User’s Guide
Document Name Trademark Information OKIFAX 4580 User’s Guide P/N 59347801 OKI and OKI DATA are registered trademarks of Oki Electric Industry Company, Ltd. Adobe, ATM, PostScript and Type Manager are trademarks of Adobe Systems, Inc. which may be registered in certain jurisdictions. Energy Star is a registered trademark of the United States Environmental Protection Agency. Touch-Tone is a registered trademark of American Telephone and Telegraph.
Contents Introduction ........................................................ 5 Features ........................................................... 5 Handset Kit ....................................................... 5 Safety .................................................................. 6 Component Identification .................................. 8 What You Should Receive ................................ 8 Components 1 .................................................. 9 Components 2 ..............
Printing Confidential Messages ...................... 48 To print a received confidential fax message ......................... 48 Relay Broadcasting ........................................ 49 Relay Initiating Station ............................... 49 Relay Key Station ...................................... 49 Relay Broadcast Report ............................. 49 Initiating a Relay Broadcast ....................... 49 Sending Documents Requested by Another Fax Machine (Polling Transmission) ............
Introduction Thank you for purchasing this OKIFAX 4580 fax machine. This machine uses advanced Light Emitting Diode technology to transfer received and copied images to plain paper. It has been designed to make sending and receiving faxes a fast and trouble-free process. Features Your facsimile machine includes the following features: 10 One-Touch keys for automatic, single-key dialing of pre-programmed telephone numbers.
Safety Installation Hints Install the machine in a dust-free location away from direct sunlight. Place the machine near an electrical outlet that is easily accessible. Do not plug the machine into a power source shared by items that produce electric noise (e.g., air conditioner, etc.). The design of this machine requires electrical grounding, and is thus supplied with a threewire grounded power cord.
Toner Cartridge and Image Drum Unit Warning: This OKI facsimile machine will not operate if any toner cartridge or image drum unit other than that specified by OKI is installed. Please be sure to read the labeling on the toner package and image drum unit package to ensure that you have purchased the correct cartridge or unit. Leave unused toner cartridges and image drum units sealed in their packaging until needed.
Component Identification What You Should Receive Document Tray Telephone Cord Fig04_02.eps Fig04_05.eps Toner Cartridge Fig04_09.eps Paper Tray/Copy Stacker Fig04_03.eps Document Stacker Fig04_06.eps Facsimile Unit Fig04_01.eps Image Drum Unit (Inside machine) Fig04_07.eps Power Cord Fig04_04.
Components 1 Components 2 1 Paper Tray/Copy Stacker Up to 100 sheets of paper can be loaded onto this tray. Up to 30 sheets of finished copies or received faxes can be stacked on top of this tray. 2 Document Tray Holds original documents that are to be faxed or copied. 3 Document Guides Adjust these guides to the page width of the documents that are to be copied or faxed.
Components 3 1 LED Print Head This black bar is the part of your machine which writes received or copied images onto the image drum unit. You should clean this bar each time you change your toner cartridge. 2 Image Drum Unit The image drum unit contains the green photosensitive drum which receives images from the LED print head and transfers them to the printing paper. 3 Toner Cartridge This black cylinder, installed inside the image drum unit, contains the black powder which is your machine’s ink.
Control Panel Keys and Indicators Fig04_13_a.eps 1 LCD Display Panel: Refer to this display for instructions and information while your machine is performing operations or while you are programming. YES key / Transmit Resolution: 2 Use this key to: · change the resolution used for transmitting documents. Use STD for standard originals, FINE and EX.FINE for detailed or small print originals, and PHOTO for originals that include colors or many shades of gray.
Control Panel Keys and Indicators (Continued) Fig04_13.eps 5 e-mail Key: When the Internet Fax feature set option is installed, press this key before entering an e-mail address directly from the OneTouch or 10-Key (Numeric) keypads. 6 SEARCH Key: The One-Touch keys and Auto Dial numbers can be programmed to have a name or location ID associated with their telephone numbers. Using this key by itself or in combination with the numeric keypad, you can search for these numbers alphabetically.
Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 8 REDIAL Key: Press this key to manually redial the last number dialed on your machine. 9 AUTO DIAL Key: Auto Dial numbers are abbreviated numbers for rapid dialing. Rather than dialing the entire telephone number, you can enter a 3-digit Auto Dial number instead. You can also use the Location IDs (names) associated with Auto Dial numbers to search for these locations by name using the Search key.
