set Standard, Fine, Super-Fine or Halftone. (See page 39) - CLEAR: Use this button when resetting all the previously set functions. o One-Touch Keys (01-16) - Used for One-Touch Dialling. (See pages 44 and 48) Program Keys (P1-P2) - Used to record long dialling procedures or Group Dialling Number keys.
Control Panel LCD Display Indicates date and time, or the current status can be confirmed by one of the following colours. Green : Machine is activated for communication, printing data or scanning a document. Orange : Document(s) are set on ADF. The machine is ready to Accept or Perform a task. Red : An error has occurred or the machine needs immediate attention. - STOP: Press this button when you want to stop telecommunication, registration operation, or audible tone.
Installing Your Machine Main Unit and Accessories Unpack the carton and check that you have all the accessories illustrated. Machine Drum Unit Starter Toner Cartridge (See Note 1) Paper Tray Paper Tray Cover Document Sub Tray Document Return Tray Telephone Line Cable Power Cord Italian Operating Instructions NOTE CD-ROM with Operating multi-languages Instructions 1 The Starter Toner Cartridge yields approx. 1,000 pages. (Based on 3% Black, ITU-T Image No.
Installing the Accessories A4 8 1/2 Final Installed View Paper Tray Paper Tray Cover Hook the projections into the holes on the machine. Document Sub Tray Hook the projections into the holes on the machine. Document Return Tray Hook the projections into the holes on the machine.
Installing the Drum Unit/Toner Cartridge Assembly 1 Unpack the Toner Cartridge and rock it back and forth as shown for 5 or 6 times to even the toner inside. 2 Remove the protective seal. 3 Slide the Toner Cartridge all the way into the Note: Pull on the seal slowly and straight out. Drum Unit and rotate the green lever upwards to lock the Toner Cartridge in place. Continued on the next page.
Installing the Drum Unit/Toner Cartridge Assembly 4 Open the ADF Door and Printer Cover. 5 Align the projections on both sides of the Drum Unit/Toner Cartridge Assembly with the grooves in the machine as shown and insert the Drum Unit/Toner Cartridge Assembly into the machine. 6 (1) Push the Drum Unit/Toner Cartridge Assembly down into the machine, snapping it in place.
Loading the Recording Paper Paper Specifications In general, most bond papers will produce excellent results. Most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. For detailed recommended paper specifications. (See page 111) How to Load the Recording Paper 1 2 Remove the Paper Tray Cover.
Connecting the Telephone Line Cable and Power Cord Power Cord Plug one end of the power cord into an ordinary AC outlet and the other end into the receptacle on the rear of the machine. Warning: This apparatus must be properly grounded. Do not modify the AC outlet. Telephone Line Cable Plug one end of the telephone line cable into the telephone jack supplied by the telephone company and the other end into the LINE jack on the Rear of the machine.
Connecting the Telephone Line Cable and Power Cord 19
Setting the Dialling Method (Tone or Pulse) Your machine can operate with either of two dialling methods (Tone or Pulse), depending on the type of telephone line you are connected to. If you need to change the dialling method to Tone or Pulse, follow the procedure below. 1 SET MODE (1-8) 7 2 4 3 0 NO.=❚ (01-99) DIALLING METHOD? 6 4 TONE<> 5 PULSE<> 1 or for “PULSE“. TONE<> or 2 for “TONE“.
Adjusting the Volume You can adjust the monitor and ringer volume on your machine. The built-in speaker enables you to hear the dial tone, dialling signals, and busy tone. The ringer sounds when your machine receives a call. Setting the Monitor Volume 1 ENTER TEL NO. You will hear the dial tone through the speaker. 2 L [❚ ❚ ❚ ❚ ❚ ❚ ❚ ❚] H repeatedly to raise the volume. or L [❚ ] H repeatedly to lower the volume.
User Parameters General Description Your facsimile machine has several basic settings (User Parameters) to help you keep records of the documents you send or receive. For example, the built-in clock keeps the current date and time, and your LOGO and ID Number help to identify you when you send or receive documents. Setting the Date and Time At standby the display will show the date and time. Once the standby display is set, it will automatically be updated.
User Parameters Setting Your LOGO When you send a document, your LOGO appears on the top of the copy printed out at the other station. The LOGO helps to identify you to someone who receives your transmission. 1 2 SET MODE 7 USER PARAMETERS? 1 3 SETTING NAME? 2 4 5 (1-8) NAME:❚ Enter your LOGO (max. 25 characters and digits) by using the Keypad.
User Parameters Setting Your Character ID If the remote machine has a Character ID capabilities, when you are sending or receiving, your Character ID will appear on the remote machine’s display and the remote machine’s Character ID will appear on your display. 1 2 3 SET MODE 7 USER PARAMETERS? 1 CHARACTER ID? 3 4 5 (1-8) ID:❚ Enter your Character ID (max. 16 characters and digits) by using the Keypad.
User Parameters Setting Your ID Number (Fax Telephone Number) If the remote machine does not have a Character ID but it has an ID Number, when sending or receiving, your ID Number will appear on the remote display of the machine and their ID Number will appear on your display. We suggest you use your facsimile telephone number as your ID number. (Max. 20 digits) 1 2 3 SET MODE 7 USER PARAMETERS? 1 FAX TEL NO.? 4 4 5 (1-8) TEL:❚ Enter your ID (max.
