&AcSIMILE /&8 2 )NSTRUCTIONS
PUBLICATION ISSUED BY: Olivetti Lexikon, S.p.A. Documentazione 77, Via Jervis - 10015 Ivrea (Italy) Copyright © 1995, Olivetti All rights reserved The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.
FOR U.S.A. USERS FCC Regulation In accordance with FCC regulations, the following information relates to the information required to be supplied on a fax. Part 68, Section 68.381 (c) (3) of FCC Regulations states the following: "Telephone facsimile machines: identification of the sender of the message.
This equipment uses the following USOC jacks: RJIIC The REN is used to determine the quantity of devices that may be connected to the telephone line. Excessive RENs on the telephone line may result in the devices not ringing in response to an incoming call. In most, but not all areas, the sum of the RENs should not exceed five (5.0).
FOR CANADIAN USERS INDUSTRY CANADA NOTICE The Load Number of this modem is 3. The standard connecting arrangement code for this equipment as specified in CP-01, Section 1.8.3 is CA11A. The Load Number assigned to each terminal device denotes the percentage of the total load to be connected to a telephone loop that is used by the device to prevent overloading.
Notice for Connection to the Telecommunication Systems 1. BABT Certificate Number/Approval Number for the OFX 2200: see label on the rear of the machine. APPROVED for connection to telecommunication systems specified in the instructions for use subject to the conditions set out in them. 2. This apparatus has been approved for the use of the following facilities. 1. Storage of telephone numbers for retrieval by a predetermined code. (If problems occur, verify stored number) 2.
The sum of the REN's of the individual items should not exceed 4. The REN value of a B1 telephone is assumed to be 1 unless otherwise marked. Only one telephone and the facsimile machine should be connected to the line. Where the telephone is a separate unit it must only be connected to the appropriate socket on the facsimile apparatus. 9. THE VOLTAGE DROP INTRODUCED BY THE APPARATUS BETWEEN THE PSTN AND THE ASSOCIATED TELEPHONE AT A CURRENT OF 40mA dc IS 0.4 Volts. 10.
HOW TO USE THIS MANUAL This manual is an indispensible guide for learning to use the many features available on your machine. We recommend you read the topics carefully in the order in which they are presented. The first part "Installing Your Facsimile Machine and Getting Started Quickly" provides a brief description of the machine, describes how to install it and how to get started straight away, using its basic features only.
CONTENTS INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY Introduction .............................................................................................................. 1 Unpacking ................................................................................................................. 2 The Machine's Main Components ...................................................................... 3 Installation Site ....................................................................
Complementary Functions ................................................................................. 3 5 Transmission with Telephone / Handsfree Dialling ................................................... 3 5 Suspending or Requesting a Telephone Conversation ......................................... 3 6 Regulating the Speaker Volume .................................................................................. 3 6 Using the Facsimile Machine as a Photocopier .......................................
Polling ....................................................................................................................... 7 4 Storing Polling IDs ............................................................................................................... 7 4 Printing the Polling IDs ...................................................................................................... 7 5 Polling for Transmission .......................................................................................
Routine Maintenance .................................................................................................... 105 Cleaning the Optical Reader ................................................................................................. 105 Manual Nozzle Testing Procedure ......................................................................................... 105 Cleaning the Electrical Contacts on the Print Head ......................................................
INSTALLING YOUR FACSIMILE MACHINE AND GETTING STARTED QUICKLY
INTRODUCTION Congratulations! The facsimile machine that you have purchased will enable you to communicate with a vast number of correspondents all over the world. The machine in your possession is MULTIFUNCTIONAL.
UNPACKING First of all, arrange the facsimile machine and the other parts supplied with it on a table or desk. Then check you have all the items listed below: 1. Facsimile machine (with power cable) 4. Document support 2. Print head 5. This manual 3. Telephone line connection cable 6.
THE MACHINE'S MAIN COMPONENTS 2 3 4 5 1 12 7 8 6 9 10 11 The figure illustrates the various parts of the facsimile machine: 1. Paper positioning lever 7. Operator console 2. Document feed slide 8. Print head 3. Paper cassette 9. Printer compartment cover 4. Original guides 10. Optical reader (scanner) 5. Sent/copied document tray 11. ON/OFF switch 6. Received/copied document tray 12.
INSTALLATION SITE The facsimile machine must be placed on a stable surface. There must be sufficient free space around it for air to circulate and the output document tray to be positioned correctly so that paper does not pile up, increasing the likelihood of jams. The tray also enables the facsimile machine to be placed beside a table, thus saving a considerable amount of space.
CONNECTING TO THE TELEPHONE LINE In some countries the installation procedure is performed by the customer engineering service. To install the machine yourself, follow the procedure described below. WARNING: Check that the power cable is unplugged before connecting the machine to the telephone line. To connect the facsimile machine and a telephone or answering machine to the telephone line, proceed as follows: 1.
E. g.: connecting the facsimile machine and the telephone to the telephone line (case 2) to LINE socket to TEL1 or TEL2 sockets TEL2 TEL1 LINE Having connected the facsimile machine to the telephone line, make sure that the ON/OFF switch is in its OFF position (O), and then plug the power cable into the mains socket.
PREPARING THE MACHINE FOR USE Lift open the document support and the document tray as shown in the figure below and connect the power cable. ADJUSTING THE PAPER CASSETTE 1. Remove the front cover of the 2. Holding it at the bottom, move 3. Close the cover by pushing paper cassette by releasing and the internal side part shown in down on both sides until it clicks lifting it upwards. the figure above. Move from into position. left to right, to switch from A4 to Letter and Legal.