Control Panel Keys and Indicators (Continued) Fig04_13.eps 13 START Key: Press the START key to initiate the operation indicated on the display or to confirm information you have entered into the display. 14 ALARM Indicator: When there is a problem, this indicator lights (red) and an alarm sounds. To turn the alarm indicator off, press the STOP key and correct the problem.
Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 19 + [Plus] key (One-Touch key 8): Each fax number you enter or program into your machine can be up to 40 digits long. If you need to dial a number which is longer than 40 digits, you can dial a number using any combination of One-Touch keys, Auto Dial numbers or the numeric keypad. This is called a chain dial number (more than 40 digits long).
Control Panel Keys and Indicators (Continued) Fig04_13_a.eps 24 # / GROUP Key: Once you have programmed some One-Touch keys or Auto Dial numbers, use this key to create groups to allow you to send the same fax to multiple locations. After you have loaded a document, use this key to select the group you want to send your fax to. 25 0/UNIQUE Key: When dialing, use this key to enter a “0.
The One-Touch Keypad The One-Touch keys are your machine’s most important tool. Use them for quick, one-touch dialing, and to access most of your machine’s functions and programming options. Using the One-Touch Keys for Dialing To use a One-Touch key for dialing, just press the appropriate One-Touch key.
Sounds Your Fax Machine Makes Signal Tones Your machine emits a number of sounds to inform you of specific conditions. One Short Beep Key Select Tone: This is a short beep that is generated each time you press a key. End of Session Tone: At the end of every successful fax session, your machine emits a beep to inform you that there were no errors or problems in the communication. Three Short Beeps Error Tones: If you press a wrong or inappropriate key, your machine emits three short beeps.
Installation Getting Started To install your new machine, follow the instructions from Unpacking to Setting the Fax Identification. You must complete these steps for your machine to operate properly. If you have purchased an option package for your machine, refer to the documentation you received with that option. Unpacking Before you begin, be sure that all the items listed below are included in your package. Remove the contents from the carton and place them on a sturdy surface.
Setting Up Your Machine Install the Paper Tray/Copy Stacker Slip the paper tray/copy stacker tabs into the rear most slots in the top of the unit. You will feel them lock into place. Fig05_01.eps 20 OKIFAX 4580 Users Guide Install the Document Tray Insert the document tray into the long horizontal slot on the top of the unit. You will feel it lock into place. Fig05_02.
Install the Toner Cartridge 1 Open the machine’s top cover. Fig05_03.eps 4 Hold both ends of the protective cover that is sandwiched in the manual paper feeder, and gently pull out and detach. Fig05_06.eps 2 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. Fig05_04.eps 5 Place the image drum unit back into your machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below.
6 Remove the protective plastic cover from the toner well in the image drum unit. Fig05_08.eps 8 With the ridged side facing up and the gray lever on your right, insert the toner cartridge into the image drum unit. Slide the left end of the cartridge in first, then lower the right end into place. Fig05_10.eps Warning: Be careful when handling the toner cartridge. Do not let toner spill onto your clothing or other porous materials. If you experience any problems with toner, see the Safety section.
Connect to the Telephone Line 1 Insert one end of the telephone cord into the LINE terminal at the back of the machine. Fig05_13.eps Connect Power Warning: Before connecting power, ensure that the power switch is OFF (“O” is pressed in) 1 Plug the power cord into the power inlet located on the back of the unit. Fig05_15.eps 2 Insert the other end of the cord into your wall telephone jack. Tip: You may also connect either an external telephone or the external handset option for your machine.
Loading Paper Your machine can hold up to 100 sheets of standard-weight (20 lb.) paper. For best results, use paper specially made for laser printers or photocopiers. Available sizes are A4, letter size and legal size. 1 Adjust the paper guides to the width of your paper. Fig05_16.eps Your machine automatically reduces the vertical length of the page images it receives to fit on the paper loaded in your machine (down to 75% of the original length).
