CX2633 MFP User’s Guide 59311501
Copyright Information Copyright © 2009 by Oki Data. All Rights Reserved Document Information CX2633 MFP User’s Guide P/N 59311501 Revision 1.1 January, 2009 Disclaimer Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control.
Contents Need Help? Visit our Web Site. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .5 Notes, Cautions and Warnings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 MFP overview . . . . . . . . . . . . . . . . . . . . . . . . . . Front view . . . . . . . . . . .
Faxing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Basic Operation. . . . . . . . . . . . . . . . . . . . . . . . . . Advanced Operation . . . . . . . . . . . . . . . . . . . . . . Fax Receiving . . . . . . . . . . . . . . . . . . . . . . . . . . . Sending a Fax from your PC . . . . . . . . . . . . . . . . . Importing and Exporting Fax Numbers . . . . . . . . . . Scanning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Basic Operation. . . . . . . . . . . . . . . . .
Need Help? Visit our Web Site For personalized, web-based support on the products you own, including the latest, up-tothe-minute information, visit your personal solutions center my.okidata.
Notes, Cautions and Warnings NOTE A note provides additional information to supplement the main text. CAUTION! A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning provides additional information which, if ignored, may result in a risk of personal injury.
Emergency First Aid diagline_symbol.eps Take care with toner powder: If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spills should be treated with cold water and soap to help reduce risk of staining skin or clothing.
Introduction Congratulations on choosing this Multi Function Product (MFP). It is designed with advanced features, to give you clear, vibrant color prints and crisp black and white pages at high speed on a range of office print media. With this MFP, you can instantly scan paper-based documents and deliver the electronic image to various destinations including e-mail addresses, printers, ftp servers or someone else's computer on the network.
• Internal hard disk drive for storage of overlays, macros and downloadable fonts, and automatic collation of multiple copies of multi page documents. • Two-sided (duplex) printing for economical use of paper and compact printing of larger documents. • Profile Assistant utility allows you to download ICC profiles to the hard disk. • High speed USB 2.0 interface. The following optional features are available: • Additional memory, to allow printing of more complex pages.
MFP overview Front view 10 11 12 9 13 1 8 3 7 6 2 5 3 4 REF. DESCRIPTION 1 Output stacker, face down Standard printed copy delivery point. Holds up to 250 sheets at 20-lb. US Bond (75 g/ m²). 2 Top cover release button 3 Multi purpose tray release handles 4 Multi purpose feeder (shown closed) For heavier paper stocks, envelopes and other special media. Holds up to 100 sheets of 20-lb. US Bond (75 g/m²) paper. 5 Paper tray Holds up to 300 sheets of 20-lb. US Bond (75 g/m²) paper.
Rear view 25 22 21 20 19 18 24 17 23 14 16 15 REF. DESCRIPTION 14 Access panel Allows access to the hard disk drive (HDD) and to install optional memory. 15 ON/OFF power switch Refer to “Switching Off” on page 16 for details. Always follow the correct procedure to ensure that no HDD data is lost.
Control Panel 2 1 14 13 12 11 10 9 8 3 4 REF. DESCRIPTION 1 Touch screen display 5 6 7 Enables you to make selections associated with the copying, faxing and scanning functions by touching the screen to press selected buttons. Caution! Be careful not to scratch the display with sharp or pointed objects e.g. a ballpoint pen as this may damage the display. 2 Contrast Dial Allows you to adjust the screen contrast as required.
2 1 14 13 12 11 10 9 8 3 4 REF. DESCRIPTION 7 STOP/START buttons 5 6 7 STOP: Pressing this button stops the copying or scanning process. START: > MONO - Starts the copying, faxing or scanning process in black & white. > COLOR - Starts the copying or scanning process in color. If the LED above the button is not lit, that function is not available, e.g only the Mono button LED illuminates when faxing (color faxing is not possible).
Changing the Display Language The default language used by your MFP for display messages and for report printing is English1. If required, this can be changed using the Panel Language Setup utility. 1. To ensure your product contains the latest firmware updates, it is recommended that you download the language files from this utility during setup.
Getting started Releasing the Scanner Locks CAUTION! Make sure the scanner is in the UNLOCKED position before operating. 1 1. Using the key (1) provided, turn the scanner lock to the UNLOCKED position. 2. Repeat step 1 for the second scanner lock. 3. Place the key (1) on the hook at the rear of the scanner for safe keeping. 4. Fit plugs (2) in the scanner lock locations as shown.
5. Switch the unit on and turn the mirror carriage mode off: (a) Press the Setup button on the control panel. (b) Touch the Admin Setup button and enter the admin password (the default is aaaaaa). Refer to “Pre-configuration Information” on page 25. (c) Touch the User Install button. (d) Using the right hand arrow button, navigate to Mirror Carriage mode. Touch the Mirror Carriage mode button and follow the on-screen instructions to unlock.
Installing Drivers and Utilities Your machine is supplied with the following drivers: • TWAIN driver (only use when connecting to the unit via USB) • Printer driver: PCL5c, PCL 6, PostScript3 • Fax driver NOTE Mac OS X uses the PostScript3 driver only. NOTE You must be logged on as an administrator or a member of the Administrators group in order to complete this procedure. If your computer is connected to a network, network policy settings may also prevent you from completing this procedure.
Configuration Tool Installation of the Configuration tool is optional and can be found on the Driver/Utilities CD under the Utilities folder. Follow the on-screen instructions to complete the Configuration tool installation. The Configuration tool can discover devices over USB or network connections. This only detects CX2633 devices. 1. To search and install, select Tools > Register Device. 2. Highlight the required search result and when prompted click Yes.
Actkey Utility NOTE The Actkey utility only works via USB connections. The Actkey utility enables the unit to receive one key touch commands from a locally connected Windows computer. Installation of the Actkey utility is optional. It can be found on the Driver/Utilities CD under the Utilities folder. Information on using the Actkey utility can be found in “Scan to Local PC” on page 101. Setting up the Actkey Utility 1.
Paper Recommendations Your unit will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 20 to 24 lb. US Bond (75 to 90 g/m²) paper designed for use in copiers and laser printers. Use of heavily embossed or very rough textured paper is not recommended.
Multi Purpose Tray The multi purpose tray can handle the same media sizes as the cassette trays but in weights up to 53 lb. US Bond (200 g/m²) [Ultra heavy]. For very heavy paper stock, use the face up (rear) paper stacker. This ensures that the paper path through the unit is almost straight. The multi purpose tray can feed paper widths as small as 3.9 inches (100 mm) and lengths up to 47.25 inches (1200 mm) for banner printing. For paper lengths exceeding 17 inches (431.8 mm) use paper stock up to 34 lb.
Loading Paper Cassette Trays 1. Remove the paper tray from the unit. 2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3). 2 1 3 3. Load paper long edge feed (LEF) (for letterhead paper load face down with top edge towards the right of the unit) (1) up to mark (a). 1 a 3 2 4. Adjust the rear stopper and paper guides (2) to the size of paper being used.
CAUTION! IMPORTANT: Set paper size dial (3) to the size and orientation of paper being used. To prevent paper jams: • Do not leave space between the paper and the guides and rear stopper. • Do not overfill the paper tray. Capacity depends on the type of paper stock. • Do not load damaged paper. • Do not load paper of different sizes or types at the same time. • Close the paper tray gently. • Do not pull the paper tray out during printing (except as described below for the 2nd tray).
Multi Purpose Tray 1. Open the multi purpose tray. 2. Fold out the paper supports (1). 3. Press gently down on the paper platform (2) to ensure it is latched down. 4. Load the paper and adjust the paper guides (3) to the size of paper being used. 4 3 1 2 3 • For single-sided printing on letterhead paper load the paper into the multi purpose tray with pre-printed side up and top edge into the unit.
Configuring Your Machine Minimum Configuration Requirements To make the best of this unit, the following configuration is required: To send faxes: A PSTN telephone line connection. To send e-mails: • TCP/IP network. • A SMTP and an optional POP3 server. To file document(s) via intranet • FTP, HTTP, or CIFS Protocol environment. • Windows 2000, Windows XP, Windows Vista, Mac OS X, HTTP or FTP server.
Network Set Up The unit must also be set up properly on your network to perform scan to e-mail and scan to FTP functions. In order for other network devices to find the unit on the network, the following network parameters have to be set. 1. IP Address Set: 2. IP Address: . 3. Subnet mask:. 4. Gateway IP:. . . 5. DNS server:. . . 6. SMTP server:. 7. SMTP port:25 8. POP3 server: . 9. POP3 Port:110 . . . . . . . . Explanation: 1.
