FAX OFX 3100 INSTRUCTION Codice 2627791Y-01 Part Number 051194K Printed in Taiwan
PUBLICATION ISSUED BY: Ing. C. Olivetti & C., S.p.A.
OFX 3100 - QUICK REFERENCE GUIDE TO CHANGE THE DATE AND TIME 1. Press DATA. 2. Press START to display the previously set date and time. 3. Enter the date and time using the keys on the numeric keypad. When each character is entered, the cursor automatically moves on to the next digit. 4. Press START to confirm the changes. 5. Press STOP to quit the menu. TO RECORD THE SENDER'S NAME 1. Press DATA. 2. Press ∧ to display the SENDER'S NAME STORING function 3. Press START to start storing the name.
TO PRINT THE ACTIVITY REPORT 1. Press REPORT. 2. Press ∨ twice to display the “ACTIVITY REPORT” function. 3. Press PRINT. The report will be printed. 4. Press STOP to quit the menu. TO SEND A DOCUMENT 1. Place the document in the ADF. 2. Call your correspondent by entering his facsimile number (max.32 digits) on the numeric keypad. 3. Press START to confirm the setting. 4. The document will be stored automatically.
CONTENTS BEFORE USE 1 INTRODUCTION 3 PRODUCT OVERVIEW HOW TO PREPARE THE FAX MACHINE FOR USE 3 4 GETTING TO KNOW THE FACSIMILE MACHINE 5 COMPONENTS OPERATOR CONSOLE 5 6 CONSUMABLES 16 PAPER ADJUSTING THE PAPER TRAY PRINT CARTRIDGE 16 17 17 PROGRAMMING 18 ACCESS TO PROGRAMMING PROCEDURES CHANGING THE DATE AND TIME CHANGING THE SENDER’S FACSIMILE NUMBER STORING THE SENDER’S NAME PROGRAMMING ONE-TOUCH DIALLING KEYS PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED PROGRAM KEYS PRINTING PR
CONTENTS BEFORE TRANSMISSION/COPYING 56 DOCUMENTS THAT CAN BE SENT/COPIED PREPARING THE DOCUMENT FOR TRANSMISSION/COPYING 56 56 TRANSMISSION 60 TRANSMISSION FROM THE MEMORY TRANSMISSION FROM THE ADF DELAYED TRANSMISSION CONFIDENTIAL TRANSMISSION TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT BROADCAST TRANSMISSION - IMMEDIATE OR DELAYED BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS) POLLING TRANSMISSION 60 62 63 65 66 66 RECEPTION 72 FROM AUTOMATIC TO MANUAL RECEPTION AND V
CONTENTS REPORTS 105 LAST TRANSMISSION REPORT LAST RECEPTION REPORT ACTIVITY REPORT POWER FAILURE REPORT 106 109 112 115 FILLING UP/ELIMINATING PAPER JAMS 116 ADDING PAPER REMOVING JAMMED DOCUMENTS REMOVING JAMMED PAPER 116 116 117 MAINTENANCE 119 REPLACING THE PRINT CARTRIDGE REPLACING THE PRINT HEAD CLEANING THE OPTICAL READER CHECKING THE PRINT HEAD NOZZLES CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) CLEANING THE PRINT HEAD PAD PURGING THE PRINT HEAD SOLVING PROBLEMS BY YOURSELF 119 12
BEFORE USE This manual is an essential guide for those wishing to learn how to use this facsimile machine. The introductory chapter “GETTING TO KNOW THE FAX” provides a number of simple, easy-to-understand, practical examples designed to help you become familiar with the product, the best way of making sure you get the most out of the facsimile machine. The “CONSUMABLES” chapter provides information on the technical characteristics of the paper and print cartridge.
BEFORE USE Text in italics indicates errors, how to prevent and correct them, other actions possible at that point and other useful hints. Note that this manual does not describe how to install the facsimile machine as the installation procedure and preliminary operating tests are to be performed by the technician.
INTRODUCTION PRODUCT OVERVIEW A wide range of functions - aimed at reducing costs and increasing productivity - and a high-level reproductive quality are the product's special features. SIMULTANEOUS OPERATION The simultaneous operation of functions (transmission/ reception with programming operations, booking, printing and copying) ensures a considerable saving in terms of the operating times required.
INTRODUCTION HOW TO PREPARE THE FAX MACHINE FOR USE Set the facsimile unit on a stable surface. Leave enough space for a sufficient air flow and so that the document out tray can be positioned correctly so as to avoid paper from piling up and jamming. Do not expose to direct sunlight and avoid damp, dusty rooms and environments subject to rapid changes in temperature and humidity. Set the unit close to a telephone socket.
GETTING TO KNOW THE FACSIMILE MACHINE COMPONENTS 2 3 4 5 1 7 6 8 9 10 11 KEY: 1. 2. 3. 4. 5. 6. Paper positioning lever Document feed slide Paper cassette Paper guides Sent/copied document tray Received/copied document tray 7. 8. 9. 10. 11.
GETTING TO KNOW THE FACSIMILE MACHINE OPERATOR CONSOLE The operator console has an alphanumeric liquid crystal display, keys and LEDs that indicate the operating modes and provide a user-friendly interface with the machine. A brief description of the keys and LEDs is provided below. How each of them is used will be explained during the relevant operating procedures.
GETTING TO KNOW THE FACSIMILE MACHINE To present the various features of the machine in a gradual and systematic way, the operator console has been divided into three sections; each of which contains a brief description of the keys and other elements they contain. - The left-hand section consists of the display, keys and LEDs.
GETTING TO KNOW THE FACSIMILE MACHINE Starts a single or multi-copy operation. COPY Multi-purpose key: - stops a copying operation and interrupts printing. - when pressed together with LINE STATUS, it switches off the error LED when it has come on to indicate an error condition. These two keys must not be pressed when the “TX/RX” LED is on, otherwise the transmission or reception operation in progress will be interrupted.
GETTING TO KNOW THE FACSIMILE MACHINE SUPER LED on: - for pages containing very small characters and detailed drawings. SUPER LED blinking: - advisable during copying. No LED: for easily legible pages . Note: if you select the FINE and SUPER resolutions, it will take longer to send the document. Activates colour (and grey shade) recognition on the original document to be sent or copied, which will be received or copied in half tones.
GETTING TO KNOW THE FACSIMILE MACHINE (CODED SPEED DIALLING) SPEED DIAL To be pressed when a previously recorded coded speed dialling number is to be dialled. HOLD Sets the line on hold during a telephone call. PAUSE/ REDIAL Dual-purpose key: REDIAL - redials the last number dialled on the numeric keypad; PAUSE - inserts a pause in dialling between the digits of a facsimile or telephone number.
GETTING TO KNOW THE FACSIMILE MACHINE The section on the right-hand side consists of one-touch dialling keys, cursor and text scroll keys and function keys. In this section, access to the part of the keyboard is obtained by moving the mask that can select two keyboard configurations: one for one-touch dialling and the other for the cursor and text scroll and function keys. Note: The second configuration will be referred to as “Function keys” in the manual.
