OKIFAX 5400 User’s Guide
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer of this equipment assumes no responsibility for the results of errors beyond its control. The manufacturer of this equipment also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
ENERGY STAR As an Energy Star Partner, Oki has determined that this product meets the Energy Star guidelines for energy efficiency.
Table of Contents Safety General . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Installation hints . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Operation & maintenance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Toner cartridge & image drum handling . . . . . . . . . . . . . . . . . . . . . . . Emergency first aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Setting answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Answering mode options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .28 Changing answering mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .30 Setting fax machine identification . . . . . . . . . . . . . . . . . . . . . . . . . .31 Setting forwarding number . . . . . . . . . . . .
Answering voice request . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 Advanced Operations Sending faxes to multiple locations . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Delayed sending of faxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Sending delayed fax from document feeder . . . . . . . . . . . . . . . . . 54 Sending delayed fax from memory . . . . . . . . . . . . . . . . . . . . . . . . 55 Cancelling delayed transmissions . . . . . . . . . .
Reports Uunderstanding reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Activity report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .75 Broadcast confirmation report . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 Telephone directory . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .76 Configuration report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
English Safety Your fax machine has been carefully designed to give you years of safe, reliable performance. As with all electrical equipment, however, there are a few basic precautions you should take to avoid hurting yourself or damaging the fax machine. General • Read this user's guide carefully and keep it in a safe but accessible place so that you can use it for future reference. • Read and follow all warning and instruction labels on the fax machine itself.
fax machine, do not connect your fax machine into anything other than a standard telephone socket. • Your fax machine has an earthed, 3-pin plug as a safety feature and it will only connect to an earthed outlet. If you cannot connect this plug to your power outlet, then it is possible that you have an older, non-earthed outlet. Contact an electrician to have your power outlet replaced. Do not use an adapter to defeat the earthing.
• Leave unused toner cartridges and image drum units in their packages until needed. When replacing a toner cartridge or image unit, reuse the packaging to dispose of the old toner cartridge or image drum unit. • Do not expose the toner cartridges and image drum units to light for more than five minutes. Never expose the green drum (inside the image drum unit) to direct sunlight. • Always hold the image drum unit by the ends - never by the middle. Never touch the green drum inside the image drum unit.
4 User’s Guide
English Introduction Thank you for purchasing this OKIFAX fax machine. This fax machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. Features The OKIFAX 5400 includes all the following features: • 30 One Touch keys for automatic, single-key dialling of pre-programmed telephone numbers.
• Automatic power save mode. • Answering modes for manual and automatic fax reception, automatic switching between incoming voice and fax messages. Also allows an answering machine to be connected in series to the telephone line after the fax machine. • A closed network feature to allow you to limit who can send faxes to your fax machine, or to limit both where faxes can be sent to and received from.
The second paper cassette option adds an additional 500 pages of paper capacity to your fax machine. When the main paper cassette runs out of paper, your fax machine automatically switches to the second paper cassette to continue printing received faxes or copies. PC interface board This allows your fax machine to communicate with a personal computer. Once the option is installed, you can: • Use your fax machine as a local printer. • Send fax messages directly from your computer.
8 User’s Guide
What you should receive Power Cable Telephone Cable Document Stacker Fax Machine Optional External Handset Image Drum Unit (inside fax machine) Toner Cartridge Component Identification 9 English Component Identification
Components 1 One Touch Keypad 2 Document Table: Covers the copy stacker and hols original documents that are to be faxed or copied. 3 Document Table Extension: Flips out to support longer documents that are to be faxed or copied. 4 Copy Stacker: Holds copies or received faxes. 5 Front Panel: The panel on the front of the fax machine gives you access to the manual paper feeder. This allows you to bypass the paper cassette and feed paper directly into the machine.
English 9 Power Switch: Press the I to turn the fax machine ON and the O to turn the fax machine OFF. 10 Document Guides: Adjust these guides to the page width of teh documents that are to be faxed or copied. 11 Control Panel 12 Document Stacker: Holds your original documents after they have been faxed or copied. 13 Paper Path Icon: Load documents face down here. 14 AC Power Socket: Connect the power cable supplied with your fax machine into this socket.