LOADING PAPER 1. Lift the paper positioning lever. 2. Insert the paper (max. 200 sheets of 80 g/m2 paper) so the recto side is facing the operator console. 3. Lower the paper positioning lever. INSERTING THE PRINT HEAD 1. Lift the operator console and lift 2. Remove the print carriage block 3. Remove the print head from its the print head compartment by pushing it towards the paper packing and peel off the cover. cassette and then pulling it protective film from the nozzles. upwards.
NO NO CAUTION! Do not detach the ink cartridge from the print head. Do not touch the electrical contacts and the nozzles. 4. Insert the print head in place 5. Push the print head in the 6. Close the print head with the contacts towards the direction indicated by the arrow compartment cover and lower front of the machine. until it clicks into position. the operator console.
ENTERING THE IDENTIFICATION DATA The facsimile automatically prints data at the top of the document received so that the correspondent can identify the sender of the document at a glance. This data constitutes the sender ID and consists of the date/time of transmission and the sender's name. I To enter the data, see the Operation Summary, 4 The procedures, page 46. DATE AND TIME The date and time will appear at the top of all documents sent and on the display when the machine is in standby.
USER DATA SYSTEM PASSWORD 7. Press STOP to exit from the menu. SENDER'S NAME 1. Press FUNCTION followed by 5. FUNCTION 5. SET-UP [0-9] 2. Press START. 5. SET-UP USER DATA 3. Press the ↓ key twice. 5. SET-UP INSTALLATION PARAMETERS 4. Press START. The display shows the first installation parameter. INSTALLATION PARAMETERS SENDER'S NAME 5. Press START again.
SETTING THE INSTALLATION PARAMETERS The last phase of the installation procedure consists of setting parameters that determine how the machine is to operate. The procedure below assumes that you can access all the installation parameters but this may not be the case. In fact, depending on the country where you live, some of them may be "hidden" as local legislation specifies that they can be changed exclusively by service engineers.
2. Press START. 5. SET-UP USER DATA 3. Press ↓ twice. 5. SET-UP INSTALLATION PARAMETERS 4. Press START. The display shows the "SENDER'S NAME" parameter (already set during the "Entering the Identification Data" procedure). INSTALLATION PARAMETERS SENDER'S NAME 5. Press ↓ again. INSTALLATION PARAMETERS SENDER'S NUMBER 6. Press START. SENDER'S NUMBER _ 7. Enter your facsimile number, including the various codes.
ONLY IF THE LINE IS CONNECTED TO A PRIVATE EXCHANGE If your machine is connected to a private branch exchange, press ↓ to select this type of connection. DIAL TYPE PRIVATE BRANCH EXCHANGE Press START. The facsimile machine shows the first parameter to be set for a private branch exchange connection. PRIVATE BRANCH EXCHANGE OUTSIDE TYPE Press START. OUTSIDE TYPE DIAL NUMBER This parameter has three settings: dial number, earth and flash.
11. Press START. The display shows the parameter "DIAL TYPE FOR PUB. NET." (in some countries, this parameter cannot be accessed). INSTALLATION PARAMETERS DIAL TYPE FOR PUB. NET. 12. Press START again. DIAL TYPE FOR PUB. NET. PULSE By pressing ↑ or ↓, select the type of dialling towards the public network: pulse or tone, and confirm by pressing START. INSTALLATION PARAMETERS NO.RING FOR AUTOMATIC RX 13. Press START.
Installation Parameter Table The table below provides a complete list of the installation parameters that you can set, in the order in which they appear, together with a brief description of each one. The first parameter Sender's name is always accessible. Whether the parameters "Sender's number", "Dial type" and "Dial type for pub. net." are accessible depends on how a special selector was set, in accordance with the legislation of the country in which you bought the machine.
GETTING STARTED This section describes the facsimile's basic functions, that is, how to send and receive a fax and how to redial a fax number manually (when the automatic redials carried out by the machine do not succeed in establishing a connection with the desired correspondent).
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GETTING THE BEST FROM YOUR FACSIMILE MACHINE
THEORY OF OPERATION ' A facsimile machine enables an exact copy of a document to be produced at a remote location. It incorporates three main devices: - - - a scanner This is the device that optically scans the page containing data, text and/or images, to be transmitted.
METHODS OF MAKING A CALL (DIALLING) ) One of the essential operations involved in sending a document is dialling the correspondent's facsimile number. During this preliminary phase, the facsimile machine connects to the telephone line and dials the number you enter. Your device can store a large number of fax and telephone numbers and associate additional information with them, thus creating an electronic data book which not only saves you time but eliminates the risk of making dialling errors.
- - - Connecting to an external line If you press the EXT./PAUSE key before dialling the number, you connect to an external telephone line using the method set in the DIAL TYPE installation parameter (Dial number, Flash, Earth). This function is used when the facsimile machine is connected to a private branch exchange. When it is activated, the letter "E" appears on the display. Pause If you press the EXT.
With the exception of delayed mode in which the document is always stored automatically, you can leave the document in the ADF until the time of transmission or store it and remove it immediately, depending on whether the set-up parameter "AUTOMATIC STORING" is, respectively, disabled or enabled. - Multi-correspondent transmission ("broadcast") This type of transmission enables you to send a document to several correspondents (max. 50).
- with an external telephone answering device If a telephone answering device is connected to the facsimile machine, you can use this method of reception (in countries where this function is permitted). The answering device waits for a given number of rings and then answers by playing the prerecorded message. It may then either record the message left by the caller or prepare for automatic fax reception 4 The procedures, page 72.
- secure by which the document can only be sent to a preset group of correspondents 4 The procedures, page 77. The list of enabled correspondents is drawn up by programming special identification codes. If a correspondent whose ID is not included in the list requests your facsimile machine to send a document, the request will be denied. The IDs range from 01 to 10 and each one is associated with the CSI of a user who is to be authorized to receive one of your documents (max.