GETTING TO KNOW THE FACSIMILE MACHINE ∧ Used to scroll through the functions on a menu or the items on a list from first to last. Also used to scroll from first to last through the characters in the alphanumeric character set available for storing one-touch or coded speed dial numbers and passwords or messages. > Used, during data entry, to move the cursor to the right and, in some cases, to display - from left to right - the available options of each function on a menu.
GETTING TO KNOW THE FACSIMILE MACHINE PRINT Used for printing: any document in memory; reports selected on the “Reports” menu; numbers stored for one-touch or coded speed dialling; data programmed under program keys; numbers stored for confidential polling transmissioni; messages; operating configuration parameters; nozzle test. Also used for the print head purging operation.
GETTING TO KNOW THE FACSIMILE MACHINE Menu access keys TEL. REG.
GETTING TO KNOW THE FACSIMILE MACHINE - MEM. STAT. Provides access to the “Memory status” menu which comprises the following functions: - REPORTS Telediagnosis Date format Reception on PC Selection of serial port (RS232) communication speed Language Connection activities Document waiting for polling transmission Documents in private mailbox Documents waiting to be printed Total no.
CONSUMABLES PAPER Types One of the most important things to do to ensure optimum printing quality isto choose the right paper. The facsimile machine has been designed to operate with most types of paper,though the various differences in the paper’s composition may have aconsiderable effect on print quality or the ease with which the paper is fedthrough the machine. The best printing results are obtained using Xeroxpaper for photocopiers.
CONSUMABLES ADJUSTING THE PAPER TRAY 1. Remove the front cover of the paper tray by releasing it and lifting it up. 2. Hold the lever shown in the figure from the bottom and move it in the direction indicated. Move it from right to left to change from A4 to Letter and Legal formats. Move it in the opposite direction to change from Letter and Legal to A4 format. 3. Close the cover by pressing on both sides until it clicks into position.
PROGRAMMING Programming means adapting the fax machine to suit your needs. It consists in storing functions that will be activated during use, to enable you to gain total automatic control of its operation. This chapter describes the programming procedures available on your facsimile machine.
PROGRAMMING . With the document inserted in the ADF: INSERTED DOCUMENT . Without the document: Percentage memory Current date and time G G/ M M 'A A HH:MM of free FREE MEM XXXXXXXXX n n n% Operating status: AUTOMATIC RX MANUAL RX FAX/PHONE In both cases, if a procedure is in progress, the corresponding message is displayed on the top line. To access one of the menus, press the relevant function key as indicated in the table below: KEY TO BE PRESSED DATA TEL. REG.
PROGRAMMING KEY TO BE PRESSED MENU AVAILABLE FUNCTIONS OPERATING CONFIGURATION ECM FAX/PHONE AUTOMATIC RX POSITION SENDER ID LINE TTI IN SENDER ID LINE REDUCTION ACTIVITY REPORT LAST TX REPORT LAST RX REPORT LAST ERROR REPORT CLOSED NETWORK IN RX CLOSED NETWORK IN TX INHIBIT TX AUTO DOC.DEL.POLL.MEM.TX SUBSTITUTE RECEPTION PAPER FORMAT PRINT OVERFLOW AUTOMATIC STORING AUTO PAGE RETRANSMISSION TX SPEED - 4800 BPS FINE RESOL. FOR IMAGE FINE RESOL.AFTER TX/COPY AUTO IMAGE AFTER TX/COPY AUTO DOC.DEL.
PROGRAMMING CHANGING THE DATE AND TIME When you send a document, the facsimile machine automatically prints the date and time, the sender’s facsimile number and the progressive page number at the top of the receiver’s copy. You can change the date and time whenever you like. You can change also the date/time format using the operating configuration parameter "DATE FORMAT" (see the "Setting the operating configuration parameters" section).
PROGRAMMING 4. To confirm the change, press START again. The display shows the next function on the menu Having set the date and time, the facsimile machine is automatically set for programming the next function. STORING DATA SENDER‘S NAME STORING Move straight on to step 3 of the “STORING THE SENDER’S NAME” section, if you want to continue programming the remaining menu functions, or: press STOP twice to quit the menu.
PROGRAMMING If you want to enter the international code, press before entering the number. * If you want to restore the previous setting, simply press START. To correct an incorrect setting, press CLEAR. If you need to correct single characters, move the cursor to the digit to be changed (using the < or > key) and overwrite it with the new digit. If you want to leave a blank between digits, press the > key to move the cursor one position forward. 4. Press START to confirm the setting.
PROGRAMMING 3. Press START to start storing the name, e.g. P.I.S.A. S.p.A.. SENDER‘S NAME STORING / A Each character is entered by pressing the ∨ or ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection. (For a complete list of the alphaumeric characters available, refer to the “CHARACTER SET TABLE” chapter). SENDER‘S NAME STORING P . I . S. A . / . S.p. A .
PROGRAMMING PROGRAMMING ONE-TOUCH DIALLING KEYS The facsimile offers several methods of dialling prerecorded facsimile and telephone numbers. The easiest and fastest method of dialling a number is by pressing one key. There are 24 of these one-touch keys (01-24) and they are grouped together on the right-hand side of the console.
PROGRAMMING 5. Enter the relevant facsimile number (max. 32 digits) on the numeric keypad, e.g. 0125 45812. If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new number by typing the new number on the numeric keypad and pressing START. If permission for this operation is denied, it means that the selected key has already been associated with a program key (see the “Clearing programmed data” section). ST.1-TOUCH NO.
PROGRAMMING 7. Enter the relevant telephone number - max. 32 digits - on the numeric keypad e.g. 0125 230025. (Telephone number entry is optional). ST.1-TOUCH NO. TEL 06: 0125 230025 If the display shows a previously set number, you can confirm it by pressing START, or replace it with a new number by typing the new number on the numeric keypad and pressing START. If permission for this operation is denied, this means that the selected key has already been associated with a program key.
PROGRAMMING 10. Press START to confirm the name entered. ST.1-TOUCH NO. The facsimile is automatically set to receive the transmission speed setting (9600/4800). To confirm the value displayed, skip to the next step or: SPEED 06:9600 press ∨ or ∧ to select the alternative value. 11. Press START to confirm the value set. The facsimile machine is automatically set for the closed network setting (YES/NO). ST.1-TOUCH NO. CLOS.
PROGRAMMING PROGRAMMING SPEED DIALLING CODES - NORMAL AND EXTENDED In coded speed dialling, a previously stored facsimile number can be dialled simply by pressing three keys: the SPEED DIAL key and the two keys on the numeric pad that constitute the number code.
PROGRAMMING 5. 6. Press START to start entering the data to be associated with the selected speed dialling code. If you want to skip a parameter, simply press the START key. Each time the key is pressed, the next parameter will be displayed.. Enter the relevant facsimile number on the numeric keypad, e.g. 0125 45812. In the example given in the manual, the number may consist of a maximum of 32 digits.
PROGRAMMING 7. Press START to confirm the number set. ST. SPEED DIAL NO. NAME A 06 : 8. Enter the relevant telephone number - max. 32 digits - on the numeric keypad e.g. LANDRE S.p.A. (Telephone name entry is optional). ST. SPEED DIAL NO. NAME . 06 : LANDRE S.p.A. Each character is entered by pressing the ∨ or ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection.