Setting the Clock Follow these instructions to set the time and date on your machine. Fig05_18c.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. 3 On the numeric keypad, press 3. The display shows 3:CLOCK ADJUSTMENT. YES . The display shows the cur4 Press rently set date and time. 5 Using the numeric keypad, enter the new date and time. YES to confirm your entry. 6 Press 7 Press the SELECT FUNCTION key to finish.
Setting the Answering Mode Your machine has a number of answering modes, which determine how it handles incoming calls (both fax and voice). The current answering mode appears on your machine’s standby display. Answering Mode Options The answering mode that is best for you depends on how you use your machine and what external telephone devices are connected to it. Read through the answering modes that are listed here, then follow the instructions below.
Changing the Answering Mode Follow these instructions to change your machine’s answering mode. 1 Press the AUTO REC key. Your machine displays a description of your current selection. 2 Press the AUTO REC key again. Your machine switches to the next setting. 3 Continue pressing the AUTO REC key until the selection you want appears on the display. After a short pause, your machine returns to standby mode displaying the new answering mode setting.
Setting the Fax Identification Facsimile machines use the information you enter here to identify themselves during communications. In most countries programming this information into your machine is a legal requirement. The information you enter here includes: TSI/CSI: This is the telephone number of your machine. This number is printed at the top of the faxes you send, and appears on the displays and reports of other fax machines you are communicating with.
Setting Language Your machine comes with four languages installed, which appear on the display and in reports. Follow the instructions below to switch languages. Tip: Your dealer may be able to provide you with additional languages. SELECT FUNCTION 9/HYPHEN + YES + USER PROG. 1 + + 1 + GHI 4 14:USER LANGUAGE [ENG.] YES( ) NO( ) 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. YES . The display shows FUNCTION 3 Press NO. [ ].
Connecting to a PBX A PBX (Private Branch Exchange) is a private telephone system used to route internal calls. If you have to dial a prefix (access) number to get an outside line, then your line is connected to a PBX. If you are connecting your machine to a PBX, follow the instructions below. These setting changes allow your machine to identify your PBX’s outside line dial prefix digits in the numbers that you program or dial in your machine.
Dial Directories Programming One-Touch Keys Your machine has ten One-Touch keys for rapid dialing. You can store up to two fax numbers with 40 digits for each One-Touch key, a main number and an alternate number, which is used if the main number is busy. You can also enter a 15-character Location ID (name) for each One-Touch key. Tip: To find One-Touch keys which are not yet registered, repeatedly press the SEARCH key. 6 Press the START key. 7 Enter the Location ID.
8 Press the START key. The display shows NO=. 9 Enter the alternate fax number. Refer to the instructions following Step 5. 10 The display shows G3 COMMUN. SPEED [33.6K]. Press NO to adjust the speed and YES to select it. 11 The display shows G3 ECHO PROTECTION [OFF]. Press NO to change the setting YES to select it. and 12 To continue programming One-Touch keys, go back to Step 3. If you are finished programming, press the SELECT FUNCTION key.
Programming Auto Dial Numbers Your machine has 100 Auto Dial numbers available for quick, three-digit selection and dialing. For each auto dial number, you can enter a fax number up to 40 digits long and a Location ID (name) up to 15 characters long. Fig06_02a.eps 1 Press the SELECT FUNCTION key. 2 Press the 8/LOCATION PROG. One-Touch key. The Display shows LOCATION PROGRAMMING. 3 Press the AUTO DIAL key.
9 The display shows G3 COMMUN. SPEED [33.6K]. Press NO to adjust the speed and YES to select it. 10 The display shows G3 ECHO Protection [OFF]. Press NO to change the setting and YES to select it. 11 The display shows AUTO DIAL NO. [ ]. 12 To continue programming Auto Dial numbers, go back to Step 4. If you are finished programming, press the SELECT FUNCTION key.
Programming Groups Once you have programmed some One-Touch keys or Auto Dial numbers, you can program groups to allow you to send the same fax to multiple locations. You can program up to 10 groups each containing up to 110 numbers into your machine. 1 Press the SELECT FUNCTION key. 2 Press the 8/LOCATION PROG. One-Touch key. The display shows LOCATION PROGRAMMING. 3 On the numeric keypad, press the # key. The display shows GROUP SETTING.
