ES2032 / ES2632 User’s Guide
PREFACE Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
EMERGENCY FIRST AID Take care with toner powder: If swallowed, induce vomiting and seek medical attention. Never attempt to induce vomiting if person is unconscious. If inhaled, move the person to an open area for fresh air. Seek medical attention. If it gets into the eyes, flush with large amounts of water for at least 15 minutes keeping eyelids open. Seek medical attention. Spillages should be treated with cold water and soap to help reduce risk of staining skin or clothing.
CONTENTS Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Emergency First Aid . . . . . . . . . . . . . . . . . . . . . . . . 3 Importer to the EU . . . . . . . . . . . . . . . . . . . . . . . . . 3 Environmental Information . . . . . . . . . . . . . . . . . . 3 Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4 Notes, Cautions and Warnings . . . . . . . . . . . . . . . . 7 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Colour matching . . . . . . . . . . . . . . . . . . . . . . . . . What this guide describes . . . . . . . . . . . . . . . . . Printer colour management . . . . . . . . . . . . . . . . About RGB and CMYK colour . . . . . . . . . . . . . . . Office colour . . . . . . . . . . . . . . . . . . . . . . . . . . Office colour - RGB options . . . . . . . . . . . . . . . . Customising RGB office colour with the colour correct utility (Windows) . . . . . . Graphic pro . . . . . . . . . . . . . . . . . . . . . . . . .
Network menu . . . . Maintenance menu . Usage menu . . . . . Job Log Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .136 .137 .138 .139 Overlays and Macros (Windows only) . . . . . . . . 140 What are overlays and macros? . . . . . . . . . . . . . .140 Creating PostScript overlays . . . . . . . . . . . . . . . .141 Printing with PostScript overlays . . .
NOTES, CAUTIONS AND WARNINGS NOTE: A note appears in this manual like this. A note provides additional information to supplement the main text which may help you to use and understand the product. CAUTION! A caution appears in this manual like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning appears in this manual like this.
INTRODUCTION Congratulations on buying this colour printer. Your new printer is designed with advanced features to give you clear, vibrant colour prints and crisp black and white pages at high speed on a range of print media for the office.
Additionally, the following optional features are also available: > External Wireless Print server available - eliminating the need for network cabling; > Automatic two-sided (duplex) printing for economical use of paper and compact printing of larger documents (standard on ES2632); > Additional paper tray for loading a further 530 sheets to minimise operator intervention, or different paper stocks for letterhead stationery, alternative paper sizes or other print media; > Additional memory allows printing o
PRINTER OVERVIEW FRONT VIEW 1 8 7 2 7 6 5 4 3 1. Output stacker, face down. Standard printed copy delivery point. Holds up to 250 sheets at 80g/m². 2. Operator panel. Menu driven operator controls and LCD display panel. 4. Multi purpose tray (80g/m²). Used for feeding heavier paper stocks, envelopes and other special media. Also for manual feeding of single sheets when required. 5. ON/OFF switch. 6. Front cover release lever. 7. Multi-purpose tray release lever 8. Top cover release button. 3.
REAR VIEW This view shows the connection panel, the rear output stacker and the location of the optional duplex (two-sided printing) unit. 6 4 3 5 1 2 1. ON/OFF switch. 4. Network interface.* 2. AC power socket. 5. Duplex unit (when fitted). 3. USB interface. 6. Rear, face up, 100 sheet stacker. * The Network Interface has a protective “plug” which must be removed before connection can be made.
CHANGING THE DISPLAY LANGUAGE The default language used by your printer for display messages and for report printing is English. If required, this can be changed to: German Danish French Dutch Italian Turkish Spanish Portuguese Swedish Polish Russian Greek Finnish Czech Hungarian Norwegian See the information enclosed with the printer on the procedure for changing the language setting.
PAPER RECOMMENDATIONS Your printer will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes. This section provides general advice on choice of media, and explains how to use each type. The best performance will be obtained when using standard 75~90g/m² paper designed for use in copiers and laser printers. Suitable types are: • Arjo Wiggins Conqueror Colour Solutions 90g/m²; • Colour Copy by Neusiedler.
CASSETTE TRAYS SIZE DIMENSIONS A6 (Tray 1 only) 105 x 148mm A5 148 x 210mm B5 182 x 257mm Executive 184.2 x 266.7mm A4 210 x 297mm Letter 215.9 x 279.4mm Legal 13in. 216 x 330mm Legal 13.5in. 216 x 343mm Legal 14in.
FACE DOWN STACKER The face down stacker on the top of the printer can hold up to 250 sheets of 80g/m² standard paper, and can handle paper stocks up to 176g/m². Pages printed in reading order (page 1 first) will be sorted in reading order (last page on top, facing down). FACE UP STACKER The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.
LOADING PAPER CASSETTE TRAYS 1. Remove the paper tray from the printer. 2. Fan the paper to be loaded at the edges (1) and in the middle (2) to ensure that all sheets are properly separated, then tap the edges of the stack on a flat surface to make it flush again (3).
3. Load letter headed paper face down and top edge towards the front of the printer, as shown. 1 4. 2 Adjust the rear stopper (1) and paper guides (2) to the size of paper being used. To prevent paper jams: 5. • Do not leave space between the paper and the guides and rear stopper. • Do not overfill the paper tray. Capacity depends on the type of paper stock. • Do not load damaged paper. • Do not load paper of different sizes or types at the same time.
6. For face down printing, make sure the face up (rear) stacker (3) is closed (the paper exits from the top of the printer). Stacking capacity is approximately 250 sheets, depending on paper weight. 7. For face up printing, make sure the face up (rear) stacker (3) is open and the paper support (4) is extended. Paper is stacked in reverse order and tray capacity is approximately 100 sheets, depending on paper weight. 8. Always use the face up (rear) stacker for heavy paper (card stock etc.).
MULTI PURPOSE TRAY 1. Open the multi purpose tray (1). 2. Fold out the paper supports (2). 1 3 4 2 4 5 3. Press gently down on the paper platform (3) to ensure it is latched down. 4. Load the paper and adjust the paper guides (4) to the size of paper being used. • For single-sided printing on headed paper load the paper into the multi purpose tray with pre-printed side up and top edge into the printer.
5. • For two-sided (duplex) printing on headed paper load the paper with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed for this function.) • Envelopes should be loaded face up with top edge to the left and short edge into the printer. Do not select duplex printing on envelopes. • Do not exceed the paper capacity of about 50 sheets or 10 envelopes. Maximum stacking depth is 10mm.
PRINTER SETTINGS IN WINDOWS Your printer’s operator panel menus provide access to many options. The Windows printer driver also contains settings for many of these items. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus. The illustrations in this chapter show Windows XP.
POSTSCRIPT EMULATION 1. Page orientation sets portrait (tall) or landscape (wide) page 1 orientation. The “rotated” rotates the 2 paper through 90 degrees anti-clockwise. 3 2. 4 When printing double sided pages (duplex unit required). You can flip the paper either on its long edge or short edge. 3. Pages can be printed in forward or reverse order. If using the face down (top) paper stacker, forward order is usually appropriate to ensure that pages are stacked in numerical order.
PCL EMULATION When you click the Properties button from your application’s Print dialogue, the driver window opens to allow you to specify your printing preferences for this document. 1. Paper size should be the same as the page size of your document (unless you wish to scale the printout to fit another size), and should also be the same as the size of paper you will feed into the printer. 1 2 3 4 5 2.
SECURE PRINTING Secure printing allows you to print confidential documents on printers that are shared with other users in a network environment. The document does not print until a PIN (Personal Identification Number) is entered through the Printer Control Panel. You must go to the printer and enter the PIN. This feature requires the hard disk drive in your printer, this device must be enabled in the printer driver.
3. The Job PIN (Personal Identification Number) window opens. 4. If the PIN window does not open, click the [PIN] button. 5. In the Job PIN window, enter a [name] for this print job. 6. The name may be up to 16 alpha-numeric characters. If you have more than one print job stored on the printer when you come to print, you will need a distinctive name to distinguish between each of your print jobs. 7.