- BROADCAST TRANSMISSIONS Enables you to handle a broadcast transmission, i.e. display and print a list of the documents associated with the broadcast transmissions set. This menu is also used for clearing or printing an entire broacast transmission or resetting or repeating the transmission of each individual transaction included in it 4 The procedures, page 89. The broadcast transmission is identified by the number of the document associated with it, indicated in the Doc. Ref. field.
Reports that may be accessed from the "REPORTS" menu: - - - Last transmission report It contains all the information about the last transmission transaction carried out by the facsimile machine. It can be printed automatically if the set-up parameter "LAST TX REPORT" is enabled. If the set-up parameter "LAST ERROR REPORT" is enabled, the facsimile machine will only print the report if the transaction was not concluded successfully 4 The procedures, page 81.
- Polling for reception report It contains information about the document received by polling. Example of the report: - Polling for transmission report It contains information about the documents sent by polling, indicating the number of transactions carried out and, if in secure mode, the IDs of the receivers.
- Power failure report It contains information about the documents present in the memory when the power failure occurred. Example of the report: SECURITY FUNCTIONS > Your facsimile machine has security functions which will enable you to prevent unauthorized persons from using the facsimile machine to indiscriminately transmit documents, make copies or change the configuration set. The security functions are called Password and Closed network.
- Inhibit transmission password Enables you to prevent unauthorized persons from carrying out any kind of transmission transaction. It is requested when you start to dial the facsimile number or before storing the document if you are trying to carry out a broadcast transmission. - Inhibit copying password Enables you to prevent unauthorized copying on the facsimile machine. It is requested when you press START to activate the copying operation.
CUSTOMIZING THE MACHINE B The facsimile machine offers a series of parameters which enable you to radically change the machine's set-up, so that you can adapt it to various situations and the requirements of your workplace 4 The procedures, page 49. A description of the set-up parameters is given below, arranged according to their function. • Transmission AUTOMATIC STORING Enables/disables automatic storage of documents for transmission.
• Reception RECEPTION MODE Enables you to select the type of reception adopted by the facsimile machine. The available settings are: - - - * AUTOMATIC RX With this method, after the programmed number of rings, the facsimile machine connects to the line and answers automatically. MANUAL RX With this method, you carry out the reception procedure yourself. FAX/PHONE* With this method, the facsimile machine recognizes whether an incoming call is a voice or a fax call.
BROADCAST REPORT Used for enabling or disabling automatic printing of a global report after each broadcast transmission and polling reception operation. If enabled, the individual transaction reports will not be printed. • Security functions INHIBIT TRANSMISSION Used for enabling or disabling the request for a password for transmission (set in the "USER DATA" menu) whenever an attempt is made to transmit.
REDUCTION Enables you to automatically reduce the documents received to 70% of their original size. The available values are 70, 73, 76, 80, 84, 89 and 94. The best value to choose depends on the size of the document, as indicated below: - A4 / 94% - LETTER / 89% - LEGAL / disabled (NO) PRINT OVERFLOW Enables or disables printing, on one or more additional sheets, of any information that does not fit on the paper size chosen for copied or received documents.
REMOTE DIAGNOSTICS Enables you to enable or disable a diagnostic test run from a remote terminal. This feature is only available in certain countries. DATE FORMAT Enables you to set the desired format for the date and time. The available formats are: - DD/MM 'YY 'YY MM/DD MM/DD/YY 24h MM/DD/YY 12h LANGUAGE SELECTION Enables you to select the language in which the messages are displayed or printed.
When used in conjunction with a personal computer, the facsimile machine enables you to activate one of the functions mentioned above and send/receive documents in the memory at the same time. For more detailed information on the features of the connection and how it is used, consult the documentation of the software to be installed on the PC. DIAGNOSTIC TEST OF FACSIMILE MACHINE The facsimile machine can be subjected to a diagnostic test from a remote location.
- Handsfree In this case, you do not have to have a conversation with the called user. Insert the document in the ADF, press HOOK and dial the correspondent's facsimile number on the numeric keypad. When you hear the signal emitted by the remote machine, press START. SUSPENDING OR REQUESTING A TELEPHONE CONVERSATION A telephone conversation can be suspended momentarily by pressing the HOLD key. The display shows the message “TELEPHONE MODE” on the top line and “HOLD MODE” on the bottom line.
USING THE FACSIMILE MACHINE AS A PHOTOCOPIER The facsimile machine can also be used as a photocopier. The copying function is controlled by the value of the set-up parameters set on the relevant menu, namely the set-up parameter "QUALITY COPIES ?". If the quality copy parameter is enabled, a clearer copy will be produced. The result obtained also depends on the Contrast, Resolution and Image settings, which must be made before activating the copying function. You can make one or more copies of the document.
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THE PROCEDURES
GENERAL ASPECTS THE CONSOLE The console consists of a liquid-crystal, alphanumeric display, a series of keys and LED indicators that will enable you to recognize the machine's operating status at a glance and guide you through the most complex procedures. A brief description of the operator console is provided below. The specific functions of each key will be discussed in detail during the procedures. * * - The left-hand section consists of the display, the LED indicators and a few keys.
Indicates the resolution adopted in scanning the document: RESOLUT. - off: - on: - blinking: standard fine high resolution Indicates the method of scanning the document (black and white/grey tones): IMAGE - off: - on: - blinking: ERROR black/white automatic text/image separation 64 grey tones Lights up to indicate that an error has been detected during transmission/reception.
Multifunction key: START - Starts manual transmission or reception - Activates the menu function selected or confirms data entry on the display, thus enabling you, in some cases, to move on to the next procedure and, in others, to restore the previous operating status - Starts copying a document - The central section consists of function keys and a numeric keypad. FUNCTION Used for accessing the various function menus (enabled in STAND-BY only). CLEAR Clears data entered by mistake.