PROGRAMMING PROGRAM KEYS It often happens that the same document has to be sent to several correspondents (broadcast transmission). You can store up to 60 facsimile numbers stored for one-touch and coded speed dialling under one program key. These numbers will be dialled automatically by the fax machine when the relevant (grouped dialling) key is pressed. There are 3 program keys, located together in the central section of the console (above the numeric keypad).
PROGRAMMING 5. Press START to start storing the data to be associated with the selected program key. PROGRAM KEY 2 IMMEDIATE TX If you want to skip a parameter, just press START. Each time the key is pressed, the next parameter will be displayed. 6. Press START to confirm immediate transmission; then skip to step 10, or: PROGRAM KEY 2 DELAYED TX Select the alternative option (DELAYED TX) by pressing ∨ . 7. Press START to confirm delayed transmission. The display shows the current time.
PROGRAMMING If the speed dialling codes or one-touch dialling keys have not been programmed, the following messages will appear, respectively, on the display: “CODE NOT PROGRAMMED” or “KEY NOT PROGRAMMED”. 11. Press CONFIRM to confirm the setting. PROGRAM KEY 2 TYPE 1 KEY/ SPEED CODE: 12. Repeat steps 10 and 11 for each speed dialling code or one-touch dialling key to be added to the program key 2 or move straight on to the next step. 13.
PROGRAMMING PRINTING PROGRAMMED DATA You can print out the data programmed under the 24 one-touch dialling keys, 3 program keys and 60 speed dialling codes. In this way, you can keep track of all the numbers stored (fax and telephone) and the data entered for each key or code (correspondent’s name, transmission speed, graphic definition of the document to be sent, etc.), the keys or codes that have been programmed and those that have not.
PROGRAMMING Example of a printout of the data programmed under the speed dialling codes. CLEARING PROGRAMMED DATA FOR ONE-TOUCH AND CODED SPEED DIALLING If you like, you can clear the data programmed under one-touch dialling keys, speed dialling codes and program keys. When a one-touch dialling key or speed dialling code has been associated with a program key, the data cannot be cleared until the key or code has been excluded from the program key.
PROGRAMMING 3. Press CLEAR. All the data set for the one-touch dialling key selected is cleared. The facsimile machine then immediately displays the next one-touch dialling key after the cleared one: in the example given in the manual, the one-touch dialling key “04”. 4. 1-TOUCH DIALLING NO. LIST 0 4: 011 234788 Repeat step 3 to clear the data for the next key, or press STOP twice to quit the menu.
PROGRAMMING CLEARING ONE KEY OR CODE ONLY 1. 2. Follow the procedure described in steps 1, 2 and 3 of the "PROGRAM KEYS" section. PROGRAMMING KEYS PROG. KEY 1 R.N.:10 PROGRAMMING KEYS PROG. KEY 2 R.N.:03 PROGRAMMING KEYS Press ∨ or ∧ to select the desired program key. Or: Type the number of the program key directly on the numeric keypad or press the corresponding key. Example: select program key 2. 3. 4. Press START twice. The message "TYPE 1-TKEY/SPEED CODE" appears on the display.
PROGRAMMING SETTING PASSWORDS You may need to send or receive confidential documents or prevent the facsimile machine from being used. If this is the case, you can set passwords so that some of the functions can only be performed by authorized persons and the documents can be sent, received or addressed selectively - with maximum privacy. This facsimile model enables three types of password to be set: - Private mailbox password. Used for ensuring private transmission of the document.
PROGRAMMING 3. Press START to start setting the password ( max. 4 alphanumeric characters). TYPE NEW PASSWORD: A Each character is entered by pressing the ∨ or ∧ key to scroll through the entire set of alphanumeric characters until the desired character is displayed and then by pressing the CONFIRM key to confirm selection. (For a complete list of the alphanumeric characters available, refer to the “CHARACTER SET TABLE” chapter). TYPE NEW PASSWORD : g Pong To delete an entire setting, press CLEAR.
PROGRAMMING CHANGING OR DELETING PASSWORDS You can change or delete a password at any time. This section explains how to change or delete the private mailbox password. To change or delete the other passwords: press the DATA key, press the ∨ or ∧ key until you have entered the password that you want to delete and then follow the procedure described in steps 3 and 4. o The facsimile machine is on. A private mailbox password has been set.
PROGRAMMING delete the current password, simply by pressing START. STORING DATA The display shows the next function on the menu. 6. STORING TX INHIB. PASSWRD Repeat steps 3, 4 and 5 to change or delete the other passwords, or press STOP to quit the menu. STORING MESSAGES In addition to the date and time, the sender’s facsimile number and the progressive page number, the following items may be included on each page sent: the sender’s name, automatic document page number and a brief message.
PROGRAMMING 3. Press START to activate the selected function. To store the first message, go straight to the next step, or : press ∨ or ∧ to select the message you want to store, e.g. 2. Otherwise, type the number on the numeric keypad. MESSAGES 1: MESSAGES 2: If the message has been stored it will appear beside the number. If this is the case, choose another message (using ∨ or ∧ ) or look ahead in the procedure if you want to change the previously stored message. 4.
PROGRAMMING press STOP once to return to the “STORING DATA” menu functions, or: press STOP twice to quit the menu. STORING CONFIDENTIAL POLLING IDENTIFIERS The polling function enables your facsimile machine to ask another facsimile machine to send a document. The receiving facsimile machine calls the fax in possession of the original and requests transmission. The document must be inserted in the ADF or must have been stored in the memory. The receiver is charged for the call instead of the sender.
PROGRAMMING 4. By pressing the ∨ or ∧ key, select the reference number to which the polling identifier is to be associated, e.g. 03. Otherwise type the number directly on the numeric keypad. STORING SECURE POLL ID 03: If a polling identifier has already been stored under the reference number selected (03), it appears on the display. If this is the case, select another number (using the ∨ or ∧ key) or look ahead in the procedure if you want to change the previously programmed polling identifier. 5.
PROGRAMMING PRINTING MESSAGES AND CONFIDENTIAL POLLING IDENTIFIERS To keep track of the confidential polling identifiers and messages programmed, you can print them. This section explains how to print the data and provides some practical examples. o The facsimile machine is on. Confidential polling identifiers and messages have been stored. Position the mask (right-hand side of the console) to display the function keys. 1.
PROGRAMMING Example of a “Messages” printout. Example of a “Confidential polling identifiers” printout.
PROGRAMMING SELECTING THE TYPE OF DIALLING This section explains how to select the type of dialling (pulse or tone). The selection must be made according to the type of connection made by the telecommunications company. This function has no effect when you are connected to an exchange. o The facsimile machine is on. Position the mask (right-hand section of the console) to display the function keys. 1. Press CONFIRM and USER SW at the same time. CSI / DIALLING METHOD CSI SETTING 2. Press ∨ once.
PROGRAMMING SETTING OPERATING CONFIGURATION PARAMETERS You can control some of the facsimile machine's functions by setting operating configuration parameters which concern, for example, automatic printing of the activity report, transmission report and reception report, transmission inhibition, etc.