Mac OS 9 If you use the Apple LaserWriter driver, the printing plug-in for secure printing must first be enabled in the printer driver. This step is not necessary for the Adobe PostScript driver. To enable the LaserWriter plug-in: 1. On the desktop, click the printer icon for the printer for which you want to enable the plug-in. 2. Choose [File] Æ [Print Desktop]. 1 2 3 4 5 3. Select [Plug-In Preferences] (1). 4. Select [Print Time Filters] (2) and [Job Type] (3). 5. Click [Save Settings] (4).
PRINTING THE DOCUMENT Your secure print job is printed using the Printer Control Panel on the front of the printer. ON LINE READY ENTER BACK ATTENTION MENU CANCEL 1. When the printer is idle (“ONLINE” indicated in the display), use the +/- buttons to select the PRINT JOB menu, then press [ENTER]. 2. Select “ENCRYPTED/STORED JOB”. 3. Use the +/- buttons to enter the first digit of your PIN, then press [ENTER]. 4. Repeat step 3 to enter the remaining three digits. 5.
DELETING A SECURE PRINT DOCUMENT If you change your mind about printing a secure document, you can delete it from the printer’s hard disk without printing it first. 1. Follow steps 1 to 4 in the above procedure for printing the document. 2. Use the +/- buttons to highlight the DELETE option and press [ENTER]. 3. If necessary, use the +/- buttons to highlight the YES choice, and press [ENTER] to confirm the deletion. Your document is deleted from the printer’s hard disk without printing.
SENDING THE DOCUMENT Follow the same procedures as described in the section “Sending the document” on page 24 for sending a secure document, except that on the [Job Options] tab in step 2, click [Store to HDD]. PRINTING THE DOCUMENT Follow the same procedures as described in the section “Printing the document” on page 27 for printing a secure document. In this case the document will not be deleted from the hard disk after it has been printed.
A GUIDE TO PRINTING This Chapter provides a convenient on-screen reference to the many features of the driver software supplied with your printer. HOW TO ACCESS THE DRIVER SCREENS Most of the features described are accessed via the printer driver screens. How you access them depends on your computer and its operating system. WINDOWS DRIVERS The driver windows are tabbed dialogue boxes, offering a wide range choices about how you want to print your documents.
CHANGING THE DRIVER DEFAULTS WINDOWS XP/2000/SERVER 2003 1. Click [Start] → [Printers and Faxes] to open the Printers and Faxes window. 2. In the Printers and Faxes window, right-click on the appropriate printer driver icon, and choose [Printing Preferences] from the context menu. WINDOWS 98/ME/NT 1. Click [Start] → [Settings] → [Printers] to open the Printers window. 2. In the Printers window, right-click on the appropriate printer driver icon, and choose [Properties] from the context menu.
Rather than repeat the procedure throughout this manual, it is described here. SAVING A SET OF DRIVER SETTINGS 1. Make any changes to the driver settings you want, as described in the relevant section of this manual. 2. In the driver’s [Setup] tab, click [Save…]. 3. Enter a meaningful name for the settings you are saving, and click [OK]. RECALLING SAVED DRIVER SETTINGS 1. In the driver’s [Setup] tab, choose any previously saved [driver settings] you need. 2.
SETTING THE DRIVER DEVICE OPTIONS This section explains how to ensure that your printer driver can utilize all of the hardware features installed in your printer. Accessories such as hard disk, duplex unit (two sided printing), additional paper trays, etc., will only be usable if the printer driver on your computer knows they are there. In some cases the hardware configuration of your printer is automatically detected when the driver is installed.
CONFIGURING HARDWARE OPTIONS FROM THE DESKTOP Use this method if you have a printer icon on your desktop. 1. Select the printer icon on the Desktop for your printer. 2. From the [Printing] menu, choose [Change Setup…]. 3. In the [Change] menu, select the hardware item(s) that you have installed, and change the [To] values as appropriate. NOTE: If your printer is connected via USB or AppleTalk, click the [Auto Setup] button. This queries the printer, and sets the options automatically. 4.
MAC OS X IN CLASSIC MODE Printers connected via AppleTalk: 1. Launch a Classic application (such as SimpleText). 2. Click the Apple menu and point to [Chooser]. 3. Select your printer driver on the left-hand pane of Chooser (for example “LaserWriter 8”). 4. Select your printer model in the right-hand pane of Chooser. 5. Click [Setup…]. 6. Click [Auto Setup]. 7. The printer is queried and additional hardware options are automatically detected.
BLACKS AND GREYS BLACK OVERPRINT Black overprint eliminates the white edge between the printed fonts and the coloured background. Black overprint can only be used when printing 100 percent black text over a background colour. Black Overprint may not be available with some software applications. NOTES: 1. The Black Overprint feature is not included in the Windows PCL 6 driver. 2. When the background colour is very dark, the toner may not fuse correctly. Change the background to a lighter colour. Windows 1.
Mac OS 9 1. Choose [File] → [Print]. 1 2 3 2. From the [Printer] menu (1), select your printer model. 3. Select [Colour Options] (2). 4. Select the [Black Overprint] checkbox (3). Mac OS X 1. Choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [Printer Features] (2). 4. From the [Feature Sets] menu (3), select [Colour Options]. 5. Select the [Black Overprint] checkbox (4).
BLACK PRINTING (BLACK GENERATION) To use Black Generation, Office Colour or Graphic Pro must be the selected Print Mode. Your printer prints the colour black in one of two ways: Composite Black or True Black. COMPOSITE BLACK The cyan, magenta, yellow, and black toners are combined to create composite black. This will sometimes give a glossier finish, due to the increased amount of toner. It can also sometimes appear as a slightly brownish black. Use composite black when printing photographs.
2. On [Black Finish] (2), make your selection: [Auto] (allow printer to choose the best method depending on page content), [True Black] or [Composite Black]. Windows (Graphic Pro) 1. On the driver’s [Colour] tab, select [Graphic Pro] (1) and click the [Options] button. 1 2 2. From the [Black Finish] menu (2), choose your preferred setting. Mac OS 9 (Office Colour) 1. From the [File] menu, select [Print]. 1 2 3 2. From the [Printer] menu (1) select your printer. 3.
Mac OS 9 (Graphic Pro) 1. From the [File] menu, select [Print]. 1 2 3 2. From the [Printer] menu (1) select your printer. 3. In the next menu (2), select [Colour – Graphic Pro 2]. 4. For [Black Finish] menu (3), choose your preferred setting. Mac OS X (Office Colour) 1. From the [File] menu, select [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer. 3. In the next menu (2), select [Printer Features]. 4. From the [Feature Sets] menu (3), select [Colour – Office Colour]. 5.
Mac OS X (Graphic Pro) 1. From the [File] menu, select [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer. 3. In the next menu (2), select [Printer Features]. 4. From the [Feature Sets] menu (3), select [Colour – Graphic Pro 3]. 5. For [Black Finish] menu (4), choose your preferred setting.
FINE LINES ENHANCEMENT This feature can be used to emphasize the pen width of very fine lines (minimum line width). With some software applications, if this feature is turned ON, the spaces in bar codes may become too narrow. If this happens, turn [Adjust Ultra Fine Lines] OFF. 1. In the driver’s [Job Options] tab, click [Advanced]. 2. Click the checkbox to turn on [Adjust Ultra Fine Lines]. If the option is turned on, a check mark appears in the box.
GREYSCALE PRINTING If you select Greyscale, the printer converts all colours into shades of grey, and prints using only black toner. Use Greyscale to speed up printing of proof copies or when you do not need to print a colour document in colour. WINDOWS 1. If using the PCL driver, in the driver’s [Setup] tab, choose any previously saved [driver settings] you need. See “Recalling saved driver settings” on page 32 2. On the driver’s [Colour] tab, click [Greyscale], then click [Options].
3. If using the PS driver, on the [Colour] tab, click [Greyscale], and then click [Advanced] if you want to adjust brightness and contrast. MAC OS 9 1. In your application program, choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer. 3. From the next menu (2), select [Colour Options]. 4. From the [Colour Mode] menu (3), select [Greyscale]. 5. Select [Always Use Printer Halftone] checkbox (4).
This ensures best quality when using greyscale. 5 6 6. From the menu below [Printer] (5), select [Job Options]. 7. Select the [Use optimised greyscale halftones] checkbox (6). This may slow down printing slightly, but will produce superior results. MAC OS X 1. In your application program, choose [File] → [Print]. 1 2 3 4 5 6 2. From the [Printer] menu (1), select your printer. 3. From the next menu (2), select [Printer Features]. 4. From the [Feature Sets] menu (3), select [Colour Options].