↑ SPEED DIAL ↓ REDIAL → HOOK Dials a previously stored facsimile number (with a document inserted) or telephone number (without a document inserted). With a menu displayed, it shows the various items cyclically. In some procedures, it also scrolls up the table of the alphanumeric characters available. Automatically redials the last number entered on the numeric keypad. With a menu displayed, it shows the various items cyclically.
STANDBY MODE Standby mode does not determine whether the facsimile functions can be accessed or not. When the functions are accessed from standby, the display will show the following data: . Without a document: Percentage memory Current date and time 20/09 '94 10:35 AUTOMATIC RX of free 95% Reception mode: AUTOMATIC RX MANUAL RX FAX/PHONE FAX/TAD .
THE FUNCTION MENUS All the functions that determine how the machine behaves in the various operating conditions are grouped in a set of ten menus accessed by pressing the FUNCTION key followed by the relevant numeric key (from 0 to 9). The menus can be divided into submenus, each of which consists of a series of functions (or parameters) that you may set. A list of all the function menus is provided below, together with the key sequence used for accessing them.
FUNCTION + 6 TELEPHONE DIRECTORY This menu has the following submenus: ONE-TOUCH DIALLING Used for storing facsimile or telephone numbers for onetouch dialling CODED SPEED DIALLING Used for storing facsimile or telephone numbers for speed dialling FUNCTION + 7 PAGINATING/MULTICOPY This menu has the following submenus: PAGINATING Used for setting the number of pages in the document for an automatic page count MULTICOPY Used for setting the number of copies to be made FUNCTION + 8 ADJUSTMENTS This menu h
OPERATION SUMMARY The table below provides a summary of all the basic operations to be performed while carrying out the various procedures. You can use it to quickly remind yourself of the procedures required by the facsimile machine to perform a function.
OPERATING PROCEDURES To confirm a setting Press START To skip a parameter Press START To return to the menu functions on the display Press STOP To interrupt a procedure Press STOP once or twice To interrupt a printing operation Press STOP TRANSMISSION/RECEPTION OPERATIONS To interrupt a transaction Press STOP To reactivate transmission.
CUSTOMIZING THE MACHINE Set-Up Parameter Table Parameter option 1 option 2 option 3 option 4 FAX/TELEPHONE FAX/TAD* SILENCE TIME (4-6-8-12 seconds) RECEPTION MODE AUTOMATIC RX MANUAL RX AUTOMATIC STORING YES NO ACTIVITY REPORT YES NO LAST TX REPORT YES NO LAST RX REPORT YES NO LAST ERROR REPORT YES NO BROADCAST REPORT YES NO PRINT FORMAT A4 LETTER REDUCTION YES (%) 70 to 94 NO PRINT OVERFLOW YES NO QUALITY PRINTING ? YES NO INHIBIT TRANSMISSION YES NO INHIBIT COPY
PRINTING THE SET-UP PARAMETERS You can print a complete list of the set-up parameters at any time. This section describes how to print the list. 1. Press FUNCTION followed by 5. FUNCTION 5. SET-UP [0-9] 2. Press START. Then press ↓ to display the "SET-UP PARAMETERS" submenu. 5. SET-UP SET-UP PARAMETERS 3. Press PRINT. The facsimile machine prints all the set-up parameters. 5. SET-UP PRINTING... 4. Press STOP to exit from the menu.
4. Press ↑ or ↓ to display the parameter you want to set. SET-UP PARAMETERS QUALITY COPIES ? 5. Press START to accept the value indicated for the parameter displayed, or display an alternative by pressing ↑ or ↓ and press START. The display shows the next parameter. SET-UP PARAMETERS RESOLUTION AFTER TX/COPY 6. Repeat the procedure from step 4 if you want to set the next parameter or press STOP twice to exit from the menu.
2. Press START. TELEPHONE DIRECTORY ONE-TOUCH DIALLING 3. Press START again to activate one-touch dialling. ONE-TOUCH DIALLING 1: 4. By pressing ↑ or ↓ select the one-touch dialling key you want to program, for example 6. Alternatively, you can press the number of the key on the numeric keypad. If the key has already been programmed, the display shows the facsimile number of the user associated with it.
1-TOUCH DL. 6:0125 230223_ TEL. 9. Press START to confirm the number. The display shows the next parameter (user name). 1-TOUCH DL. 6:_ NAME A 10. If desired, enter the user name (max. 20 characters), for example, Elba. 1-TOUCH DL. 6:Elba_ NAME a 11. Press START to confirm the name entered. The facsimile machine prepares for programming of the transmission speed (9600/4800). To confirm the value displayed, skip to the next step, otherwise press ↑ or ↓ to choose the alternative value. 1-TOUCH DL.
Having finished programming the parameters for one-touch dialling key 6, the facsimile machine automatically moves on to the parameters to be programmed for the next one-touch dialling key. Repeat the procedure from step 6 if you want to continue to program the remaining keys or press STOP twice to exit from the menu. PROGRAMMING SPEED DIALLING CODES Speed dialling enables you to program up to 100 IDs consisting of a maximum of 32 digits.
4. Press START to activate coded speed dialling. CODED SPEED DIALLING 00: 5. By pressing ↑ or ↓, select the speed dialling code you want to program, for example 06. Alternatively, you can enter the code directly on the numeric keypad. If the code has already been set, the display will show the facsimile number of the corresponding user. If this is the case, choose another code (by pressing ↑ or ↓) or see the "Clearing Programmed Data" section. CODED SPEED DIALLING 06: 6.
11. Enter the correspondent's name (max. 20 characters), for example, SIPEL (the name is an optional parameter). CD. SPEED DL 06:SIPEL_ NAME L 12. Press START to confirm the name entered. The facsimile machine automatically moves on to the transmission speed (9600/4800) parameter. To confirm the value displayed, move straight on to the next step, otherwise press ↑ or ↓ to select the alternative value. CD. SPEED DL 06: SPEED 9600 13. Press START to confirm the value displayed.