21 LED Print Head: This black bar is the part of your fax machine which transfers received or copied images onto the image drum unit. Clean this bar each time you change a toner cartridge. Control panel keys & indicators 1 LCD Panel: Refer to this liquid crystal display (LCD) panel for instructions and information while your fax machine is operating or while you are programming your fax machine. 2 Copy Key: After loading a document, press this key to make a copy.
English Component Identification 13
5 Auto Rec Key: This key sets the answering mode of your fax machine. The answering mode controls how your fax machine answers incoming calls and receives faxes. The display of your fax machine will always indicate your current selection. See Setting Answering Mode in Installation for more information about the answering modes available in your fax machine. 6 Select Function Key: Using this key activates the advanced transmission and reception functions, to obtains report and for programming.
14 0/Unique Key: When dialling, use this key to enter a “0”. When programming your Sender ID or a Location ID, you can use this key to enter a variety of unique characters, e.g. ! # & ‘ ( ) * + , – . / : ; = ? _ ä ß ñ ö ü Æ Å Ø æ å ø. 15 Transmit Resolution/YES key: This key changes the resolution used for transmitting documents. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colours or many shades of gray.
22 Pause Key (One Touch Key 15 and 30): Use this key on the One Touch keypad to enter automatic 3-second pauses in dialling when programming telephone numbers. For example, you may want to use this key to tell your machine to wait for an outside or international line to open. Pauses in telephone numbers are marked by a “P” symbol. One touch keypad The One Touch keys are an important tool on your fax machine.
You will also use One Touch keys 1 to 10 for selecting special transmission and reception functions, obtaining reports and programming. To select a function from the One Touch keypad, press the Select Function key, then press the corresponding One Touch key. 1 Delayed TX Key: Use this key to send a fax at a later time and date which you can specify for up to three days later. 2 Broadcast Feeder TX Key: Use this key to send a fax to multiple locations.
Using this key prints out confidential fax messages received into mail boxes in the memory of your fax machine after entering the correct password. When no messages are in memory, using this key prints a cleaning page to clear accumulated toner from your fax machines image drum. Signal tones Your fax machine emits a number of sounds to inform you of specific conditions. Key Select Tone: This is a short beep that occurs each time you press a key.
English Installation Getting started To install your new fax machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your fax machine to operate properly. If you have purchased an option package for your fax machine, refer to the documentation you received with that option. Where to install your fax machine • Install your fax machine in a dust-free location away from direct sunlight.
• Paper tray/Copy stacker • This user’s guide Note: A telephone handset, handset cradle and handset cable may also be included. If any items are missing, notify your dealer immediately for a replacement. Keep your packing materials and carton in case you ever need to ship or transport the machine. Setting up Installing document stacker Slip the document stacker indents over the tabs on the rear of the unit. You will feel them lock into place. Installing toner cartridge 1.
Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker. English 2. T SELEC ION FUNCT REC AUTO DIAL START AUTO CH SEAR L REDIA STOP EN ALARM HYPH EST HOOK V. REQU STD COPY FINE O PHOT DEF 3 EX FINE AL DARK NORM LIGHT ABC 2 1 MN 6 JKL 5 GHI 4 WXY 9 TUV 8 PRS 7 # OQZ 0 * 3. Remove the protective foam cylinder from the toner well in the image drum unit.
5. With the ridged side facing up and the coloured lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. T SELEC ION FUNCT REC AUTO DIAL START AUTO CH SEAR L REDIA STOP EN ALARM HYPH EST HOOK V. REQU STD COPY FINE O EX PHOT DEF 3 2 ABC 1 FINE AL DARK NORM LIGHT MN 6 JKL 5 GHI 4 9 WXY TUV 8 PRS 7 # OQZ 0 * 6.
Insert the other end of the telephone cable into your wall telephone socket. Note: Now, you can connect either an external telephone or the external handset option for your fax machine. See the instructions below. Installing external handset If you purchased an external handset option with your fax machine, follow these instructions to install it. 1. Using the supplied screw, connect the handset cradle to its base. 2. Position the handset cradle on the left side of the fax machine.