5. From the [Colour Mode] menu (4), select [Greyscale]. 6. Select [Always Use Printer Halftone] checkbox (5). This ensures best quality when using greyscale. 7. Select the [Use optimized greyscale halftones] checkbox (6). This may slow down printing slightly, but will produce superior results.
COLOUR MATCHING BASICS There are three methods by which your document’s colour can be managed and adjusted: 1 3 2 1. Windows / Macintosh Application Colour Management (1). Some graphics and desktop publishing programs such as Adobe Photoshop, Adobe Illustrator, and Quark Xpress have their own built-in colour management systems. See “Printer driver settings for ICC profile creation or no colour matching” on page 85.
3. Printer Colour Management (3). When you print your document and modify settings in the printer driver, the printer performs colour adjustments. NOTE: Only use one colour management system if you want the best results from your printer. If you wish to use your printer’s colour management system, ensure that your application or operating system colour management is switched off. Applying colour management in multiple places will give unpredictable results.
PRINTER COLOUR MANAGEMENT INTRODUCTION Your printer has two separate colour management systems – Office Colour and Graphic Pro. 1 3 2 Windows / Macintosh 3a 3b > Office Colour (3a) –“Office colour” on page 51 > This is a simpler colour management system designed for ease of use. Office Colour is recommended for users who are not experts in colour but want good results when printing from programs such as Microsoft Office.
ABOUT RGB AND CMYK COLOUR Some application programs give you the choice to create and edit documents using either RGB colour or CMYK colour. Typically, only professional graphics and desktop publishing software support CMYK colour. Most application programs only support RGB colour, for example Microsoft Office programs or web browsers. If your application program does not give you the choice of RGB or CMYK colour, you should assume that it only supports RGB.
OFFICE COLOUR This section describes the features in the printer driver for “Office Colour” printer colour management. There are two different sets of options in Office Colour: RGB OPTIONS CMYK OPTIONS (POSTSCRIPT ONLY) Monitor (6500K) – Auto SWOP Monitor (6500K) – Perceptual Euroscale Monitor (6500K) – Vivid Japan Color Monitor (9300K) Digital Camera sRGB NOTE: The options for CMYK data are not present in the Windows PCL 5c or PCL 6 printer drivers.
OFFICE COLOUR - RGB OPTIONS Office Colour provides a collection of several different colour matching presets for RGB data. These presets each change the colour of your print in a slightly different way. These RGB colour matching options are available in all printer drivers. PRESET EXPLANATION Monitor (6500K) – Auto The best colour match preset will be selected based on the type of document. 6500K - Perceptual will be selected if printing photographs.
WINDOWS This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers. 1. On the printer driver [Colour] tab, select [Office Colour] (1) and click the [Options] button. 1 2 2. Select a preset from [Colour matching options] (2).
MAC OS 9 1. Choose [File] → [Print]. 1 2 3 4 5 2. From the [Printer] menu (1), select your printer model. 3. Select [Colour Options] (2). 4. From the [Colour Mode] menu (3), select [Office Colour]. 5. Select [Colour - Office Colour] (4). 6. Select the Office Colour Preset (5) you wish to use.
MAC OS X NOTE: When printing from some applications on Mac OS X, these RGB colour match options may not affect the colour of your print. If you discover that the colour of your print has not changed after applying one of the Office Colour Match presets, then the application is incompatible with this type of printer colour matching. As an alternative, Mac OS X 10.3.x users may be able to adjust the colour of their document using ColorSync Quartz filters. 1.
6. From the [Feature Sets] menu (5), select [Colour – Office Colour]. 5 6 7. Select the [Office Colour] Preset (6) you wish to use. CUSTOMISING RGB OFFICE COLOUR WITH THE COLOUR CORRECT UTILITY (WINDOWS) If the Office Colour presets are not sufficient for your needs, the Colour Correct utility provides a means of further adjustment. The Colour Correct utility provides two methods for adjusting the Office Colour settings: 1.
When a job is sent to the printer, the ICC profiles are applied to the print job on the printer. NOTE: Some features of Graphic Pro colour matching can only be used if your printer is fitted with a hard disk. The printer hard disk is required if you wish to download and use your own ICC profiles to the printer. The printer’s internal hard disk is an optional accessory.
TYPES OF ICC PROFILE SUPPORTED There are four classes of ICC profile supported by the Graphic Pro colour matching system: PROFILE TYPE DESCRIPTION RGB Source (RGB Input) These profiles describe the device that was used to capture RGB data (e.g. scanner or digital camera). The RGB Input Profile may also be your monitor profile if you are trying to match to your screen. CMYK Simulation (CMYK input) These profiles describe the CMYK device whose colours you are trying to simulate.
GRAPHIC PRO WORKFLOW – OVERVIEW There are three steps to using the Graphic Pro colour matching system: NOTE: A hard disk is required (option) if you wish to use this function. 1. Gather or create ICC profiles (see below) 2. Download ICC profiles to the printer hard disk (page 59) 3.
Using Profile Assistant 1. Launch Profile Assistant 2. Select a printer If this is the first time you have used Profile Assistant, you should allow the utility to search for compatible printers. Select the connection types that you wish to search – USB or Network (TCP/IP), and click [Start]. If you know the Printer’s IP address, you can enter it manually. 3. The main screen of Profile Assistant displays the profiles resident on the selected printer’s hard disk.
(e) Select a number from 1 to 12. This number is used to identify the profile in the printer driver. 1 (f) 2 Click [OK] to download the ICC profile to the printer. STEP 3 - SELECT ICC PROFILES IN THE PRINTER DRIVER What you select in the printer driver depends on the colour matching task that you wish to perform. Examples of selecting ICC profiles for different colour matching tasks are shown in the next sections of this guide.
MATCHING THE COLOUR OF A MONITOR, SCANNER OR CAMERA The Graphic Pro colour matching system can be used to match the printer colour to an RGB input device such as a monitor, scanner or digital camera. 1 2 3 5 6 4 1. RGB data 2. Printed document 3. RGB source profile 4. Scanner, monitor, camera, etc. 5. Printer output profile 6. Leave on Auto or select your custom profile.
WINDOWS This information applies to the Windows PCL 5c, PCL 6 and PostScript drivers. To match the colour of an input RGB device such as a monitor, scanner or digital camera, make the following selections in the printer driver: 1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. 1 2 3 4 2. Select [ICC Profile Colour Matching] (2). 3. Select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (3).
4. Select a Printer Output Profile (4). If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here. NOTE: If you have selected your own printer output profile (4), you will also be able to adjust the rendering intent. See “Rendering intents” on page 83. MAC OS 9 1. In your application program, choose [File] → [Print]. 1 2 3 2.
6. From the [Colour Matching Task] menu (5), select [ICC Profile Colour Matching]. 7. From the RGB Profile source, select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera (6). Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 60. 8. Select [Colour – Graphic Pro 2] (7). 7 8 9.
MAC OS X 1. Choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [Printer Features] (2). 4. From the [Feature Sets] menu (3), select [Colour Options]. 5. From the [Colour Mode] menu (4), select [Graphic Pro]. 6. From the [Feature Sets] menu (5), select [Colour Graphic Pro 1].
7. From the [Colour Matching Task] menu (6), select [ICC Profile Colour Matching]. 8. From the [Feature Sets] menu (7), select [Colour Graphic Pro 2]. 7 8 9. From the [RGB Profile source] (8), select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera. Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 60.
10. From the [Feature Sets] menu, select [Colour - Graphic Pro 3] (9). 9 10 11. From the [Printer Output Profile] menu, select your printer profile (10). 12. If Auto is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see“Rendering intents” on page 83).
SIMULATING ANOTHER PRINTER - RGB SOURCE DATA The Graphic Pro colour matching system can be used to simulate the colour output of another printer. 1 2 3 5 6 4 1. RGB data 2. Printed document 3. RGB source profile 4. Scanner, monitor, camera, etc. 5. Printer output profile 6. Leave on Auto or select your custom profile. NOTE: Be aware that if the device you are trying to simulate has different colour capabilities from your own printer, exact colour simulation will not be possible.