NOTES 1. DHCP server: With DHCP (Dynamic Host Configuration Protocol), a host can automatically be given a unique IP address each time it connects to a network-making IP address management an easier task for network administrators. If the DHCP server is available from your network, you do not need to enter TCP/IP, subnet mask, gateway, and DNS information. Instead, this information will be automatically given for the unit. 2.
For more information on filing protocols refer to “Explanation of Filing Protocols” on page 61. NOTES 1. If the system administrator has chosen DHCP, then the IP address of TCP/ IP, gateway, subnet mask, and DNS server will be automatically given. 2. When installing the unit for the first time, it is recommended that the Administrator retain the default system settings. The settings can be customized at a later date, once you are familiar with the operation and functionality.
...from the Control Panel Press the SETUP button on the control panel. NOTE The Admin Setup option is blocked by a password. Refer to “Preconfiguration Information” on page 25. Address Book FEATURE OPTION DESCRIPTION E-mail Address Register/Edit Use the on-screen keyboard to enter and assign an e-mail address to the list. Note: max. 500 address entries. Delete Delete and Sort Select an e-mail address to delete from the list. Select an e-mail address to delete from the list.
Paper Setup NOTE Within the Media Type menu, do not use the Recycled setting. If you are loading recycled media choose the Plain setting. FEATURE OPTION DESCRIPTION Tray n (where n identifies the tray) Paper Size Cassette Size, Custom Sets paper in Tray n. Custom Tray 1: Enter paper width and length. Width: 4.1~8.5~11.7 inches Note: Only available if Paper Size is set to Custom. Length: 5.8~11~17 inches Tray 2 and 3: Width: 5.8~8.5~11.7 inches Length: 7.
FEATURE OPTION Select Tray Fax DESCRIPTION Tray 1, 2 and 3: OFF, ON(*), ON MPTray: OFF, ON(*), ON Fax: Set tray for received Fax. Tray usage, priority given to trays set to ON(*), then ON. If tray is set to OFF, it will not be used. Fax printing will only occur when the selected tray is defined as containing PLAIN media type. Copy Tray 1: OFF, ON(*), ON Tray 2 and 3: OFF, ON(*), ON MPTray: OFF, ON(*), ON Copy: Set tray for copy jobs.
Profile FEATURE OPTION Register/ Edit ProfileName DESCRIPTION User defined Select profile number to register/edit. Use the on-screen keyboard to enter the required profile name. Protocol CIFS, FTP, HTTP Select required protocol. Note: If CIFS is selected, Encode Communication defaults to None. Target URL User defined Use the on-screen keyboard to enter the required target URL. Port No. 00001 ~ 00445 ~ 65535 Use the arrow keys to select the desired port number.
FEATURE OPTION Register/ Edit (cont.) Doc. Type DESCRIPTION Doc. Type: Text, Text&Photo, Photo Allows you to specify the type of images on the document. Removal for Background & Show-Through (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed. Use Show-Through when copying documents that are printed on both sides (for example newspaper).
FEATURE OPTION Register/ Edit (cont.) Compression Rate DESCRIPTION Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Select the appropriate compression level. Remember the higher the compression the bigger the file size! Mono (Binary): High (G4), Medium (G3), Raw Edge Erase OFF, ON Adjust the width settings using the arrow buttons. Input range: 05-50 mm Erase Center OFF, ON Adjust the width settings using the arrow buttons.
View Information FEATURE Print Count DESCRIPTION Displays the print count from all available trays. Displays the number of color and mono A4/letter impressions. Scan Displays the number of pages scanned from the flatbed and ADF. Supplies Status Displays consumable status information. System Displays system information: 1. Serial No. 2. Asset No. 3. Lot No. 4. CU Version 5. PU Version 6. SIP Version 7. Scanner Version 8. Total Memory 9. Flash Memory Network Displays network information: 1.
Admin Setup NOTE The Admin Setup option is blocked by a password. Refer to “Preconfiguration Information” on page 25. FEATURE OPTION Copy Setup Default Settings DESCRIPTION Doc. Type Density Doc. Type: Text, Text&Photo, Photo, Extra Fine Allows you to specify the type of images on the document.
FEATURE OPTION Copy Setup (cont.) Default Settings (cont.) DESCRIPTION EdgeErase OFF, ON Adjust the width settings using the arrow buttons. Input range: 05-50 mm EraseCentr OFF, ON Adjust the width settings using the arrow buttons. Input range: 01-50 mm DuplexCopy Copy Method: OFF, 1->2 sides, 2->2 sides, 2->1 side Allows you to define simplex or duplex and the binding orientation. Doc.
FEATURE OPTION Copy Setup (cont.) Default Settings (cont.) DESCRIPTION Hue [R] -3, -2, -1, 0, +1, +2, +3 [G] Adjust R/G balance settings. [G]: Enhance green [R]: Enhance red Saturation [Low] -3, -2, -1, 0, +1, +2, +3 [High] Adjust saturation setting. High: Enhance image sharpness Low: Reduce hue RGB [R] -3, -2, -1, 0, +1, +2, +3 Adjust RGB contrast settings. [G] -3, -2, -1, 0, +1, +2, +3 [B] -3, -2, -1, 0, +1, +2, +3 Fax Setup Default Settings Doc.
FEATURE OPTION Fax Setup (cont.) Default Settings (cont/) F-Code Box DESCRIPTION MCF Report OFF, ON If enabled, the result of the transmission will be printed out each time. Memory Tx OFF, ON This sets the transmission mode to memory Tx (ON) or real-time Tx (OFF). Register/Edit Secure Box Secure Box: received data cannot be printed without entering ID code (for secret documents). F-Code Box Use the numeric keypad to enter the sub-address and ID code (note enter a 4 digit ID code).
FEATURE OPTION Fax Setup (cont.) Other Settings (cont.) DESCRIPTION Block Junk Fax Setting: OFF, Mode1, Mode2, Mode3 Can prevent unnecessary fax reception. Mode1: Reject fax from a number not registered in the Address Book. Mode2: Reject fax from a number registered in the Reject List. Mode3: Reject fax from a number not registered in the Address Book or registered in the Reject List. Register/Edit Select a listing and register or edit a number in the Reject list.
FEATURE OPTION Scanner Setup Default Settings DESCRIPTION Doc. Type Density Doc. Type: Text, Text&Photo, Photo, Extra Fine Allows you to specify the type of images on the document. Removal for Background & Show-Through (sTHR): Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR Allows you to block out the color background of the image (assuming document has a color background) - such that the background color is not printed.
FEATURE OPTION Scanner Setup Default Settings (cont.) (cont.) DESCRIPTION FileFormat Color: PDF, TIFF, JPEG, XPS Select the appropriate file format. Mono (Grayscale): PDF, TIFF, JPEG, XPS Mono (Binary): PDF, TIFF ComprsRt Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Select the appropriate compression level. Remember the higher the compression the bigger the file size! Mono (Binary): High (G4), Medium (G3), Raw EdgeErase OFF, ON Adjust the width settings using the arrow buttons.
FEATURE OPTION Scanner Setup Default Settings (cont.) (cont.) DESCRIPTION RGB [R] -3, -2, -1, 0, +1, +2, +3 Adjust RGB contrast settings. [G] -3, -2, -1, 0, +1, +2, +3 [B] -3, -2, -1, 0, +1, +2, +3 E-mail Setup File Name User defined Use the on-screen keyboard to enter a file name. Template Edit Subject Enter standard e-mail subject text. Max. 80 characters. You can create up to 5 different email templates Edit Body Enter standard e-mail body text. Max. 256 characters.
FEATURE OPTION Print Setup Print Menu DESCRIPTION Tray Configuration Paper Feed: Tray n, MPTray Auto Tray Switch: OFF, ON Tray Sequence: Down, Up, Paper Feed Tray MP Tray Usage: When Mismatch, Do Not Use Specifies a feed tray (where n identifies the tray). Sets the automatic tray switch function. Specifies selection order priority for automatic tray selection/ automatic tray switch.
FEATURE OPTION Print Setup (cont.) Print Menu (cont.) DESCRIPTION Print Setup (cont.) Mono-Print Speed: Auto Speed, Mono 34PPM, Mixed Speed, Color Speed Auto Speed: If the first page of a print job is black and white, the machine runs at 34ppm (pages per minute). When a color page is detected the machine slows down to 26ppm for the rest of the job. Mono 34PPM: This setting operates in the same way as auto speed, except that the machine runs at 34ppm until a color page is detected.