3. Plug one end of the handset cable into the handset. Then plug the other end of the handset cable into the socket located on the front of the cradle. Place the handset in the cradle. 4. Insert the supplied telephone cable into the socket located on the back of the cradle. 5. Feed the telephone cable from the back of the cradle through the cable run located on the back of the fax machine. 6. Insert the other end of the telephone cable into TEL1 or TEL2 sockets on the back of the fax machine.
English Note 2: You will need to have the TAD mode feature turned on for an answering machine to work with your fax machine. See Setting Answering Mode in Installation. Connecting power 1. Make sure the power switch is in the OFF position (the 0 should be pressed down). 2. Insert the power cable into the power inlet socket located on the back of the fax machine. 3. Connect the unattached end of the power cable into an eathed AC power outlet. 4.
Loading paper Your fax machine can hold up to 250 sheets of standard-weight (80 g/m2) paper. For best results, use paper specially made for laser printers or photocopiers. Available sizes are A4, letter size and legal size. Your fax machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your fax machine (down to 75% of the original length).
English 4. If you are using legal size paper, pull out the extension at the back of the paper cassette. 5. Remove the paper from its wrapper (up to 250 sheets). Note the “print side” notice printed on the label. Fan the paper. 6. Load the paper into the cassette, print side down. Note: Be sure the paper is under the tabs at the left and right edges of the cassette. Do not fill past the Paper Full marker. If necessary, readjust the guides for a snug (but not tight) fit. 7. Return the tray to the slot.
Setting time & date Follow these instructions to set the time and date on your fax machine. 1. Press the Select Function key. 2. Press the 9/User Program One Touch key. 3. On the numeric keypad, press 3. The display will show 3:CLOCK ADJUSTMENT. 4. Press the YES key. The display will show the currently set date and time. 5. Using the numeric keypad, enter the new date and time. 6. Press the YES key to confirm your entry. 7. Press the Select Function key to finish.
Telephone/Fax Auto Switch Mode [T/F]: When incoming calls are a mixture of fax and telephone calls, your best choice is the Telephone/Fax Auto SW mode. In this mode, your fax machine detects whether the incoming call is a fax or voice call. When the call is from another fax machine, your machine will switch to fax mode and receive the message. When the call is a voice call, your fax machine will ring like a telephone.
Changing answering mode Follow these instructions to change the answering mode on your fax machine. 1. Press the Auto Rec key. Your fax machine displays your current answering mode. 2. Press the Auto Rec key again. Your fax machine switches to the next answering mode. 3. Continue pressing the Auto Rec key until the answering mode you want appears on the display. After a short pause, your fax machine programs the new answering mode and returns to standby mode displaying the new answering mode setting.
English Setting fax machine identification 1. Press the Select Function key. 2. Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3. On the numeric keypad, press 4. The display shows 4:SYSTEM DATA PRG. 4. Press the YES key. The display shows NO=, ID=. 5. After the display clears, enter the full telephone number of your fax machine using the numeric keypad.
Note: Use the Hyphen key to enter a “+” character before the number, which is the generally recognised method of indicating the international access code before the country dialling code. The Space One Touch key is used to enter spaces in a number. 10. Press the Start key to save your entry. 11. Press the Select Function key to finish.
Your fax machine comes with two languages installed, which appear on the display and in reports. Follow the instructions below to switch languages. Note: Your dealer may be able to provide you with additional languages. 1. Press the Select Function key. 2. Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3. Press the YES key. The display shows FUNCTION NO. [ 4. Using the numeric keypad, enter 15. The display shows 15:USER LANGUAGE. 5.
2. Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3. On the numeric keypad, press 2. The display shows 2:DIAL PARAMETER. 4. Press the YES key until the display shows PBX LINE, [OFF]. 5. Press the NO key. The display changes to PBX LINE, [ON]. 6. Press the YES key until the display shows DIAL PREFIX, [OFF]. 7. Press the NO key. The display changes to DIAL PREFIX, [ ENTER 4DIGITS. 8.