WINDOWS If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver: 1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. 1 2 3 5 4 2. Select [Printer Simulation] (2). 3. Select the ICC profile that corresponds to the device used to capture or display your source document - this could be a monitor, scanner or digital camera (3). 4.
6. This profile corresponds to the printer you want to simulate. 7. If you wish to produce black and grey colours that are printed using only black toner, enable the [Preserve Black] option. Although this produces a better quality print, the black and grey colours will not be simulated accurately. 8. Select your printer output profile (5). 9. If [Auto] is selected, the factory default profiles that are embedded in the printer will be used.
MAC OS 9 / CLASSIC If you are using a source RGB document, simulate the output of another printer by making the following selections in the printer driver: 1. Choose [File] → [Print]. 2. From the [Printer] menu (1), select your printer model. 1 2 3 3. Select [Colour Options] (2). 4. Choose [Colour Mode] → [Graphic Pro] (3). 5. Choose [Colour] → [Graphic Pro 1] (4). 4 5 6 7 6. Choose [Colour Matching Task] → [Printer Simulation] (5). 7.
profile using Profile Assistant. See “Using Profile Assistant” on page 60. 8. From the [Simulation Target Profile] menu (7), select the profile of the device you wish to simulate. Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 60. If you wish to produce black and grey colours that are printed using only black toner, enable the [Preserve Black] option.
MAC OS X 1. Choose [File] → [Print]. 2. From the [Printer] menu (1), select your printer model. 1 2 3 4 3. Select [Printer Features] (2). 4. From the [Feature Sets] menu (3), [Colour Options]. 5. From the [Colour Mode] menu (4), select [Graphic Pro]. 6. From the [Feature Sets] menu (5), select [Colour – Graphic Pro 1]. 5 6 7. From the [Colour Matching Task] menu (6), select [Printer Simulation].
8. From the [Feature Sets] menu (7), select [Colour – Graphic Pro 2]. 7 8 9 9. From the [RGB Profile source] (8), select the ICC profile that corresponds to the device you are trying to match such as your monitor, scanner or digital camera. Remember that the names “RGB Source 1”, “RGB Source 2” and so on relate to the number assigned to the profile using Profile Assistant. See “Using Profile Assistant” on page 60. 10.
11. From the [Feature Sets] menu (10), select [Colour – Graphic Pro 3]. 10 11 12. From the [Printer Output Profile] menu (11), select your printer profile. If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here and choose a rendering intent (see “Rendering intents” on page 83).
CMYK INK SIMULATIONS - CMYK SOURCE DATA The ICC-based colour matching system can be used to simulate the output on commercial printing presses. You can select from the ink types most commonly used in different regions of the world: > Euroscale – Europe > Swop – North America > Toyo – Japan To print CMYK Ink Simulations, you must use PostScript printer driver supplied. 1 2 3 5 6 4 1. CMYK data 2. Printed document 3. CMYK input profile 4. CMYK device you wish to simulate (e.g. SWOP press) 5.
WINDOWS NOTE This information applies to the Windows PostScript driver only. If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: 1 2 4 3 5 1. On the printer driver [Colour] tab, select [Graphic Pro] (1) and click [Options]. 2. Select [ICC Profile Colour Matching] (2). 3. Select the [CMYK Input profile] (3) that corresponds to the device you are trying to match such as a SWOP or Euroscale Press.
disabled, the grey components may be printed using a mixture of CMYK toner, instead of just K (black) toner. 4. Select a Printer Output Profile (4). If [Auto] is selected, the factory default profiles that are embedded in the printer will be used. If you have created a printer profile yourself using profile creation software, select it here. If you have selected a profile other than [Auto], select the [Rendering Intent] (5). (See “Rendering intents” on page 83.
6. From the [Colour Matching Task] menu (5), select [ICC Profile Colour Matching]. From the [CMYK Input Profile source] (6), select the CMYK Input profile that corresponds to the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile. Remember that the names “CMYK Source 1”, “CMYK Source 2” and so on relate to the number assigned to the profile using Profile Assistant.
MAC OS X If you are using a source CMYK document, use the following printer driver settings to perform a CMYK Ink Simulation: 1. Choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [Printer Features] (2). 4. From the [Feature Sets] menu (3), select [Colour Options]. 5. From the [Colour Mode] menu (4), select [Graphic Pro]. 6. From the [Feature Sets] menu (5), select [Colour – Graphic Pro 1]. 5 6 7.
8. From the [Feature Sets] menu (7), select [Colour – Graphic Pro 2]. 7 8 9 9. From the [CMYK Profile Type] menu (8), select [CMYK Input Profile]. 10. From the [CMYK Input Profile source] (9), select the CMYK Input profile that corresponds to the device you are trying to match such as a SWOP or Euroscale Press. If you have another CMYK Ink profile that you wish to use, select it here as the appropriate “CMYK Source x” profile. Remember that the names “CMYK Source 1”, etc.
RENDERING INTENTS When selecting the Printer Output Profile, if you select any other profile apart from [Auto], you can select the Rendering Intent. The rendering intents are essentially a set of rules that determine how colours that fall outside of the printable colours are treated. Select the rendering intent that best suits the document you are printing. PERCEPTUAL This option is recommended for printing photographs. Typically, perceptual rendering desaturates all the colours when printing.
PURE BLACK TEXT / GRAPHICS When your document is printed, often the pure black colours will not be printed using 100% black toner. Instead, these pure black colours are sometimes converted and printed using a mixture of CMYK toner. Using the Pure Black Text / Graphics feature ensures that 100% black text or graphics in your document is printed using pure black toner.
PRINTER DRIVER SETTINGS FOR ICC PROFILE CREATION OR NO COLOUR MATCHING If you are creating ICC profiles using third-party software, select [Disable Colour Matching for ICC Profile Creation]. This option switches off all printer colour management and also prevents the printer from restricting toner layer thickness. If you are using your application colour matching, select [Use Application Colour Matching]. This option switches off all printer colour management. (Mac OS 9 page 86, Mac OS X page 87.
MAC OS 9 1. Choose [File] → [Print]. 2. From the [Printer] menu (1), select your printer model. 3. Select [Colour Options] (2). 4. From the [Colour Mode] menu (3), select [Graphic Pro]. 1 2 3 5. Select [Colour – Graphic Pro 1] (4). 4 5 6. From the [Colour Matching Task] menu (5), select [Disable Colour Matching for Profile Creation] if you are creating an ICC profile using third-party profile creation software.
MAC OS X 1. Choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [Printer Features] (2). 4. From the [Feature Sets] menu (3), select [Colour Options]. 5. From the [Colour Mode] menu (4), select [Graphic Pro]. 6. From the [Feature Sets] menu (5), select [Colour – Graphic Pro 1]. 5 6 7.
FINISHING OPTIONS Your printer offers a wide selection of document finishing options that help you to control the final form of your printed document. Depending on the hardware fitted, either as optional upgrades or included as standard and on which model you have, your system can offer a number of choices.
Since this feature prints on both sides of the page, it requires a duplex unit to be installed in the printer. NOTES: 1. To find out how much memory currently installed, print out a Configuration page from the printer control panel. 2. A few applications do not support booklet printing, but most do. 3. This feature is not available in the Macintosh drivers. 4. This feature is not available in the Windows 98 Postscript driver.
WINDOWS POSTSCRIPT (Windows 2000/XP/Server 2003 only) 1. In the driver’s [Layout] tab, choose [Booklet] from the [Pages Per Sheet] drop-down list. 2. Check that the duplex option is set to [Flip on Short Edge]. NOTE: If the Booklet choice is not shown, check that the Duplex option is enabled in the driver.
WINDOWS PCL 1. In the driver’s [Setup] tab, recall any saved [driver settings] you may wish to use. 2. Choose [Booklet] from the [Finishing Mode] drop-down list, then click [Options]. 3. In the Options window you can set the [signature] size, the number of [pages] per side of paper and the [binding margin] if your document is going to be thick. The graphic in this window shows the effect of each choice you make.
COLLATING This feature allows multiple copies of a multi-page document to be printed with the pages of each copy in sequence. Uncollated pages print like this 1 1 2 1 2 3 2 3 3 Collated pages print like this 1 2 1 3 2 1 3 2 3 Application collate—Some application programs have a collate feature in their print options. In this case the application performs the document collation and may send the job multiple times to the printer. Generally, this method is slower but can be more reliable.