FEATURE OPTION Print Setup (cont.) Print Menu (cont.) DESCRIPTION Print Setup (cont.) Width: 2.5~8.5~11.7 inches Length: 4.1~11~48 inches Selects the width of the paper defined by the “Custom” settings. Selects the length of the paper defined by the “Custom” settings. Note that media of up to 1200 mm in length can be fed from the multi purpose tray for banner printing.
FEATURE OPTION Print Setup (cont.) Print Menu (cont.) DESCRIPTION Printer Adjust (cont.) BG Setting: -3, -2, -1, 0, +1, +2, +3 To correct variations in print results caused by temperature/ humidity conditions and difference in print density/frequency. Change the setting when background is dark. Print Position Adjust Front X Adjust: -2.00~0~+2.00 mm Front Y Adjust: -2.00~0~+2.00 mm Back X Adjust: -2.00~0~+2.00 mm Back Y Adjust: -2.00~0~+2.
FEATURE OPTION Print Setup (cont.) Color Menu (cont.
FEATURE OPTION Print Setup (cont.) Color Menu (cont.) DESCRIPTION UCR Low, Medium, High Selects the limitation of the toner layer thickness. If paper curl occurs in dark printing, selecting Medium or Low sometimes helps reduce curl. CMY100% Density Disable, Enable When enabled, black areas are produced using 100% C, M, and Y instead of black. This results in a glossier finish.
FEATURE OPTION Print Setup (cont.) PCL Setup (cont.) DESCRIPTION A4 Print Width 78 Column, 80 Column Sets the number of columns subject to Auto LF with A4 paper in PCL. This is the value when Auto CR/LF Mode is set to OFF with the 10CPI character. White Page Skip OFF, ON Selects whether blank pages are printed or not. CR Function CR, CR+LF Selects whether a received carriage return character (0Dh) also causes a line feed.
FEATURE OPTION Print Setup (cont.) IBM PPR Setup (cont.) DESCRIPTION CR Function CR, CR+LF Selects whether a received carriage return character (0Dh) also causes a line feed. LF Function LF, LF+CR Selects whether a received line feed character (0Ah) also causes a carriage return. Line Length 80 COLUMN, 136 COLUMN Specifies the number of characters per line. Form Length 11 Inch, 11.7 Inch, 12 Inch Specifies the length of paper. TOF Position 0.0 Inch - 1.
FEATURE OPTION Print Setup (cont.) EPSON FX Setup (cont.) DESCRIPTION Form Length 11 Inch, 11.7 Inch, 12 Inch Specifies the length of paper. TOF Position 0.0 Inch - 1.0 Inch Specifies the distance of print from the top edge of the paper. Left Margin 0.0 Inch - 1.0 Inch Specifies the distance of print from the left hand edge of the paper. Fit to Letter Disable, Enable Sets the printing mode that can fit print data, equivalent to 11 inches (66 lines), in the LETTER-size printable area.
FEATURE OPTION Network Menu (cont.) Network Setup (cont.) DESCRIPTION Subnet Mask xxx.xxx.xxx.xxx Current assigned subnet mask. To change, proceed as above. Display condition: TCP/IP protocol must be enabled. Gateway Address xxx.xxx.xxx.xxx Current assigned gateway address. To change, proceed as above. Display condition: TCP/IP protocol must be enabled. Web Disable, Enable Enables or disables web config. facility. Display condition: TCP/IP protocol must be enabled.
FEATURE OPTION Network Menu (cont.) Mail Server Setup (cont.) LDAP Server Setting DESCRIPTION SMTP Encryption None, SMTPS, STARTTLS POP3 server Select encryption method. Set the IP address or host name for the POP3 server. POP3 Port 00000 ~ 00110 ~ 65535 Set the port number. POP3 Encryption None, POP3S, STARTTLS Select encryption method. Authentication method None, SMTP, POP Set the authentication method. SMTP User ID User defined Set a user ID for the SMTP server.
FEATURE OPTION DESCRIPTION Network Menu (cont.) SecurePrtc SrvSetting Domain Management Standby Screen Setup Copy Screen Domain must be registered in the DNS server. 1. Doc Type 2. Density Default settings listed, these can be changed if required. 3. Tray 4. Zoom 5. Sort Fax Screen 1. Speed Dial 2. Doc. Type 3. Density 4. Redial 5. OffHook Scanner Screen 1. NetworkPC 2. E-mail 3.
FEATURE OPTION Management (cont.) Sound Setup (cont.) DESCRIPTION Fax Ringer OFF, ON Select ON to sound the fax ringer when a fax is received. OPCompleteSou ndVolume OFF, Low, Middle, High Select volume level for job complete acknowledgment. OPCompleteSou nd Copy Completed: OFF, TYPE1, TYPE2, TYPE3 Select sound option to acknowledge when a particular job type is completed. Test Press Test to hear sound demo.
FEATURE OPTION Management (cont.) Local Interface DESCRIPTION USB Menu USB: Enable, Disable Soft Reset: Enable/disable communication through the USB interface. Disable, Enable Enable/disable the soft reset command. Speed: Select the interface speed. 480Mbps, 12Mbps USB PS-Protocol: Select data format. ASCII, Raw Offline Receive: Enable/disable offline receive. Disable, Enable Serial Number: Enable/disable Serial Number.
FEATURE OPTION Management (cont.) System Setup (cont.) USB Memory interface Disable, Enable Select disable to turn off scan to USB function. Power Save Power Save enable OFF, ON Enable/disable power save feature. Power Save Time 5, 15, 30, 60, 240 minutes Select desired time interval before machine enters power save mode. Receive Buffer Size Auto, 0.5MB, 1MB, 2MB, 4MB, 8MB, 16MB, 32MB Specify the size of the buffer you want to use to receive data. Resource Save Auto, OFF, 0.
FEATURE OPTION Management (cont.) Reset Settings Execute Continuing will automatically restart the system. Press Yes to continue or No to cancel. Job Log Clear Execute Continuing will clear the job logs. Press Yes to continue or No to cancel. Time Setup user defined Enter the current date and time using the numerical keypad and the on-screen arrows. Set Daylight Saving OFF, ON Enable/disable daylight saving setting.
Job Programs Setting FEATURE OPTION DESCRIPTION Register Use the on-screen keyboard to enter and register a job program. Note: After registering the process, press the Job Programs button on the control panel to save. Refer to “Job Programs” on page 110. Delete Select the job program number you wish to delete from the list. Key Speed Fastest, Fast, Normal, Slow Alter the speed at which each step is performed.
Explanation of Filing Protocols FTP FTP stands for “File Transfer Protocol.” It is a common method of transferring files via the Internet from one computer to another. FTP use RFC 959[FTP] as their protocol. Therefore, ensure you have a legal FTP account with the privilege of writing under the directory to save the files and password before using FTP to save documents. To add a sub-directory from the unit, you need to have the privilege of adding a new directory. HTTP HTTP use RFC 2616[HTTP 1.
Setting IIS Anonymous Access: 1. Start Internet service manager in “Control Panel”. 2. Select Default Web site and right click C:\Inetpub\wwwroot\X cabinet. 3. Select Properties. 4. In the X cabinet dialogue box, select the Directory security tab, and click Edit for “Anonymous Access and Authentication Control”. Make sure “Anonymous Access” is selected in the “Authentication Methods” dialog box. 5. Click Edit to open “Account for anonymous access”.
Setting IIS Privileged Access: 1. As in “Setting IIS anonymous access”, start “Internet service manager” and select Default Web site. Right click C:\Inetpub\wwwroot\X cabinet, and select Properties. 2. Select the Directory tab on the Properties page. Ensure the privileges for “Read”, “Write” and “Directory Browsing” are selected.
Setting the Fax Facility NOTE If you ran the Oki driver installer program from the CD-ROM you may have already set the time zone, date and time via the Panel Language Setup utility. Initial Set Up The following parameters must be set before using the fax function on your unit: • Time zone • Date and time There are other parameters that can be adjusted to suit your personal preferences later if required, refer to fax set up table for details (See “Advanced Set Up” on page 64.). To set fax parameters: 1.
Assigning Fax Numbers to the Address Book The machine can hold up to 500 speed dial numbers and 32 group settings in the address book. To add a new number to the address book: From the Setup screen To assign a fax destination number to a speed dial entry: 1. Press the Setup button on the control panel to prompt the Setup screen. 2. On the touch screen, press Address Book. 3. Press Speed Dial. From here you can enter, edit, delete, sort, insert and assign group dial numbers. 4.
From the Fax Ready screen To assign a fax destination number to a speed dial entry: 1. Press the Fax button on the control panel to prompt the Fax Ready screen. 2. On the Numeric List tab, select the desired speed dial number. 3. At the prompt select Yes to continue and register your destination fax number or select No to cancel the operation. 4. Using the numeric keypad, enter the destination fax number and press Enter.