English Dial Directories One touch keys Programming Your fax machine has 30 One Touch keys for rapid dialling. You can store up to two fax numbers with 32 digits for each One Touch key, a main number and an alternate number. The alternate number is be used if the main number is busy. You can also enter a 15 character Location ID (name) for each One Touch key. Note: To program or use One Touch keys 16 to 30, grasp the One Touch keypad latch and swing the main One Touch panel out of the way.
3. Enter the main fax number as follows: To Do This Use Enter numbers Numeric keypad Enter spaces Space One Touch key Enter hyphens (i.e. to wait for dial tone) Hyphen key Enter pauses (i.e., to wait for outside lines) Pause key Add a switch from pulse to tone dialling for part of the call */Tone key Move the cursor to make corrections YES and NO keys. 4. Press the Start key. 5. Enter the Location ID. This is a descriptive title up to 15 characters long. Refer to the instructions below.
If you are experiencing problems communicating with a remote location in a very noisy telephone area, set up a One Touch key for that location and try turning Echo Protection on for that One Touch key. 1. Press the Select Function key. 2. Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3. Press the YES key. The display shows FUNCTION NO. [ 4. Using the numeric keypad, enter 23. The display shows 23:ONE TOUCH PARAM. 5.
manually on the numeric keypad. Press the Start key to begin sending the fax. Auto dial numbers Programming Your fax machine has 99 Auto Dial numbers available for quick, two-digit selection and dialling. For each Auto Dial number, you can enter a fax number up to 32 digits long and a Location ID (name) up to 15 characters long. 1. Press the Select Function key, then press the 8/Location Program One Touch key. The display shows LOCATION PROGRAMMING. 2. Press the Auto Dial key. 3.
Use Press the 0/Unique key repeatedly until the character you want appears. The following characters are available: ! # & ‘ ( ) * + , - . / : ; = ? _ ä ¤ ñ ö ü Æ Å Ø æ å ø. Enter next character Press the NO key to move the cursor to the next position for the next character. Move the cursor to make corrections YES and NO keys. 8. Press the Start key to finish programming the One Touch key. The display shows AUTO DIAL NO. [ ]. 9. To continue programming Auto Dial numbers, go back to Step 3.
To Do This Use Add Auto Dial location Press Auto Dial. Enter the 2-digit Auto Dial number. Press YES to add it to the group. Delete One Touch location Press the One Touch key. Press NO to delete it from the group. Delete Auto Dial location Press the Auto Dial key. Enter the 2-digit Auto Dial number. Press NO to delete it from the group. Search for a location name to add or delete Press the Search key continuously until by the location you want appears. Press YES to add it to the group.
English Basic Operations Preparing documents • Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. • Do not send documents which are not rectangular. • Never use documents that have wet or sticky surfaces, wrinkles, staples or paper clips. However, your fax machine can transmit documents that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.
When loading multiple-page documents, do not load paper which is thinner than 0.08 mm or thicker than 0.13 mm. For documents, do not load paper which is thinner than 0.06 mm or thicker than 0.15 mm. Loading documents To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time.
If necessary, use the Transmit Resolution/YES key to set the resolution of your document. Document Type English 4. Resolution Normal office documents STD (Standard) Documents with small type or other fine details FINE or EX. FINE Documents with photos or many shades of gray PHOTO 5. If necessary, use the Type of Original/NO key to set the level of contrast in your document. Document Type Contrast Documents with normal contrast NORMAL 6.
Message Explanation RESULT = OK The fax was sent successfully. COMMUN. ERROR If you see this or another error message, a problem occurred during the communication. Try resending the fax. Refer to Problem Solving for assistance. Search key dialling If you are not sure which One Touch key or Auto Dial number contains the location you want to communicate with, use the Search key to look through an alphabetical list of all of the Location IDs programmed into your fax machine. 1.
After transmission, press the Copy key once (with no documents loaded) to see a report confirming your transmission on your fax machine’s display. To print the report, press the Copy key a second time. See Reports for more information. Stopping transmissions To stop a transmission while it is in progress, follow the instructions below. 1. Press the Stop key twice. The display will show STOPPED. 2.
Receiving faxes into memory Your fax machine automatically receives messages into memory and does not immediately print them in the following situations. Memory reception When your fax machine has been set to Memory Reception mode [MEM], any received faxes are stored in the memory of your fax machine and are not automatically printed. The display shows MSG. IN MEMORY if any faxes have been received during memory reception mode.