Basic Operations Preparing Documents - Try to use good quality documents for your transmissions. Documents that are typed or created in felt-tip black ink on white (or light) paper work best. - Do not send documents that are not rectangular. - Never use documents that have wet or sticky surfaces, wrinkles, staples or paper clips. However, your machine can transmit documents that have been subject to normal wear, such as documents with staple holes, letter folds and minor corner folds.
Loading Documents To prevent paper jams and problems during scanning, neatly stack your documents, aligning their edges, before loading. Do not load documents of different sizes at the same time. Tip: You can load and prepare to transmit a document while your machine is still sending or receiving another message (as long as the document feeder is clear). To do this, load the document, select your location and press the START key. Your document is sent when the current communication ends.
Sending a Fax to a Single Location 1 Load your documents. 2 Select a location. Refer to the instructions below. To Dial Using Do This A One-Touch key Press the One-Touch key. An Auto Dial number Press the AUTO DIAL key, then enter the 3-digit Auto Dial number on the numeric keypad. The numeric keypad Dial as you would on a normal telephone. If you make a YES to go back mistake, press and re-enter the number.
Sending a Fax to Multiple Locations (Broadcasting) Your machine’s broadcasting feature allows you to send a document to many different locations at the same time. For each broadcast operation, you can select as many One Touch keys, groups, and Auto Dial Codes as you like. You can also manually enter up to ten telephone numbers on the numeric keypad. Performing a Broadcast Operation 1 Load your documents. 2 Select a location. Refer to the instructions below.
Faxing to a Group Receiving Faxes Manually Once you have programmed some One Touch keys or Auto Dial numbers, you can use these programmed locations to create groups. You can then easily send the same fax to multiple locations. This is useful if, for example, you need to send weekly status updates to all the members of a team working in separate locations. As long as your machine is not set to the manual receive [TEL] mode, your machine automatically receives faxes.
Receiving Faxes in Memory Your machine automatically receives messages into memory (and does not immediately print them) in a few different situations. Memory Reception mode When your machine is set to Memory Reception mode, it receives data into its memory without printing and the display shows MSG. IN MEMORY. Printing out a message stored in memory can be done in two ways: No Toner Reception If the user setting No. 22 (NO TONER MEM.
Rejecting Unsolicited Fax Messages Power Failures and Memory The closed network option allows you to limit the locations your machine can communicate with. Using this function, you can set your machine to refuse to receive any incoming faxes from locations whose telephone numbers are not programmed into your One-Touch keys or Auto Dial numbers. In this way, your machine automatically rejects unsolicited fax messages such as advertising.
Making Copies Using Voice Request Your machine can also be used to make copies. You can make up to 50 copies at one time. Your machine automatically makes all copies in FINE mode. The voice request feature allows you to have a conversation with a person at a remote fax machine during a fax communication. Either the person sending or receiving the fax can initiate a voice request. If you are sending a fax, you can answer a voice request only after all pages have been transmitted. 1 Load your documents.
Advanced Operations Sending a Fax at a Later Date and Time The delayed transmission feature allows you to send documents at a specified date and time, and frees you from the need to manually start the transmission. You can program a transmission delay to occur at any time on the day of your transmission, or at any time over the next three days. You can program your machine to send one delayed fax at a time either from the document feeder or from memory.
Sending a Delayed Fax From Memory SELECT FUNCTION 1 + DELAYD TX DELAYED TX DATE [07/01] YES( ) NO ( Canceling a Delayed Transmission To cancel a delayed transmission from the document feeder or from memory before it has been sent, follow the instructions below. ) 1 Load your documents. 2 Press the SELECT FUNCTION key. 3 Press the 1/DELAYED TX One-Touch key. The display shows DELAYED TX and today’s date. 4 Press NO . The display shows DELAYED TX DATE.
Sending a Confidential Fax or Subaddress Transmission Fax machines are often placed in public places where everyone can look through the received faxes. To send confidential documents, use the confidential fax feature. The receiving fax machine stores the message in a confidential mailbox (in memory) and does not print it until a password is entered.
Creating a Confidential Mailbox (Personal Box) Your machine can have up to 8 confidential mailboxes (Personal Boxes). 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PRG. YES . The display shows PER4 Press SONAL BOX No. [ ]. 5 Using the numeric keypad, enter the number of the mailbox you want to use. Specify the box number using a single-digit number between 1 and 8. YES .