Connecting to a PBX Private Branch Exchanges (PBXs) are private telephone systems used to route calls internally, for example, in a company. When dialling a telephone number, if a prefix (access) number is required to open an outside line, the line is connected to a PBX. If this unit is going to be connected to a PBX, please make the following changes to enable it to recognize the prefix digits in the telephone numbers used to obtain access to the outside line.
Automatic Redial You can set the fax to automatically redial if the initial fax transmission fails. The machine will redial on: • Line busy • No answer • Communication error To set auto-redial: 1. Press the Setup button on the control panel. 2. From the touch screen, press the Admin Setup button. 3. Using the on-screen keyboard, enter the administrator password and press Enter. 4. From the touch screen, press the Fax Setup button. 5. From the touch screen, press the Other Settings button. 6.
Adding a Telephone Handset If you want to add a telephone handset to your unit, connect the line to the Tel socket (in certain countries it may be necessary to use a telephone plug adaptor). You will also need to update the telephone settings to set the ring response: 1. Press the Setup button on the control panel. 2. From the touch screen, press the Admin Setup button. 3. Using the on-screen keyboard, enter the administrator password and press Enter. 4.
Access Control If your Administrator has enabled access control on your machine, it will automatically start up in access control mode. You will not be able to use it until you have provided valid login information. If the access control setting is: • PIN; you will need to provide a valid PIN (personal identification number). • User/Password; you will need to provide a valid user ID and password.
Operation With its intuitive control panel, this Multi Function Product (MFP) is designed to be easy to use. After the machine has been configured, operating is quite straight forward. NOTE If an access control screen is displayed on the touch screen panel, enter your login details to display the default Copy screen. Refer to “Access Control” on page 70 for details. The following sections describe how to copy, fax, and scan your documents.
3. Adjust the Paper Guides (1) to centre the document in the ADF. Placing Document(s) on the Scanner Glass 1. Open the document cover. 2. Place your document with the text face DOWN on the glass and align it to the upperleft corner. 3. Close the document cover.
Copying NOTE Copying will only occur when the selected tray (or one of the trays when Tray Selection is set to “Auto”) is defined as containing PLAIN media type. Refer to “Paper Setup” on page 30. Basic Operation 1 2 3 4 1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner glass. 2. If required, press the Copy button (1) on the control panel to prompt the Copy Ready screen. NOTE Factory default setting is Copy mode. 3.
Advanced Operation Using the options available on the touch screen, you can alter the scan output to suit your needs: 1 2 3 4 5 6 NO. FEATURE OPTION 1 Others N-in-1 DESCRIPTION OFF 2-in-1 4-in-1 8-in-1 Allows you to print multiple pages of the document to a single sheet of paper. Repeat OFF x2 x4 x8 Allows you to print multiple images of an original document on a single sheet.
1 2 3 4 5 6 NO. FEATURE OPTION 1 Others (cont.) EraseCentr DESCRIPTION OFF, ON Allows you to block out a centred rectangular area of the document where spurious shadows and borders may arise when copying bound originals (books, magazines) with the centre spread layout. Input range: 1 to 50mm. DuplexCopy Copy method: Off, 1->2 side, 2->2 sides, 2->1 side Select the copy method. Doc. Direction: If duplex copying is specified, select the required binding method.
1 2 3 4 5 6 NO. FEATURE OPTION 1 Others (cont.) Saturation DESCRIPTION -3, -2, -1, 0, +1, +2, +3 Saturation setting High: Enhance image sharpness Low: Reduce hue RGB [R] -3, -2, -1, 0, +1, +2, +3 Adjust RGB contrast settings. [G] -3, -2, -1, 0, +1, +2, +3 [B] -3, -2, -1, 0, +1, +2, +3 Logout 2 Doc. Type If access control is enabled, logout once you are finished to avoid any unauthorized access. Doc.
1 2 3 4 5 6 NO. FEATURE OPTION DESCRIPTION 5 Zoom Auto, 100%, Fit Allows you to scale the copy using the presets values or by scaling in 1% increments up to 400% and down to 0 by pressing the + and - buttons. Enlarge, 141% A4->A3, B5->B4 122% A4->B4, A5->B5 115% B4->A3, B5->A4 Reduce 86% A3->B4, A4->B5 81% B4->A4, B5->A5 70% A3->A4, B4->B5 6 Sort OFF, ON ON prints 1 entire copy/set of the multiple copy document at a time (e.g.
Faxing Basic Operation 1 2 3 4 1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner glass. 2. Press the Fax button (1) on the control panel to prompt the Fax Ready screen. 3. Enter the destination fax number by either: - typing in the number using the numeric keypad - selecting the number from the speed dial list. Refer to “Assigning Fax Numbers to the Address Book” on page 65 for details.
Advanced Operation Using the options available on the touch screen, you can alter the fax output to suit your needs: 1 2 3 4 5 6 NO. FEATUR E OPTION DESCRIPTION 1 Others Duplex Scan OFF, Right&Left, Top Select the bound originals binding position. Scan Size Auto, A3, B4, A4, A4 (LEF), B5 (LEF), A5 (LEF), Letter, Letter (LEF), Tabloid, Legal 14, H.LTR Allows you to select the paper size to match the document size. Group Tx 01 - 32 Select the required group dial number.
1 2 3 4 5 6 NO. FEATUR E OPTION 1 Others (cont.) FPolling DESCRIPTION OFF, ON To turn ON, use the numeric keypad to enter the sub-address of the remote machine. If required, use the numeric keypad to enter the password of the remote machine. F-Code Tx OFF, ON F Code transmission is a function to communicate using sub addresses or passwords in accordance with the standard of ITU-T. by creating and registering F Code boxes you can execute confidential communication and notice board communication.
1 2 3 4 5 6 NO. FEATUR E OPTION DESCRIPTION 2 Speed dial 001 - 500 Enter the required speed dial number using the numeric keypad or the on-screen arrows. Input range 001-500. Refer to “Assigning Fax Numbers to the Address Book” on page 65 for details on how to assign a fax destination to a speed dial number. 3 Doc. Type Normal, Fine, Ext-Fine, Photo, Background Allows you to specify the type of images on the document.
1 2 3 4 5 6 NO. FEATUR E OPTION DESCRIPTION 6 OffHook OffHook, OnHook Press to toggle to OnHook and use a telephone handset (if connected). Others Selection options as above. Doc Type. Density TTI TTI Select MCF Report PreFix Add dialling prefix to speed dial number. Flash Add if required to access outside lines. Speed Dial 001 - 500 Enter the required speed dial number using the numeric keypad or the on-screen arrows. Volume OFF, Low, Middle, High Alter the volume setting.
F Code Communication F Code transmission is a function to communicate, using sub addresses or passwords in accordance with the ITU-T standard. By creating F code boxes/sub addresses/passwords, you can execute secure communication, bulletin box communication and polling communication. NOTE • Up to 20 F code boxes can be registered. • Up to 30 documents can be stored in one box. Sub Address, Password and ID Code • A sub address is a number to distinguish various F code boxes that are set in the memory.
6. Press Register/Edit. 7. Select the box number you want to register. 8. Select a type of F code box: - Secure Box - refer to “Registering an F Code Secure Box” on page 84. - Bulletin Box - refer to “Registering an F Code Bulletin box” on page 85. Registering an F Code Secure Box 1. Press Secure Box. (a) Enter a sub address using the numeric keypad. (b) Press Enter. NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered.
(c) Press Enter. NOTE Retain period input range is between 0 and 31 days). When 0 is set, documents are retained for an indefinite period. Registering an F Code Bulletin box 1. Press Bulletin Box. (a) Enter a sub address using the numeric keypad. (b) Press Enter. NOTE A sub address can be registered using up to 20 digits. Numbers, # and * can be registered. If you make a mistake when entering the digits, press the Clear button to delete and then enter the correct digit. 2.
(c) Press Enter. NOTE When Auto Print is set to ON, a document received in the notice board is printed. 6. If required, enable overwrite permission: (a) Press OverWrite. (b) Press ON. (c) Press Enter. NOTE When OverWrite is set to ON, the previous-stored document is overwritten by the received document. 7. If required, enable deletion of document after sending: (a) Press Erase Tx Doc. (b) Press ON. (c) Press Enter.