PRINTING PROGRAMMED DATA You can print the data programmed on the 16 one-touch dialling keys and 100 speed dialling codes. This enables you to check that the numbers (facsimile and telephone) and data set for each key or code (user name, transmission speed and closed network settings) are correct, and which keys or codes have been programmed. In addition, if you keep a copy beside the facsimile machine, you will be able to see which user a given number corresponds to at a glance.
Example of a printout of the data programmed for the speed dialling codes. CLEARING PROGRAMMED DATA This section describes the procedure for clearing the data programmed for the one-touch dialling keys and speed dialling codes. 1. Perform steps 1 to 3 of the "Programming One-Touch Dialling Keys" procedure or steps 1 to 4 of the "Programming Speed Dialling Codes" procedure (this example refers to the one-touch dialling key procedure). ONE-TOUCH DIALLING 1: 0034p3p257881 2.
PASSWORDS SETTING PASSWORDS I Once it has been set, a password can no longer be displayed. In addition, to change it you must access functions controlled by the existing password. So, we recommend you TAKE NOTE OF THE PASSWORDS SET! 1. Press FUNCTION followed by 5. FUNCTION 5. SET-UP [0-9] 2. Then press START to access the "USER DATA" submenu. 5. SET-UP USER DATA 3. Press START. USER DATA DATE/TIME 4. Press ↓ until the desired function appears on the display (for example, "System Password").
CHANGING OR DELETING A PASSWORD The passwords set can be changed or deleted. This section describes how to change or delete the inhibit transmission password. If you have set a system password, the machine will ask you to enter it before allowing you to change or delete the passwords. 1. Press FUNCTION followed by 5. FUNCTION 5. SET-UP [0-9] 2. Then press START. 5. SET-UP USER DATA 3. Press START to access the "USER DATA" submenu. If prompted by the machine, enter the system password.
TRANSMISSION DOCUMENTS THAT MAY BE SENT Size The facsimile machine can send any kind of document providing its size is within the minimum and maximum limits illustrated below. If the document is larger or smaller, make a reduced or enlarged photocopy of it to adapt it to the accepted size. 216 mm 168 mm 2m 105 mm Actual Image Size To make sure that all of the document is printed, the left and right margins must not be less than 1 mm.
Types of Documents Not To Be Used Before sending a fax, check the type of document; if it is one of the following types, you must photocopy it or insert it in a transparent folder available on the market. The copy must then be used in place of the original document.
SELECTING THE GRAPHIC DEFINITION For pages containing text and images: KEYS RESOLUTION CONTRAST VALUES LED INDICATORS FINE For pages containing small characters and drawings "RESOLUT." LED On HIGH RESOLUTION For pages containing very small characters and detailed drawings "RESOLUT.
SETTING THE NUMBER OF PAGES If you want, you can set the number of pages that form the document. In this way, the document received will be numbered at the top in the following format: 01/nn, 02/nn, 03/nn, ......nn/nn where "nn" represents the total number of pages that make up the document.
SENDING A FAX TO A SINGLE CORRESPONDENT All transmission operations can be interrupted at any time by pressing the STOP key. The "Display Messages" section lists the messages shown on the display during transmission operations. Immediate I Remember that if the set-up parameter "AUTOMATIC STORING" is disabled, the document must be left in the ADF (otherwise the setting is cancelled) and the facsimile machine cannot be used for other operations until the end of the transmission operation in progress. 1.
4. Set the time at which the document is to be sent (within the next 24 hours) and press START. DELAYED TX: ENTER FAX NO.: [hh:mm] 5. Dial the correspondent's number using any of the methods available. The facsimile machine starts to store the document automatically and, having done so, returns to standby. Confidential Proceed as follows: 1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED". 2. Press FUNCTION followed by 3. FUNCTION 3. CONFIDENTIAL TX [0-9] 3.
2. Press START. 9. MEMORY STATUS DOCUMENTS IN MEMORY 3. Then, by pressing ↑ or ↓ display the "MEMORY TRANSMISSIONS" submenu and press START. MEMORY TRANSMISSIONS TRANS. NO.: nnnn 4. Select the transaction by pressing ↑ or ↓, or enter the number directly on the numeric keypad. You can now change the date/time of transmission (a) and/or the correspondent's facsimile number (b): a) Display the "DATE/TIME" field by pressing the ← or → key. MEMORY TRANSMISSIONS DATE/TIME:DD/MM 'YY hh:mm Press START.
SENDING A FAX TO SEVERAL CORRESPONDENTS ("BROADCAST") 1. Insert the document in the ADF. The display shows the message "DOCUMENT INSERTED". 2. Press FUNCTION followed by 1. FUNCTION [0-9] 1. BROADCAST TRANSMISSION 3. To access the "BROADCAST TRANSMISSION" menu, press START. BROADCAST TRANSMISSION ENTER TIME: hh:mm 4. Press START to accept the time displayed (immediate transmission) or enter the time at which the document is to be sent (delayed transmission - within the next 24 hours) and press START.
3. Then press ↑ or ↓ to display the "BROADCAST TRANSMISSIONS" submenu and press START. The display shows the reference number of the first document associated with a broadcast transmission. BROADCAST TRANSMISSIONS BROADCAST DOC.R:nnnn 4. Select the broadcast transmission by pressing ↑ or ↓, or type the reference number on the numeric keypad, and then press START. BROADCAST DOC.R: nnnn TRANS. NO.: nnnn 5.
Display Messages STORING COMPLETED PAGES :nn DOC.R:xxxx The document has been stored for transmission. The display shows the number of pages in the document and its reference number, which can be used for changing the transaction associated with it. TRANSMITTING P.nn 9.6 E The facsimile machine is sending a document. The display shows the number of the page being sent (P.nn), the transmission speed (expressed in thousands of bauds, 9.6 or 4.8) and whether or not Error Correction Mode (E) is enabled.