To Change Your Password Printing Confidential Messages 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 Press 5 on the numeric keypad. The display shows 5: PERSONAL BOX PROG. YES . The display shows PER4 Press SONAL BOX NO. [ ]. 5 Using the numeric keypad, enter the number of the mailbox you want to modify or delete. 6 The display shows PERSONAL BOX [CONF]. YES . The display shows PRG. Press PASSWORD.
Relay Broadcasting Initiating a Relay Broadcast Relay broadcasting allows one fax machine to send a document to another fax machine, which then resends (broadcasts) the document to a number of other locations. Two different fax machines are involved in transmitting a relay broadcast: the relay initiating station and the relay key station. Relay Initiating Station Your machine can act as the relay initiating station, which starts the relay broadcast by sending the original documents.
Sending Documents Requested by Another Fax Machine (Polling Transmission) When you normally send faxes, you load documents into your machine, select a location, and then press the START key to begin sending the documents. However, sometimes it is more useful to be able to simply load your documents on your machine and set it to wait for the receiving fax machine to call and collect them. This is called setting your machine to be polled, or polling transmission.
Dual Access Your machine’s dual access feature allows you to load and prepare to transmit a document while your machine is receiving or sending another fax from memory. This feature increases your productivity and reduces the time you must spend waiting for other operations to finish. Once you have loaded a document and the display shows SELECT LOCATION, your machine is ready for you to load the next transmission.
Programming Customizing Features and Operations User Function Settings Many of your machine’s features and functions have settings which can be changed to customize the operations of your machine. Because each country has different regulations, you may not be able to access all of the settings listed in this chapter. If you have trouble changing a setting, contact your dealer for assistance. User function settings allow you to customize the general operation of your machine.
05 SENDER ID: This function controls the printing of your machine’s Sender ID on the faxes you send. When turned on, your machine’s Sender ID is printed on each page slightly outside the image area of your document. When turned off, your machine’s Sender ID doesn’t print. Note: In order to meet FCC requirements, the TSI/CSI number of the sending machine must appear on all facsimile documents sent by that machine.
13 PAPER SIZE: This function allows you to tell your machine what size paper you are using in the paper tray. Available settings are A4, letter, legal 13, and legal 14. 14 USER LANGUAGE: This function allows you to switch between the four languages programmed into your machine. 15 INCOMING RING: This function controls the telephone ringing sound your machine makes when a call comes in. When this function is set to off, your machine does not ring during incoming calls.
25 INSTANT DIAL: Set this function to start reading documents upon “call origination” when transmitting. Available settings are on and off. Broadcast mode: • Memory available: all the documents are read into the memory before call origination. • Memory full: reading is impossible. 25 Instant Dial = ON: • Memory available: document reading starts upon call origination. • Memory full—Feeder transmission: starts reading document when receiving the CFR signal of the remote machines after call origination.
Changing Your User Function Settings Fig09_01a.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. YES . The display shows FUNCTION 3 Press NO. [ ]. 4 Using the numeric keypad, enter the 2-digit number of the function you want to change. This display shows the name of the selected function. 5 Repeatedly press NO until the setting you want appears in the display.
Personal Box Programming (Polling) Fig09_02a.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG. YES . The display shows PER4 Press SONAL BOX NO. [ ]. 5 On the numeric keypad, enter a personal box number (from 1 ~ 8). YES . The display shows PER6 Press SONAL BOX [CLOSE]. 7 Press NO . The display switches between [CONF], [POLL], [CLOSE] in that order.
Personal Box Programming (Close) Fig09_02.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1:FUNC. PROGRAMMING. 3 On the numeric keypad, press 5. The display shows 5: PERSONAL BOX PRG. YES . The display shows PER4 Press SONAL BOX NO.[ ]. 5 On the numeric keypad, enter your personal box number (from 1 ~ 8). YES . The display shows PER6 Press SONAL BOX [CONF]. 7 Press NO . The display switches between [CONF], [POLL], [CLOSE] in that order.
Memory Password Programming (Register) Dial Parameter Settings Fig09_02.eps 1 Press the SELECT FUNCTION key. 2 Press the 9/USER PROG. One-Touch key. The display shows 1: FUNC. PROGRAMMING. 3 On the numeric keypad, press 7. The display shows 7: MEM PASSWORD PRG. YES . The display shows PRG 4 Press PASSWORD [ ]. 5 On the numeric keypad, enter a four-digit password. YES to register your Memory Pass6 Press word. Tip: Make sure to keep a record of your registered password so as not to forget it.