WINDOWS 1. If using the PCL driver, on the [Setup] tab first choose any saved [driver settings] that you wish to use. See “Recalling saved driver settings” on page 32. 2. In the [Job Options] tab, choose how many [copies] you want to print from the scrolling list. 3. Click the [Collate] checkbox.
MAC OS9.X 1. Choose [File] → [Print]. 1 2 3 2. From the printer menu (1), select your printer model. 3. Select [General] (2). 4. Enter the number of [copies] (3) you wish to print. 4 5 5. Select [Job Options] (4). 6. Select the [Collate] checkbox (5) to enable printer collate. NOTE: The illustrations here show the Apple LaserWriter driver, which uses “printer collate”.
MAC OS X 1. Choose [File] → [Print]. 1 2 3 2. From the printer menu (1), select your printer model. 3. Select [Copies & Pages] (2). The [Collate] option in the [Copies & Pages] dialogue is for application collate. See “Collating” on page 92. 4 5 6 4. Enter the number of [copies] (3) you wish to print. 5. Select [Printer Features] (4). 6. From the [Feature Sets] menu (5), select [Job Options]. 7. Select the [Collate] checkbox (6) to enable printer collate.
COLOUR SEPARATION The colour separation feature prints each of four primary colours as separate greyscale images. This is a proofing facility that indicates the relative densities of each of the four toner colours in your print document. The darker an area appears, the more of the corresponding toner colour will be used when printing in full colour. WINDOWS POSTSCRIPT 1. In the driver’s [Colour] tab, click [Advanced]. 2. Select which [separations] you want to print from the drop-down list.
MAC OS9 1. Choose [File] → [Print]. 1 2 3 2. From the printer menu (1), select your printer model. 3. Select [Colour Options] (2). 4. From the [Separations] menu (3), select the separations you wish to print. MAC OS X 1. Choose [File] → [Print]. 1 2 3 4 2. From the printer menu (1), select your printer model. 3. Select [Printer Features] (2). 4.
5. From the [Separations] menu (4), select the separations you wish to print. SEPARATING QUEUED PRINT JOBS When you share a printer with other users it can be useful to print a special page between print jobs to help locate each user’s job in a paper stack at the printer. In Windows this page is called a “separator page”. On the Mac it is called a “cover page”. NOTE: Do not confuse Cover Page with “Cover Print”.
MAC OS 9 COVER PAGE The cover page is accessed from your application’s print dialogue. 1 2 3 1. Choose [File] → [Print]. 2. From the [Printer] menu (1), select your printer model. 3. Select [Cover Page] (2). 4. Select the required options for the cover page (3). MAC OS X COVER PAGE The cover page is accessed from your application’s print dialogue. 1 2 3 1. Choose [File] → [Print]. 2. From the [Printer] menu (1), select your printer model. 3. Select [Cover Page] (2). 4.
COVER PRINT Cover print is when the first page (cover) of a print job is fed from one paper tray, and the remaining pages of the print job are fed from another paper tray. This feature is not available in the Windows PostScript Drivers. Do not confuse Cover Print with “Cover Page”. A Cover Page is an identification sheet inserted between the print jobs of a network printer. See “Separating queued print jobs” on page 98. WINDOWS PCL 1. In the Setup tab, choose any saved driver settings you wish to use.
MAC OS9.X 1. Choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [General] (2). 4. From [Paper Source] (3), select the trays or paper types you wish to use for the first page and remaining pages. MAC OS X 1. Choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [Paper Feed] (2). 4. Select the trays or paper types you wish to use for the first page and remaining pages (3).
CUSTOM PAGE SIZE This feature enables printing on non-standard sized print media. The multipurpose tray is used for feeding non-standard media sizes. Print media width can be from approximately 76mm to 328mm, and its length can be from 90mm to 1200mm. Actual limits vary slightly depending on which printer driver you use and your computer’s operating system.
3. In the PostScript Custom Page Size Definition window, Choose your [paper feed direction] from the drop-down list. The available choices are: Short edge first The page is portrait (tall) format and you will feed the top of the page into the printer. Long edge first The page is landscape (wide) format and you will feed the top of the page into the printer. Short edge first flipped The page is portrait (tall) format and you will feed the bottom of the page into the printer.
7. In the driver’s window, choose the [Multipurpose Tray] as the [Paper Source]. WINDOWS PCL 1. In the driver’s [Setup] tab, select any previously saved settings you wish to use. 2. Click the [Paper Feed Options] button. 3. In the Paper Feed Options window, click [Custom Size]. 4. If you have previously saved any special custom sizes they will be listed in the Custom Size window. 5. To use a previously saved custom size, click its name in the list.
6. Click [OK] to accept your chosen size and close the Custom Size window. 7. If this is the size of your document but you want to scale it to fit a standard size of paper, click [Resize document to fit printer page] in the Paper Feed Options window, and choose the printer’s actual paper size from the [Conversion] drop-down list. MAC OS 9 NOTE: The illustration in this procedure shows the Apple LaserWriter driver. 1. In your application program, choose [File] → [Print]. 1 2 3 4 5 2.
MAC OS X 1. In your application program, choose [File] → [Page Setup]. 1 2 3 4 2. Select [Custom Page Size] (1). 3. Click the [New] button (2) to define a new paper size and enter a name for the paper size. 4. Enter the [Width] and [Height] (3) of your paper. 5. Specify paper [margins] (4) as required. 6. Click [OK] to save the new paper size.
DUPLEX (DOUBLE-SIDED) PRINTING If your printer has a duplex unit installed you can print on both sides of the paper, to save paper, weight, bulk and cost. > Only paper can be used for duplex printing, not transparencies or other media. > Use paper stock of 75–120 g/m². If you experience excessive curling with 75–90 g/m² paper, use 105 g/m². > Use standard sized paper stock only, e.g. A4, A3, Letter, etc. > Load the paper print side up.
WINDOWS PCL 1. In the driver’s Setup tab, under [2-Sided Printing], select the binding edge you want. WINDOWS 98 WINDOWS XP For portrait (tall) page layout the usual choice is [Long Edge]. For landscape (wide) page layout the usual choice is [Short Edge]. Choosing [Off] turns off duplex printing and your document will be printed single-sided. MAC OS 9 1. In your application program, choose [File] → [Print]. 1 2 3 4 2. From the [Printer] menu (1), select your printer model. 3. Select [Layout] (2).
5. Select the binding edge (4) that you want. The graphic shows how you paper will be flipped, either on the short or the long edge. Which choice you make will usually depend on whether your page format is portrait (tall) or landscape (wide), and how you plan to turn the paper over to read the second side. MAC OS X 1. In your application program, choose [File] → [Print]. 1 2 3 2. From the [Printer] menu (1), select your printer model. 3. Select [Layout] (2). 4.
PRINTING MULTIPLE PAGES ON ONE SHEET (N-UP) This feature scales the page size of your document for printing and reproduces several pages per sheet. This is useful when you simply want to proof your page layout, or distribute your document in a more compact format. It saves paper, bulk, weight and cost. If you have a duplex unit installed, you can even combine this feature with duplex printing to save even more. 1 2 3 4 1 2 3 4 WINDOWS POSTSCRIPT 1.
WINDOWS PCL 1. In the driver’s Layout tab (Windows XP) or Setup tab (Windows 98), choose the number of pages (“N-up”) you want to print on each sheet. 1-up is normal, 16-up is maximum. 2. Click [Options] to choose from the available options for this feature. From here you can choose the page printing order, the page layout, whether you want printed page borders, and a binding margin if you need it. MAC OS 9 1. In your application program, choose [File] → [Print]. 1 2 3 4 2.
4. From the [Pages per Sheet] menu (3), select the number of pages you want to fit onto a single sheet of paper. 5. If required, change the direction (4) the document pages are laid out on each sheet of paper. MAC OS X 1. In your application program, choose [File] → [Print]. 1 2 3 4 5 2. From the [Printer] menu (1), select your printer model. 3. Select [Layout] (2). 4. From the [Pages per Sheet] menu (3), select the number of pages you want to fit onto a single sheet of paper. 5.