Deleting an F Code Box NOTE You cannot delete an F code box in which documents are stored, it must be empty. 1. Press the SETUP button on the control panel. 2. Press Admin Setup. 3. Enter an administrator's password and press Enter. 4. Press Fax Setup. 5. Press F-Code Box. 6. Press Delete. 7. Select the F code box you want to delete. 8. If an ID Code is required, enter the number (4 digits) using the numeric keypad. 9. Press Yes to confirm deletion or No to cancel.
Receiving using a Sub Address (F Code Polling) By entering a sub address and password, a document stored in the bulletin box of a recipient machine can be taken out (polling). NOTE Before operating, ensure you have the necessary sub address and password to hand. 1. Press the Fax button on the control panel to prompt the Fax Ready screen. 2. Press Others. 3. Press FPolling. 4. Using the numeric keypad, enter the sub address of the notice board. 5. Press Enter. 6.
Printing Stored Documents Print secure received documents, documents received in the bulletin box and documents stored in the bulletin box. NOTE When a document is received into an F code box, the F code receiving notice is printed. Check the F code box number and print the stored document. 1. Press the SETUP button on the control panel. 2. Press Store Doc Setting. 3. Press Print. 4. Press F-Code Doc.. 5. Select the F code box storing the document you want to print. 6.
Fax Job View/Cancel If you no longer require a stored fax job, you can cancel and remove it from your MFP’s memory. 1. Press the FAX JOB VIEW/CANCEL button on the control panel to prompt the Review commands screen. 2. Press the View reserved T button to display the list of fax jobs. 3. Select the fax job you wish to delete. 4. At the prompt, press Yes to confirm the deletion or press No to cancel the operation and return to the list of fax jobs.
Sending a Fax from your PC NOTE You must have the fax driver installed on your PC. Download the latest fax driver from www.okiprintingsolutions.com. 1. From your application’s File menu, select Print. 2. In the Select Printer window, highlight the fax driver option. 3. Press the Preferences button to display the fax driver window. 4. On the Setup tab: 5. 6. (a) Select the appropriate media size from the drop-down menu. (b) Set the resolution quality to Fine, Normal or Fast.
7. On the Recipient tab: (a) Click the Recipient... button. (b) Select a fax number from the Phone book panel on the right hand side. Refer to “Adding Fax Numbers to the Phone Book” on page 92. (c) Press the Add button to add this number to the recipient list. (d) Repeat (b) and (c) as required to create the recipient list. (e) If you need to remove a number from the recipient list, highlight the appropriate name and then press the Delete button.
3. Press the Preferences button to display the fax driver window. 4. Click the Phone book... button. The phone book screen displays. 5. Select FAX number -> New (FAX number). 6. Type in the fax number destination Name. 7. Type in the required FAX number. 8. If required, type in a Comment. 9. Press the OK button to save. Adding New Groups to the Phone Book To add a new group to the phone book: 1. From your application’s File menu, select Print. 2.
8. Add recipients to the group list: NOTE Maximum 100 recipients in any one group. (a) Select a fax number from the Phone book panel on the right hand side. NOTE You can add a new fax number directly by clicking the New (FAX number)... button and adding an entry to the phone book panel. 9. (b) Press the Add-> button to add this number to the group list. (c) Repeat steps (a) and (b) as required to create the group list.
Scanning Basic Operation 1 2 3 4 1. Place your document(s) with text face UP in the ADF or face DOWN on the scanner glass. 2. Press the Scan button (1) on the control panel to prompt the Scan Ready screen. 3. Select the scan destination from the following options: - E-mail - USB Memory - Local PC - Network PC - Remote PC NOTE Local PC; select target application from the operator panel on the MFP. Remote PC; select target application from utility on your PC. 4.
Scan to E-mail NOTE For illustration purposes only, the features shown are as accessed from the control panel. Using the options available on the touch screen, you can enter e-mail information and alter the scan output to suit your needs: 1 2 3 4 5 6 NO. FEATURE OPTION DESCRIPTION 1 Others Reply To User defined Use the on-screen keyboard to enter an e-mail address or search the address book.
1 2 3 4 5 6 NO. FEATURE OPTION 1 Others (cont.) FileFormat DESCRIPTION Color: PDF, TIFF, JPEG, XPS Select the appropriate file format. Mono (Grayscale): PDF, TIFF, JPEG, XPS Mono (Binary): PDF, TIFF ComprsRt Color: High, Medium, Low Select the appropriate compression level. Remember the higher the compression the bigger the file size! Mono (Grayscale): High, Medium, Low Mono (Binary): High (G4), Medium (G3), Raw EdgeErase OFF, ON Adjust the width settings using the arrow buttons.
1 2 3 4 5 6 NO. FEATURE OPTION 1 Others (cont.) RGB DESCRIPTION [R] -3, -2, -1, 0, +1, +2, +3 Adjust RGB contrast settings. [G] -3, -2, -1, 0, +1, +2, +3 [B] -3, -2, -1, 0, +1, +2, +3 2 Destination Logout If access control is enabled, logout once you are finished to avoid any unauthorized access. Address book Select e-mail address from the address book. Input range: 001-500 Enter Address Enter e-mail address using the onscreen keyboard. E-mail History Displays the list of sent e-mails.
1 2 3 4 5 6 NO. FEATURE OPTION DESCRIPTION 4 Density -3, -2, -1, 0, +1, +2, +3 Adjust density Darker: Enhance image sharpness and color. Lighter: Reduce hue and color. 5 Resolution 75dpi, 100dpi, 150dpi, 200dpi, 300dpi, 400dpi, 600dpi Allows you to select the appropriate resolution. Remember the higher the resolution the bigger the file size! 6 Scan Size Auto, Letter(LEF), Letter, Tabloid, Legal14, H.LTR, A3, B4, A4(LEF), A4, B5(LEF), B5, A5(LEF), A5 Allows you to select the scan size.
Scan to USB Memory 1. Plug the USB memory (1) into the USB port at the front of the machine. 1 2. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 3. Press the Scan button on the control panel to prompt the Scan Ready screen. 4. From the Scan Ready screen, press the USB Memory option. 5. Using the options available on the touch screen, you can enter a file name and alter the scan output to suit your needs. 6.
Scan to Local PC NOTE This feature is only available when you connect to your MFP via USB. NOTE Ensure that the Actkey Utility is installed and set up first. NOTE User action is performed at the MFP (Push Scan). 1. From the Scan Ready screen, press the Local PC option. The Select screen displays showing four options: - Application - Folder - E-mail - PC-FAX 2. Select the option you require, followed by the Color/Mono button to start scanning.
(c) E-mail When the E-mail function is selected, the Actkey Utility executes PC Scan in accordance with your settings for “Scan to E-mail”. The scanned image data is saved in the specified folder and is ready for the software to send as an attachment. Complete the data on screen and send. (d) Fax When the PC-Fax function is selected, the Actkey Utility executes PC Scan in accordance with your settings for “Scan to PC-Fax”.
Scan to Network PC Before sending your document to a file server, profiles should be set up first to speed up the process. A profile contains a list of filing parameters such as your filing protocol, directory, file name and other scanning parameters. NOTE You can create up to 50 profiles. Refer to “Managing Profiles” on page 106. Using the options available on the touch screen, you can enter network information and alter the scan output to suit your needs: 1 2 3 4 5 6 NO.
1 2 3 4 5 6 NO. FEATURE OPTION 1 Others (cont.) ComprsRt DESCRIPTION Color: High, Medium, Low Mono (Grayscale): High, Medium, Low Select the appropriate compression level. Remember the higher the compression the bigger the file size! Mono (Binary): High (G4), Medium (G3), Raw EdgeErase OFF, ON Adjust the width settings using the arrow buttons. Input range: 5 to 50mm EraseCentr OFF, ON Adjust the width settings using the arrow buttons.
1 2 3 4 5 6 NO. FEATURE OPTION DESCRIPTION 2 Doc. Type Doc. Type Text, Text&Photo, Photo Allows you to specify the type of images on the document. Background Removal Auto, OFF, 1(Low), 2, 3, 4, 5(High), sTHR Allows you to block out the color background of the image (assuming document has a color background) such that the background color is not printed. Use Show-Through when scanning documents that are printed on both sides (for example newspaper).
Managing Profiles Adding a new network profile To add a network profile: 1. Press the Setup button on the control panel to prompt the Setup screen. 2. On the touch screen, press Profile. From here you can register, edit, or delete profiles. 3. Press the Register/Edit button. 4. Select the desired profile number. 5. When registering a new profile, use the on-screen keypad to enter the profile name. 6. Press Enter to assign the name and proceed to the profile screen. 7.