PROGRAMMING Note: The variable values of the operating configuration parameters "REDUCTION", "CLOSED NETWORK IN RX" e "CLOSED NETWORK IN TX" can be selected by pressing ∨ or ∧ and are confirmed by pressing START. The table below shows all the operating configuration parameters. The initial operating condition of each parameter is underlined.
PROGRAMMING PARAMETER OPERATING CONDITION MEANING REDUCTION YES: Reduction enabled. NO: Reduction disabled. Automatically reduces received and copied documents to a minimum of 70% of the size of the original document. The reduction values are: 70%, 73%, 76%, 80%, 84%, 89%, 94%. Recommended values: For A4 documents: 94%. For Letter documents: 89%. For Legal documents: disable the feature. ACTIVITY REPORT EVERY 30 TRANSACTIONS NO: function disabled.
PROGRAMMING PARAMETER OPERATING CONDITION MEANING AUT. DOC. DEL. POLL. MEM. TX YES: Deletion enabled NO: Deletion disabled. Enables/disables deletion of a previously stored document, after a polling transmission operation. SUBSTITUTE RECEPTION YES: Storage enabled. NO: Storage disabled. Enables/disables storage of incoming documents in memory when there is no paper or ink left. PAPER FORMAT A4 LETTER LEGAL Sets one of the three paper formats.
PROGRAMMING PARAMETER OPERATING CONDITION MEANING AUTO DEL. DOC. TX FAILURE YES: Storage enabled. NO: Storage disabled. Enables/disables automatic deletion of a previously stored document, after all transmission retries. TELEDIAGNOSIS YES NO Enables/disables the diagnostic test from a remote terminal. This function can only be activated if it has been activated by the engineering service.
PROGRAMMING CLOSED NETWORK FEATURE The closed network feature enables you to restrict the number of correspondents to whom the facsimile machine can communicate. It is designed for transmission applications in a multiuser environment to prevent an indiscriminate and wasteful use of the facsimile machine. In reception, it prevents the paper and ink from being wasted on undesired reception of advertisements, etc.
PROGRAMMING Example of an “Operating configuration parameters” printout 55
BEFORE TRANSMISSION/COPYING DOCUMENTS THAT CAN BE SENT/COPIED The facsimile machine can read all documents on ordinary paper with a format between the minimum and maximum limits indicated below: By means of the automatic document feeder (ADF), the facsimile machine can handle A3, B4, A4, A5, A6, LETTER and LEGAL format documents with a thickness of between 0.07 mm and 0.14 mm. The ADF can feed up to 25 sheets (max. 0.1 mm thick) of A4, A5, A6, LETTER and LEGAL format paper and 15 sheets (max. 0.
BEFORE TRANSMISSION/COPYING Insert the document face down in the document feed slot and fit the guides against its side edges. The document must be not be forced into the slot: it will automatically be fed in when transmission starts. The message “DOCUMENT INSERTED” appears on the display. SELECTING THE GRAPHIC DEFINITION CHOOSING THE RESOLUTION, CONTRAST AND IMAGE VALUES For pages containing text and drawings: KEYS RESOLUT.
BEFORE TRANSMISSION/COPYING Figure providing examples of types of resolution. ORIGINAL Transmission in SETTING PAGE NUMBERING Set the number of pages in the document. In this way, the document received will be numbered at the top with the following format: 01/nn, 02/nn, 03/nn, ...nn/nn, where "nn" represents the number of pages that make up the document (max. 25).
BEFORE TRANSMISSION/COPYING To perform this operation: a. Press PAGE NO. MULTICOPY/PAGINATION N°. COPIES/PAGE: b.Type the number of pages, e.g. 22, on the numeric keypad. If you want to delete the entire setting, press CLEAR. MULTICOPY/PAGINATION N°. COPIES/PAGE:22 If you want to change one of the digits set, move the cursor to the digit to be changed (by pressing the < or > key) and overwrite it with the new digit. c. Press START to confirm the setting. d. Press STOP to quit the procedure.
TRANSMISSION This chapter describes the various methods of transmission available for you to choose according to your needs. The two main methods are transmission from the memory and transmission from the ADF. The facsimile machine also enables you to send a document at a preset time, send a document - by means of the memory - to several different users immediately or at a preset time and to send confidential documents. Finally, you can send documents by “polling”, i.e.
TRANSMISSION 1. Call the correspondent in one of the three ways listed below. a. by typing the correspondent’s facsimile number on the numeric keypad and pressing START to confirm. To delete an entire setting, press CLEAR. If you want to make a correction, move the cursor to the digit to be changed (using < or >) and overwrite it with the new digit. If you want to insert a blank between one digit and another, press the > key to move the cursor one position forward.
TRANSMISSION If you hear a beep and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, simultaneously press LINE STATUS and STOP (to switch off the led) and repeat the transmission procedure. TRANSMISSION FROM THE ADF This method of transmission is recommended for long documents that would occupy a large part of the memory.
TRANSMISSION 2. The facsimile machine starts to send the document. The TX/RX LED comes on. If the correspondent does not answer or the line is busy, the facsimile machine, after a few seconds, automatically retries transmission (automatic redial feature). The message “*REDIAL*” appears on the top line of the display. If the document is removed from the ADF, the facsimile machine will automatically interrupt transmission.
TRANSMISSION 1. Press DELAYED. DELAYED TX The display shows the current time. 2. Type the time at which the document is to be sent (within 24 hours), e.g. 22:10. After each digit is typed, the cursor moves on to the next digit. Two digits must be set for each parameter, inserting a zero for parameters that consist of only one digit. Having completed the setting by entering the minutes, the cursor moves back to the first digit of the first parameter.
TRANSMISSION CONFIDENTIAL TRANSMISSION When documents are confidential you can adopt a special procedure which assigns a password consisting of four alphanumeric characters to each document to be sent. Instead of being printed immediately by the receiving machine, the document will be stored in a specific location in the memory (private mailbox). It can be printed once the password has been entered.
TRANSMISSION TRANSMISSION DIALLING ON THE TELEPHONE OR HANDSFREE UNIT Insert the document, call the correspondent, wait for transmission to end and then pick up the document and continue to work on it, if necessary. o The facsimile machine is on and in stand-by. The document has been inserted and prepared for transmission (see the “BEFORE TRASMISSION/COPYING” chapter). Dialling on the telephone 1. Lift the handset, dial the correspondent’s number and wait for the answering signal. 2.
TRANSMISSION For a complete picture of the broadcast transmission: - make a note of the document reference number (“DOC.R”) that appears in the bottom right-hand corner after the document has been stored. - print the activity report at the end of transmission. The activities that belong to the circular transmission will have the same reference number. It will remain the same for all correspondents included in the broadcast transmission.
TRANSMISSION 3. The facsimile machine starts transmitting to the first correspondent. The TX/RX LED comes on. TX FROM MEMORY TYPE NO./KEY/CODE 4. Repeat step 2 for each other number or group of numbers that you want to dial or move straight on to the next step. Remember that if you dial more than one group of numbers (program keys), the total number of the numbers selected must not exceed 100.