POSTER PRINTING This option allows you to print posters by dividing a single document page into multiple pieces (sometimes called “tiles”). Each piece prints, enlarged, on a separate sheet. Then, you combine the separate sheets to create a poster. Poster Print is only available with the Windows PCL printer drivers. WINDOWS PCL 1. In the driver’s Setup tab, under [Finishing Mode], choose [Poster Print]. 2. Click [Options] to open the Options window.
SCALE TO PAGE Scale to Page allows you to print data formatted for one size page onto a different size page, without modifying the print data. This feature is only available with the Windows PCL drivers. 1. In the driver’s Setup tab, click the [Options] button. 2. Check the [Fit to Page] checkbox. 3. Choose the scaling factor you need from the [Conversions] drop-down list.
WATERMARKS A watermark is typically faint text that is superimposed on a printed document. This can used to indicate that the document is “Draft”, or perhaps “Confidential”. This feature is not available on Mac OS X. The illustration below shows the Windows PostScript driver. The PCL driver is very similar. WINDOWS The Watermarks Feature is found in the driver’s [Job Options] tab. Click the [Watermarks] button.
To create a new watermark 1. In the Watermarks window, click [New…]. 2. Enter the text you want for your watermark. 3. Adjust your watermark’s font, size, colour, angle, position and border (trim) as required. 4. Click [OK] to accept your changes. To choose a previously created watermark 1. In the Watermarks window, click the watermark in the list. To edit an existing watermark 1. In the Watermarks window, click the watermark’s name in the list. 2. Click [Edit…]. 3.
MAC OS 9 The illustrations here are for the Adobe PostScript driver. Watermarks are not featured in the Apple LaserWriter driver. 1. In your application program, choose [File] → [Page Setup]. 1 2 3 4 5 2. Select [Watermarks] (1). 3. Select which pages you want to print watermarks on (2). [None] (no watermarks), [First] or [All]. 4. Choose the type of watermark data to use (3): a PICT file, EPS file or plain text. 5. To create or edit the text for a watermark, click [Edit…] (4).
MENU FUNCTIONS This sections lists the menus accessed via the controls on the printer’s operator panel and displayed in the LCD window. It should be noted that many of these settings can be, and often are, overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting”, which will then default to the settings entered in these printer menus. Factory default settings are shown in bold type in the following tables.
PRINT JOBS MENU This menu only appears when the hard disk drive is installed. It is used for printing of documents stored on the internal hard disk. These will be stored using either the secure printing feature or the proof and print feature. Please refer to these features elsewhere in this manual for instructions on how to use. You will be prompted for your password or personal identification number (PIN). The +/– keys are used to enter each digit and the ENTER key to advance from one digit to the next.
SHUTDOWN MENU This menu only appears if the hard disk drive is installed. This item should always be selected before switching the printer off, to ensure that no hard disk data is lost. ITEM SETTINGS EXPLANATION SHUTDOWN START EXECUTE Performs controlled shutdown of the printer, ensuring that all files on the internal hard disk are closed before power is turned off. Only power the printer off when the display indicates that shutdown is complete.
ITEM SETTINGS EXPLANATION MEDIA CHECK ENABLE DISABLE Determines whether the printer check the size of paper loaded matches that required for the document sent to print. RESOLUTION 600x1200DPI Sets the default resolution for 600DPI printing (dots per inch). 600x1200DPI uses more memory and requires more time to process, but prints at a higher quality. TONER SAVE MODE OFF ON Reduces the amount of toner used for imaging. Toner saving gives lighter prints but is more economical.
ITEM SETTINGS EXPLANATION MONO-PRINT SPEED AUTO SPEED If the first page of a print job is black and white, the printer runs at 32ppm (pages per minute). When a colour page is detected the printer slows down to 20ppm (ES2032) and 26ppm (ES2632) for the rest of that job. MONO 32PPM This setting operates in the same way as AUTO SPEED, except that the printer runs at 32ppm until a colour page is detected.
ITEM SETTINGS EXPLANATION ORIENTATION PORTRAIT LANDSCAPE Selects default page orientation between portrait (tall) and landscape (wide). LINES PER PAGE 5-64-128 Sets the number of lines of text per page when raw text is received from systems other than Windows. The default for A4 portrait is 65, and for Letter is 60. EDIT SIZE Sets the size of the printable page area to match the size of paper in use. This is not the same as the physical paper size, which is always slightly larger.
MEDIA MENU This menu provides adjustment to suit a wide range of print media. ITEM SETTINGS TRAY1 PAPERSIZE A4 / A5 / A6 / Selects the size of paper loaded in Tray 1 (upper tray if both trays B5 installed). For CUSTOM setting see LEGAL14 X-DIMENSION and Y-DIMENSION LEGAL13.5 later in this table.
ITEM SETTINGS EXPLANATION TRAY2 MEDIAWEIGHT LIGHT (6474g/m²) MEDIUM (7590g/m²) HEAVY (91176g/m²) Adjusts the printer for the weight of paper stock loaded in this tray (if installed). MPT PAPERSIZE LETTER EXECUTIVE LEGAL14 LEGAL13.5 LEGAL13 A4 / A5 / A6 / B5 CUSTOM COM-9 ENVELOPE COM-10 ENVELOPE MONARCH ENV DL ENVELOPE C5 ENVELOPE Selects the size of paper to be fed from the multi purpose tray. For CUSTOM setting see X-DIMENSION and Y-DIMENSION later in this table.
ITEM SETTINGS EXPLANATION Y-DIMENSION 148-297-1200 MILLIMETRE Selects the length of paper defined by the “Custom” settings referred to in the foregoing PAPER SIZE settings. Note that media of up to 1200mm in length can be fed from the multi purpose tray for banner printing.
COLOUR MENU The printer automatically adjusts colour balance and density at appropriate intervals, optimising the printed output for bright white paper viewed in natural daylight conditions. The items on this menu provide a means of changing the default settings for special or particularly difficult print jobs. Settings revert to their default values when the next print job is complete.
ITEM SETTINGS C DARKNESS -3~0~+3 M DARKNESS -3~0~+3 Y DARKNESS -3~0~+3 K DARKNESS -3~0~+3 AJST REGISTRATION EXECUTE C REG FINE AJST -3~0~+3 M REG FINE AJST -3~0~+3 Y REG FINE AJST -3~0~+3 INK SIMULATION OFF SWOP EUROSCALE JAPAN UCR LOW MEDIUM HIGH CMY 100% DENSITY DISABLE ENABLE EXPLANATION Adjusts darkness of each colour component (cyan, magenta, yellow and black). Normal setting is 0. Performs automatic colour registration adjustment.
SYSTEM CONFIGURATION MENU This menu adjusts general printer settings to suit the way you prefer to work. ITEMS SETTINGS EXPLANATION POW SAVE TIME 5 15 30 60 240 Adjusts the idling time before the printer automatically switches into power saving mode. In this mode power consumption is reduced to a low level required to just keep the printer operating and ready to receive data. When a job is sent the printer will require a warm-up time of up to 1 minute before printing can begin.
ITEMS SETTINGS EXPLANATION LOW TONER CONTINUE STOP Specifies whether the printer should continue printing even after a low toner condition is detected. JAM RECOVERY ON OFF Specifies whether the printer should perform jam recovery after a paper jam has occurred. If ON, the printer will attempt to print again any pages lost due to a paper jam once the jam has been cleared. ERROR REPORT ON OFF If ON, the printer will print error details when a PostScript Emulation error occurs.
PCL EMULATION This menu controls settings effective when the printer is operating in PCL emulation mode. ITEM SETTINGS EXPLANATION FONT SOURCE RESIDENT / DIMM0 / DIMM1 / DOWNLOADED Specifies the location of the PCL default font. Normally this will be INTERNAL unless additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to RAM as permanent fonts. FONT No.
ITEM SETTINGS EXPLANATION TRUE BLACK OFF / ON Selects whether black image data is printed using black toner (ON) or 100% CMY (OFF). (Valid in PCL emulation mode only.