Entering Characters The Keypad also serves as character and symbol input key when recording LOGO, Character ID and station name.
Programming Your Machine One-Touch/Abbreviated Dialling Numbers Entering One-Touch/Abbreviated Dialling Numbers One-Touch and Abbreviated Dialling are two fast ways of dialling full telephone numbers. To use these dialling methods, you must first store the telephone number using the following procedure. To enter a One-Touch key, follow the steps below 1 SET MODE 7 2 2 3 1 4 5 1:ONE-TCH 2:ABBR PRESS ONE-TOUCH Ex: (See Note 1) <01>ENTER TEL.
One-Touch/Abbreviated Dialling Numbers Entering One-Touch/Abbreviated Dialling Numbers To set an Abbreviated Dialling Number, follow the steps below 1 2 3 4 5 6 7 8 SET MODE (1-8) 7 1:ONE-TCH 2:ABBR 2 ABBR. NO.=❚ 2 Ex: 2 2 (01 to 82) [22]ENTER TEL.# Enter the telephone number (up to 36 digits including pauses and spaces). [22]9-555 2345❚ Ex: 9 PAUSE 5 5 5 SPACE 2 3 4 5 [22]ENTER NAME Enter the station name using character keys (up to 15 characters). [22]ACCOUNTING Ex: A C C O U N T I N G ABBR.
One-Touch/Abbreviated Dialling Numbers Editing One-Touch/Abbreviated Dialling Numbers If you have to change or erase any of the One-Touch/Abbreviated dialling numbers, follow the steps below. To change the settings of a One-Touch/ABBR dialling number 1 2 3 4 SET MODE (1-8) 7 1:ONE-TCH 2:ABBR 2 Press 1 for One-Touch Dialling Number. Press 2 for ABBR. Dialling Number. Ex: 1 PRESS ONE-TOUCH Enter the station you wish to change. Ex: <01>9-555 1234 5 <01>ENTER TEL.# then enter a new telephone number.
One-Touch/Abbreviated Dialling Numbers Editing One-Touch/Abbreviated Dialling Numbers To erase the settings of a One-Touch/ABBR Dialling number 1 2 3 4 SET MODE 7 1:ONE-TCH 2:ABBR 2 Press 1 for One-Touch Dialling Number. Press 2 for ABBR. Dialling Number. Ex: 1 PRESS ONE-TOUCH Enter the station you wish to erase. Ex: <01>9-555 1234 5 6 <01>ENTER TEL.# PRESS ONE-TOUCH To return to standby, press NOTE STOP .
One-Touch/Abbreviated Dialling Numbers Printing Out a Directory Sheet After programming a one-touch dialling number, you can print out the directory sheet which includes the first 12 characters of each station name. Cut along the dotted line and place it over the One-Touch keys under the Directory Sheet Cover. To print out a directory sheet, follow the steps below. 1 2 LIST PRINT (1-7) 6 * PRINTING * 7 Your machine prints out the directory sheet.
Customizing Your Machine General Description Your facsimile machine has a variety of adjustable Fax Parameters. These parameters, listed in the Parameter Table, are preset for you and do not need to be changed. If you do want to make a change, read the table carefully. Some parameters, such as the Resolution and Contrast parameters, can be temporarily changed by simple key operation just before a transmission is made.
Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting 01 CONTRAST 1 Normal 2 Lighter 3 Darker 1 Standard 2 Fine 3 S-Fine 4 Halftone 1 Off 2 On 1 Off 2 On 1 Pulse 2 Tone 1 Inside 2 Outside 3 No print 02 04 05 06 07 08 09 10 12 13 17 18 RESOLUTION STAMP MEMORY DIALLING METHOD HEADER PRINT HEADER FORMAT 1 From To 1 Invalid 2 Valid 1 Off 2 Soft 3 Loud 1 Off 2 Always 3 Inc.
Customizing Your Machine Fax Parameter Table Setting Comments 1 1 sec. --- --- 60 60 sec. Setting for the OGM length of your TAM from 1 to 60 seconds. The machine will not start to detect SILENCE until the time setting has lapsed. (Default = 20 sec.) SILENT DETECTION (TAM I/F) 1 Invalid Selecting the Silent Detection Mode.
Customizing Your Machine Fax Parameter Table No. Parameter 34 ENERGY SAVER MODE 35 DAYLIGHT TIME 38 ACCESS CODE 39 PIN CODE ACCESS 47 48 REMOTE RECEPTION TELEPHONE LINE 49 PSTN ACCESS CODE 51 REMOTE DIAGNOSTIC Setting Number Setting Comments 1 Off 2 EnergySaver 3 Sleep To reduce the power consumption in standby, select either Energy-Saver or Sleep mode and specify the Delay Time (1 to 120 minutes) for the machine to enter into the selected mode.
Customizing Your Machine Fax Parameter Table No. Parameter Setting Number Setting 63 PC-FAX RCV MODE 1 Print 2 Upload & Print 3 Upload 1 Invalid 2 Valid 65 PRINT COLLATION 80 SELF MAINTENANCE TIME 99 MEMORY SIZE NOTE 36 00:00 - 23:00 (12:00) - Comments Selecting how the machine will execute the received Fax document(s). Print : Print the received document(s). Upload & Print : Print the received document(s) and upload it’s file. Upload : Upload the received document file.
