&AcSIMILE /&8 3 )NSTRUCTIONS
PUBLICATION ISSUED BY: Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1995, Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
FOR U.S.A. USERS FCC Regulation In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message.
This equipment uses the following USOC jacks: RJIIC The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0).
FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
HOW TO USE THIS MANUAL This manual is an indispensible guide for learning to use the many features available on your machine. We recommend you read the topics carefully in the order in which they are presented. The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief description of the machine, describes how to install it and how to get started straight away, using its basic features only.
CONTENTS INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY Introduction ................................................................................................... 1 Unpacking ..................................................................................................... 2 The Machine's Main Components .............................................................. 3 Installation Site ..............................................................................................
Complementary Functions ........................................................................ 35 Transmission with Telephone / Handsfree Dialling ...............................................35 Suspending or Requesting a Telephone Conversation...................................... 36 Regulating the Speaker Volume ........................................................................... 36 Using the Facsimile Machine as a Photocopier ..................................................
Reception .................................................................................................... 84 Automatic Reception ............................................................................................. 84 Manual Reception ................................................................................................... 84 Reception with Fax/Telephone Switch Enabled ................................................. 85 Polling........................................................
Maintenance .............................................................................................. 112 Out of Ink Message ............................................................................................... 112 Replacing the Ink Cartridge ................................................................................. 112 Replacing the Print Head ..................................................................................... 114 Automatic Nozzle Cleaning and Testing Procedure .....
INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY
INTRODUCTION The facsimile machine that you have purchased will enable you to communicate with a vast number of correspondents all over the world. The machine in your possession is MULTIFUNCTIONAL.
UNPACKING First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk. Then check you have all the items listed below: 1. Facsimile machine (with power cable) 4. Document support 2. Print head 5. This manual 3. Telephone line connection cable 6.
THE MACHINE'S MAIN COMPONENTS 2 3 4 5 1 12 7 8 6 9 10 11 The figure illustrates the various parts of the facsimile machine: 1. Paper positioning lever 7. Operator console 2. Document feed slide 8. Print head 3. Paper cassette 9. Printer compartment cover 4. Original guides 10. Optical reader (scanner) 5. Sent/copied document tray 11. ON/OFF switch 6. Received/copied document tray 12.
INSTALLATION SITE The facsimile machine must be placed on a stable surface. There must be sufficient free space around it for air to circulate and the output document tray to be positioned correctly so that paper does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to be placed beside a table, thus saving a considerable amount of space.
CONNECTING TO THE TELEPHONE LINE In some countries the installation procedure is performed by the customer engineering service. To install the machine yourself, follow the procedure described below. WARNING: Check that the power cable is unplugged before connecting the machine to the telephone line. To connect the facsimile machine and a telephone to the telephone line, proceed as follows: 1.
E. g.: connecting the facsimile machine and the telephone to the telephone line (case 1) to LINE socket TEL2 TEL1 LINE E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2) to TEL1 socket TEL2 TEL1 LINE Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch is in its OFF position (O), and then plug the power cable into the mains socket.
PREPARING THE MACHINE FOR USE Lift open the document support and the document tray as shown in the figure below and connect the power cable. ADJUSTING THE PAPER CASSETTE 1. Remove the front cover of the 2. Holding it at the bottom, move 3. Close the cover by pushing paper cassette by releasing and the internal side part shown in down on both sides until it clicks lifting it upwards. the figure above. Move from into position. left to right, to switch from A4 to Letter and Legal.
LOADING PAPER 1. Lift the paper positioning lever. 2. Insert the paper (max. 200 sheets of 80 g/m2 paper) so the recto side is facing the operator console. 3. Lower the paper positioning lever. INSERTING THE PRINT HEAD 1. Lift the operator console and lift 2. Remove the print carriage block 3. Remove the print head from its the print head compartment by pushing it towards the paper packing and peel off the cover. cassette and then pulling it protective film from the nozzles. upwards.
NO NO CAUTION! Do not detach the ink cartridge Do not touch the electrical from the print head. contacts and the nozzles. 4. Insert the print head in place 5. Push the print head in the 6. Close the print head with the contacts towards the direction indicated by the arrow compartment cover and lower front of the machine. until it clicks into position. the operator console.
ENTERING THE IDENTIFICATION DATA The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the sender ID and consists of the date/time of transmission and the sender's name. I To enter the data, see the Operation Summary, 4 The procedures, page 54. DATE AND TIME The date and time will appear at the top of all documents sent and on the display when the machine is in standby.
SENDER'S NAME 1. Press USER SW. OPERATING CONFIGURATION SET-UP PARAMETERS 2. Press ∨. OPERATING CONFIGURATION INSTALLATION PARAMETERS 3. Press START. The display shows the first installation parameter. INSTALLATION PARAMETERS SENDER'S NAME 4. Press START again. SENDER'S NAME _ A On the right-hand side of the display, you can view all the characters in the "Character Set Table" by pressing the ∧ or ∨ key. When the character required appears, press the CONFIRM key to insert it in the sender's name.
SETTING THE INSTALLATION PARAMETERS The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden" as local legislation specifies that they can be changed exclusively by service engineers.
2. Press ∨. OPERATING CONFIGURATION INSTALLATION PARAMETERS 3. Press START. The display shows the "SENDER'S NAME" parameter (already set during the "Entering the Identification Data" procedure). INSTALLATION PARAMETERS SENDER'S NAME 4. Press ∨. INSTALLATION PARAMETERS SENDER'S NUMBER 5. Press START. SENDER'S NUMBER _ 6. Enter your facsimile number, including the various codes. You can set an international code by pressing * before the number (the display will show the symbol "+"). 7.