Press the YES key. The display shows FUNCTION NO. [ ]. Note: Even if you see a TONER LOW message on your fax machine, you may be able to use the 10/Message Print From Memory One Touch key to continue printing faxes, but the print quality cannot be guaranteed. Replace your toner cartridge as soon as possible. Cancelling messages stored in memory It is also possible to erase messages received in memory without printing them. 1.
The available settings are limit reception only (RX), limit both transmission and reception (T/R), and no limitation on transmission or reception (OFF). To use the closed network function, follow the instructions below. 1. Press the Select Function key. 2. Press the 9/User Program One Touch key. The display shows 1:FUNC. PROGRAMMING. 3. Press the YES key. The display shows FUNCTION NO. [ 4. Using the numeric keypad, enter 08.
Press the Copy key. The display shows PRG. NO. OF COPIES, [1SETS]. If you want to make just one copy, you are finished. Your fax machine waits a moment, then begins copying. 3. To make multiple copies, enter the number of copies you want to make on the numeric keypad. Then press the Copy key again. Your fax machine begins making the required number of copies.
4. Adjust the paper guides on the manual paper feeder. 5. Insert a sheet of paper face up, adjusting the guides again to ensure the paper is straight. 6. Press the COPY key. Note: It is recommended to make single copies only when using the manual paper feed slot. This will prevent any possible paper feed jams from occurring. Using voice request The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication.
English Note: You will need to have either an attached handset or an external telephone to use the voice request function. Initiating voice request 1. During a fax communication, press the Hook/V. Request key. 2. When the other party answers your request, your fax machine will emit a repetitive warbling sound. The display shows LIFT HANDSET AND PRESS VOICE REQUEST. 3. Lift your handset and press the Hook/V. Request key. Note 1: If you press your Hook/V.
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English Advanced Operations Sending faxes to multiple locations If you want to send the same fax to more than one location, carry out the following steps: 1. Load your documents. 2. Press the Select Function key. 3. Press the 2/Broadcast Memory TX One Touch key. The display shows BROADCAST/MEMORY TX. 4. Select a location. Refer to the instructions below. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30.
9. When all of your selections are correct, press the Start key. Your fax machine will scan the documents into memory and begin transmitting the message. Delayed sending of faxes The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can program a delayed transmission to occur at any time on the day of your transmission, or at any time over the next three days.
Press the YES key and the display shows BROADCAST/ MEMORYT/X or FEEDER TX depending on the User Function 18 setting. 9. If display shows FEEDERTX go to step 10. If display shows BROADCAST/MEMORYTX press the NO key. The display shows FEEDERTX. 10. Select a location. Refer to the instructions below. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30.
9. If display shows BROADCAST/MEMORYTX go to step 10. If display shows FEEDERTX press the NO key. The display will show BROADCAST/MEMORYTX. 10. Select a location. Refer to the instructions below. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30. Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad.
Press the YES key to cancel the delayed transmission that is displayed. If more than one delayed transmission has been programmed into your fax machine, press the NO key until the location of the delayed transmission you want to cancel appears, then press the YES key to cancel. 4. If the delayed transmission was a feeder transmission, press the Stop key again to remove the document from the document feeder.
6. Select your location as follows. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30. Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial number on the numeric keypad. A number dialled on the numeric keypad Dial as you would on a normal telephone. Note: You cannot send a confidential fax to a group or multiple individual locations. 7.
English ILLEGAL OPERATION message will appear. Print out any messages stored in the mail box before making changes to the mail box. 6. Using the numeric keypad, enter the 4-digit password you want to use with your mail box. 7. Press the YES key to confirm your entry. 8. Your fax machine will ask you to enter another mail box number. To continue programming mailboxes, go back to Step 5. If you are finished programming, press the Select Function key.
Printing confidential faxes Each time your fax machine receives a confidential fax, it automatically prints a confidential reception report telling you which mail box number received the message. To print a confidential fax after your fax machine has received it, follow the instructions below. 1. Press the Select Function key. 2. Press the 10/Message Print From Memory One Touch key. The display shows PRINT CONF. RX MSG.? 3. Press the YES key. The display shows MAIL BOX NO. [ 4.