Basic Operations Loading Documents Documents You Can Send In general, your machine will send any document printed on A4 size paper. Document Size Maximum Size 257 mm (See Note) Document Thickness Minimum Size Single sheet: 0.06 mm, 45 g/m2 to 0.15 mm, 112 g/m2 148 mm 128 mm Multiple sheets: 0.06 mm, 45 g/m2 to 0.12 mm, 90 g/m2 2000 mm Direction Direction Note: The maximum document width that can be sent through the machine is 257mm. However, the effective scanning width is 208mm.
Loading Documents How to Load Documents 1. Be sure the document(s) is free of staples, paper clips and is not torn, greasy or covered by foreign objects. 2. Place the document(s) FACE DOWN on the Automatic Document Feeder (ADF) until the leading edge placed into the machine stops. If you are sending multiple pages, make sure that the bottom sheet enters first. You can also stack up to 20 SHEETS on the ADF at one time.
Basic Transmission Settings General Description You can temporarily change the transmission settings either before or after you place the document on the ADF. These settings are as follows • Contrast • Resolution • Communication Journal After your document(s) have been sent, your machine will automatically return to the preset settings. Contrast Your machine is preset to Normal contrast. If you wish to send a document with lighter contrast, change the setting to Lighter.
Basic Transmission Settings Communication Journal (COMM. JOURNAL) A Communication Journal lets you verify if the transmission was successful. You can select the condition to print out the Communication Journal as follows. When COMM. JOURNAL = OFF : a Communication Journal will not print. When COMM. JOURNAL = ON : a Communication Journal will print automatically after every communication. When COMM. JOURNAL = INC. : a Communication Journal will print only if the communication has failed. 1 COMM.
Sending Documents General Description You can choose either Memory or Direct Transmission. Use Memory Transmission if: • You want to send the document(s) to multiple stations. • You have to retrieve the document immediately. • You want to take advantage of Dual Operation design. Use Direct Transmission if: • The memory is full. • You want to send the document(s) immediately. Use Voice Mode Transmission if: • You want to send the document(s) after talking with the other party first.
Sending Documents Memory Transmission Your machine quickly stores the document(s) into the memory of the machine. Then, starts to dial the telephone number. If the transmission fails, your machine will re-transmit the remaining unsuccessful page(s) automatically. 2 1 Store document(s) in memory 3 Transmit Destination A Receive A A Destination B A NOTE 1 If memory overflow occurs while storing document(s), the remaining document(s) on the ADF will be ejected.
Sending Documents Memory Transmission Manual Number Dialling To dial the telephone number manually, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 Enter a telephone number from the keypad. (Up to 36 digits) You can also designate more that one destination. 5551234❚ Ex: 5 5 5 1 2 3 4 3 * STORE * 05% The document(s) begin to store into memory. Then starts dialling the telephone number.
Sending Documents Memory Transmission One-Touch Dialling One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 27. 1 DOCUMENT SET Set document(s) face down. 2 Press a One-Touch key (01 - 16). Ex: 3 <01> Station name * STORE * 05% The document(s) begin to store into memory. Then starts dialling the telephone number.
Sending Documents Memory Transmission Directory Search Dialling Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers. 1 DOCUMENT SET Set document(s) face down. 2 3 ENTER LETTER(S) Enter the full station name or part of a station name by using the Keypad. SA Ex: S A for searching SALES DEPT 4 [10]SALES DEPT or repeatedly until the display shows the station name you want to send to.
Sending Documents Memory Transmission Multi-Station Transmission (Broadcasting) If you have to send the same document(s) to multiple stations, you can save time in feeding the document(s) by using memory transmission. That is, you can store the document(s) into memory and then send it to the station(s) automatically. 1 DOCUMENT SET Set document(s) face down.
Sending Documents Direct Transmission If the memory of the machine is full or you wish to send the document(s) immediately, use Direct Transmission. Manual Number Dialling (Direct Transmission) To dial the telephone number manually, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 MEMORY XMT? 3 4 5 9 8 DOCUMENT SET 1 Enter a telephone number from the keypad. 5551234❚ Ex: 5 5 5 1 2 3 4 Your machine starts dialling the telephone number.
Sending Documents Direct Transmission One-Touch Dialling (Direct Transmission) One-Touch Dialling allows you to dial a full telephone number by pressing a single key. To set up the OneTouch keys, see page 27. 1 DOCUMENT SET Set document(s) face down. 2 3 4 MEMORY XMT? 8 9 DOCUMENT SET 1 Press a One-Touch key (01 - 16). Ex: The display will show the One-Touch number and station name. The full number will then be dialed.
Sending Documents Direct Transmission Abbreviated Dialling (Direct Transmission) Abbreviated dialling is a speedy way to dial a frequently dialed telephone number by preprogramming the telephone number into the built-in auto-dialer with a 2-digit abbreviated code. To program an abbreviated dialling number, see page 28. 1 DOCUMENT SET Set document(s) face down. 2 MEMORY XMT? 8 3 4 9 DOCUMENT SET 1 Press Ex: ABBR then enter a 2-digit code.
Sending Documents Direct Transmission Directory Search Dialling (Direct Transmission) Directory Search dialling allows you to dial a full telephone number by searching the station name entered in One-Touch keys or Abbreviated dialling numbers. 1 DOCUMENT SET Set document(s) face down. 2 3 MEMORY XMT? 8 9 DOCUMENT SET 1 4 5 ENTER LETTER(S) Enter the full station name or part of a station name by using the Keypad.