TRANSMISSION FAILED number A communication error has occurred. The transmission transaction was not successful. If the document is sent from the ADF, press STOP to remove the message and retry transmission. INCORRECT PAGE COUNT The number of pages that actually make up the document does not correspond to the number set using the "PAGINATING" function. If the document is sent from the ADF, press STOP to remove the message and retry transmission.
RECEPTION AUTOMATIC RECEPTION This reception method enables you to leave the fax unattended and receive any documents sent. I The facsimile machine is in standby. The display shows the message "AUTOMATIC RX". 1. When a call arrives, the facsimile machine prepares to receive a document. The display shows the information associated with the document (current page, transmission speed, whether ECM is enabled or not) and the sender's facsimile number (or name, if stored on the sender's machine). RECEIVING P.
RECEPTION WITH FAX/TELEPHONE SWITCH ENABLED With the set-up parameter "FAX/PHONE" enabled, the facsimile machine can recognize whether the call is an ordinary telephone call or the caller wants to send a fax (this feature is not available in all countries). I The facsimile machine is in standby. The display shows the message "FAX/PHONE". When the caller wants to send a document: 1.
If the caller dialled the number on his telephone, or wants to send a document when the message has been recorded, he must press the start button on his own machine. The receiving facsimile machine will intercept the call signal and prepare for reception. If the facsimile machine detects silence for a period of about six seconds (because the caller did not leave any message or after the message was recorded), it enters automatic reception mode.
POLLING STORING POLLING IDS This section describes how to store the IDs to be used in secure polling transmission mode. The IDs range from 01 to 10 and to each one is associated the CSI (max. 20 digits) of the user who is authorized to make a polling request for one of your documents. 1. Press FUNCTION followed by 5. FUNCTION 5. SET-UP [0-9] 2. Press START. 5. SET-UP USER DATA 3. Press START again to access the "USER DATA" submenu. USER DATA DATE/TIME 4.
7. Press START to set (or change) the facsimile number associated with the selected polling ID (in this case 03). Type the digits that form the number on the numeric keypad, for example 440276. SECURE POLLING ID. ID. 03:440276_ 8. Press START to confirm the polling ID set. The facsimile machine automatically prepares for entry of the remaining polling IDs. Repeat the procedure from step 6 if you want to continue to store the remaining polling IDs, or press STOP twice to exit from the menu.
Example of a Printout of the Secure Polling IDs POLLING FOR TRANSMISSION Free I If the set-up parameter "DEL FAILED POLL TX DOC" is enabled, the document will be cleared from the memory as soon as one transmission operation has taken place ! 1. Press FUNCTION followed by 4. FUNCTION 4. POLLING [0-9] 2. To access the "POLLING" menu, press START. 4. POLLING POLLING FOR TRANSMISSION 3. Press START again. POLLING FOR TRANSMISSION SET 4. Place the document in the ADF and press START.
POLLING FOR TRANSMISSION FREE POLLING 5. Press START to activate free polling. The facsimile machine confirms dialling and returns to standby. From this moment on, if a correspondent makes a request for the document, the machine will send it. Secure I You must have already stored the secure polling IDs ! Follow steps 1 to 4 of the procedure described above and then continue as follows: 1. By pressing ↑ or ↓ select the "SECURE" polling option and press START.
POLLING FOR RECEPTION 1. Press FUNCTION followed by 4. FUNCTION 4. POLLING [0-9] 2. Press START. 4. POLLING POLLING FOR TRANSMISSION 3. By pressing the ↑ or ↓ key, select the parameter "POLLING FOR RECEPTION" and press START. POLLING FOR RECEPTION SET 4. Press START again. The facsimile machine asks the time at which the transmission request is to be made. The display shows the current time. POLLING NO.: ENTER TIME: hh:mm nnnn 5. Set the time (if necessary) and confirm by pressing START.
2. Press START. 4. POLLING POLLING FOR TRANSMISSION 3. By pressing ↑ or ↓, select the function "POLLING FOR RECEPTION" and press START. POLLING FOR RECEPTION SET 4. By pressing ↑ or ↓, select the "CHANGE" submenu. POLLING FOR RECEPTION CHANGE 5. Press START. POLLING FOR RECEPTION POLLING NO.: nnnn 6. By pressing ↑ or ↓, select one of the two transactions. You can now: a) cancel the transaction by pressing the CLEAR key CONFIRM DELETION 1=YES 0=NO Press 1 to confirm or 0 to cancel.
Display Messages POLLING FOR RECEPTION POLLING ALREADY BOOKED Two polling reception transactions have been booked. TOO MANY DESTINATIONS More than 50 fax numbers have been set.
REPORTS LAST TRANSMISSION REPORT Printing the report To print the report, proceed as follows: 1. Press FUNCTION followed by 0. FUNCTION 0. REPORTS [0-9] 2. To access the "REPORTS" menu, press START. 0. REPORTS LAST TX REPORT 3. Press PRINT. LAST TX REPORT PRINTING... 4. To exit from the menu, press STOP.
How to interpret the last transmission report TRANSACTION NO. TYPE DOC. R. ADF POLL 0001-9999 PC NUMBER REC. ID. DATE/T DURATION PAGES RESULT Reference number of the transaction Type of transaction associated with the document Specifies the document's characteristics Document sent from the ADF Document received by polling Document reference number Document sent while connected to a PC Dialled fax number ID of remote machine (if stored) Date and time of transmission Duration of transmission.
2. To access the "REPORTS" menu, press START. 0. REPORTS LAST TX REPORT 3. By pressing ↑ or ↓, display the "LAST RX REPORT" submenu. 0. REPORTS LAST RX REPORT 4. Press PRINT. The fax machine prints the report. LAST RX REPORT PRINTING... 5. Press STOP to exit from the menu.