TRANSMISSION BROADCAST TRANSMISSION WITH GROUPED DIALLING (PROGRAM KEYS) This section explains how to perform a broadcast transmission operation from the memory using the program keys. This kind of transmission enables you to save time and money as you can send a document to more than one correspondent in a single operation. Remember that the “immediate or delayed” option depends on the setting made under the “program key” (see the “PROGRAM KEYS” section of the “PROGRAMMING” chapter).
TRANSMISSION POLLING TRANSMISSION By means of “polling” transmission, a facsimile machine can request another facsimile machine to send a document. The receiving facsimile machine calls the facsimile machine in possession of the original document and requests transmission. The document must have been inserted in the ADF or previously stored. The receiver is charged for the call instead of the sender.
TRANSMISSION 4. Press START to set the facsimile machine for transmission, or go straight to the next step to set a secure polling transmission operation from the memory. Having pressed START, the message “POLLING” appears on the first line of the display. If the message alternates with the message “DD/MM YY”, this means that the document has been removed from the ADF, so remember to reinsert it. 5. Press BRD/MEM.
RECEPTION This chapter describes the various methods of reception that can be adopted on the facsimile machine: - Manual reception, which requires you to be present when a facsimile or telephone call is received. In this case, the telephone takes priority over the facsimile machine. - Manual reception with the fax/phone switch enabled, which distinguishes between the two types of call (facsimile or telephone).
RECEPTION The display shows the operating condition for the parameter selected. 4. Press START to confirm the condition displayed, or: Use ∨ or ∧ to select the alternative condition and then press START to confirm it. 5. Press STOP to quit the menu and return to stand-by. MANUAL RECEPTION You must take action when an incoming call is received if the facsimile machine has been set for manual reception.
RECEPTION MANUAL RECEPTION WITH THE FAX/PHONE SWITCH ENABLED With the parameter set to "FAX/PHONE", the facsimile machine recognizes whether an incoming call is a facsimile or a telephone call. Automatic reception can be re-enable using the relevant configuration parameter (see the "Setting the operating configuration parameters of the "PROGRAMMING" chapter). o The facsimile machine is on. The message “FAX/PHONE” appears on the second line of the display.
RECEPTION AUTOMATIC RECEPTION Automatic reception enables you to automatically receive documents even when you are out. o The facsimile machine is on. The message “AUTOMATIC RX” appears on the second line of the display. 1. When you receive a call, the telephone rings, then the facsimile machine activates automatic document reception. The TX/RX LED comes on while the document is being received. 2. Once reception has been completed, the facsimile machine beeps and the TX/RX LED goes off.
RECEPTION 2. Use ∨ or ∧ to select the alternative option. POLLING RECEPTION BROADCAST 3. Press START to confirm the option selected. The example uses the “Broadcast polling reception” option. 4. BROADCAST POLLING TYPE KEY/CODE/NO. Select the correspondent’s number in one of the following three ways: a. By typing the facsimile number directly on the numeric keypad and then pressing START to confirm.
RECEPTION If, when you press a one-touch key, the message “KEY NOT STORED” appears on the display for a few seconds, this means that no number has been stored under that key. In this case, refer to the “Programming onetouch dialling keys” section of the “PROGRAMMING” chapter, and preogram the key. c. By pressing SPEED DIAL followed by the speed dialling code under which the number was stored (01-60).
RECEPTION If the machine beeps and the error LED comes on, this means that an error has occurred (e.g. an interruption in the connection). If this is the case, let the facsimile machine finish redialling the numbers waiting for transmission and then press LINE STATUS and STOP at the same time to switch off the error LED and repeat the polling request to the correspondents who have not transmitted the document.
MEMORY How the memory works The facsimile machine's memory is structured so that you can keep track of all the activities carried out. The only operations that are not recorded in the memory are: successful transmission from the memory and the ADF, unsuccessful transmission from the ADF and reception not into the memory.
MEMORY When the functions are accessed from standby mode, the following messages will appear on the display: . With the document inserted in the ADF: DOCUMENT INSERTED . Without the document: Current date and time Percentage memory D D/ M M 'Y Y HH:MM of free FREE MEM. XXXXXXXXX nnn% Operating statuses: AUTOMATIC RX MANUAL RX FAX/PHONE In both cases, if there is a procedure in progress, the corresponding message appears on the first line of the display.
MEMORY 2. Press START to activate the function selected. The display shows the number for the first connection activity. CONNECTION ACTIVITIES CONNECTION NO. : X X X X If the message "END OF LIST" appears on the display for a few seconds, when you press START, this means that no connection has been made. In this case, the facsimile machine returns to the "MEMORY STATUS" menu functions. 3. Use ∨ or ∧ to select the connection activity required, e.g. 0015.
MEMORY TO PRINT A single connection activity: 1. Follow steps 1, 2 and 3 of the display procedure. CONNECTION ACTIVITIES CONNECTION NO.: 0 01 5 2. Press PRINT. 3. Press STOP once to return to the "MEMORY STATUS" menu functions, or: Press STOP twice to quit the menu. Printing can be interrupted by pressing the STOP key. All connection activities carried out: 1. Follow step 1 of the display procedure. MEMORY STATUS C O N N E C T I O N N O. : X X X 2. Press PRINT. 3.
MEMORY 4. Press STOP once to return to the "MEMORY STATUS" menu functions or: press STOP twice to quit the menu. Printing can be interrupted by pressing the STOP key. Example of a single connection activity printout. Example of an all connection activities printout.
MEMORY How to interpret the printouts. Con. No. Indicates the progressive number of the connection activities carried out or to be carried out . Doc. R. Indicates the specific nature of the document. ADF Document sent in delayed mode or waiting for retransmission from the ADF. *** Document deleted by the user. POLL. Document received by polling. 0001 ÷ 9999 Reference number of document sent from the memory. Indicates the number of pages in the document. Page no.
MEMORY TO DELETE 1. Follow steps 1, 2 and 3 of the display procedure. CONNECTION ACTIVITIES CONNECTION NO.: 0 0 1 5 2. Press CLEAR to delete the connection activity selected. CONNECTION The reference data and connection number are deleted. The facsimile machine immediately presents the connection after the deleted one, in the example, no. "0016". ACTIVITIES CONNECTION NO. : 0 01 6 If you delete the last connection activities , the facsimile machine immediately presents the previous one.
MEMORY Having completed the setting by entering the minutes, the cursor moves back to the first digit of the first parameter. If you want to confirm the previously set time, simply press START. If you want to delete the entire setting, press CLEAR. If you want to delete one of the digits set, move the cursor (by pressing the < or > key) on the digit to be changed and overwrite it with the new one. 5. To confirm the modifications, press START again. CONNECTION Press STOP twice to quit the menu.
MEMORY DOCUMENT WAITING FOR POLLING This section explains how to print or delete the document waiting for polling and how to display, print or delete its reference data. o The facsimile machine is on. A polling transmission operation has been set. Position the mask (right-hand section of the console) to display the function keys. The same conditions are valid for deletion and printing. TO DISPLAY 1. Press MEM. STAT. . The display shows the first function on the menu.