Sending Documents Voice Mode Transmission If you wish to send the document after talking with other party, use Voice Mode Transmission. Your machine requires an optional fax handset or an external telephone. Off-Hook Dialling For Off-Hook Dialling, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 Lift the external telephone and dial the telephone number from the keypad. 3 When you hear the voice of the other party, tell the other party to prepare to receive a document.
Sending Documents Voice Mode Transmission On-Hook Dialling For On-Hook Dialling, follow the steps below. 1 DOCUMENT SET Set document(s) face down. 2 ENTER TEL NO. You will hear dial tone through the monitor speaker. 3 4 NOTE Dial the telephone number from the keypad. 5551234❚ Ex: 5 5 5 1 2 3 4 When you hear a beep, 1 If you need a special access number to get an outside line, dial it first then press PAUSE to enter a pause (represented by a "-") before dialling the full number.
Sending Documents Transmission Reservation You can do the following while sending a document(s) from memory or receiving a document(s). • Reserve the next transmission into memory. (Up to 5 different files) • Reserve a priority transmission. Memory Transmission Reservation (Multi-Tasking) If your machine is on-line busy transmitting from memory, receiving or printing received documents, you can reserve a transmission by the following procedure. 1 Your machine is on-line.
Sending Documents Transmission Reservation Direct Transmission Reservation (Priority Transmission Reservation) If you are in a rush to send an urgent document, however there are many files in the memory, use Direct Transmission Reservation to send the urgent document. The urgent document will be sent immediately after the current communication is finished. Note that you cannot send document(s) to multiple stations. To reserve your machine for sending the urgent documents 1 Your machine is on-line.
Sending Documents Redialling Automatic Redialling If a busy line is detected, the machine will redial the number up to 3 times at 3 minutes interval. During that time, a message will appear as shown to the right. WAITING TO DIAL Manual Redialling You can also redial the last dialed number manually by pressing REDIAL key. To redial the last dialed number through memory 1 DOCUMENT SET Set document(s) face down. 2 5551234❚ 3 * STORE * 05% The document is stored into memory.
Sending Documents Redialling To redial the last dialed number through ADF 1 DOCUMENT SET Set document(s) face down. 2 3 MEMORY XMT? 8 9 DOCUMENT SET 1 4 5551234 Your machine starts to dial the last dialed number. NOTE 56 1 While the unit is displaying "WAITING TO DIAL", you can press REDIAL to start redialling immediately.
Receiving Documents Reception Modes You can select one of the four modes as shown below. Conditions You normally receive only voice calls. Suggested Reception Mode Telephone Mode Settings Fax Parameter No. 17 set to 1: Tel You can answer the incoming call via an External Telephone. If you receive a fax calling signal, simply press START to receive manually. (See page 58) You receive both voice and fax calls. Fax / Tel Auto Switching Mode Fax Parameter No. 17 set to 3: Fax / Tel SW.
Receiving Documents Telephone Mode When your machine is set to this mode, your machine will not receive documents automatically. If you receive a fax call, follow the procedure below to receive documents manually. Setting the Telephone Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 1: Tel. (See page 33) Operation of Telephone Mode 1 When your telephone rings, lift the handset of the External Telephone. If you hear a beep from the phone, it means someone wants to send a fax.
Receiving Documents Fax / Tel Auto Switching Mode When your machine is set to this mode, your machine will switch to document reception or voice communication automatically. Setting the Fax / Tel Auto Switching Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 3: Fax / Tel SW. (See page 33) Operation of Fax / Tel Auto Switching Mode If it is a Fax call, 1 2 Your machine will answer the call when a call is received, then distinguish whether it is a voice or fax call.
Receiving Documents Fax Mode When your machine is set to this mode, it will immediately begin to receive documents automatically when a call is received. Setting the Fax Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 2: Fax. (See page 33) Operation of Fax Mode Your machine will begin receiving automatically when a fax call is received.
Receiving Documents TAM (Telephone Answering Machine) Interface Mode Your machine is equipped with a unique feature called TAM Interface which enables it to automatically switch a single telephone line either to Fax or TAM. You can connect most TAMs in the market to your machine and use your existing telephone line very efficiently. However, some TAMs may not be compatible with this machine. Answering Services (Voice Mail) provided by your Local Phone company are not compatible with this feature.
Receiving Documents TAM (Telephone Answering Machine) Interface Mode Setting the TAM Interface Mode 1 Change Fax Parameter No. 17 (RECEIVE MODE) to 4: TAM I/F. (See page 33) Operation of TAM Interface Mode If it is a Fax call, 1 When your TAM and Fax receives an incoming call, the TAM always answers the call first and then the TAM plays the OGM (Outgoing Message) recorded in your TAM to the calling station.
Receiving Documents Print Reduction This machine can use Letter, Legal or A4 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. When this occurs, the document will be divided into separate pages. This machine is equipped with a Print Reduction function to solve this problem. You may select the most appropriate setting from the selections described below. 1.
Receiving Documents Receiving Oversize Documents If the received document is extremely long (over 39% longer than the recording paper), the document will be divided into separate pages. When printing on separate pages, the bottom 10 mm (0.4 in) of the first page will be overlapped on top of the next page. Transmitted Document Received Document Overlap print. 10 mm (0.4 in) The receiving document is divided into two sheets with overlap printing.