Press START. The facsimile machine shows the first parameter to be set for a private branch exchange connection. PRIVATE BRANCH EXCHANGE OUTSIDE TYPE Press START. OUTSIDE TYPE DIAL NUMBER This parameter has three settings: dial number, earth and flash. If you are not sure of the mode used by your exchange, ask the manager. Select the relevant mode by pressing ∧ or ∨ and confirm by pressing START. If you select "dial number", the display prepares for the entry of a number.
12.Press START. This parameter determines the number of rings (from 1 to 9) to be counted before the facsimile machine answers an incoming call. Set the desired number of rings and confirm by pressing START. INSTALLATION PARAMETERS REDIAL NO. 13.Press START. The redial number represents the number of attempts (from 1 to 9) made by the machine when it finds the correspondent's number busy or receives no answer. Set a number of redials and confirm by pressing START.
Installation Parameter Table The table below provides a complete list of the installation parameters that you can set, in the order in which they appear, together with a brief description of each one. The first parameter "Sender's name" is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type for pub. net." are accessible depends on how a special selector was set, in accordance with the legislation of the country in which you bought the machine.
GETTING STARTED This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent).
GETTING THE BEST FROM YOUR FACSIMILE MACHINE
THEORY OF OPERATION ' A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices: - - - a scanner This is the device that optically scans the page containing data, text and/or images, to be transmitted.
METHODS OF MAKING A CALL (DIALLING) ) One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of numbers and associate additional information with them, thus creating an electronic telephone directory which not only saves you time but eliminates the risk of making dialling errors.
These functions are: - - - - Changing the type of dialling By pressing the ¬ key, you can switch from pulse to tone dialling, while dialling a number. When the function is activated, the symbol "*" appears on the display. Connecting to an external line If you press the EXT./2nd D.TONE key before dialling the number, you connect to an external telephone line using the method set in the "DIAL TYPE" installation parameter (Dial number, Flash, Earth).
- in confidential mode if the document contains confidential information. The document sent is not printed immediately by the receiving facsimile machine, but stored and only printed when the correspondent has entered the password (4 characters) previously agreed upon with the sender. With this method of transmission, the two facsimile machines must be compatible and the receiving facsimile machine must have a special memory location called a "confidential mailbox" 4 The procedures, page 79.
- - with call type recognition (fax or telephone) With the "FAX/PHONE" switch enabled (in countries where this function is permitted), the facsimile machine recognizes whether the call is an ordinary telephone call or the caller wants to send a fax 4 The procedures, page 85. in confidential mode When confidential documents are to be received, you can have them stored in a special memory location called a "confidential mailbox" instead of having them printed immediately.
Polling transmission When the device sends a document by polling, it may use the following methods: - - free by which the document can be sent to a single correspondent or several correspondents, depending on whether the set-up parameter "DEL FAILED POLL TX DOC" is, respectively, enabled or disabled: if it is enabled, when the document has been sent, the facsimile machine automatically clears the document from the memory; if it is disabled, the document remains at the disposal of other users who request i
- DOCUMENTS IN MEMORY Enables you to display and print a list of the documents present in the memory 4 The procedures, page 99. In addition, any of the documents in the memory can be printed, unless they are in the process of being sent or received, or cleared, with the exception of received documents that have not yet been printed: these are automatically printed when the conditions that activated substitute reception have been eliminated.
Reports that may be accessed from the "REPORTS" menu: - - - Last transmission report It contains all the information about the last transmission transaction carried out by the facsimile machine. It can be printed automatically if the set-up parameter "LAST TX REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine will only print the report if the transaction was not concluded successfully 4 The procedures, page 93.
- Polling for reception report It contains information about the document received by polling. Example of the report: - Polling for transmission report It contains information about the documents sent by polling, indicating the number of transactions carried out and, if in secure mode, the IDs of the receivers.
- Power failure report It contains information about the documents present in the memory when the power failure occurred. Example of the report: SECURITY FUNCTIONS > Your facsimile machine has security functions which will enable you to prevent unauthorized persons from using the facsimile machine to indiscriminately transmit documents, make copies or change the configuration set. The security functions are called "Password" and "Closed network".
- - Inhibit transmission password Enables you to prevent unauthorized persons from carrying out any kind of transmission transaction. It is requested when you start to dial the facsimile number or before storing the document if you are trying to carry out a broadcast transmission. Inhibit copying password Enables you to prevent unauthorized copying on the facsimile machine. It is requested when you press COPY to activate the copying operation.
CUSTOMIZING THE MACHINE B The facsimile machine offers a series of parameters which enable you to radically change the machine's set-up, so that you can adapt it to various situations and the requirements of your workplace 4 The procedures, page 56. A description of the set-up parameters is given below, arranged according to their function. • Transmission AUTOMATIC STORING Enables/disables automatic storage of documents for transmission.
• Reception RECEPTION MODE Enables you to select the type of reception adopted by the facsimile machine. The available settings are: - - AUTOMATIC RX With this method, after the programmed number of rings, the facsimile machine connects to the line and answers automatically. MANUAL RX With this method, you carry out the reception procedure yourself. FAX/PHONE With this method, the facsimile machine recognizes whether an incoming call is a voice or a fax call.
BROADCAST REPORT Used for enabling or disabling automatic printing of a global report after each broadcast transmission and polling reception operation. If enabled, the individual transaction reports will not be printed. • Security functions INHIBIT TRANSMISSION Used for enabling or disabling the request for a password for transmission (set in the "STORING DATA" menu) whenever an attempt is made to transmit.
REDUCTION Enables you to automatically reduce the documents received to 70% of their original size. The available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size of the document, as indicated below: - A4 / 94% - LETTER / 89% - LEGAL / disabled (NO) PRINT OVERFLOW Enables or disables printing, on one or more additional sheets, of any information that does not fit on the paper size chosen for received documents.
REMOTE DIAGNOSTICS Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only available in certain countries. DATE FORMAT Enables you to set the desired format for the date and time. The available formats are: - DD/MM 'YY 'YY MM/DD MM/DD/YY 24h MM/DD/YY 12h LANGUAGE SELECTION Enables you to select the language in which the messages are displayed or printed.