MEMORY TO PRINT The document: 1. Follow steps 1,2 and 3 of the display procedure. POLLING TX DOCUMENT D O C. R E F . : X X X X 2. Press PRINT. 3. Press STOP to return to the "MEMORY STATUS" menu functions, or: press STOP twice to quit the menu. Printing can be interrupted by pressing the STOP key. Reference parameters: 1. Follow steps 1 and 2 of the display procedure. MEMORY STATUS NO.DOC. I N 2. Press PRINT. 3. Press STOP once to quit the menu. Printing can be interrupted by pressing the STOP key.
MEMORY How to interpret the printout. Doc. Ref. Indicates the specific nature of the document. ADF Document sent from the ADF by polling. 0001 ÷ 9999 Reference number of document sent from the memory by polling. Page no. Indicates the number of pages in the document. ADF Document sent from the ADF (number of pages not counted). XXX Number of pages in the document. Destin. no.
MEMORY DOCUMENTS IN THE PRIVATE MAILBOX This section explains how to print or delete the documents received in the private mailbox and how to display, print or delete its reference parameters. o The facsimile machine is on. A document has been stored in the private mailbox. Position the mask (righthand section of the console) to display the function keys. The same conditions are valid for deletion and printing. TO DISPLAY 1. Press MEM. STAT. The display shows the first function on the menu.
MEMORY 5. Press < or parameters: > to display the remaining reference PRIVATE MAILBOX DOCUMENT PAGE NO.: X X X " PAGE NO.: " " DATE/TIME: " " DESTINATION ID..: " (The example given uses the "PAGE NO." parameter.) 6. Press STOP once to return to the "MEMORY STATUS" menu functions, or: press STOP twice to quit the menu. TO PRINT The document: 1. Follow steps 1, 2, 3 and 4 of the display procedure. PRIVATE MAILBOX DOCUMENT D O C . R E F. : 0 0 0 9 2. Press PRINT. 3.
MEMORY The reference parameters 1. Follow steps 1 and 2 of the display procedure. MEMORY STATUS MAILBOX D O C. N O . 2. Press PRINT. 3. Press STOP once to quit the menu. Printing can be interrupted by pressing the STOP key. Example of a reference parameter printout. How to interpret the printout. Document Refer. Indicates the document reference number. Pg no. Indicates the number of pages in the document. Date/time Indicates the date and time of reception.
MEMORY TO DELETE 1. Follow steps 1, 2, 3 and 4 of the display procedure. PRIVATE MAILBOX DOCUMENT D O C . R E F. : 0 0 0 9 2. Press CLEAR to delete the document. TYPE CURRENT PASSWORD: A 3. Type the private mailbox access password and then press START. TYPE CURRENT PASSWORD: A P O N G Each character is entered first by pressing ∨ or ∧ (to scroll through the entire set of alphanumeric characters) until the character you want is displayed and then by pressing CONFIRM to confirm selection.
MEMORY DOCUMENTS WAITING TO BE PRINTED The facsimile machine can even receive documents when there is no paper or ink left, if the paper has jammed or if the machine is printing (substitute reception). The documents are stored in a specific memory location and will be printed automatically when the facsimile machine is restored to normal operation. This section explains how to display the reference parameters of a document waiting to be printed. o The facsimile machine is on.
MEMORY 5. Press < o > to display the remaining reference parameters: DOCUMENTS TO BE PRINTED PAGE NO.:XXX " PAGE NO.: " " DATE/TIME: " " DESTINATION ID..: " (The example given uses the "PAGE NO." parameter.) The parameters listed above cannot be displayed when the facsimile machine is receiving the document. In this case, the message "ACTIVITY ON DOCUMENT" appears on the display for a few seconds. 6.
MEMORY 2. Press ∨ four times to move on to the "Total number of documents in the memory" function. MEMORY STATUS NO. DOC. IN MEMORY 3. Press START to activate the function selected. The display shows the first parameter. If the message "END OF LIST" appears on the display for a few seconds when you press START, this means that no document has been stored. In this case, the facsimile machine returns to the "MEMORY STATUS" menu functions. 4. Press ∨ or ∧ to select the document you require, e.g. 0009.
MEMORY TO PRINT The document: 1. Follow steps 1, 2, 3 and 4 of the display procedure. DOCUMENTS IN MEMORY DOC. REF.: 0009 2. Press PRINT. If you want to print a document received in the private mailbox, you must type in the password (see the "Documents in the private mailbox" section). 3. Press STOP once to return to the "MEMORY STATUS" menu functions, or: press STOP twice to quit the menu. Printing can be interrupted by pressing the STOP key. The reference parameters 1.
MEMORY How to interpret the printout. Document Refer. Indicates the document reference number. Pg no. Indicates the number of pages in the document. Doc. Indicates the type of transaction associated with the document. WT Document stored waiting for connection or retransmission. PL Document stored for polling transmission. RP Document waiting to be printed. RM Document received in the private mailbox. Date/time Indicates the date and time of storage. TO DELETE 1.
COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER In addition to the functions described, the facsimile machine can perform specific communications and document copying operations, which are listed and described below - grouped together as complementary functions: - Telephone conversation on the facsimile machine. Answering a facsimile or telephone call with the fax/phone switch enabled. Transmission or reception of a document after a telephone conversation.
COMPLEMENTARY FUNCTIONS If you want to send or receive a document at the end of the telephone conversation, follow the procedure described in the “Sending or receiving a document after a telephone conversation” section. ANSWERING A FACSIMILE OR TELEPHONE CALL WITH THE FAX/PHONE SWITCH ENABLED This section explains what to do when an incoming call (facsimile or telephone) is received with the "FAX/ PHONE" parameter set.
COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER SENDING OR RECEIVING A DOCUMENT AFTER A TELEPHONE CONVERSATION After a telephone conversation you can send or receive a document without having to repeat the call. o The facsimile machine is on and in stand-by. If you want to transmit you must insert and prepare the document 1. Press HOOK/TALK. TELEPHONE MODE 2. Dial the correspondent’s number directly on the numeric keypad. TELEPHONE MODE 511032 3.
COMPLEMENTARY FUNCTIONS 3. Lift the handset and talk as normal. If you hear no dialling tone, press TALK before starting to converse. If the correspondent does not answer the telephone within a few seconds, the facsimile machine returns automatically to stand-by. If you want to send or receive a document at the end of the conversation, follow the procedure described in the “Sending or receiving a document after a telephone conversation”.
COMPLEMENTARY FUNCTIONS: TELEPHONE/PHOTOCOPIER COPYING FUNCTION (SINGLE OR MULTICOPY) This function enables the facsimile machine to be used as a photocopier. The procedure for making a single copy is very simple: just insert the document to be copied in the document feed slot, set the graphic definition parameters and press COPY. To obtain a high-quality copy and prevent paper jams, read the “Preparing the document for transmission/ copying” section of the “BEFORE TRANSMISSION/COPYING” chapter.
COMPLEMENTARY FUNCTIONS If you press STOP while storing, the storage operation is aborted and the message “REMOVE DOCUMENT” appears on the display. Having completed storage, the message shown here appears on the display: the first two digits represent the number of pages copied and the last two represent the total number of pages in the document. If the paper runs out during copying, the copying operation is aborted and the “CHECK PAPER” message appears on the display. Add paper and repeat the procedure.