Receiving Documents Substitute Memory Reception If the recording paper runs out or jams or if the toner runs out during reception, the machine automatically starts receiving documents into its image data memory. Stored documents are printed automatically after replacing the recording paper or the toner cartridge. (See Note 1 and 2) 1 When the machine finishes the memory reception and there is no recording paper or toner, an Information Code appears on the display.
Making Copies Your machine has a copy function which can make single or multiple copies. 1 DOCUMENT SET Set document(s) face down. 2 3 4 NO. OF COPY=1 Enter the number of copies. Ex: 1 NO. OF COPY=10 0 * STORE * 05% The machine stores the document, then prints the copies. NOTE 1 The copy will be reduced automatically depending on the length of the original document. If you wish to be prompted for the reduction ratio when making copies, change the setting of Fax Parameter No.
Advanced Features Timer Controlled Communications General Description You can send document(s) to one or multiple stations at any preset time within the next 24 hours. Up to 5 built-in timers can be set for deferred communication. Deferred Transmission 1 DOCUMENT SET Set document(s) face down. 2 3 START TIME ❚ : 1 1 Ex: 2 3 3 0 (11:30 p.m.) and 4 SET Enter the start time from the keypad and press (Use a 4-digit, 24-hour clock) .
Polling General Description Polling means calling other station(s) to retrieve document(s). The other station must know in advance that you will call and must have document(s) set on the ADF or stored in the memory. You may need to set a polling password, shared by the other station, to ensure security. Setting the Polling Password If the polling password does not match with the polled station, your polling request will be refused automatically. To set the polling password, follow the steps below.
Polling To Poll Documents from Another Station The following procedure lets you poll document(s) from one or multiple stations. Be sure to set the polling password before polling. (See page 68) 1 PASSWORD=1234 3 2 3 Enter a 4-digit polling password.
Program Keys General Description Your fax machine has special Program Keys. These keys are useful if you frequently need to send or poll the same group of stations. You can use these keys to store a One-Touch group key, a sequence of stations to be polled, a deferred transmission sequence or an additional One-Touch key.
Program Keys Setting for Deferred Transmission To set a Program Key for deferred transmission 1 PROGRAM DIAL? 7 3 2 2 3 4 PRESS P-KEY Ex: [P1]ENTER NAME Enter the Key Name (up to 15 characters) by using the Character keys. (See page 26) Ex: PROG. A and press PRESS FUNCTION SET 5 6 7 START TIME ❚ : Enter the starting time using 4 digits. Ex: 2 3 3 0 (11:30 p.m.) and press SET ENTER STN(S) Enter the station numbers by using One-Touch Key or ABBR and 2-digit code.
Program Keys Setting for Polling To set a Program Key for polling 1 PROGRAM DIAL? 7 3 2 2 3 4 PRESS P-KEY Ex: [P1]ENTER NAME Enter the Key Name (up to 15 characters) by using the Character keys. (See page 26) Ex: PROG. A and press 5 PRESS FUNCTION SET 3 PASSWORD=1234 6 7 Enter a 4-digit polling password. Ex: 1 1 1 1 and press ENTER STN(S) SET Enter the station numbers by using One-Touch Key or ABBR and 2-digit code.
Program Keys Setting for One-Touch Key To set a Program Key for One-Touch Key 1 ONE-TOUCH DIAL? 7 3 3 2 PRESS P-KEY 3 4 Ex: 5 Enter a telephone number (up to 36 digits including pauses and spaces). [P1]ENTER NAME Enter the station name (up to 15 characters) by using the Character keys. (See page 26) Ex: PROG. A and press SET Ex: 9 PAUSE 5 5 5 SPACE 1 2 3 4 6 [P1]ENTER TEL.
Program Keys Changing or Erasing the Program Key Settings To change the settings in a Program Key, follow the procedure on setting a Program Key on pages 70 to 73. • Start time or station(s) for deferred transmission • Station(s) for polling • Station(s) for group dialling • Telephone number and station name for One-Touch key To erase the settings in a Program Key 1 DELETE PROGRAM? 7 3 4 2 3 PRESS P-KEY Press the Program Key you want to erase.
Access Code General Description The Access Code prevents an unauthorized user from operating the machine. Once a 4-digit Access Code is registered, no one can operate the machine without entering the correct access code. Automatic Receiving, however, is always available. After you complete any operation, such as mode setting or transmission, and the display returns to standby, you have to re-enter the access code in order to use the machine again.
Access Code Operating Your Machine with the Access Code (Restrict All Operations) 1 Enter the Access Code. Ex: 1 2 3 4 ACCESS CODE=❚ ACCESS CODE=**** 2 10-DEC 15:00 00% Now you can operate the machine normally. Operating Your Machine with the Access Code (Restrict Access of Fax Parameters Only) The machine can restrict the operation of setting and printing the Fax Parameters only. Ex: When setting the Fax Parameter. 1 2 3 4 SET MODE 7 ACCESS CODE=❚ 4 Enter a 4-digit Access Code.
Distinctive Ring Detector (DRD) General Description Your machine has a special feature in conjunction with an optional service provided by many local telephone companies. It can distinguish up to 2 telephone numbers with a corresponding ring pattern identifying each number. "DRD" lets you provide multiple phone numbers, one for your fax, business or personal use with only one single phone line. Please check with your local telephone company on the availability of this service in your area.