How to interpret the last reception report TRANSACTION NO. TYPE DOC. R. 0001-9999 POLL PC RDR RDS NUMBER REC.
0. REPORTS LAST TX REPORT 3. By pressing ↑ or ↓, display the "ACTIVITY REPORT" submenu. 0. REPORTS ACTIVITY REPORT 4. Press PRINT. The facsimile machine prints the report. ACTIVITY REPORT PRINTING... 5. Press STOP to exit from the menu. Example of the report How to interpret the activity report TR. NO. TYPE DOC. R.
0001-9999 PC RDR RDS NUMBER RECEIVER ID. DATE/TIME DURAT. PAGE RESULT Document reference number Document sent/received while connected to a PC Information sent to a remote machine during a diagnostic session Information received by a remote machine during a diagnostic session Dialled fax number ID of remote machine (if stored) Date and time of transmission Duration of transmission/reception. If the values appear in brackets, this means that the document was sent in DOCUMENT RETRANSMISSION mode.
MEMORY MANAGEMENT DOCUMENTS IN THE MEMORY This section explains how to select the documents, print their data or clear them from the memory. Printing the List of Documents You can print a list of the documents in the memory: 1. Press FUNCTION followed by 9. FUNCTION 9. MEMORY STATUS [0-9] 2. Press START. 9. MEMORY STATUS DOCUMENTS IN MEMORY 3. Press START again to access the "DOCUMENTS IN MEMORY" menu. Then press PRINT. The facsimile machine prints a list of the documents in the memory. 4.
How to interpret the example DOC. R. BROADCAST TRANSMISSION TX FROM MEM. DELAYED TX TX POLLING DELAYED TX MEMORY RX RX TO PC PAGE NO. STORING DATE/TIME Reference number of the document and type of activity associated with it Broadcast transmission Immediate transmission Delayed transmission Transmission by polling Delayed broadcast transmission Reception in the memory Reception via a PC connection Number of pages forming the document Date and time of storage Selecting a document 1.
BROADCAST TRANSMISSIONS This menu enables you to display and print the information associated with the documents in the memory to be used for broadcast transmission. Printing a list of the correspondents associated with broadcast transmssions You can print a list of all the documents associated with broadcast transmissions by following the procedure described below. 1. Press FUNCTION followed by 9. FUNCTION 9. MEMORY STATUS [0-9] 2. Press START. 9. MEMORY STATUS DOCUMENTS IN MEMORY 3.
How to interpret the example BROADCAST DOC.R. TR. NO. PAGE NO.
At this point, you can display the information about the selected transaction by pressing the ← or → key. The information includes: TRANSACTION NO.: represents the number of one of the transactions associated with the broadcast transmission. It can be selected by pressing ↑ or ↓ (or typed directly on the numeric keypad). The selected transaction may be cancelled by pressing the CLEAR key and confirming the operation by pressing 1. PAGE NO.: indicates the number of pages in the document/pages sent.
Example of the list of transmissions from the memory How to interpret the example TR.NO. DOC.R. PAGE NO.
3. Then press ↑ or ↓ to display the "MEMORY TRANSMISSIONS" submenu and press START. MEMORY TRANSMISSIONS TRANS. NO.: nnnn Select the desired transaction by pressing ↑ or ↓ (or by typing the reference number directly on the numeric keypad). At this point, you can: cancel the transaction (by pressing the CLEAR key and confirming the operation by pressing 1), or display the information about the selected transaction using the ← and → keys. The information includes: DOC.R.
SIGNALS AUDIBLE SIGNALS The facsimile machine emits the following types of audible signal: - brief (1 second) indicates that the transaction has been concluded successfully - long (3 seconds)/the ERROR LED lights up indicates that the transaction was concluded unsuccessfully. Press STOP and check the type of error on the corresponding report (last transmission/reception) - blinking (continually) the handset is off the hook.
MESSAGE MEANING ACTION MEMORY FULL There is no space left in the memory. Clear the memory of unwanted Transmission and reception operations documents. are inhibited. TX MEMORY FULL There is no space left in the area of Clear the memory of unwanted memory dedicated to transmission. documents. Transmissions from the memory are inhibited. CLOSE THE COVER The cover is open or not firmly closed. Close the cover correctly. PAPER ERROR (nn) CHECK AND PRESS STOP There is a paper jam.
MESSAGE MEANING ACTION *REDIAL* The facsimile machine is trying to None. retransmit the document. TRANSMISSION INTERRUPTED You interrupted the operation. DOCUMENT IN USE An attempt was made to perform an None. operation on a document in use. DOCUMENT NOT PRESENT The document selected does not exist None. or has been deleted. NO TRANSACTION ! The transaction selected does not exist None. None.
MESSAGE MEANING ACTION 08:CHECK THE DOCUMENT The scanner cannot read the Remove the document from the document. ADF and reinsert it before retransmitting. 09:DOCUMENT NOT PRESENT DOCUMENT ALREADY IN USE The document is already being Make sure that no activities are used for another operation or has being carried out on the document been deleted. or store the document again before transmitting.
REMOVING JAMMED PAPER REMOVING JAMMED DOCUMENTS If a document gets jammed or is incorrectly fed out, the display shows the message CHECK THE DOCUMENT (XX) Proceed as follows: 1. Lift the operator console and 2. Remove the jammed document. remove the remaining documents from the feed slot. 98 3. Lower the operator console, reposition the documents in the feed slot and repeat the operation.
REMOVING JAMMED PRINTING PAPER When a paper jam occurs and the display shows PAPER ERROR (nn) CHECK AND PRESS STOP proceed as follows: . when the jam is in the received/copied document output area 1. Close the document tray. . 2. Remove the jammed paper. 3. Open the document tray again. when the jam is in the paper feed area 1. Lift the paper positioning lever and remove the paper. 2. Remove the front cover of the 3. Remove the jammed paper. paper cassette, by releasing it and pulling it upwards.