When used in conjunction with a personal computer, the facsimile machine enables you to activate one of the functions mentioned above and send/receive documents in the memory at the same time. For more detailed information on the features of the connection and how it is used, consult the documentation of the software to be installed on the PC. DIAGNOSTIC TEST OF FACSIMILE MACHINE The facsimile machine can be subjected to a diagnostic test from a remote location.
- Handsfree In this case, you do not have to have a conversation with the called user. Insert the document in the ADF, press HOOK/TALK and dial the correspondent's facsimile number on the numeric keypad. When you hear the signal emitted by the remote machine, press START. SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION A telephone conversation can be suspended momentarily by pressing the HOLD key. The display shows the message “TELEPHONE MODE” on the top line and “HOLD MODE” on the bottom line.
USING THE FACSIMILE MACHINE AS A PHOTOCOPIER The facsimile machine can also be used as a photocopier. The copying function is controlled by the value of the set-up parameters set on the relevant menu, namely the set-up parameter "QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced. The result obtained also depends on the Contrast, Resolution and Image settings, which must be made before activating the copying function. You can make one or more copies of the document.
THE PROCEDURES
GENERAL ASPECTS THE CONSOLE The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators that will enable you to recognize the machine's operating status at a glance and guide you through the most complex procedures. A brief description of the operator console is provided below. The specific functions of each key will be discussed in detail during the procedures. LINE STATUS DARK FINE AUTO LIGHT SUPER HALF TONES PAUSE/ REDIAL HOLD PROG.
KEYS Starts a single or multiple copying operation. COPY Multifunctional key: STOP - Stops a copying or printing operation. - When pressed together with the LINE STATUS key, it clears a line error ("ERROR" LED on). These two keys must not be pressed when the "TX/RX" LED is on, otherwise the transmission/reception transaction in progress will be aborted. - During programming, if pressed once, it aborts the procedure in progress and displays the current menu function.
(RESOLUTION) RESOLUT. Enables you to increase the definition of the image on the documents to be sent or copied. FINE LED on: - for documents containing small characters and drawings. SUPER LED on: - for documents containing very small characters and detailed drawings. SUPER LED blinking: - the most suitable for transmission to facsimile machines of the same type. No LED on: for easily legible documents.
Dual-function key: PAUSE/ REDIAL PAUSE - used for inserting a pause between the digits forming a fax or telephone number. REDIAL - used for redialling the last number dialled using the numeric keypad. Dual-function key: HOOK / TALK HOOK - used for hearing the dialling tone - through a built-in speaker - while dialling the correspondent's fax or telephone number ("handsfree" dialling). TALK - used for requesting a telephone conversation while sending or receiving a facsimile.
- The right-hand section consists of one-touch dialling keys, cursor control keys, text scroll and function keys. Access to this part of the keypad is controlled by moving the mask which is used for two keyboard configurations: one for the one-touch dialling keys and the other for the cursor control, text scroll and function keys. MESSAGES SPEAKER + DELAYED DATA CONFID.
Specific Function Keys MESSAGES Used for entering a message to be included on the document sent. CONFID. (CONFIDENTIAL) Prepares the facsimile machine for confidential transmission. BROADCAST POLLING PAGE N. Used for starting broadcast transmissions. Prepares the facsimile machine for transmission/reception using the various polling functions (free or secure polling).
CONFIRM While recording one-touch or speed dialling numbers or while setting passwords or messages, it confirms the character set - while scrolling through the alphanumeric characters. CLEAR Clears an incorrect setting from the display, for example, a fax number, a telephone number or a password etc. Clears all the settings associated with the program keys, one-touch dialling keys and speed dialling codes. Clears the documents from the memory and cancels the transactions set.
- Last transmission report Last reception report Last error report Broadcast transmission and polling for reception report Print format Reduction Print overflow Quality printing ? Inhibit transmission Inhibit copy Closed network in reception Closed network in transmission Sender ID line Quality copies ? Resolution after transmission/copy Substitute reception ECM Document retransmission Transmission speed Resend failed transmission Delete failed polling transmission document Reception on PC and FAX Monitor
STANDBY MODE Standby mode does not determine whether the facsimile functions can be accessed or not. When the functions are accessed from standby, the display will show the following data: . Without a document: Percentage of free memory Current date and time 20/09 '94 10:35 AUTOMATIC RX 95% Reception mode: AUTOMATIC RX MANUAL RX FAX/TELEPHONE .
THE FUNCTION MENUS The tables that follow provide an overall view of the menus and associated functions. You can consult them as a reminder while operating the machine. The "Telephone Directory" menu comprises the functions that enable you to programme the various methods of fast dialling. The "Data Entry" menu comprises the functions that enable you to set the date and time, header messages, passwords and secure polling IDs.
KEY CHOICE OF FUNCTION USER SW 0 DISPLAY Ø Ø OPERATING CONFIGURATION SET-UP PARAMETERS START ∨ Ø ∧ ∨ ▼ A SET-UP PARAMETERS RECEPTION MODE 1 Ø 2 Ø AUTOMATIC STORING 3 Ø ACTIVITY REPORT 4 Ø LAST TX REPORT 5 Ø LAST RX REPORT 6 Ø LAST ERROR REPORT 7 Ø BROADCAST REPORT 8 Ø PRINT FORMAT 9 Ø REDUCTION 10 Ø PRINT OVERFLOW 11 Ø QUALITY PRINTING ? 12 Ø INHIBIT TRANSMISSION 13 Ø INHIBIT COPY 14 Ø CLOSED NETWORK IN RX 15 Ø CLOSED NETWORK IN TX 16 Ø SENDER ID LIN
KEY A CHOICE OF FUNCTION DISPLAY B 21 Ø DOCUMENT RETRANSMISSION 22 Ø TRANSMISSION SPEED 23 Ø RESEND FAILED TX 24 Ø DEL FAILED POLL TX DOC. 25 Ø RX ON PC & FAX 26 Ø MONITOR LINE 27 Ø REMOTE DIAGNOSTICS 28 Ø DATE FORMAT 29 Ø LANGUAGE SELECTION Ø 0 Ø OPERATING CONFIGURATION INSTALLATION PARAMETERS START Ø ∨ 50 INSTALLATION PARAMETERS SENDER'S NAME 0 Ø 1 Ø SENDER'S NUMBER 2 Ø DIAL TYPE 3 Ø DIAL TYPE FOR PUB. NET. 4 Ø NO.RING FOR AUTOMATIC RX 5 Ø REDIAL NO.