PIN Code Access General Description If your PBX requires a PIN (Personal Identification Number) code to get an outside line, your machine can be set to prompt the user to enter a PIN code before any dialling. Selecting the Access Method (Prefix or Suffix) 1 SET MODE (1-8) 7 2 4 3 3 4 2 NO.=❚ (01-99) NONE<> 9 SUFFIX<> for suffix code. or PREFIX<> 3 for prefix code.
PIN Code Access Dialling with a PIN Code 1 DOCUMENT SET Set document(s) face down. 2 Dial by any combination of the following methods: • One-Touch Dialling • Abbreviated Dialling • Manual Number Dialling, press SET station is entered (up to 7 stations) after each SET after each • Directory Search Dialling, press station is entered (For details, see pages 43 to 45.) Ex: <01> Station name 1 0 [10] Station name If you want to confirm the number of stations you have entered, press SET .
Fax Forward Setting Fax Forward This feature allows all incoming faxes to be forwarded to the station registered in the one-touch or abbreviated dialling number. Once the faxes are received in the memory, the machine will forward the received document(s) to the telephone number registered in the one-touch or abbreviated dialling number. This function is convenient when you would like to receive faxes in another place (i. e. your home) at night or during a holiday.
6 Enter the station to forward the received faxes to, by assigning a One-Touch key or an Abbreviated dialling number. Ex: <01> Station name 7 NOTE 1 When the Fax Forward feature is set, the One-Touch or the Abbreviated dialling number is restricted from editing. Please change this function to “Invalid” when you would like to edit the telephone number. 2 It is not possible to receive a document if the memory of your machine overflows or is about 95% used.
Sub-Addressing Setting the Sub-Address into a One-Touch/ABBR. Dialling Numbers 1 2 3 SET MODE (1-8) 7 1:ONE-TCH 2:ABBR 2 Press 1 to select “One-Touch” or Press 2 to select “ABBR. NO.”. PRESS ONE-TOUCH Ex: 1 4 5 Press a One-Touch key (01 - 16). Ex: <01>ENTER TEL.# Enter the telephone number, press FLASH then enter the Sub-Address (up to 20 digits).
Sub-Addressing Sending a Fax with Sub-Address Use FLASH to separate the Telephone number and the Sub-Address. 1 DOCUMENT SET Set document(s) face down. 2 Enter the telephone number, press FLASH then enter the Sub-Address (up to 20 digits).
Printout Journals and Lists Journals and Lists General Description To help you maintain records of the documents you sent and received, as well as lists of the numbers you record, your facsimile machine is equipped to print the following journals and lists: Transaction Journal, Individual Transmission Journal, Communication Journal, One-Touch/Abbreviated/Directory Search No. List, Program List, Fax Parameter List and Directory Sheet.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) An Individual Transmission Journal contains the information on the latest transmission. 1 2 IND.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) Sample Transaction Journal (1) (2) ***************** -JOURNAL- ************************* DATE 10-DEC-2001 ***** TIME 15:00 ********* (3) NO. (4) (5) COMM.
Journals and Lists Individual Transmission Journal (IND. XMT JOURNAL) Explanation of Contents (1) Printout date (2) Printout time (3) Journal number (4) Communication result (5) Number of pages transmitted or : The 3-digit number is the number of pages successfully transmitted or received received. When the documents are stored into memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.
Journals and Lists Communication Journal (COMM. JOURNAL) The Communication Journal (COMM. JOURNAL) lets you verify whether the transmission or polling was successful. You may select the printout condition (Off/Always/Inc. Only) in Function 8-1 or Fax Parameter No. 12. (See page 33) Sample COMM. JOURNAL ************** - COMM. JOURNAL - ***************** DATE 10-DEC-2001 **** TIME 15:00 ******** (1) MODE = MEMORY TRANSMISSION (2) START=10-DEC 14:50 (3) END=10-DEC 15:00 FILE NO.= 050 (4) (5) STN NO.
Journals and Lists Communication Journal (COMM. JOURNAL) Explanation of Contents (1) Indication of communication mode (2) Start time of communication (3) End time of communication (4) File number : 001 to 999 (When the communication is stored into memory, a file number is assigned for each communication.) (5) Station number : Sequential number of the Stations. (6) Communication result : "OK" indicates that the communication was successful.
Journals and Lists One-Touch/Abbreviated and Directory Search List To print a One-Touch/Abbreviated Number and Directory Search List of the telephone numbers you have stored 1 SPEED DIAL LIST? 6 2 2 3 1:ONE/ABBR 2:DIR To print a One-Touch/ABBR.
Journals and Lists One-Touch/Abbreviated and Directory Search List Sample One-Touch List *************** -ONE-TOUCH LIST- ****************** DATE 10-DEC-2001 ***** TIME 15:00 ******* (1) ONE-TOUCH (2) STATION NAME (3) TELEPHONE NO. <01> <02> <03> SERVICE DEPT. SALES DEPT. ACCOUNTING DEPT 121 555 1234 222 666 2345 313 333 3456 NO. OF STATIONS = 03 (4) -OLIVETTI ************************************** -HEAD OFFICE - ***** - 201 555 1212- ********* Sample ABBR. Number List *************** -ABBR NO.