PPR EMULATION This menu controls settings effective when the printer is operating in PPR emulation mode. ITEM SETTINGS CHARACTER PITCH 10 CPI; 12 CPI; 17 Specifies character pitch in IBM PPR emulation. CPI; 20 CPI; PROPORTIONAL EXPLANATION FONT CONDENSE 12CPI - 20CPI; 12CPI - 12CPI Specifies 12CPI pitch for Condense Mode. CHARACTER SET Set 1; Set 2 Specifies a character set. SYMBOL SET IBM 437 Specifies a symbol set.
ITEM SETTINGS EXPLANATION TEXT HEIGHT Same; Diff Sets the height of a character. SAME: Regardless of CPI, same height DIFF: As CPI, character heights vary.
FX EMULATION This menu controls settings effective when the printer is operating in FX emulation mode. ITEM SETTINGS CHARACTER PITCH 10 CPI; 12 CPI; 17 Specifies character pitch in this emulation. CPI; 20 CPI; PROPORTIONAL EXPLANATION CHARACTER SET Set 1; Set 2 Specifies a character set. SYMBOL SET IBM 437 Specifies a symbol set.
USB MENU This menu controls the operation of the printer’s USB data interface. ITEM SETTINGS EXPLANATION SOFT RESET ENABLE / DISABLE Enables or disables the SOFT RESET command. SERIAL NUMBER ENABLE / DISABLE OFFLINE RECEIVE ENABLE / DISABLE SPEED 12 / 480 Mps Selects the interface speed NETWORK MENU This menu controls the operation of the printer’s 10Base-T/ 100Base-TX network interface. ITEM SETTINGS EXPLANATION TCP/IP ENABLE / DISABLE Enables or disables this network protocol.
ITEM SETTINGS SUBNET MASK xxx.xxx.xxx.xxx Current assigned subnet mask. To change, proceed as above. EXPLANATION GATEWAY ADDRESS xxx.xxx.xxx.xxx Current assigned gateway address. To change, proceed as above. FACTORY DEFAULTS EXECUTE Reloads the settings present when the unit was setup by the manufacturer. WEB ENABLE / DISABLE Enables or disables Web config. facility. TELNET ENABLE / DISABLE Enables or disables Telnet config. facility.
ITEM SETTINGS EXPLANATION PAPER BLACK SETTING –2~0~+2 Used for small adjustment when you experience faded print or light specks / streaking in monochrome printing on white paper. Select a higher value to reduce fading, or a lower value to reduce specks or streaking in high density print areas. PAPER COLOR SETTING –2~0~+2 As above, but for colour printing. TRANSPR –2~0~+2 BLACK SETTING As above but for mono printing on transparencies.
ITEM EXPLANATION K TONER C TONER M TONER Y TONER Cartridge size and current toner level. JOB LOG MENU ITEM SETTING EXPLANATION JOB LOG ENABLE/ DISABLE Prints a list of jobs carried out on this printer.
OVERLAYS AND MACROS (WINDOWS ONLY) WHAT ARE OVERLAYS AND MACROS? If you would like to print on special stationery, such as forms and letterhead, but do not want to use pre-printed stationery, you can create your own using these advanced features. You can use PostScript overlays to generate all your special stationery and store it in the printer for use whenever you need it. If you have chosen to install the PCL driver, macros perform a similar function.
CREATING POSTSCRIPT OVERLAYS Three steps are required to create an overlay: 1. Create the form data using your own application software and print it to a printer (.PRN) file. 2. Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,” import the.PRN file(s), and download the generated filter (.HST) file to the printer.
6. On the Overlay tab, choose Create Form from the drop-down list (4). 4 7. Click OK to close the Document Properties window. 8. Click OK again to close the Print dialogue. 9. When prompted for a print file name, enter a meaningful name with the extension.PRN. 10. Close your application. CREATE AND DOWNLOAD THE PROJECT 1. From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to discover the printer. 2. Choose Printers→New Project. 3.
9. Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it later if you want to modify it. 10. Choose Projects→Send Project Files to Printer to download the project to the printer. If you have a hard disk in the printer, SDM will automatically download files to it. If not, SDM will download files to flash memory.
4. 5. In the Define Overlays window, enter a suitable name (2) for this overlay and choose which page(s) (3) of your documents will use this overlay. Enter the name of the overlay file (4) exactly as it appeared in the Storage Device Manager project window. Remember that this name is case sensitive.
PRINTING WITH POSTSCRIPT OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages. 1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit within the appropriate space. 2.
CREATING PCL OVERLAYS Three steps are required to create an overlay: 1. Create the form data using your own application software and print it to a printer (.PRN) file. 2. Use the Storage Device Manager utility software supplied on CD with your printer to create a “project file,” import the .PRN file, and download the generated filter (.BIN) files to the printer. 3. Use downloaded files to define your overlay ready for use with any future document.
CREATE AND DOWNLOAD MACROS 1. From the Windows Start menu, start Storage Device Manager (SDM) and allow SDM to discover the printer. 2. Choose Printers→New Project to start a new project. 3. Choose Printers→Filter Macro File. The Filter Printer Patterns dialogue box appears. Make any adjustments in the settings that you need and then click OK.
Note that the names are case sensitive, and will be needed later exactly as they appear in this list. 8. Choose Projects→Save Project and enter a meaningful name (e.g. “Letter Stationery”) so that you can recognise it. 9. Choose Projects→Send Project Files to Printer to download the project to the printer. 10. When the message “Command Issued” appears confirming that the download is complete, click OK to clear the message. TEST PRINTING THE MACRO 1. Choose Printers→Test Macro. 2.
4. In the Overlay window, Click the Define Overlays button (1). 1 5. In the Define Overlays window, enter the name (a) and ID (b) of the required overlay, and define which page(s) (c) of your documents will use this overlay. Then click the Add button (3) to add this overlay to the list of defined overlays. Repeat for any other related overlays. When done, click the Close button (4) to close the window.
PRINTING WITH PCL OVERLAYS Once you have defined your overlays you are ready to use them for any documents you wish. The example illustrated here uses two overlays for business letters. The first prints on just the top page, and the second prints on any or all subsequent pages. 1. Prepare your document in the normal way using your own application software. Remember, if necessary, to format the document so that it will fit nicely within the plain areas on your letterhead overlay. 2.
REPLACING CONSUMABLE ITEMS This section explains how to replace consumable items when due. As a guide, the life expectancy of these items is: > Toner: A4 PAGE COVERAGE (OF THIS COLOUR) Black Cyan Magenta Yellow 2.5% 5.
CONSUMABLE ORDER DETAILS ITEM LIFE ORDER NO.
Dispose of the old cartridge responsibly, inside the pack that the new one came in. Follow any regulations, recommendations, etc., which may be in force concerning waste recycling. If you do spill any toner powder, lightly brush it off. If this is not enough, use a cool, damp cloth to remove any residue. Do not use hot water, and never use solvents of any kind. They will make stains permanent.
(a) Pull the coloured toner release lever (1) on the cartridge to be replaced fully towards the front of the printer. 1 3. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the printer. 1 2 4. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture. 5. Remove the new cartridge from its box but leave its wrapping material in place for the moment.
6. Gently shake the new cartridge from end to end several times to loosen and distribute the toner evenly inside the cartridge. 7. Remove the wrapping material and peel off the adhesive tape from the underside of the cartridge. 8. Holding the cartridge by its top centre with the coloured lever to the right, lower it into the printer over the image drum unit from which the old cartridge was removed.
9. Insert the left end of the cartridge into the top of the image drum unit first, pushing it against the spring on the drum unit, then lower the right end of the cartridge down onto the image drum unit. 1 10. 2 Pressing gently down on the cartridge to ensure that it is firmly seated, push the coloured lever (1) towards the rear of the printer. This will lock the cartridge into place and release toner into the image drum unit. 1 11.
IMAGE DRUM REPLACEMENT Switch off the printer and allow the fuser to cool for about 10 minutes before opening the cover. CAUTION! Static sensitive devices, handle with care. The printer contains four image drums: cyan, magenta, yellow and black. 1. Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 2. Note the positions of the four cartridges. 1 2 3 4 1. Cyan cartridge 2.
3. Holding it by its top centre, lift the image drum, complete with its toner cartridge, up and out of the printer. 4. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes.
6. Lift the right-hand end of the cartridge and then draw the cartridge to the right to release the left-hand end as shown, and withdraw the toner cartridge out of the image drum cartridge. Place the cartridge on a piece of paper to avoid marking your furniture. 2 1 7. Take the new image drum cartridge out of its packaging and place it on the piece of paper where the old cartridge was placed. Keep it the same way round as the old unit. Pack the old cartridge inside the packaging material for disposal.