Scan to Remote PC NOTE This feature is only available when you connect to your MFP via USB. NOTE After Remote PC is selected, user action is performed at your PC (Pull Scan). NOTE ® • The instructions below use PaperPort 11 SE (supplied with your machine) as an example. If you use an alternative application, the instructions and user interface will differ.
7. Press the Scan button to display the scanning options. 1 2 3 8. Press the required scan button (1) to start scanning. 9. Press Quit to continue: 4 (a) Press Scan More Pages (2) to continue scanning further documents. (b) Press Scan Other Side (3) to scan the reverse side of the original document. (c) Press Done (4) to finish scanning.
Functions Common to Copy, Fax and Scan Operations Continuous Scan Mode If you need to scan, copy or fax multiple sets of documents from the ADF or document glass, enable the “Cont. Scan” option. NOTE The example below uses the fax feature, however, the scan and copy features follow the same process. To set the fax to continuous scan: 1. Place your document(s) with text face UP in the ADF or face DOWN on the glass. 2. Press the Fax button on the control panel to prompt the Fax Ready screen. 3.
Job Programs If you have a routine copy, fax or scan job that you perform on a regular basis, you can program the steps into your MFP and create a “short cut” allowing you to perform the steps at the touch of a button. You can create six short cuts using the Job Program function. Creating a Job Program To register a short cut: 1. Press the Job Program button on the control panel to prompt the Job Programs screen. 2. Select a job number you wish to associate to your program. 3.
Using a Job Program: To use a pre-programmed short cut: 1. Press the Job Program button on the control panel to prompt the Job Programs screen. 2. Select the job number you wish to use. 3. At the prompt, select Yes to execute the program or No to exit. Deleting a Job Program: To delete a Job Program function: 1. Press the Setup button on the control panel to prompt the Setup screen. 2. Press the Job Programs Setting button. 3. Press the Delete button. 4.
Reports and Listings Press the Reports button on the control panel to display the list of reporting options available: Configuration 1. Press the Configuration button. 2. At the prompt, press Yes to print the report or press No to cancel the operation and return to the Reports screen. Information 1. Press the Information button to display the information report and listing options. 2. Select required report or list: - File List - Demo Page - Error Log - Scan to Log - MFP Usage Report - Network Info.
- Journal Report: (i) Fax Transmit (ii) Fax Receive (iii) Fax Tx/Rx (iv) Journal Daily Report - F-code Box List - Block Junk Fax - Store Doc List 3. At the prompt, press Yes to print the report/list or press No to cancel the operation and return to the list of fax reports. Scan 1. Press the SCAN button. 2. Press the E-mail Address button. 3. At the prompt, press Yes to print the list of e-mail addresses or press No to cancel the operation. Print 1.
Maintenance Consumable Life Expectancy NOTE When the on-screen display indicates that the toner is low, or if print appears faded, first open the printer cover and try tapping the cartridge a few times to evenly distribute the toner powder. This will enable you to obtain the best “yield” from your toner cartridge.
Replacing Consumable Items Toner Cartridge Replacement CAUTION! To avoid toner wastage and possible toner sensor errors, do not change the toner cartridge(s) until “TONER EMPTY” is displayed. The toner used in this machine is a very fine dry powder. It is contained in four cartridges: one each for cyan, magenta, yellow and black. Have a sheet of paper handy so that you have somewhere to place the used cartridge while you install the new one.
2. Press the cover release (a) and open the top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. 3. Note the positions of the four cartridges. It is essential that they go back in the same order. 1 2 3 4 5. 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4. Black cartridge Pull the colored toner release lever (1) on the cartridge to be replaced fully towards the front of the MFP.
6. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the MFP. 1 2 7. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture. CAUTION! The green image drum surface is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
12. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. 2 1 13. Pressing gently down on the cartridge to ensure that it is firmly seated, push the colored lever (1) towards the rear of the MFP. This will lock the cartridge into place and release toner into the image drum unit. 1 14.
Image Drum Replacement CAUTION! Static sensitive devices, handle with care. The MFP contains four image drums: cyan, magenta, yellow and black. 1. Pull the lever (a) firmly to release the lock and then gently raise the scanner (b). a b 2. Press the cover release (a) and open the top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch.
3. Note the positions of the four cartridges. It is essential that they go back in the same order. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4. Black cartridge 5. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the MFP. 6. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface.
image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture. b a 9. Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal. 10. Place the toner cartridge onto the new image drum cartridge as shown. Push the left end in first, and then lower the right end in.
14. Gently lower the scanner. NOTE If you need to return or transport this product for any reason, please make sure you remove the image drum unit beforehand and place in the bag provided. This is to avoid toner spillage. Refer to “Appendix A - Moving and transporting” on page 175 for details. Transfer Belt Replacement The belt unit is located under the four image drums. This unit requires replacement approximately every 80,000 pages. 1.
3. Press the cover release (a) and open the top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 4. Note the positions of the four cartridges. It is essential that they go back in the same order. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4.
5. Lift each of the image drum units out of the MFP and place them in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the MFP for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light.
9. Lower the new belt unit into place, with the lifting bar (2) at the front and the drive gear towards the rear of the MFP. Locate the drive gear into the gear inside the printer by the rear left corner of the unit, and lower the belt unit flat inside the MFP. 2 10. Turn the two fasteners (1) 90° to the right until they lock. This will secure the belt unit in place. 1 1 11.
Fuser Replacement The fuser is located inside the MFP just behind the four image drum units. WARNING! If the MFP has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area. 1. Switch off the MFP and allow the fuser to cool for about 10 minutes before opening the cover. 2.
4. Identify the fuser handle (1) on the top of the fuser unit. 5. Pull the fuser retaining lever (2) towards the front of the MFP so that it is fully upright. 1 2 6. Holding the fuser by its handle (1), lift the fuser straight up and out of the MFP. If the fuser is still warm, place it on a flat surface which will not be damaged by heat. 1 7. Remove the new fuser from its packaging and remove the transit material. 8. Holding the new fuser by its handle, make sure that it is the correct way round.
10. Push the retaining lever (2) towards the rear of the MFP to lock the fuser in place. 2 11. Close the top cover and press down firmly so that the cover latches closed. 12. Gently lower the scanner.
Cleaning CAUTION! Use a clean, moist, lint-free cloth for cleaning. Do not use benzine, thinners or alcohol as a cleaning agent. ...the Unit Casing 1. Switch off the MFP. 2. Wipe the unit surface with a soft cloth moistened sparingly with water or neutral detergent. 3. Use a soft dry cloth to dry the unit surface. 4. Turn on the MFP. ...the ADF From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust.
2. Moisten a soft, clean, lint-free cloth and wipe the feed rollers (3) by moving the cloth from side to side. 2 3 3. Rotate the rollers forward with your finger and repeat step 2 until the rollers are clean. 4. Carefully lift inner cover (4). 5. Wipe rollers (5 & 6) by moving the cloth from side to side. 5 6. 6 4 7 Rotate the rollers forward with your finger and repeat step 5 until the rollers are clean. NOTE Turn gear wheel (7) to rotate rollers (6). 7. Close the ADF front cover.
...the Document Glass The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Clean the glass as follows. 1. Open the document cover (1). 1 3 2 2. Moisten a soft, clean, lint-free cloth and gently wipe the document glass (2) and the white sheet (3) on the under side of the document cover to remove dust or any toner particles. 3. Close the document cover (1). ...the Touch Screen CAUTION! Be careful not to stress or damage the touch screen display.
...the LED Head Clean the LED head when printing does not come out clearly, has white lines or when text is blurred. There is no need to switch the MFP off to clean the lens. 1. Pull the lever (a) firmly to release the lock and then gently raise the scanner (b). a b 2. Press the cover release (a) and open the top cover (b) fully.
3. Moisten a soft, clean, lint-free cloth and gently wipe the LED head surface. CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. 4. Close the top cover and press down firmly so that the cover latches closed. 5. Gently lower the scanner.
Installing Upgrades This section explains how to install optional equipment into your MFP. This includes: • additional RAM memory • paper tray(s) and storage cabinet assembly Order Numbers OPTION ORDER CODE RAM memory; 512 Mb 70051701 One paper tray and tall storage cabinet 44020402 Two paper trays and short storage cabinet 44020502 Memory Upgrade This section explains how to install additional RAM memory into your MFP as a memory upgrade.
5. The maximum capacity of your machine is 768 MB, therefore the existing 256 MB board must be removed from the RAM expansion slot before the new memory upgrade board can be fitted. To remove it: (a) Grip the board firmly by its short edges and pull it out of the slot. (b) Place the removed memory board into the antistatic bag which originally contained the new memory board. 6.