KEY CHOICE OF FUNCTION 1 Ø Ø 2 Ø BROADCAST TRANSMISSIONS 3 Ø MEMORY TRANSMISSIONS 1 Ø Ø REPORTS LAST TX REPORT 2 Ø LAST RX REPORT 3 Ø ACTIVITY REPORT MEM.STAT.. ∨ MEMORY STATUS DOCUMENTS IN MEMORY ∧ REPORT ∨ DISPLAY ∧ The indications in the "DISPLAY" column are given in abbreviated form exactly as they appear on the display, while the full wording for each function is given in the "Menu access keys" paragraph of the "The console" section.
DISPLAYING OTHER FUNCTIONS KEYS CHOICE OF FUNCTION DISPLAY MESSAGES Ø CONFID. Ø POLLING Ø ∨ 1 Ø 2 Ø 52 CONFID. TX PASSWORD: POLLING POLLING FOR TRANSMISSION ∧ Ø PAGE N. ∨ MESSAGES ENTER NO.
KEYS CHOICE OF FUNCTION BROADCAST DISPLAY Ø Ø BROADCAST TRANSMISSION ENTER TIME: hh:mm SPEAKER + Ø SPEAKER - Ø Ø PRINT ∨ DELAYED SPEAKER VOLUME LEVEL 1 Ø PRINT HEAD ADJUSTMENT PURGE PRINT HEAD 2 Ø NOZZLES TEST X ∧ Ø Ø DELAYED TRANSMISSION ENTER TIME: hh:mm 53
OPERATION SUMMARY The table below provides a summary of all the basic operations to be performed while carrying out the various procedures. You can use it to quickly remind yourself of the procedures required by the facsimile machine to perform a function.
OPERATING PROCEDURES To confirm a setting Press START To skip a parameter Press START To return to the menu functions on the display Press STOP To interrupt a procedure Press STOP once or twice To interrupt a printing operation Press STOP Scroll through the functions on the menus Press ∧ or ∨ TRANSMISSION/RECEPTION OPERATIONS To interrupt a transaction Press STOP and LINE STATUS together. To reactivate transmission.
CUSTOMIZING THE MACHINE Set-Up Parameter Table Parameter RECEPTION option AUTOMATIC MODE AUTOMATIC STORING ACTIVITY REPORT 1 RX option MANUAL YES NO YES NO LAST TX REPORT YES NO LAST RX REPORT YES NO LAST ERROR REPORT YES NO REPORT YES NO A4 LETTER BROADCAST PRINT FORMAT REDUCTION YES PRINT YES NO YES NO YES NO YES NO OVERFLOW QUALITY PRINTING INHIBIT ? TRANSMISSION (%) 70 to 94 COPY CLOSED NETWORK IN RX YES Check on 4-6 digits NO CLOSED NETWORK
PRINTING THE SET-UP PARAMETERS You can print a complete list of the operating configuration parameters at any time. This section describes how to print the list. 1. Press USER SW. OPERATING CONFIGURATION SET-UP PARAMETERS 2. Press PRINT. The facsimile machine prints all the set-up parameters. SET-UP PARAMETERS PRINTING... 3. Press STOP to exit from the menu. SETTING THE SET-UP PARAMETERS The initial values of the set-up parameters are those set by the manufacturers.
5. Press START again to accept the value indicated for the parameter displayed, or display an alternative by pressing ∧ or ∨ and press START. The display shows the next parameter. SET-UP PARAMETERS RESOLUTION AFTER TX/COPY 6. Repeat the procedure from step 3 if you want to set the next parameter or press STOP to exit from the menu. DIALLING PROGRAMMING ONE-TOUCH DIALLING KEYS There are 30 one-touch dialling keys (01 - 30), situated on the right-hand section of the console.
2. Press START to activate one-touch dialling. ONE-TOUCH DIALLING 01: 3. By pressing ∧ or ∨ select the one-touch dialling key you want to program, for example 06. Alternatively, you can press the number of the key on the numeric keypad. If the key has already been programmed, the display shows the facsimile number of the user associated with it. If this is the case, choose another key (by pressing ∧ or ∨) or see the "Clearing Programmed Data" section. ONE-TOUCH DIALLING 06: 4.
9. If desired, enter the user name (max. 20 characters), for example, Elba (the name is an optional parameter). 1-TOUCH DL. 06:Elba_ NAME a 10. Press START to confirm the name entered. The facsimile machine prepares for programming of the transmission speed (14400/9600/4800). To confirm the value displayed, skip to the next step, otherwise press ∧ or ∨ to choose the alternative value. 1-TOUCH DL. 06: SPEED 9600 11. Press START to confirm the value set.
Having finished programming the parameters for one-touch dialling key 06, the facsimile machine automatically moves on to the parameters to be programmed for the next one-touch dialling key. Repeat the procedure from step 5 if you want to continue to program the remaining keys or press STOP twice to exit from the menu. PROGRAMMING SPEED DIALLING CODES Speed dialling enables you to program up to 100 IDs consisting of a maximum of 32 digits.