REPORTS By means of the display and by printing reports, the facsimile machine enables you to check on most of the transmission and reception operations carried out. These reports represent a record that enables you to check the date and time of a transaction, the number and size of documents handled and other useful information. You can choose whether to print the reports automatically or not.
REPORTS When the functions are accessed from the stand-by status, the display will show the following data: . With the document inserted in the ADF: DOCUMENT INSERTED . Without the document: Current date and time Percentage of free memory G G/ M M 'A A XXXXXXXXX HH:MM FREE MEM. n n n% Operating statuses: AUTOMATIC RX MANUAL RX FAX./TELEPHONE In either case, if there is a procedure in progress, the corresponding message blinks on the first line of the display.
REPORTS The report can also be displayed or printed, on request, by following the procedure described below: o The facsimile machine is on. At least one transmission operation has been performed. Position the mask (right-hand section of the console) to display the function keys. The same conditions are valid for the printing procedure. TO DISPLAY 1. Press REPORTS. The display shows the first function on the menu. REPORTS LAST TX REPORT 2. Press START to activate the function selected.
REPORTS TO PRINT 1. Follow step 1 of the display procedure. REPORTS LAST TX REPORT 2. Press PRINT. If the message “NO TRANSACTION” appears on the second line of the display, when you press PRINT, this means that no transmission transaction has been carried out. In this case, the facsimile machine returns to the “REPORTS” menu functions. 3. Press STOP once to quit the menu. Printing can be interrupted by pressing the STOP key. Example of a last transmission report.
REPORTS How to interpret the last transmission report. Tr. No. Indicates the transaction reference number. Type Indicates the type of transaction associated with the document. Doc. R. Indicates the specific nature of the document. ADF Document sent from the ADF. POLL. Document was received by polling. 0001÷9999 Document reference number. PC Document sent during connection with PC. Destination ID Indicates the correspondent’s facsimile number.
REPORTS 2. Press ∨ once to move on to the “Last RX report” function. REPORTS LAST RX REPORT 3. Press START to activate the function selected. The display shows the first reference parameter. LAST RX REPORT T R A N S A C T I O N N O . : XXXX If the message “NO TRANSACTION” appears on the second line of the display for a few seconds, when you press START, this means that no reception transaction has been carried out. In this case, the facsimile machine returns to the “REPORTS” menu functions. 4.
REPORTS 3. Press STOP once to quit the menu. Printing can be interrupted by pressing the STOP key. Example of a last reception report. How to interpret the last reception report. Tr. No. Indicates the transaction reference number. Type Indicates the type of transaction associated with the document. Doc. R. Indicates the specific nature of the document. POLL. Document received by polling. Document has been received and printed. 0001÷9999 Document reference number.
REPORTS ACTIVITY REPORT This report provides information on the transmission/reception transactions performed. It is printed automatically every 30 transmission/reception operations, if the “ACTIVITY REPORT” parameter was enabled in the operating configuration (see the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter). The transmission/reception operations included in the activity report can only be printed once.
REPORTS 5. Press < or > to display the remaining reference parameters: ACTIVITY REPORT DESTINATION ID: 511932 “TYPE” “DOCUMENT REFERENCE” “DESTINATION ID.” “NAME” “DATE/TIME” “DURATION” “PAGE NO.” “RESULT” (The example given uses the “DESTINATION ID.” parameter. 6. Press STOP once to return to the “REPORTS” menu functions, or: press STOP twice to quit the menu. TO PRINT 1. Follow steps 1 and 2 of the display procedure. REPORTS ACTIVITY REPORT 2. Press PRINT.
REPORTS Example of an activity report. How to interpret the activity report. Tr. No. Indicates the transaction reference number. Type Indicates the type of transaction associated with the document. TX Transmission RX Reception Doc. R. Indicates the specific nature of the document. ADF Document sent from the ADF. Document has been received and printed. POLL. Document sent/received by polling. 000 ÷ 9999 Document reference number. PC Document sent during connection with PC.
REPORTS Page Indicates the number of pages sent or received. Result Indicates the result of transmission/reception. OK Transmission/reception successfully completed. XX (error code) Error occurred during transmission/reception. POWER FAILURE REPORT In the event of a power failure or if the facsimile machine’s power switch remains off for over 72 hours, all the operations set (for example, a delayed transmission operation) and all the documents stored in the memory will be lost.
FILLING UP/ELIMINATING PAPER JAMS This chapter explains how to add paper, shows the areas of the facsimile machine where paper may get jammed and explains how to eliminate the jams. ADDING PAPER 1. Lift the paper positioning lever. 2. Add the sheets (max. 200 of 3. Lower the paper positioning lever. 80g/m2 paper) so that the recto side is facing the operator console.
FILLING UP/ELIMINATING PAPER JAMS REMOVING JAMMED PAPER When printing paper gets jammed and the “PAPER ERROR (XX)” message appears on the first line of the display and “CHECK AND PRESS CLEAR” message appears on the second line, proceed as follows: When the sheet gets jammed in the received/copied document output area. 1. Close the document holder. 2. Remove the jammed sheet. 3. Open the document holder. When the sheet gets jammed in the paper feed area. 1. Lift the paper positioning lever 2.
FILLING UP/ELIMINATING PAPER JAMS 4. Insert the cover in its housing. 118 5. Close the cover by pressing 6. Reinsert the paper and lower down on both sides until you the paper positioning lever. hear a click.
MAINTENANCE The facsimile machine only requires a minimum of maintenance by the user; the attention paid to preventive maintenance is important, however, and has a positive effect on the printing quality of the documents received and copied. There are routine operations, for example: cleaning the optical reader, cleaning and purging the print head, cleaning electrical contacts, checking the nozzles etc. which you can perform yourself should particular technical problems arise.
MAINTENANCE 5. Insert the cartridge in its 6. Close the lid of the print cartridge compartment and lower the compart-ment immediately and operator console. The fax press as indicated until it clicks machine will unload the paper into position from under the print carriage. . If the new cartridge does not give excellent printing quality, consult the “CHECKING THE PRINT HEAD NOZZLES” section.
MAINTENANCE NO NO WARNING! 4. Do not detach the print cartridge 5. Do not touch the electrical from the print head. contacts or the printing nib. 6. Insert the print head into its 7. Push the print head in the 8. Close the lid of the print cartridge compartment. direction indicated until it clicks compartment and lower the into position. operator console. The fax machine will unload the paper from under the print carriage. 9.
MAINTENANCE CLEANING THE OPTICAL READER Dust accumulating on the optical reader may cause problems in reading documents; to avoid these problems, you should clean the glass every now and again: 1. Lift the operator console. 2. Wipe the optical reader glass 3. Clean the document feed rollers with a dry cloth using a cloth soaked in a specific product for cleaning glass, then dry it with care. Do not pour or spray the cleaning product straight onto the glass. 4.
MAINTENANCE CHECKING THE PRINT HEAD NOZZLES The first thing you must do if the print quality deteriorates is to check the print head nozzles. o The facsimile machine is on and in stand-by. Position the mask (right-hand section of the console) to display the function keys. 1. Press PRINT. TEST PRINT HEAD PURGE PRINT HEAD 2. Press ∨ . TEST PRINT HEAD CHECK CARTRIDGE NOZZLES 3. Press START. CHECK CARTRIDGE NOZZLES The facsimile machine starts testing the cartridge nozzles.