MF(TONE) DURATION: If your machine is set to tone dialing, this function controls the duration of the tones used for dialing (the tone duration varies in different countries). Available settings are 75 ms, 85 ms, and 100 ms. PBX LINE: Turn this function on if your machine is connected to a PBX. Once this function has been turned on and the access digit function has been programmed, your machine recognizes the access digit you use in your PBX to get an outside line.
Service Function Settings User Functions Service function settings in many cases greatly change the way your machine operates. To change any of these settings, contact your dealer. STANDBY MODE Service Function Settings List LONG DOC. TX: Normally, your machine does not scan documents longer than 360 mm. When this function is on, your machine scans and transmits documents of any length for up to one hour.
One-Touch key 9: USER PROGRAMMING (1) FUNC. PROGRAMMING 01: MCF (SINGLE-LOC.) 02: MCF (MULTI-LOC.) 03: ERR. REPORT (MCF) 04: IMAGE IN MCF. 05: SENDER ID 06: MONITOR VOLUME 07: BUZZER VOLUME 08: CLOSED NETWORK 09: TX MODE DEFAULT 10: T/F TIMER PRG.
Reports Understanding Reports Your machine provides a variety of useful reports, which help you understand your machine’s current settings, programming and operations. Refer to the reports listing below to determine which reports you may want to print, then refer to Printing Reports for instructions on printing a report.
Confidential Reception Report This report is automatically printed each time your machine receives a confidential message into a mailbox. Information in this report includes. - The date the message was received. - The date of the communication. - The total amount of time your machine spent receiving the message (S,R-TIME). - The total amount of time your machine spent sending or receiving (S,R-TIME).
Telephone Directory This report provides a complete listing of all of the telephone numbers programmed into your machine’s One-Touch keys, Auto Dial codes and groups. The information includes: - The Location ID and main fax number for each One-Touch key and Auto Dial code. - The alternate number (OR) for each OneTouch key.
Codes Used in Reports Result Codes Result codes indicate the results of communications. 66 Communication Codes Communication codes indicate the communication mode was used for a communication. Code Description Code Description BUSY The other machine’s line was busy or there was no answer. TX A communication initiated by your fax machine. CANCL A message was erased after being held in memory for 10 days. RX A communication initiated by a remote fax machine. COMP.
Problem Solving Clearing a Document Jam When a document jam occurs, your machine beeps and an error message appears in the display. If the jammed document looks like it is positioned straight in your feeder, press the STOP key to try to feed the document the rest of the way through the feeder. If this fails, follow the instructions below. 3 Push the control panel back down until it locks. Fig11_03.eps 1 Grasp the control panel. Pull up and toward you until it releases.
Clearing a Printing Paper Jam If your machine displays PAPER JAM or PAPER OUT/JAM when the paper tray still contains paper, there may be one or more sheets of paper jammed in the machine. To clear a paper jam, follow the instructions below. 3 Lift the image drum unit out and set it aside. Keep it out of direct sunlight. Do not touch the green surface of the drum. Fig11_06.eps Tip: If you are experiencing many paper jams, it may be due to the type of paper you are using.
5 Place the image drum unit back into your machine. Ensure that the tabs on both sides of the image drum are inserted correctly as shown below. Then press down firmly on both ends of the image drum until it snaps into place. 7 Close the control panel. Press down until it snaps into place. Fig11_10.eps Fig11_08.eps 8 Pull the paper out of the paper tray. If any of the paper is damaged, remove and replace it. Fig11_11.eps Warning: Never expose the image drum unit to light for more than 5 minutes.
Replacing the Toner Cartridge (OKI P/N 52111701) The number of pages you can print with one toner cartridge varies depending on the type of documents you usually receive or copy. A toner cartridge will print about 1,875 pages/Letter size of standard business communications at a typical print coverage of 4% (equivalent of ITU-T No. 1 test chart). The first toner cartridge installed in a new image drum unit will have a decreased yield because the image drum unit itself has to be filled.