9. Reconnect the power cable and switch the MFP on. 10. When the MFP is ready, print a configuration report as follows: 2 11. 1 (a) Press Reports button (1) on the scanner control panel. (b) On the touch screen, touch the Configuration button (2). (c) At the prompt, touch Yes to print the report. Examine the first page of the configuration report. Near the top of the page, above the horizontal line, you will see the current MFP configuration. This list contains the figure for total memory size.
Additional Paper Trays and Storage Cabinet Your machine can be upgraded with the following configurations: • One additional paper tray and a tall storage cabinet • Two additional paper trays and a short storage cabinet WARNING! Do NOT install any other configuration as this will result in the machine being unstable. Inventory 2 1 3 x4 x 24 x6 x2 REF.
Installation NOTE For illustration purposes, two additional trays and the short cabinet is shown. The procedure for installing one tray and the tall cabinet is identical. 1. Switch the MFP off and disconnect the power cable. 2. Place additional paper tray(s)/cabinet assembly at the desired location.
3. Fit stabilizing feet: (a) Locate front stabilizing foot (5) and secure in position using screws (7) as shown. Repeat for opposite side. (b) Locate rear stabilizing foot (6) and secure in position using screws (7) as shown. Repeat for opposite side. 7 7 7 6 7 4. 5 Observing safety rules for lifting and, using locating guides, place MFP on top of the tray/cabinet assembly. 2 1 WARNING! This product is heavy; a minimum of three people are required to lift it safely.
5. Locate plate (3), and secure into position using screws (4). 3 4 6. Repeat Step 5 for three remaining plates. 7. Position side panels as shown, matching up the locating lugs and sockets and then push the panel firmly into place. B B B D C D C A 8. A Clip stabilizing foot covers into position ensuring you align locating lugs and grooves as shown. A A 9. Re-connect the power cable and switch the MFP ON.
Setting the Driver Device Options Once your new upgrade has been installed, you may need to update the printer driver so that the additional features are available to your applications. Accessories such as additional paper trays will only be usable if the printer driver on your computer knows they are there. In some cases the hardware configuration of your machine is automatically detected when the driver is installed.
Panther (Mac OS X 10.3) 1. Open the Mac OS X Print & Fax Preferences. 2. Click Printing. 3. Click Set Up Printers…. 4. Ensure your machine is selected and click Show Info…. 5. Click the menu and choose Installable Options…. 6. Select all hardware options appropriate to your machine and click Apply Changes….
Troubleshooting Clearing Paper Jams Provided that you follow the recommendations in this guide on use of print media, and you keep the media in good condition prior to use, your MFP should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply. Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the MFP.
3. Carefully pull the paper out of the ADF unit. 4. Close the ADF front cover. In the Printer... 1. Pull the lever (a) firmly to release the lock and then gently raise the scanner (b). a b 2. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out. If it does not remove easily, do not use excessive force. It can be removed from the rear later.
3. Press the cover release (a) and open the MFP’s top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser may be hot. This area is clearly labelled. Do not touch. 4. If the paper is advanced far enough, grip it and pull it gently out. If necessary, rotate roller (1) to advance the paper and aid removal. 2 1 NOTE If no paper is visible follow the next steps to remove it from the MFP.
5. Note the positions of the four cartridges. It is essential that they go back in the same order. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4. Black cartridge It will be necessary to remove the four image drums to gain access to the paper path. 5. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer. 6.
8. Look into the MFP to check whether any sheets of paper are visible on any part of the belt unit. 4 3 2 1 (a) To remove a sheet with its leading edge at the front of the belt (1), carefully lift the sheet from the belt and pull it forwards into the internal drum cavity and withdraw the sheet. CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface.
9. Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. 1 2 3 4 1. Cyan cartridge 3. Yellow cartridge 2. Magenta cartridge 4. Black cartridge Holding the complete assembly by its top centre, lower it into place in the MFP, locating the pegs at each end into their slots in the sides of the MFP cavity. 5. Lower the top cover but do not press down to latch it closed yet.
8. If your MFP has a duplex unit installed, press the cover release (1) at the centre of the unit, open the cover and remove any sheets in this area, then close the cover. 1 2 NOTE If the paper is not advanced enough to grip, pull the duplex unit (2) out of the machine and remove the paper. Refit duplex unit. 9. Lift the front cover release and pull open the front cover. 10. Check inside the cover for sheets in this area and remove any that you find, then close the cover.
13. Gently lower the scanner. When the jam has been cleared, if Jam Recovery is set to enabled in the Printer Adjust menu, the MFP will attempt to reprint any pages lost due to paper jams.
Dealing with unsatisfactory printing SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Vertical white lines can be seen on the printed page. The LED head is dirty. Wipe the LED head with a soft, lint-free cloth. The toner is low. Open the top cover and tap the cartridge a few times to evenly distribute any remaining toner. If symptoms persist, replace the toner cartridge. Foreign materials may be present in the image drum. Replace the image drum cartridge.
SYMPTOMS POSSIBLE CAUSES STEPS TO TAKE Horizontal Lines and spots appear periodically. When the interval is about 94 mm (4 in), the image drum (the green tube) is damaged or dirty. Wipe it lightly with a soft cloth. Replace the image drum cartridge when it is damaged. When the interval is about 42 mm (1.5 in), there may be foreign particles in the image drum cartridge. Open/close the top cover, and print again. When the interval is about 87 mm (3.5 in), the fuser unit is damaged.
Fax Problem Checklist If a problem occurs, read through the list of problems and solutions before calling for service. The MFP will not dial a telephone number. Check the power cable and wall outlet. Make sure that the telephone line (not external telephone or handset) is connected to the LINE socket on the back of the machine. If an external telephone is installed, lift the handset and check for a dial tone. If there is no dial tone, there may be a problem with the telephone line.
MFP is set for delayed transmission but it did not send. Check the display to make sure that the MFP is set to the correct time and date (see “Time Setup” on page 59). MFP will not poll a remote machine. Call the person at the remote machine and make sure that they have loaded documents and that their machine is set to polling transmission mode. MFP is connected to a PBX but it is not possible to dial out.
Information and Error Messages NOTE 1. <%COLOR%> = Y, M, C or K. 2. <%TRAY%> = Tray 1, Tray 2, Tray 3 or MP Tray. 3. mmm = the setup of “paper supply”. 4. ppp = the setup of “media type”. STATUS / CODE MESSAGE MEANING / ACTION Initializing Check Data An error occurs while the machine is receiving/processing the NIC download data. Program Data Receive Error <%DLCODE%> %DLCODE% 1. File size error 2. Check SUM error 3. Invalid printer model number 4. Invalid module I/F version 5.
STATUS / CODE MESSAGE MEANING / ACTION Initializing HDD Error <%ERRCODE%> Encrypted authentication files on the HDD are damaged and the HDD must be re-formatted. To HDD format Select [Format] To shut down Select [Cancel] Press the Format button to format the HDD; the unit is automatically rebooted. Press the Cancel button to shut down the unit. %ERRCODE% 250 Warning <%COLOR%> Toner Regional Mismatch The region ID of toner cartridge is not proper to the distribution channel.
STATUS / CODE Warning MESSAGE MEANING / ACTION Memory Overflow Memory overflow occurred during PC fax job receiving. Press key Press the Stop button to return to the default screen. Warning Access Limitation Error Deleted Unauthorized User Data Indicates a job being cancelled due to no print permit: 1. A job received from a user who is denied printing. 2. A job received from a user who is denied PC faxing. Contact your network administrator for help.
STATUS / CODE Warning MESSAGE MEANING / ACTION Disk Use Failed <%FE_ERR%> A disk error has occurred. Press key Press the Stop button to clear the error.
STATUS / CODE Warning MESSAGE MEANING / ACTION Job Log Writing Error The job log is not registered correctly due to a disk access error when writing to the HDD. Press key Press the Stop button to clear the message from the screen. Error Install Paper On %TRAY% Please Set paper (%MEDIA_SIZE%) To cancel Manual paper feed is required. Manually insert the paper shown by %MEDIA_SIZE%. %TRAY% MPTray Select [Cancel]. Error Login Failed The PIN you entered is invalid.
STATUS / CODE MESSAGE MEANING / ACTION Error Check data Indicates that message data to be updated has failed. Message Data Write Error <%CODE%> %CODE% is a decimalvalue (one digit) and represents the cause of failure: 1. FAIL: Other errors. 2. DATA_ERROR: Hash check error in data reading/writing, or abnormal FLASH. 3. OVERFLOW: Downloading failure due to FLASH memory full at starting or during writing in a language file. 4. MEMORYFULL: Memory reservation failure. 5.