Journals and Lists One-Touch/Abbreviated and Directory Search List Sample Directory Search List *************** -DIR. SEARCH LIST- ***************** DATE 10-DEC-2001 ***** TIME 15:00 ******* (5) [A] (2) (1) STATION NAME ABBR NO. ACCOUNTING DEPT <03> (3) TELEPHONE NO. 313 333 3456 [E] ENG. DEPT. [01] 888 555 1234 [P] PURCHASE DEPT [02] 555 666 2345 [R] REGULATION DEPT [03] 777 333 3456 [S] SALES DEPT. SERVICE DEPT 121 555 1234 222 666 2345T <01> <02> NO.
Journals and Lists Program List To print a Program List of the Dialling Patterns that you have previously entered into the Program Keys 1 PROGRAM LIST? 6 3 2 * PRINTING * Sample Program List *************** -PROGRAM (1) PROGRAM [P1] [P2] LIST- ******************** DATE 10-DEC-2001 ***** TIME 15:00 ******* (2) PROGRAM NAME (3) TYPE (4) TIMER (5) ABBR NOS.
Journals and Lists FAX Parameter List To print a Fax Parameter List 1 FAX PARAM.
Journals and Lists Toner Cartridge and Drum Unit Supply Order Forms To print the Supply Order Forms 1 2 3 MAINTENANCE(1-3) 7 8 1:TONER 2:DRUM 3 To print a Toner Cartridge Order Form * PRINTING * 1 To print a Drum Unit Order Form 2 Sample Supply Order Forms *************************** > DRUM UNIT ORDER FORM < *************************** **** It is time to replace the drum Unit **** To order a replacement Drum Unit from your Authorized Dealer ********************************** > TONER CARTRIDGE ORDER
Journals and Lists Power Failure Report If a power failure occurs, the document information stored in machine’s memory will be lost. In this case, a Power Failure Report will be printed automatically after the power is re-stored. This report is not printed if no file(s) are stored in memory. Please print the Transaction Journal to confirm the file(s) that have been sent.
Problem Solving Troubleshooting If You Have Any of These Problems Mode Symptom Cause / Action page During Standby The display is blinking The battery is completely discharged. This may happen at first installation. After setting the clock, the blinking will stop. -- 1. Check that your document is free of staples and paper clips, and that it is not greasy or torn. 2. Check that your document is the right type to send through an ADF by consulting the list on "Documents You Cannot Send".
Troubleshooting Mode Communication No Unit Operation 98 Symptom Cause / Action page No dial tone 1. Check the connection of the telephone line. 2. Check the telephone line. 108 No auto answer 1. Check the connection of the telephone line. 2. Check the Reception mode setting. 3. If the Fax Parameter No.
Troubleshooting Mode Symptom Cause / Action page This feature is not compatible. The fax machine is designed to answer after 8 rings if the TAM does not answer. -- TAM that gives outgoing announcement only is not compatible. The fax machine will work with a TAM that will record incoming message (ICM). -- A beep...beep sound is Speak a little slower between each word while recording an recorded on the outgoing message (OGM). telephone answering machine.
Troubleshooting Mode Symptom Cause / Action TAM Interface Trouble Fax machine will not Increase the ring count for detection on the telephone In Unattended Fax start to receive with the answering machine. Mode (OUT Mode) telephone answering machine in the autoanswer mode.
Troubleshooting Information Codes When something unusual occurs, the display may show one of the Information Codes listed below. These will help you to identify and correct the problem. Info. Code Meaning Action page 001 Recording paper jammed when feeding from the Remove the jammed paper. Paper Tray. 103 007 Recording paper did not completely exit out of Remove the Drum Unit/Toner Cartridge machine. Assembly Cartridge and remove the jammed paper. 103 010 No recording paper.
Troubleshooting Information Codes Info. Code 456 Meaning • • page Unit received a confidential document or was 1. Print a File List and check the contents. requested to be polled of a confidential document 2. Wait until unit finishes printing. under any of following conditions. 1. Not enough space in memory to receive the confidential document. 2. Confidential Mailbox is full. 3. While printing received document(s). Unit was requested to relay a document.
Troubleshooting Clearing a Recording Paper Jam If the recording paper becomes jammed in the machine, the display will show an Information Code 001 or 007. To clear the jam, Info. Code 001 1 (1) Remove the Paper Tray Cover. (1) (2) Remove the jammed or wrinkled paper. (2) To clear the jam, Info. Code 007 1 (1) Open the ADF Door and Printer Cover. (2) Remove the Drum Unit/Toner Cartridge Assembly and Document Return Tray. (1) (3) Remove the jammed paper.
Troubleshooting Clearing a Document Jam If a document becomes jammed in the machine, the display will show the Information Code 030 or 031. To clear the jam 1 (1) Open the ADF Door. (2) Remove the jammed document.
Troubleshooting Cleaning the Document Scanning Area If the receiving party reports that the received documents were black, or contained black lines, try making a copy on your unit to verify. If the copy is black or has black lines, the document Scanning Area is probably dirty and must be cleaned. To clean the Scanning Area 1 (1) Open the ADF Door. (2) Release the Scanning Guide Levers on (1) both sides.