Relay Password: This is the 4-digit relay key word which is programmed into the relay key station. Relay Group Numbers: These 2-digit numbers are the code numbers of locations or groups of locations programmed into the relay key station. Relay key station The relay key station is the fax machine which receives the original fax message and then automatically relays or broadcasts the message to other remote fax machines.
9. Press the YES key and the display changes to SELECT LOCATION. 10. Select the location of the relay key station as follows:. To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30. Auto Dial number Press the Auto Dial key, then enter the two digit Auto Dial code number on the numeric keypad. A number dialled on the numeric keypad Dial as you would on a normal telephone. 11. Press the Start key.
When carrying out polling reception, the fax machine you are polling should be able to carry out standard polling transmission or ITU polling transmission. 1. With no documents loaded, press the Select Function key. 2. Press the 5/Polling One Touch key. The display shows POLLING RX, SELECT LOCATION. 3. Select the location of the fax machine you are polling as follows: To Select Using Do This One Touch key Press the One Touch key. Lift the main One Touch keypad to access One Touch keys 16 to 30.
While receiving faxes While your fax machine is receiving a fax, you can: • Load another document and prepare it for transmission. • Continue to load documents as long as there is memory available on your fax machine. When the first transmission is complete, the next fax is automatically sent. • Continue to receive faxes while earlier messages are being printed if your fax machine has been set to memory reception mode.
English Programming Customising features & operations Many features and functions of your fax machine have settings which can be changed to customize the operations of your fax machine. Because each country has different regulations, you may not be able to access all of the settings listed below. If you have trouble changing a setting, contact your dealer for assistance. Viewing your current settings Follow these instructions to obtain a configuration report showing your fax machine’s current settings. 1.
Note: Depending on local telephone regulations, some of the following user function settings may not be available. User function settings list 01:MCF (SINGLE-LOC.): This function automati-cally prints a Message Confirmation Report after each single location transmission or polling transmission. Available settings are on and off. 02:MCF (MULTI-LOC.): This function automatically prints a Message Confirmation Report after each multiple location transmission. Available settings are on and off.
10:T/F TIMER PROG.: When set to the telephone/ fax answering mode, your fax machine automatically distinguishes between incoming voice and fax calls. If the incoming call is a voice call, your fax machine will ring to tell you to pick up the handset. If you do not answer, your fax machine automatically switches back to facsimile mode to allow the calling party to send a fax. The T/F TIMER function controls how long your fax machine waits before switching back to fax mode.
15:USER LANGUAGE: This function allows you to switch between the two languages programmed into your fax machine. 16:INCOMING RING: This function controls the telephone ringing sound your fax machine makes when a call comes in. Available settings are on and off. 17:REMOTE RECEIVE: When you receive an incoming call, this function allows you to remotely tell your fax machine to switch from telephone to fax mode to receive an incoming fax.
22:PC/FAXSWITCH: When your fax machine is set to answer in PC Receive Mode and your optional MFP software is set to receive fax messages, all incoming calls are transferred directly to your PC. However, if you are experiencing a problem with your PC, you can tell your fax machine to receive and print faxes locally by setting this function to on. Available settings are on and off.
Note: Some settings are not available in some countries. If you have trouble accessing a dial parameter setting listed here, contact your dealer for assistance. Dial parameter settings list REDIAL TRIES: This function controls how many times your fax machine automatically redials a number which is busy or which does not answer. Available settings are from 0 to 10 tries. REDIAL INTERVAL: The function controls how long your fax machine waits between each automatic redial attempt.
FLASH/EARTH/NORMAL: If your fax machine is connected to a PBX, this function tells your fax machine about the type of PBX line your fax machine if connected to. Available settings are normal (N), flash (F) and earth (E). AUTO START: When this function is turned on, your fax machine will automatically begin dialling as soon as you have selected a location by pressing a One Touch key or entering an Auto Dial code. You do not have to press the Start key. Available settings are on and off.