MAINTENANCE CORRECT DIAGNOSTIC RESULT FAULT: Smudged characters and/or figures or smudges all over the page. CAUSE SOLUTION A1 The paper used has a particularly porous surface. Try printing on the other side of the paper or changing the type of paper. B1 There is a foreign body on the printing nib which the print head felt pad cannot remove. Remove the print cartridge and check whether there is a foreign body on the nib.
MAINTENANCE CLEANING THE ELECTRICAL CONTACTS (PRINT CARTRIDGE) ELECTRICAL CONTACTS 1. Lift the operator console and 2. Remove the print cartridge and 3. Clean the electrical contacts of open the lid of the cartridge clean the electrical contacts the print carriage with a soft dry compartment. using a dry cotton wool stick. cloth. Warning: do not touch the printing nib. 4. Having reinserted the cartridge, close the lid of the cartridge compartment and lower the operator console. 5.
MAINTENANCE PURGING THE PRINT HEAD This operation restores the print head to perfect working order. o The facsimile machine is on and in stand-by. Position the mask (right-hand section of the console) to display the function keys. 1. Press PRINT. TEST PRINT HEAD PURGE PRINT HEAD 2. Press START. PURGE PRINT HEAD The facsimile starts the print head purging operation. At the end, follow the print head nozzle test procedure to check that the operation was performed successfully.
MAINTENANCE PROBLEM CHECK IF: You cannot receive a document. • the facsimile machine is switched on; • there is no paper left and the memory is full; • paper is jammed inside the machine and the memory is full; • with a telephone connected to the telephone socket of the facsimile machine, the dialling tone can be heard (if not, call the Customer Engineering Service). You cannot print a document receivedin the memory. • there is paper left; • paper is jammed inside the machine.
SIGNALS AND ERROR CODES This chapter lists all the types of signals (visual and audible) that the facsimile machine uses to inform you of operating errors and the operating statuses in progress. In the tables below, you will also find all the information you need to immediately restore the operations interrupted. AUDIBLE SIGNALS During transmission SIGNAL DURATION MEANING SOLUTION Continuous tone 1 sec.
SIGNALS AND ERROR CODES During reception SIGNAL DURATION MEANING SOLUTION Continuous tone 1 sec. Reception successfully completed None required Audible (continuous tone) and visual (error LED on) 3 sec. Reception unsuccessful Press LINE STATUS and STOP at the same time to switch off the error LED and check the type of error on the last reception report. Note: these two keys must not be pressed when the “TX/RX”LED is on otherwise the transmission/reception in progress will be interrupted.
SIGNALS AND ERROR CODES MESSAGES ON THE DISPLAY MESSAGE SOLUTION COVER OPEN Close the lid of the operator console. REMOVE DOCUMENT Remove the document and replace it correctly in the feed slot. NO INK LEFT With a disposable print head, replace the print head. If the print head has an interchangeable print cartridge, replace the cartridge. If the message persists, replace the print head (see the "MAINTENANCE" chapter).
SIGNALS AND ERROR CODES MESSAGES AND ERROR CODES ON THE DISPLAY An error message followed by a code on the display indicates a fault in the facsimile machine’s operation. In this case, you can try and restore the machine to operation by following the instructions given in the table below; if the error persists, unplug the power cable and contact the Customer Engineering Service, indicating the error code.
SIGNALS AND ERROR CODES SERVICE CODES The table below indicates the service codes that may appear on the reports. CODE OPERATION MEANING SOLUTION 40 The facsimile machine does not detect the dialling tone. Check that the facsimile machine is connected to the line and retry connection. 41 The correspondent’s number is busy. Retry connection. 67 The remote fax is not answering. Contact the correspondent. Connection error. Retry transmission. If the error persists, contact the correspondent.
SIGNALS AND ERROR CODES CODE OPERATION 26 50 Transmission (from ADF) 98 96,97 Transmission (in ECM) 80 - 82 86,87,88 Reception 8 - 21 93 90 Reception (in ECM) Transmission (polling) 188 61 Reception (polling) MEANING SOLUTION The optical reader cannot read the document. Remove the document from the ADF and reinsert it before retrying transmission. The optical reader does not detect the document. Check that the document is present and correctly positioned inside the ADF.
SIGNALS AND ERROR CODES CODE 92 OPERATION Transmission or reception (with CLOSED NETWORK enabled) 28 Transmission and reception 22 25 134 MEANING SOLUTION The correspondent’s number is not on the list of those enabled for the network. Contact the correspondent and check the facsimile numbers match. The document is too long. The time taken for transmission or reception exceeds the allowed limits. Split the document into parts. The facsimile machine cannot handle the call.
CHARACTER SET TABLE The table that follows lists the alphanumeric characters that can be selected and shown on the display while storing the sender’s name, the heading and passwords. To display/select specific national characters, you must first make the language selection in the operating configuration (see the “Setting the operating configuration parameters” section of the “PROGRAMMING” chapter). A M Y k w 9 [ $ B N Z l x 0 ] & C O a m y .
OPTIONS CHARACTER SET TABLE PC/FAX MULTIFUNCTIONS The facsimile machine has a serial port which enables it to be connected to an IBM-compatible PC. The optional kit, available at authorized dealers, requires the use of Microsoft Windows 3.1. The configuration offered with this option enables the facsimile machine to be used as: • • high-quality printer (300x300 dpi) scanner for converting paper documents into images that can be processed on the PC.
GENERAL CHARACTERISTICS OF THE FACSIMILE MACHINE TECHNICAL CHARACTERISTICS Model Display Compatibility Resolution Desktop transceiving unit LCD (24 + 24 characters) G3 CCITT Horizontal scanning: 8 pixels/mm Vertical scanning : Standard: 3.85 l/mm Fine: 7.7 l/mm Proprietary: 11.8 l/mm Superfine: 15.
FOR USA USERS FCC Regulation In accordance with FCC regulations, the following information concerns the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message.
This equipment uses the following USOC jacks: RJIIC The REN is used to determine the quantity of devices that may be connected to the telephone line, Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0).
FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
OFX 3100 - INSTRUCTIONS COMPLEMENTARY NOTES Broadcast transmission (additional information) During broadcast transmission (see page 68 of the manual), we recommend you set the facsimile number of each correspondent carefully following the indications given on the display: after setting a number, wait for the message “TYPE KEY/CODE/NO.” to appear before setting the next number to ensure that the facsimile machine establishes the connections correctly.
Notice for Connection to the Telecommunication Systems 1. BABT Certificate Number/Approval Number for the OFX 3100: NS/1258/3/P/603986. APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them. 2. This apparatus has been approved for the use of the following facilities. 1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify stored number). 2. Automatic Call initiation 3.
The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone is assumed to be 1 unless otherwise marked. Only one telephone and the facsimile machine should be connected to the line. Where the telephone is a separate unit it must only be connected to the appropriate socket on the facsimile apparatus. 9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0,4 Volts. 10.