CODED SPEED DIALLING 06: 5. Press START to start entering the parameters for the selected speed dialling code. CD. SPEED DL 06:_ FAX 6. Enter the desired facsimile number (max. 32 digits) on the numeric keypad, for example, 011 601234 CD. SPEED DL 06:011 601234_ FAX If the display shows a previously set number, you can confirm it or overwrite it with a new number by typing on the numeric keypad. 7. Press START to confirm the number set. CD. SPEED DL 06:_ NAME A 8.
11. Press START to confirm the option displayed The facsimile machine moves on to the next parameter: "Closed Network" (YES/NO). 12. To confirm the option displayed, move straight on to the next step or press ∧ or ∨ to select the alternative option. CD. SPEED DL 06: CLOSED NET. NO 13. Press START to confirm the option displayed. CD.
3. Press PRINT. All the data programmed for the speed dialling codes is printed. CODED SPEED DIALLING PRINTING... 4. At the end of the operation, press STOP to exit from the menu. Example of a printout of the data programmed for the speed dialling codes. CLEARING PROGRAMMED DATA This section describes the procedure for clearing the data programmed for the one-touch dialling keys and speed dialling codes. 1.
2. Press ∧ or ∨ to choose the one-touch dialling key or speed dialling code that you want to select (or type the one-touch dialling number or speed dialling code on the numeric keypad) for example, one-touch dialling key 06. ONE-TOUCH DIALLING 06: 0125p45812 3. Press CLEAR. All the parameters for the one-touch dialling key selected are cleared. ONE-TOUCH DIALLING 06: 4. Reprogram the key, or press ∧ or ∨ to move to another key to be cleared, or press STOP to exit from the menu.
4. By pressing ∧ or ∨ select the program key (1-3) that you want to program, e.g. 2 (alternatively, press the corresponding program key). PROGRAM KEYS PROG. KEY 2 nnn If the key has already been programmed, the total number of one-touch dialling keys or speed dialling codes already associated with the key is displayed in the bottom right-hand corner of the display. 5. Press START to confirm. PROGRAM KEYS INSERT 6. Press START again. PROG. KEY 2 ENTER FAX NO.
8. Repeat steps 6 and 7 for all the other speed dialling codes or one-touch dialling numbers to be added to program key 2 or move straight on to the next step. 9. Press START to continue to program the remaining parameters. PROG. KEY 2 IMMEDIATE TX 10. Press START to confirm immediate transmission and skip to step 14, or select the alternative option "DELAYED TX" by pressing ∨. PROG. KEY 2 DELAYED TX 11. Press START to confirm delayed transmission. The display shows the current time.
Printing the Programmed Data You can print the data programmed on the three program keys. In this way, you can check the keys or codes associated to each of the program keys. This section explains how to print this data. 1. Perform steps 1 and 2 of the "Programming the program keys" section. TELEPHONE DIRECTORY PROGRAM KEYS 2. Press PRINT. 3. Press STOP to exit from the menu. Example of a program key data printout.
2. Press ∧ or ∨ to select the program key, e.g. program key 2 (alternatively, press the corresponding key). PROGRAM KEYS PROG. KEY 2 005 3. Press CLEAR to clear all the one-touch dialling keys and speed dialling codes associated with the selected program key. PROGRAM KEYS PROG. KEY 2 000 4. Repeat the procedure from step 2 to clear the data from another key or press STOP to exit from the menu. CLEARING KEYS OR CODES ONE BY ONE 1. Perform steps 1 to 3 of the "Programming the program keys" section.
6. Press ∧ or ∨ to display the key or code to be cleared and press CLEAR. The key or code is marked with a question mark (?) and the display shows the next key or code. 0125 538326 ArtStudio S.r.l. 7. Repeat step 6 for each key or code to be cleared and then press START. CONFIRM DELETION 1=YES 0=NO 8. The facsimile machine requests confirmation of the clearing operation. Type 1 to confirm or 0 to cancel the operation. 9. Press STOP to exit from the menu.
3. Press START. MESSAGES MESSAGE 1 The facsimile machine prepares for recording of the first message. 4. Press START to start (or change) the recording or press ∧ or ∨ to select another message to be recorded (alternatively, enter the number on the numeric keypad). MESSAGE 2 A 5. Enter the desired message (max. 20 characters). MESSAGE 2 CONFIDENTIAL L 6. Press START to confirm the message set.
Example of a recorded message printout. PASSWORDS SETTING PASSWORDS I Once it has been set, a password can no longer be displayed. In addition, to change it you must access functions controlled by the existing password. Therefore, we recommend you TAKE NOTE OF THE PASSWORDS SET! To introduce the characters, refer to the Operation Summary. 1. Press DATA. STORING DATA DATE/TIME 2. Press ∨ until the desired function appears on the display (for example, "System Password"). STORING DATA SYSTEM PASSWORD 3.
5. Confirm the entered password by pressing START. The display shows the next function. STORING DATA PASSWORD FOR TRANSMISSION 6. Press STOP to exit from the menu. CHANGING OR DELETING A PASSWORD The passwords set can be changed or deleted. This section describes how to change or delete the password for transmission. If you have set a system password, the machine will ask you to enter it before allowing you to change or delete the passwords. 1. Press DATA. STORING DATA DATE/TIME 2.
TRANSMISSION DOCUMENTS THAT MAY BE SENT Size The facsimile machine can send any kind of document providing its size is within the minimum and maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged photocopy of it to adapt it to the accepted size. 216 mm 168 mm 2m 105 mm Actual Image Size To make sure that all of the document is printed, the left and right margins must not be less than 1 mm.
Types of Documents Not To Be Used Before sending a fax, check the type of document; if it is one of the following types, you must photocopy it or insert it in a transparent folder available on the market. The copy must then be used in place of the original document.
SELECTING THE GRAPHIC DEFINITION For pages containing text and images: KEYS RESOLUT.