4. Insert the cover in place. 5. Close the cover by pressing 6. Reinsert the paper and lower down on either side until it clicks the paper positioning lever. into position NOTE: If you cannot reach the jammed sheet, wait for the end of transmission/reception and then switch the machine off and then on again. If the paper is not ejected automatically, call the customer engineering service.
MAINTENANCE The facsimile requires very little maintenance: routine maintenance, to be carried out periodically (cleaning the optical reader, cleaning and purging the print head, etc.), and an operation to be carried out when the out of ink message is displayed. Care dedicated to the maintenance of the facsimile machine has a positive effect on the quality of received and copied documents.
NO CAUTION! DO NOT TOUCH THE INKED AREA. 4. Insert the cartridge in its housing immediately and press it in as shown by the arrow until the lever clicks into place to indicate that it is correctly inserted. 5. Close the print head compartment cover and lower the operator console. At this point, the facsimile machine performs the "Automatic Nozzle Cleaning and Testing Procedure" (described later) and prints the result on the sheet of paper automatically inserted after the out of ink message was displayed.
REPLACING THE PRINT HEAD The procedure below describes how to replace the print head (for both the disposable type and the interchangeable ink cartridge type). 1. Lift the operator console and 2. Release the print head (including 3. Remove the new print head open the printer compartment the cartridge, if the print head from its packing and peel off cover. has an interchangeable the protective film from the cartridge) by pressing in the nozzles.
4. Insert the print head in its 5. Push the print head in the 6. Close the print head compartment with the contacts direction indicated by the arrow compartment cover and lower towards the front of the machine. until it clicks into place. the operator console. If the new print head is of the disposable type, the display shows the message: NEW PRINT HEAD? 1=YES 0=NO Confirm by pressing 1.
ROUTINE MAINTENANCE Cleaning the Optical Reader Dust may accumulate on the optical reader glass and cause document scanning problems; to avoid this happening, clean the glass every now and again as described below: 1. Switch off the facsimile machine. 2. Lift the operator console. 3. Clean the optical reader glass 4. Clean the 5 document rollers using a cloth dampened with a with a dry cloth.
3. By pressing ↑ or ↓ display the "PRINT HEAD ADJUSTMENT" function and press START again. 4. Then, by pressing ↑ or ↓, access the "NOZZLES TEST" function and press START. The facsimile machine starts to test the nozzles and prints the diagnostic result. DIAGNOSTIC RESULT The print test carried out by the facsimile machine contains a numbered scale and a message concerning the operating status of the nozzles.
If the numbered scale appears as in the figure below: and the message displayed is NOZZLES DAMAGED, this means that there is an electrical problem. If this happens, consult the table below: CAUSE ACTION The print head has been replaced or Remove and reinsert the print head and then reinserted incorrectly. carry out the "Automatic Nozzle Cleaning and Testing Procedure". There is one or more false contacts.
Cleaning the Print Head Pad 1. Switch off the facsimile machine. 2. Lift the operator console and 3. Move the print head as shown 4. Clean the print head pad open the lid of the print head in the figure. with a dry cotton wool swab. compartment. 5. Close the print head compartment cover, lower the operator console and switch the facsimile machine on. Refer to the "Automatic Nozzle Cleaning and Testing Procedure".
SOLVING PROBLEMS BY YOURSELF Problems that have nothing to do with the way the machine is working may arise; the table below is designed to help you solve these problems by yourself without wasting time and money on unnecessary service calls. If the solutions given do not prove successful or if your problem is not included in the list, contact the customer engineering service.
ADDITIONAL INFORMATION CHARACTER SET TABLE The table below indicates all the alphanumeric characters that can be printed and shown on the display. National characters can only be displayed after the language has been selected by means of the set-up parameter "LANGUAGE SELECTION". The characters with a shaded background can only be printed, not displayed. 110 A M Y k w 9 [ B N Z l x 0 ] C O a m y .
TECHNICAL DATA General Features Model Display Compatibility Resolution Transmission time Modem speed Data compression mode Scanning method Memory capacity ADF Printing method Maximum printing width Printing paper Paper feed Desktop transceiver LCD 24+24 char G3 CCITT Horizontal scanning: 8 pixels/mm Vertical scanning: standard 3.85 lines/mm fine 7.7 lines/mm proprietary 11.81 lines/mm superfine 15.4 lines/mm 10 sec.
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INDEX A F ADF 60 ADJUSTMENTS 36 FUNCTION MENU 44 FUNCTION REMINDER 46 speaker volume 36 AUDIBLE SIGNALS 94 I B INDICATORS 39 INSTALLATION 4 BASIC OPERATIONS 46 data entry 46 dialling parameter setting 46 operating procedures 47 transmission/reception 47 connecting to telephone line 5 connecting to telephone/TAD 5 site 4 INSTALLATION PARAMETERS 12 K C KEYS CHARACTER TABLE 110 CONSOLE 39 L display 39 function keys 41 LED indicators 39 COPYING 37 CUSTOMIZING THE MACHINE 40 LANGUAGE 34 M
PRINTING 7 repeating 22, 30, 65 sender's ID 30 single correspondent 64 single-correspondent 21 speed 30 type of resolution 33 adding paper 8 paper cassette 7 quality 33 R RECEPTION 17, 22 automatic 22, 71 call type recognition in memory 31 manual 22, 71 methods 31 on PC and fax 31 with TAD 23, 72 22, 72 REPORTS activity 26, 31, 84 broadcast 26, 32 last reception 26, 31, 82 last transmission 26, 31, 81 polling 27 power failure 28 transmission error 26, 31 S SCANNER 3, 19 cleaning optical reader S
Part Number 053933R-01