Service function settings Service function settings in many cases greatly change the way your fax machine operates. To change any of these settings, contact your dealer. Service function settings list LONG DOC. STX: Normally, your fax machine will not scan documents longer than 360 mm. When this function is on, your fax machine will scan and transmit documents of any length for up to one hour.
MH ONLY: This function controls the type of compression method your fax machine uses during communication. Adjusting may also help in poor line conditions. Available settings are on and off. H/MODEM RATE: This function controls the communications speed your fax machine’s modem uses at the beginning of a fax communication. Available settings are 28.8K,14.4K, 9.6K and 4.8K. Programming 73 English TONE FOR ECHO: This function compensates for poor overseas line conditions. Available settings are on and off.
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English Reports Understanding reports Your fax machine provides a variety of useful reports which help you understand the current settings, programming and operations of your fax machine. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report. Activity report The activity report provides a communication record of your fax machine.
Note: This report does not contain the results of fax messages which were received without errors and printed immediately, i.e. only transmissions, receptions with errors amd memory receptions are recorded. Broadcast confirmation report Use this report to confirm the results of a multiple-location transmission (or broadcast). Information provided on this report includes: • The date and time at which the broadcast started. • The total amount of time used to complete the broadcast.
The configuration report provides a list of the current operational settings of your fax machine that can be set by you. The information includes: • The current settings of all your fax machine’s user functions (except for One Touch Parameter settings, which appear in the telephone directory). • The Sender ID (ID=), fax number (TEL NO.) and call back number (CALL BACK NO.) currently programmed into your fax machine. • The current setting of dial parameters for your fax machine.
• The Personal ID or telephone number of the fax machine you were communicating with (DISTANT STATION ID). If the Personal ID or telephone number has not been programmed by the sending fax machine, no DISTANT STATION ID is recorded. • The number of the mail box into which the message was received. • The number of pages sent or received. • The result of the communication.
1. Press the Select Function key. 2. Press the 6/Report Print One Touch key. The display shows 1:ACTIVITY REPORT. 3. Press the NO key repeatedly until the report you want to print appears on the display. 4. Press the YES key. The report will begin printing. 5. Press the Select Function key to finish. English Printing other reports Codes used in reports Result codes The following codes indicate the results of communications.
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English Problem Solving Clearing document jams When a document jam occurs, your fax machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the Stop key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below. 1. Grasp the control panel. Pull up and toward you until it releases. Swing the control panel out of the way. 2. Pull out the jammed document. 3.
Clearing printer paper jams If your fax machine displays PAPER JAM or NO PAPER when the paper cassette still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below. Note: If you are experiencing many paper jams, it may be due to the type of paper you are using. For best results, select a paper which has been developed specifically for photocopying or laser printing. Be sure to fan the paper before loading it into your paper tray.
Push the buttons on the side of the copy stacker until you hear a click. Lift the copy stacker out of the way. English 4. T SELEC ION FUNCT REC AUTO DIAL START AUTO CH SEAR L REDIA STOP EN ALARM HYPH HOOK EST V. REQU STD COPY AL FINE O PHOT DEF 3 EX FINE DARK NORM LIGHT ABC 2 MN 6 1 JKL 5 GHI 4 WXY 9 TUV 8 PRS 7 # OQZ 0 * CAUTION: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight.
7. Pull out the paper cassette. If any of the paper in the paper cassette is damaged, remove and replace it. 8. Push the paper down until it is under the plastic tabs. 9. Slide the paper cassette all the way back into your fax machine. 10. Place the image drum unit back into your fax machine. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH”.
Close the copy stacker and push down on it until you hear a click. Be sure both slides are latched. T SELEC ION FUNCT REC AUTO DIAL AUTO START CH SEAR L REDIA STOP EN ALARM HYPH EST HOOK V. REQU STD COPY FINE O EX PHOT DEF 3 2 ABC 1 FINE AL DARK NORM LIGHT MN 6 JKL 5 9 WXY GHI 4 TUV 8 7 PRS # 0 OQZ * 12. Close the document table. T SELEC ION FUNCT REC AUTO DIAL START AUTO CH SEAR L REDIA STOP EN ALARM HYPH EST HOOK V.