SETTING THE NUMBER OF PAGES If you want, you can set the number of pages that form the document. In this way, the document received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ......nn/nn where "nn" represents the total number of pages that make up the document.
SETTING A MESSAGE If you want, you can set a short message (max. 20 characters, including spaces) to be printed on the document that reaches the receiver. Proceed as follows: 1. Press MESSAGES MESSAGES ENTER NO.:_ 2. Enter the reference number of the desired message, e.g. 2: MESSAGES ENTER NO.:2 3. Press START to confirm. The machine returns to standby. If the display shows the message "NOT STORED", this means that the selected message has not been recorded.
Delayed The facsimile machine can send a document at a preset time. This enables you to get around time zone difficulties when the correspondent is thousands of kilometres away, or to choose times when the lines are less busy and cheaper rates apply. Remember that, having set a transmission transaction, you can receive, copy or send other documents as the document is stored automatically. 1. Insert the document in the ADF. The facsimile machine displays the message "DOCUMENT INSERTED". 2. Press DELAYED.
Repeating a transmission transaction from the memory To repeat an unsuccessful transmission attempt, proceed as follows: I A transmission from the memory has been set and concluded unsuccessfully, and the "RESEND FAILED TX" parameter is enabled. 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY 2. Press ∧ or ∨ to display the "MEMORY TRANSMISSIONS" function and press START. MEMORY TRANSMISSIONS TRANS. NO.: nnnn 3.
SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST") 1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED". 2. Press BROADCAST. BROADCAST TRANSMISSION ENTER TIME: hh:mm 3. Press START to accept the time displayed (immediate transmission) or enter the time at which the document is to be sent (delayed transmission - within the next 24 hours) and press START. The facsimile machine stores the document. BROADCAST DOC.R: nnnn ENTER FAX NO. 4.
4. Select the desired transaction by pressing ∧ or ∨, or by typing the reference number on the numeric keypad. You can now change the date/time of transmission (a) and/or the correspondent's facsimile number (b): a) Display the "DATE/TIME" field by pressing the < or > key. BROADCAST DOC.R nnnn DATE/TIME:DD/MM 'YY hh:mm Press START. DELAYED TX ENTER TIME: hh:mm The display shows the current time. Change the transmission time, or accept the current time, and confirm by pressing START.
TRANSMISSION IN PROGRESS PLEASE WAIT The facsimile machine is sending a document from the memory. At the end of the operation, it sends the document inserted in the ADF. *REDIAL* number The facsimile machine is automatically redialling the number dialled. In this situation, the console is disabled. If the document has been removed from the ADF, the facsimile machine beeps and aborts transmission. NO CONNECTION number The line is busy or the correspondent's fax is not connected.
RECEPTION AUTOMATIC RECEPTION This reception method enables you to leave the fax unattended and receive any documents sent. I The facsimile machine is in standby. The display shows the message "AUTOMATIC RX". 1. When a call arrives, the facsimile machine prepares to receive a document (the machine beeps and the TX/RX LED lights up).
RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available in all countries). I The facsimile machine is in standby. The display shows the message "FAX/PHONE". When the caller wants to send a document: 1.
RECEPTION COMPLETED The document was received successfully. RECEPTION FAILED An error occurred during reception. Check the result of the operation on the "Activity Report".
POLLING STORING POLLING IDS This section describes how to store the IDs to be used in secure polling transmission mode. The IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who is authorized to make a polling request for one of your documents. 1. Press DATA. STORING DATA DATE/TIME 2. Press ∧ or ∨ to display the "Secure polling ID" function. STORING DATA SECURE POLLING ID. 3. Press START. SECURE POLLING ID. ID. 01: 4.
PRINTING THE POLLING IDS For a comprehensive view of the secure polling IDs stored, print them as described below. I The secure polling IDs have been stored. 1. Press DATA. STORING DATA DATE/TIME 2. Press ∧ or ∨ until the "Secure Polling ID" function appears on the display. STORING DATA SECURE POLLING ID. 3. Press PRINT. The machine prints all the polling IDs stored. 4. Press STOP to exit from the menu.
POLLING FOR TRANSMISSION Free I If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be cleared from the memory as soon as one transmission operation has taken place ! 1. Press POLLING. POLLING POLLING FOR TRANSMISSION 2. Press START. POLLING FOR TRANSMISSION SET 3. Place the document in the ADF and press START. The facsimile machine starts storing the document and, when it has finished, shows the data associated with it.
Display Messages POLLING FOR TRANSMISSION POLLING ALREADY BOOKED A polling operation has already been booked. DOCUMENT NOT PRESENT The document has not been inserted in the ADF. STORING COMPLETED PAGES:nn DOC.R:xxxx The document has been stored. The display shows the number of pages and the reference assigned to the document. POLLING FOR RECEPTION 1. Press POLLING. POLLING POLLING FOR TRANSMISSION 2. By pressing the ∧ or ∨ key, select the parameter "POLLING FOR RECEPTION" and press START.
6. Repeat step 5 for each number you want to select (max. 100) or move straight on to the next step. 7. Press START to confirm the numbers set and end the procedure. The facsimile machine sends the request for transmission or, if a time different from the current one has been set, moves into standby. Changing a Previously Set Polling Request The procedure below enables you to change a polling reception transaction that has already been set. 1. Press POLLING. POLLING POLLING FOR TRANSMISSION 2.
Transaction Number: it may be selected by pressing the < or > key (or typed directly on the numeric keypad) or cancelled by pressing the CLEAR key (see point a). Fax number: sender's fax number. To change this number, press START, enter the new number and confirm by pressing START. Date/time: indicates the date and time of reception. To change the date/time of reception, press START, enter the new date/time and confirm by pressing START. Status: indicates the status of the transaction.