4 Remove the new toner cartridge from its package and gently shake it from side to side to distribute the toner. Then carefully peel the white plastic tape from the bottom of the toner cartridge. 7 Using the cleaning wipe provided in the package with your new toner cartridge, gently wipe back and forth across the full length of your fax machine’s LED array. Fig11_19.eps Fig11_16.eps 8 Close the top cover.
Replacing the Image Drum Unit (OKI P/N 40709901) If the faxes you receive are light or have vertical streaks in them and you are not out of toner, or if your machine displays a CHANGE DRUM message, your machine needs a new image drum unit and toner cartridge. Contact your dealer to order them. You must replace the toner cartridge when you replace the image drum.
4 Insert the new image drum unit into your machine. Fig11_24.eps Warning: Never expose the image drum unit to light for more than 5 minutes. Never expose the image drum unit to direct sunlight. Always hold the image drum unit by the ends. Never touch the surface of the green drum inside the image drum unit. 6 Install a new toner cartridge. Follow Steps 3-7 in “Replacing the Toner Cartridge” in this section. 7 Wait until the time, date and answering mode appear on the display.
Shipping the Machine Reading Your Print Counters When shipping the machine once it is in use, please follow the re-packaging procedure below: Your machine’s print counters count the number of pages your machine has printed or scanned in its lifetime. If you are experiencing a problem, a service person may ask you to check these counters. 1 Remove the image drum unit with toner cartridge from the machine.
Problem Checklist Your machine is a complex machine with many features and functions, which allow it to operate in different ways. Many problems you experience may be due to improper programming. If you are experiencing a problem, read through the list of problems and solutions before calling your dealer. The display is blank. Check the power cord to make sure that it is firmly plugged in. Check your wall outlet to make sure that it has power. Nothing happens when you press the control panel keys.
The image received on your machine was very poor. Contact the person sending you the fax and ask them to change their Transmit Resolution and Type of Original settings. Ask the person to make a copy of the document on their fax machine to ensure that it is working properly. Then ask them to send the fax again. If you still have a problem, try making a copy of a document on your machine to make sure it is working properly. You tried dialing with a One-Touch key or an Auto Dial code but nothing happened.
Display Panel Messages This section lists the status and error messages that may appear on your machine’s display panel, and explains what they mean and how to correct any problem they indicate. ADF Error(jam) DOCUMENT JAM :FAX CONFIRM AND “STOP” A document to be faxed or scanned has jammed in the scanner. Follow “Clearing a Document Jam.
Printer Alarm Other Error Messages PRINTER ALARM 4 :TEL REFER TO USER GUIDE Open and close the cover. If this does not clear the message, turn off the facsimile machine and contact the nearest authorized OKIFAX dealer for service. No image drum TONER SENSOR CHECK DRUM CART. :FAX Cover open Fig11_28.eps COVER OPEN Communications error COMMUN. ERROR Important Note: When you turn off and unplug your machine, any received faxes or delayed transmission faxes in memory are erased.
Specifications Type / Compatibility Desktop ITU-T G3 transceiver Applicable Network PSTN, PBX Transmission Speed Up to 33600 bps Automatic fall back Communications Half duplex Coding Scheme MH/MR/MMR Dimensions Approx. 12.4" W x 15.1" D x 7.5" H (316 x 383 x 190 mm), Excluding paper tray and document tray Power 120VAC +6/-15% (102-127V) 50/60 Hz ±2% Operating Conditions Relative humidity 20% to 80% (non condensing) Temperature 50 to 90°F (10 to 32°C) Document Feed 30 pages maximum (standard 20 lb.
Warranty, Regulatory, and Safety Information Limited Warranty: U.S. & Canada Oki Data Americas, Inc. (Oki Data) warrants this facsimile to be free from defect in material and workmanship and will remedy any such defect according to the terms of this Limited Warranty.
Oki Data Contact Locations: U.S. & Canada Our Customer Support Professionals are trained on all current OKI products. They can answer your questions regarding: United States Oki Data Americas, Inc. · Locations of sales and service dealers 2020 Bishops Gate Blvd. Mt. Laurel, NJ 08054 · Installation of your machine Phone: 1-800-654-3282 Fax: 1-856-222-5247 · Usage/normal maintenance of your ma- Canada · Error message interpretation/solutions Oki Data Americas, Inc. 2735 Matheson Blvd.
becomes the property of the customer when the returned machine has been picked up by Oki Data’s designated carrier. The exchange product will be warranted for thirty (30) days or the remaining warranty period of the originally purchased product, whichever is longer. Overnight Exchange of the product for a printhead failure is limited to one year from date of purchase.