STATUS / CODE MESSAGE MEANING / ACTION Error <%COLOR%> Toner Empty Toner empty. 410 410: Y 411 411: M 412 412: C 413 413: K Warning status takes effect at Cover Open/Close. Allows printing approx. 50 pages (A4 5% duty, density 5%). Error 554 %COLOR% Toner Regional Mismatch %ERRCODE% 555 OKI Regional mismatch: Incorrect toner cartridge fitted (incorrect signature ID; correct distribution channel group). Replace with genuine toner cartridge.
STATUS / CODE MESSAGE MEANING / ACTION Error Please check %COLOR% Toner cartridge %ERRCODE% If the code appears, contact your dealer. 540 541 Error 540: Y 542 Error 541: M 543 Error 542: C Error 543: K Error Paper size error 401 Open & check the flashing cover Inappropriate long paper was fed from a tray. Check whether multi feed has happened (See “Clearing Paper Jams” ). Open and close the cover to perform recovery printing, and continue.
STATUS / CODE MESSAGE MEANING / ACTION Error Paper jam! 370 Open & check the flashing cover Open the duplex cover, remove the paper and close the cover. 371 Error 370: Duplex reversal Error 371: Duplex input 373 Error 373: Multi-feed into duplex (duplex remain jam) See “Clearing Paper Jams” . If the code still appears, contact your dealer. Error Paper jam! 372 Open & check the flashing cover Misfeed from duplex. Open the front cover, remove the paper and close the cover.
STATUS / CODE MESSAGE MEANING / ACTION Error Please check %COLOR% Toner Cartridge: %ERRCODE% Toner cartridge lever has not been locked. 544 545 Lock into place securely. 546 Error 544: Y 547 Error 545: M Error 546: C Error 547: K Error Please check %COLOR% Image Drum Image drum not installed correctly. 340 Fit image drum. 341 Error 340: Y 342 Error 341: M 343 Error 342: C Error 343: K Error Please check Fuser Unit Fuser unit is not installed correctly. 320 Error Fit fuser unit.
STATUS / CODE MESSAGE MEANING / ACTION Error Check Data An error has occurred while your machine’s network card firmware is being reprogrammed. Program Data Receive Error <%DLCODE%> %DLCODE% 1. File size error. 2. Check-sum error. 3. Invalid printer model number 4. Invalid module I/F version 5. Invalid FAT version Error Wait a Moment Your machine’s network card firmware is being reprogrammed.
STATUS / CODE MESSAGE MEANING / ACTION Error Writing Failed Indicates that file saving has failed; file is write-protected. Press key Error Error USB Memory disconnected Press key Indicates that the USB memory was extracted and file saving has stopped. Connect to PC Failed Machine has failed to connect to a PC. Press key Error Mirror Carriage Mode The scanner mirror carriage is locked. Mirror carriage is locked.
STATUS / CODE MESSAGE MEANING / ACTION Error Search Results Exceeded the Limit Search results from LDAP server exceeded the upper limit. Error Search Root Error Search root not found in LDAP server. Error Address Search Time-out Search failed; time-out error. Error Getting Target IP Failed DHCP server not found. Check DHCP Settings Note: Scan to Email, Scan to Network PC and Scan to Remote PC are unavailable during this status. Check DNS Settings Failed to connect with DNS server.
STATUS / CODE MESSAGE MEANING / ACTION Error Inspection is required. Scan Image Processing has failed. %ERRCODE%: SIP Error Switch the power supply off and then back on. %ERRCODE% 1. RAM Check Error 2. Illegal parameters 3. Memory Overflow 4. Scanner Receiving Time-out 5. Others (Fatal Error) Fatal Power Off and Wait for a while 126 %ERRCODE%: Condensing Error Water vapor has condensed into liquid droplets in the MFP. Turn off the MFP and wait for a while.
Specifications ITEM SPECIFICATION Dimensions 22.25 x 26.6 x 26.3 inches (W x D x H) [565 x 658 x 669 mm] Weight Approximately 147 lbs. (66.5 Kg) Power source Input: 120 or 240 VAC, 50 or 60 Hz Power consumption Operating: 1300 W max. General Normal operating: 700 W av. (77°F/25oC) Stand-by: 160 W av. (77°F/25oC) Power save mode: 25 W max. Environmental: Noise <54 dBA Temperature 50°F to 89.
ITEM SPECIFICATION Reverse automatic document feed Yes, U-turn path double sided sheet through type Document size 11.7 inches, 5 x 5.8 inches, longest 35.4 inches ADF 297 mm, 128.5 x 148.5 mm, longest 900 mm Document weight/ thickness Continuous Feed: 17 to 24 lb. US Bond (60 to 105 g/m²) Single Sheet Feed: 17 to 28 lb. US Bond (60 to 128 g/m²) Paper feed Face up Capacity 50 Letter sheets (20 lb. US Bond, 75 g/m²) 25 Tabloid sheets (20 lb.
ITEM SPECIFICATION Network Specification Connectivity Ethernet 100Base-TX/10Base-T auto-negotiation with RJ-45 connector Network protocol TCP/IP: Network layer - ARP, IP, ICMP, IPv6 Transport layer - TCP, UDP Application layer - LPR, FTP, TELNET, HTTP, IPP, DHCP/BOOTP, SMTP, WINS, SNMPv1/v3 NetBEUI: SMB, NetBIOS Netware: Remote printer mode (max. 8 print servers) Print server mode (max. 8 file server, 32 queues) Encrypted password support (in print server mode) NetWare6J/5J/4.
ITEM SPECIFICATION Group dial 32 groups Auto redial Yes Sender ID Yes (max. 22 characters) Transmission: Broadcast Yes (max.
ITEM SPECIFICATION Supported mail application Microsoft Outlook 2000 Microsoft Outlook Express 5.0 Microsoft Outlook Express 6.0 Netscape Messenger 4.7 Netscape Messenger 4.73 Eudora 4.3.2J Lotus Notes R5 Filing Specification Communication protocol FTP, HTTP, CIFS File formats: B&W PDF, TIFF Grey/colour PDF, TIFF, JPEG, XPS Default file format PDF Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default resolution 200 dpi Max.
ITEM SPECIFICATION Image drum life 20,000 pages at 3 pages per job Belt life 80,000 letter pages at 3 pages per job Fuser life 100,000 letter pages This device is not intended for use at visual display workplaces in compliance with BildscharbV.
Appendix A - Moving and transporting Moving Your System 1. Enable mirror carriage transfer mode: (a) Press the SETUP button on the control panel. (b) On the touch screen, press Admin Setup. (c) Enter the administrator password and press Enter. (d) Press User Install. (e) Press the arrow symbol twice to view page 3 of the User Install screen. (f) Press Mirror Carriage mode. (g) At the prompt, press Yes to confirm. (h) If necessary, remove plugs (1) from the scanner lock locations as shown.
(j) On the touch screen, press Close. (k) Press the SETUP button on the control panel. (l) On the touch screen, press Shutdown. (m) On the touch screen, press Yes to confirm shutdown. 2. Turn off the MFP and disconnect or remove the following: • Power cord, earth wire • Printer cable • Paper in the paper cassette 3. Move the MFP to the new location. WARNING! This product is heavy; a minimum of three people are required to lift it safely.
Transporting Your System WARNING! Your MFP is a precision machine and can be damaged during transportation if packaged incorrectly. NOTE If your machine is equipped with the additional paper tray(s) and cabinet, remove these before transporting. Refer to “Additional Paper Trays and Storage Cabinet” on page 137; the removal process is the reverse of the installation procedure. 1. Enable mirror carriage transfer mode: (a) Press the SETUP button on the control panel.
(i) Using the tool provided (2), lock the scanner at the two locations as shown. 2 (j) On the touch screen, press Enter. (k) Press the SETUP button on the control panel. (l) On the touch screen, press Shutdown. (m) On the touch screen, press Yes to confirm shutdown. 2. Turn off the MFP and disconnect or remove the following: • Power cord, earth wire • Printer cable • Paper in the paper cassette 3. Pull the lever (a) firmly to release the lock and then gently raise the scanner (b).
4. Press the cover release (a) and open the top cover (b) fully. b a WARNING! If the MFP has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 5. Lift each of the image drum units out of the MFP and place them on a flat table. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
9. Gently lower the scanner. 10. Protect the MFP with cushion pads and put it in a box. NOTE It is recommended that you use the original box and packaging if available. WARNING! This product is heavy; a minimum of three people are required to lift it safely. NOTE Be sure to unlock the scanner before turning on the MFP after transportation and then disable the mirror carriage transfer mode.