Troubleshooting Cleaning the Printer Roller If you find toner on the back of the recording paper, the printer roller in the Fuser unit is probably dirty. To clean the rollers 1 2 7 1 8 MAINTENANCE(1-3) * PRINTING * 1 The machine will print out 3 Cleaning Charts. Then, return to standby. HOW TO LOAD THE CLEANING CHARTS 1.REMOVE THE PAPER TRAY COVER 2.SET THESE 3 CLEANING CHARTS IN THE PAPER TRAY FACE DOWN 3.RE-INSTALL THE PAPER TRAY COVER 4.
Troubleshooting Adjusting the Automatic Document Feeder (ADF) If document misfeeding occurs frequently, we suggest you adjust the ADF. To adjust the ADF 1 Slide the Pressure Adjusting Lever to the desired position depending on the condition.
Troubleshooting Checking the Telephone Line If you do not hear a dial tone when the MONITOR key is pressed or the incoming call does not ring on your machine (no automatic receive). 1 Unplug the Telephone Line Cable from the telephone jack that was supplied by the telephone company. 2 Plug a different regular telephone into the 3 Check for dial tone through the handset. If same telephone jack. there is still no dial tone, report it to your local telephone company.
Appendix Specifications Compatibility ITU-T Group 3 Coding Scheme MH, MR, MMR (Conforms to ITU-T Recommendations) Modem Type ITU-T V.34, V.17, V.29, V.27 ter and V.21 Modem Speed 33600 - 2400 bps Document Size Max. : 257 x 2000 mm (with operator’s assistance) Min.
Specifications Power Supply 108-132 VAC, 47-63 Hz, Single Phase: 100V Version 198-255 VAC, 47-63 Hz, Single Phase: 200V Version Power Consumption Standby (Sleep Mode : On) Standby (Energy-Saver : On) Standby (Energy-Saver : Off) [Room temperature : 25°C] Transmission Reception Copy Maximum 110 (200 V Version, Less than 1.0 Wh Approx. 6.0 Wh Approx. 17 Wh Approx. 17 W Approx. 460 W Approx. 460 W Approx.
Recording Paper Specifications In general, most photocopy papers will also work very well. There are many "name" and "generic" brands of paper available. We recommend that you test various papers until you obtain the results you are looking for. The following table summarizes the major specifications to consider when selecting white or colored paper. NOTE Basic Weight 60 to 90 g/m2 Cut Edge Conditions Cut with sharp blades, no visible frayed edges Grain Long grain Moisture Content 3.7% to 5.
Options and Supplies Please contact your local Olivetti dealer for availability. A. Supplies: P/N Picture Description Toner B0413 B0412 B0414 Toner Cartridge 9100/6 B0413: For 6000 pages printing 9100/3 B0412: For 3000 pages printing Drum Unit 9100: For 20.
Regulatory Information ! WARNING denotes a potential hazard that could result in serious injury or death. • Plug power supply cord into ordinary AC outlet before connecting telephone line cord. Disconnect telephone line cord before unplugging power supply cord from AC outlet. • Disconnect the equipment immediately should it ever suffer physical damage which results in the internal parts becoming accessible in normal use. In this instance users should have the equipment repaired or dispose of.
Regulatory Information This appliance is supplied with a moulded three pin mains plug for your safety and convenience. A 5 amp fuse is fitted in this plug. Should the fuse need to be replaced please ensure that the replacement fuse has a rating of 5 amps and that it is approved by ASTA or BSI to BS1362. Check for the ASTA mark or the BSI mark on the body of the fuse. If the plug contains a removable fuse cover you must ensure that it is refitted when the fuse is replaced.
Regulatory Information As an ENERGY STAR® Partner, Olivetti has determined that this product ® meets the ENERGY STAR guidelines for energy efficiency. This voluntary program specifies certain energy consumption and usage standards. This product will automatically "power down" after a specified ® period of non-use. The use of this ENERGY STAR compliant product will reduce energy consumption and ultimately benefit the environment.
Glossary ABBR. No. (Abbreviated Number) The ability to store full phone numbers into the dialer and then utilizing a short series of keystrokes to speed dial that number in the future. Access Code A 4-digit programmable access code that prevents unauthorized operation of your Fax. ADF (Automatic Document Feeder) The mechanism that delivers a stack of document pages to the scanner one page at a time. Automatic Reception The mode that allows you to receive fax documents without user intervention.
Glossary G3 Mode (Group 3) Refers to the standards and transmission capabilities of the current generation of facsimile machines. Group Dialling The ability to program many telephone numbers into a single station so that many locations can be dialed in sequence utilizing a single keystroke. Halftone A scanning technique to distinguish levels of gray from black and white. Your machine can detect up to 64 levels of gray in halftone mode.
Glossary Protocol A protocol is the special set of rules for communicating that the end points in a telecommunication connection use when they send signals back and forth. Both end points must recognize and observe the protocol. PSTN Public Switched Telephone Network. Network of interconnected switching equipment and transmission facilities. Resolution Relates to the number of dots scanned or printed per certain square.
ITU-T Image No. 1 All specifications are based on the ITU-T Image No. 1 (The sample shown below is not to scale).
Index A ABBR Number List.........................................90, 91 Abbreviated Dialling Numbers .............................27 Access Code........................................................75 ADF Capacity.....................................................109 Automatic Document Feeder ...............................38 Automatic Reduction............................................63 C Character ID.........................................................24 Communication Journal (COMM.