Product must accompany any request or claim for work to be performed under this Limited Warranty. This shall not apply if the Product has been damaged due to abuse, misuse, misapplication, accident, or as a result of service or modification by any other than an authorized Oki Data service center. THERE ARE NO EXPRESS WARRANTIES OTHER THAN THOSE ON THE FACE HEREOF AND DESCRIBED ABOVE.
Material Safety Data Sheet MSDS#58331801 Product Identification and Use OKIFAX 4580 Black Toner, P/N 52111701 For more information, contact Oki Data at 2000 Bishops Gate Blvd., Mount Laurel, NJ, 08054-4620. Emergency Information: Call 1-800-654-3282; US & Canada Only Hazardous Ingredients Styrene-Butyl Acrylate Copolymer (91% by weight) CAS# 25767-47-9 OSHA TWA 15 mg/m3 for total dust ACGIH TLV 10 mg/m3 for total dust Carbon Black (5-7% by weight) CAS# 1333-86-4 OSHA TWA 3.5 mg/m3 ACGIH TLV 3.
Carcinogenicity IARC Carbon Black: Group 2B. “Possible Carcinogen” Polypropylene: Group 3. Not Classifiable. Amorphous Fumed Silica: Group 3. Not Classifiable. NTP: No components are listed OSHA: No components are listed Reproductive Toxicity: Not Available Teratogenicity: Not Available Mutagenicity: Ames Assay: Negative Name of Toxicologically Synergistic products: Not Available Precautions for Handling or Storage: Protect from the sun.
Safety Information Installation Hints · Install your machine in a dust-free location away from direct sunlight. · Do not plug your machine into a power source shared by equipment which produces electrical noise (i.e., air conditioners, etc.). · Leave electronic adjustments to authorized service personnel. · The LINE terminal connects your fax machine to a standard telephone line.
Regulatory Information 4 Energy Star® As an Energy Star Partner, Oki Data has determined that this product meets the Energy Star guidelines for energy efficiency. Energy_Star.jpg Year 2000 Compliance This product is Year 2000 Compliant. It contains information technology that accurately processes date and time data between the years 1999 and 2000, and carries no issue for the September 9, 1999 (9999) programming concern.
Public Utility Commission, Public Service Commission, or Corporate Commission for information. 10 If your home has specially wired alarm equipment connected to the telephone line, ensure the installation of this facsimile machine does not disable your alarm equipment. If you have questions about what will disable alarm equipment, consult your telephone company or a qualified installer. 11 This equipment is hearing-aid compatible.
acceptable method of connection. In some cases, the company’s inside wiring associated with a single line individual service may be extended by means of a certified connector assembly (telephone extension cord). The customer should be aware that compliance with the above conditions may not prevent degradation of service in some situations. of the laws of the member states relating to electromagnetic compatibility.
Index A I Active Memory Files Report 63 Activity Report 63 Advanced Operations 44 Installation 19 Hints 6 Introduction 5 B L Basic Operations 36 Broadcast Confirmation Report 64 Broadcast Entry Report 64 Broadcasting 39 Loading Documents 37 C Changing Your Dial Parameter Settings 60 User Function Settings 56 Clearing jams Document 67 Printing Paper 68 Codes Used in Reports 66 Component Identification 8 Confidential Reception Report 64 Configuration Report 64 Connecting to a PBX 30 Customizing Featur
Replacing Image Drum Unit 72 Toner Cartridge 70 Reports 63 S Safety 6 Sending Confidential Fax or Sub-address Transmission 46 Fax at a Later Date and Time 44 Fax to a Single Location 38 Service Function Settings 61 Settings List 61 Setting Language 29 Answering Mode 26 Clock 25 Fax Identification 28 Your Fax Machine Up 20 Your Fax Machines Distinctive Ring 56 Shipping the Fax Machine 74 Signal Tones 18 Specifications 79 T Telephone Directory 65 The One-Touch Keypad 17 Toner Cartridge and Image Drum Unit