REPORTS LAST TRANSMISSION REPORT Printing the report To print the report, proceed as follows: 1. Press REPORT. REPORTS LAST TX REPORT 2. Press PRINT. LAST TX REPORT PRINTING... 3. To exit from the menu, press STOP.
How to interpret the last transmission report TRANSACTION NO. TYPE DOC. R. ADF POLL 0001-9999 PC NUMBER REC. ID. DATE/T DURATION PAGES RESULT Reference number of the transaction Type of transaction associated with the document Specifies the document's characteristics Document sent from the ADF Document received by polling Document reference number Document sent while connected to a PC Dialled fax number ID of remote machine (if stored) Date and time of transmission Duration of transmission.
LAST RECEPTION REPORT Printing the report To print the report, proceed as follows: 1. Press REPORT. REPORTS LAST TX REPORT 2. By pressing ∧ or ∨, display the "LAST RX REPORT" function. REPORTS LAST RX REPORT 3. Press PRINT. The fax machine prints the report. LAST RX REPORT PRINTING... 4. Press STOP to exit from the menu.
How to interpret the last reception report TRANSACTION NO. TYPE DOC. R. 0001-9999 POLL PC RDR RDS NUMBER REC.
REPORTS ACTIVITY REPORT 3. Press PRINT. The facsimile machine prints the report. ACTIVITY REPORT PRINTING... 4. Press STOP to exit from the menu. Example of the report How to interpret the activity report TR. NO. TYPE DOC. R. ADF POLL 0001-9999 PC RDR RDS NUMBER RECEIVER ID.
DATE/TIME DURAT. PAGE RESULT Date and time of transmission Duration of transmission/reception. If the values appear in brackets, this means that the document was sent in DOCUMENT RETRANSMISSION mode. Number of pages that form the transmission/reception document Result of transmission/reception Displaying the report To display the single information items, proceed as follows: 1. Follow steps 1 and 2 of the procedure described above and then press START.
MEMORY MANAGEMENT DOCUMENTS IN THE MEMORY This section explains how to select the documents, print their data or clear them from the memory. Printing the List of Documents You can print a list of the documents in the memory: 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY 2. Press PRINT. The facsimile machine prints a list of the documents in the memory. 4. To exit from the menu, press STOP. Example of the list How to interpret the example DOC. R. BROADCAST TRANSMISSION TX FROM MEM.
Selecting a document 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY 2. Press START. DOCUMENTS IN MEMORY DOC.R: nnnn + type 3. Press ∧ or ∨ until the desired document reference number appears on the display (or enter the reference number directly on the numeric keypad). Then press the < and > keys to display the number of pages in the document and the date and time of storage. 4. To exit from the menu, press STOP twice.
BROADCAST TRANSMISSIONS This menu enables you to display and print the information associated with the documents in the memory to be used for broadcast transmission. Printing a list of the correspondents associated with broadcast transmssions You can print a list of all the documents associated with broadcast transmissions by following the procedure described below. 1. Press MEM.STAT. MEMORY STATUS DOCUMENTS IN MEMORY 2. Press the ∧ or ∨ key to display the "BROADCAST TRANSMISSIONS" menu and press START.
How to interpret the example BROADCAST DOC.R. TR. NO. PAGE NO.
NUMBER: indicates the correspondent's facsimile number. DATE/TIME: indicates the date and time of transmission. STATUS: indicates the current status of the transaction. 3. To exit from the menu, press STOP twice. TRANSMISSIONS FROM THE MEMORY The facsimile machine enables you to display and print the information about the documents in the memory associated with memory transmissions.
How to interpret the example TR.NO. DOC.R. PAGE NO.
SIGNALS AUDIBLE AND VISUAL SIGNALS The facsimile machine emits the following types of audible and visual signals: - brief (1 second) indicates that the transaction has been concluded successfully - long (3 seconds)/the ERROR LED lights up indicates that the transaction was concluded unsuccessfully. Press LINE STATUS and STOP at the same time, and check the type of error on the corresponding report (last transmission/reception) - blinking (continually) the handset is off the hook.
MESSAGE MEANING ACTION MEMORY FULL There is no space left in the memory. Clear the memory of unwanted Transmission and reception operations documents. are inhibited. TX MEMORY FULL There is no space left in the area of Clear the memory of unwanted memory dedicated to transmission. documents. Transmissions from the memory are inhibited. CLOSE THE COVER The cover is open or not firmly closed. Close the cover correctly. PAPER ERROR (nn) CHECK AND PRESS STOP There is a paper jam.
MESSAGE MEANING ACTION *REDIAL* The facsimile machine is trying to None. retransmit the document. TRANSMISSION INTERRUPTED You interrupted the operation. DOCUMENT IN USE An attempt was made to perform an None. operation on a document in use. DOCUMENT NOT PRESENT The document selected does not exist None. or has been deleted. NO TRANSACTION ! The transaction selected does not exist None. None.
MESSAGE MEANING ACTION 08:CHECK THE DOCUMENT The scanner cannot read the Remove the document from the document. ADF and reinsert it before retransmitting. 09:DOCUMENT NOT PRESENT DOCUMENT ALREADY IN USE The document is already being Make sure that no activities are used for another operation or has being carried out on the document been deleted. or store the document again before transmitting.
REMOVING JAMMED PAPER REMOVING JAMMED DOCUMENTS If a document gets jammed or is incorrectly fed out, the display shows the message CHECK THE DOCUMENT (XX) Proceed as follows: 1. Lift the operator console and 2. Remove the jammed document. remove the remaining documents from the feed slot. 3. Lower the operator console, reposition the documents in the feed slot and repeat the operation.
REMOVING JAMMED PRINTING PAPER When a paper jam occurs and the display shows PAPER ERROR (nn) CHECK AND PRESS STOP proceed as follows: . when the jam is in the received/copied document output area 1. Close the document tray. . 2. Remove the jammed paper. 3. Open the document tray again. when the jam is in the paper feed area 1. Lift the paper positioning lever and remove the paper. 110 2. Remove the front cover of the 3. Remove the jammed paper.