If the print density becomes low even before your fax machine displays TONER LOW or REPLACE TONER CART., gently wipe the lens surface of the LED array (see Step 8 ). If the print density does not improve, replace the toner cartridge. When your fax machine’s display shows CHANGE DRUM, replace the image drum unit. WARNING Be careful when handling the toner cartridge. Do not let toner spill on your clothing or other porous materials. See Safety at the beginning of this user’s guide. 1.
O EX PHOT DEF FIN LIGH English 3 2 ABC 1 MN 6 JKL 5 9 WXY GHI 4 TUV 8 7 PRS # 0 OQZ * 5. Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge. CAUTION: Be careful not to insert the toner cartridge backwards into the image drum unit. 6.
T SELEC ION FUNCT REC AUTO DIAL AUTO START CH SEAR L REDIA STOP EN ALARM HYPH HOOK EST V. REQU STD COPY FINE O EX PHOT DEF 3 2 ABC 1 FINE AL DARK NORM LIGHT MN 6 JKL 5 9 WXY GHI 4 TUV 8 7 PRS # 0 OQZ * 8. Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of the LED array. 9. Close the copy stacker and push down until you hear the copy stacker click into place.
1. Turn the power switch off (the O should be pressed down). 2. Lift the document table into an upright position. T SELEC ION FUNCT REC AUTO DIAL START AUTO CH SEAR L REDIA STOP EN ALARM HYPH EST HOOK V. REQU STD COPY 3 EX FINE DARK AL FINE O PHOT DEF NORM LIGHT ABC 2 MN 6 1 JKL 5 GHI 4 WXY 9 TUV 8 # PRS 7 OQZ 0 * 3. Push in the cover release buttons on the side of the copy stacker until you hear a click. Lift the copy stacker.
5. Take the new image drum unit out of its package and insert it into your fax machine. To ensure that the image drum is positioned correctly, press down firmly on both of the locations on the image drum marked “PUSH”. IO SE FUNCT REC AUTO DIAL AUTO START CH SEAR L REDIA STOP EN ALARM HYPH EST HOOK V. REQU STD COPY FINE O EX PHOT DEF 3 2 ABC 1 FINE AL DARK NORM LIGHT MN 6 JKL 5 9 WXY GHI 4 TUV 8 7 PRS # 0 OQZ * 6. Install a new toner cartridge.
1. Press the Select Function key. 2. Press the 7/Counter Display One Touch key. The display shows DRUM COUNT. 3. Press the NO key. The display shows the PRINT COUNT. 4. Press the NO key again. The display shows the SCAN COUNT. 5. Press the Select Function key to finish. English Note: If the image drum unit has reached the end of its life, you will also use this function to reset the drum counter. Refer to Replacing Image Drum Unit above for more information.
can load. Try making a copy of the document on a photocopier and faxing the copy. Your fax machine will not dial. Check the power cable and wall outlet. Make sure that your telephone line (not your external telephone or handset) is connected to the LINE outlet on the back of your fax machine. If you have an external telephone connected, lift the handset and check for a dial tone. If you do not have an external telephone connected, press the Hokk/V. Request key and check for a dial tone.
You sent a fax but it was received completely blank. Make sure that you have correctly loaded your document face down. The image received on your fax machine was very poor. Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again.
See Receiving Confidential Faxes in Advanced Operations. Make sure the person sending you the fax knows the correct mail box number. Your fax machine will not poll a remote fax machine. Call the person at the remote fax machine and make sure that they have loaded documents and set their fax machine in polling transmission mode. Check also if their fax machine uses either standard polling transmission or ITU polling transmission. Your fax machine is connected to a PBX and you can not dial out.
English Specifications Category Type/compatibility Specifications Desktop ITU-T G3 transceiver Applicable network PSTN, PBX, leased and private lines Transmission Speed 28800/26400/24000/21600/19200/16800/14400/9600/ 7200/4800/2400 Automatic fall back Communications Half duplex Coding scheme MH/MR/MMR with ITU-T ECM Horizontal resolution 8 pel/mm Vertical resolution 3.85 line/mm (standard) 7.7 line/mm (fine) 15.4 line/mm (ex.
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