4. Insert the cover in place. 5. Close the cover by pressing 6. Reinsert the paper and lower down on either side until it clicks the paper positioning lever. into position NOTE: If you cannot reach the jammed sheet, wait for the end of transmission/reception and then switch the machine off and then on again. If the paper is not ejected automatically, call the customer engineering service.
MAINTENANCE The facsimile requires very little maintenance: routine maintenance, to be carried out periodically (cleaning the optical reader, cleaning and purging the print head, etc.), and an operation to be carried out when the out of ink message is displayed. Care dedicated to the maintenance of the facsimile machine has a positive effect on the quality of received and copied documents.
NO CAUTION! DO NOT TOUCH THE INKED AREA. 4. Insert the cartridge in its housing immediately and press it in as shown by the arrow until the lever clicks into place to indicate that it is correctly inserted. 5. Close the print head compartment cover and lower the operator console. At this point, the facsimile machine performs the "Automatic Nozzle Cleaning and Testing Procedure" (described later) and prints the result on the sheet of paper automatically inserted after the out of ink message was displayed.
REPLACING THE PRINT HEAD The procedure below describes how to replace the print head (for both the disposable type and the interchangeable ink cartridge type). 1. Lift the operator console and 2. Release the print head (including 3. Remove the new print head open the printer compartment the cartridge, if the print head from its packing and peel off cover. has an interchangeable the protective film from the cartridge) by pressing in the nozzles.
4. Insert the print head in its 5. Push the print head in the 6. Close the print head compartment with the contacts direction indicated by the arrow compartment cover and lower towards the front of the machine. until it clicks into place. the operator console. If the new print head is of the disposable type, the display shows the message: NEW PRINT HEAD? 1=YES 0=NO Confirm by pressing 1.
ROUTINE MAINTENANCE Cleaning the Optical Reader Dust may accumulate on the optical reader glass and cause document scanning problems; to avoid this happening, clean the glass every now and again as described below: 1. Switch off the facsimile machine. 2. Lift the operator console. 3. Clean the optical reader glass 4. Clean the 5 document rollers using a cloth dampened with a with a dry cloth.
DIAGNOSTIC RESULT The print test carried out by the facsimile machine contains a numbered scale and a message concerning the operating status of the nozzles. Correct If the numbered scale appears as in the figure below: and the message concerning the print head nozzles is ALL NOZZLES OK!, this means that the print head is correctly inserted and all the electrical circuits are working. Press STOP to terminate the procedure.
and the message displayed is NOZZLES DAMAGED, this means that there is an electrical problem. If this happens, consult the table below: If instead the numbered scale appears as in the figure below: CAUSE ACTION The print head has been replaced or Remove and reinsert the print head and then reinserted incorrectly. carry out the "Automatic Nozzle Cleaning and Testing Procedure". There is one or more false contacts.
Cleaning the Print Head Pad 1. Turn off the facsimile. 2. Lift the operator console and 3. Move the print head as shown 4. Clean the print head pad with open the lid of the print head a dry cotton wool swab. in the figure. compartment. 5. Close the print head compartment cover, lower the operator console and turn-on the facsimile. Refer to the "Automatic Nozzle Cleaning and Testing Procedure". Purging the Print Head The print head purging procedure consists of aspirating the ink to unblock the nozzles.
SOLVING PROBLEMS BY YOURSELF Problems that have nothing to do with the way the machine is working may arise; the table below is designed to help you solve these problems by yourself without wasting time and money on unnecessary service calls. If the solutions given do not prove successful or if your problem is not included in the list, contact the customer engineering service.
ADDITIONAL INFORMATION CHARACTER SET TABLE The table below indicates all the alphanumeric characters that can be printed and shown on the display. National characters can only be displayed after the language has been selected by means of the set-up parameter "LANGUAGE SELECTION". The characters with a shaded background can only be printed, not displayed. A M Y k w 9 [ B N Z l x 0 ] C O a m y .
TECHNICAL DATA General Features Model Display Compatibility Resolution Transmission time Modem speed Data compression mode Scanning method Memory capacity ADF Printing method Maximum printing width Printing paper Paper feed Desktop transceiver LCD 24+24 char G3 CCITT Horizontal scanning: 8 pixels/mm Vertical scanning: standard 3.85 lines/mm fine 7.7 lines/mm proprietary 11.81 lines/mm superfine 15.4 lines/mm 7 sec.
INDEX A F ADF 60 ADJUSTMENTS 36 FUNCTION MENU 44 FUNCTION REMINDER 46 speaker volume 36 AUDIBLE SIGNALS 94 I B INDICATORS 39 INSTALLATION 4 BASIC OPERATIONS 46 data entry 46 dialling parameter setting 46 operating procedures 47 transmission/reception 47 connecting to telephone line site 4 INSTALLATION PARAMETERS 12 K C KEYS CHARACTER TABLE 110 CONSOLE 39 L M MEMORY 19 D DATE/TIME 10 DIAGNOSTIC TEST 35 DIALLING 20 MESSAGES 94 MONITOR LINE 33 MODEM 19 PASSWORD 58 PERSONAL COMPUTER alpha
PRINTING 7 T adding paper 8 paper cassette 7 quality 33 TELEPHONE CONVERSATION 36 suspending/booking a call 36 TRANSMISSION 17, 21 R RECEPTION autoretransmission 30 broadcast 22, 90 dial tones 33 document type 60 from memory 91, 92 from telephone 35 handsfree 36 manual redial 17 preparing the document 61 repeating 22, 30, 65 sender's ID 30 single correspondent 64 single-correspondent 21 speed 30 type of resolution 33 17, 22 automatic 22, 71 call type recognition in memory 31 manual 22, 71 methods