9. Push the coloured release lever (1) away from you to lock the toner cartridge onto the new image drum unit and release toner into it. 1 10. Holding the complete assembly by its top centre, lower it into place in the printer, locating the pegs at each end into their slots in the sides of the printer cavity. 11. Finally, close the top cover and press down firmly at both sides so that the cover latches closed.
REPLACING THE BELT UNIT The belt unit is located under the four image drums. This unit requires replacement approximately every 60,000 pages. Switch off the printer and allow the fuser to cool for about 10 minutes before opening the cover. 1. Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on, the fuser will be hot. This area is clearly labelled. Do not touch. 2. Note the positions of the four cartridges.
3. Lift each of the image drum units out of the printer and place them in a safe place away from direct sources of heat and light. CAUTION! The green image drum surface at the base of each cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light.
7. Lower the new belt unit into place, with the lifting bar at the front and the drive gear towards the rear of the printer. Locate the drive gear into the gear inside the printer by the rear left corner of the unit, and lower the belt unit flat inside the printer. 8. Turn the two fasteners (5) 90° to the right until they lock. This will secure the belt unit in place. 9.
FUSER REPLACEMENT The fuser is located inside the printer just behind the four image drum units. WARNING! If the printer has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area. If in doubt, switch the printer off and wait at least 10 minutes for the fuser to cool before opening the printer cover.
5. Remove the new fuser from its packaging and remove the transit material. 6. Holding the new fuser by its handle, make sure that it is the correct way round. The retaining levers (2) should be fully upright, and the two locating lugs (3) should be towards you. 3 2 2 7. Lower the fuser into the printer, locating the two lugs (3) into their slots in the metal partition which separates the fuser area from the image drums. 8.
CLEANING THE LED HEAD Clean the LED head when printing does not come out clearly, has white lines or when text is blurred. 1. Switch off the printer and open the top cover. 2. Gently wipe the LED head surface with LED lens cleaner or soft tissue. CAUTION! Do not use methyl alcohol or other solvents on the LED head as damage to the lens surface will occur. 3. Close the top cover.
INSTALLING UPGRADES This section explains how to install optional equipment into your printer. This includes: > duplex (two-sided printing) unit > additional RAM memory > hard disk drive > additional paper tray > cabinet DUPLEX UNIT The duplex unit adds the function of two-sided printing, using less paper and making large documents easier to handle. It also enables booklet printing, which uses even less paper and makes large documents even easier to handle.
5. 6. Print a menu map as follows: (a) Press the + button to access the Information Menu. (b) Press ENTER once for the menu map. (c) Press ENTER again to print the menu map. (d) When the menu map is printed, press ON LINE to exit the menu system. Examine the first page of the menu map. Near the top of the page, between the two horizontal lines, you will see the current printer configuration. This list should indicate that the duplex unit is now installed.
MEMORY UPGRADE The basic printer model comes equipped with 256MB of main memory. This can be upgraded with an additional memory board of 256MB or 512MB, giving a maximum total memory capacity of 768MB. Installation takes a few minutes, and requires a medium size cross-head (philips type) screwdriver. 1. Switch the printer off and disconnect the AC power cable. 2. Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on recently, the fuser will be hot.
5. Lift the edge of the side cover slightly at the two points shown, and pull the cover away from the printer at the top. Lift the cover slightly to detach it from the printer. Place it safely to one side. 6. Carefully remove the new memory board from its wrapping. Try to handle the board only by its short edges, avoiding contact with any metal parts as far as possible. In particular, avoid touching the edge connector. 7.
(a) Grip the board firmly by its short edges and pull it out of the slot. (b) Place the removed memory board in the antistatic bag which originally contained the new memory board. 10. Hold the new memory board by its short edges, so that the edge connector faces in towards the RAM expansion slot, and the small cutout is closer to the rear of the printer. 11. Gently push the board into the RAM expansion slot until it latches in and will not go any further. 12.
17. Examine the first page of the menu map. Near the top of the page, between the two horizontal lines, you will see the current printer configuration. This list contains the figure for total memory size. This should indicate the total memory now installed. If you are using the Windows PostScript driver, follow the instructions later in this section to adjust the driver.
HARD DISK DRIVE The optional internal hard disk drive (HDD) enables collating of printed pages and can be used to store overlays and macros, fonts, and secure or proof documents waiting to be printed. Installation takes a few minutes, and requires a medium size cross-head (philips type) screwdriver. 1. Switch the printer off and disconnect the AC power cable. 2. Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on recently, the fuser will be hot.
top. Lift the cover slightly to detach it from the printer. Place it safely to one side. 2 4 1 5 3 5 6. Locate the clip (1) on the top of the disk unit into the slot (2) in the printer. 7. Plug the end of the connecting cable (3) into the disk unit connector (4) in the printer. 8. Tighten the two thumbscrews (5). 9. Close the top of the side cover up to the printer and refit the securing screw removed in step 4. 10.
ADDITIONAL PAPER TRAY 1. Switch the printer off and disconnect the AC power cable. 2. Place additional paper tray on desired location. 3. Observing safety rules for lifting and, using locating guides, place printer on top of the additional paper tray. 4. Re-connect the AC power cable and switch the printer ON.
ADJUSTING WINDOWS PRINTER DRIVERS 5. Once your new upgrade has been installed, you may need to update the Windows printer driver so that the additional features are available to your Windows applications. 6. Remember that if your printer is shared between users on different computers, the driver must be adjusted on each user’s machine. 7. The illustrations shown here are for Windows XP. Other Windows versions may appear slightly different, but the principles are the same.
POSTSCRIPT DRIVER 1. This driver must be adjusted for any upgrade just installed. 2. Open the Printers window (called “Printers and Faxes” in Windows XP) via the Start Menu or from the Windows Control Panel. 3. Right-click the printer icon for this printer, and choose Properties from the pop-up menu. 4. On the Device Settings tab, locate the list of installable options. Change those settings to indicate the new features you have just installed. 5.
CLEARING PAPER JAMS Provided that you follow the recommendations in this guide on the use of print media, and you keep the media in good condition prior to use, your printer should give years of reliable service. However, paper jams occasionally do occur, and this section explains how to clear them quickly and simply. Jams can occur due to paper misfeeding from a paper tray or at any point on the paper path through the printer.
PAPER SENSOR ERROR CODES CODE # LOCATION CODE # LOCATION 370 Duplex unit * 382 Paper exit 371 Duplex unit * 383 Duplex unit * 372 Duplex unit * 390 MP Tray 373 Duplex unit * 391 Paper Tray 380 Paper feed 392 2nd Paper tray * 381 Paper path 400 Paper size * (if fitted). 1. If a sheet is well advanced out of the top of the printer, simply grip it and pull gently to draw it fully out.
3. Note the positions of the four cartridges. 1 2 3 4 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge It will be necessary to remove the four image drums to gain access to the paper path. 4. Holding it by its top centre, lift the cyan image drum, complete with its toner cartridge, up and out of the printer.
5. Put the cartridge down gently onto a piece of paper to prevent toner from marking your furniture and to avoid damaging the green drum surface. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. 6. Repeat this removal procedure for each of the remaining image drum units. 7.
• To remove a sheet from the central area of the belt (2), carefully separate the sheet from the belt surface and withdraw the sheet. 4 3 2 1 • To remove a sheet just entering the fuser (3), separate the trailing edge of the sheet from the belt, push the fuser pressure release lever (4) towards the front and down to release the fuser’s grip on the sheet, and withdraw the sheet through the drum cavity area. Then allow the pressure release lever to rise again.
8. Starting with the cyan image drum unit nearest the fuser, replace the four image drums into the drum cavity, making sure to locate them in the correct order. 1 2 3 4 • 1. Cyan cartridge 2. Magenta cartridge 3. Yellow cartridge 4. Black cartridge Holding the complete assembly by its top centre, lower it into place in the printer, locating the pegs at each end into their slots in the sides of the printer cavity.
9. Lower the top cover but do not press down to latch it closed yet. This will protect the drums from excessive exposure to room lighting while you check the remaining areas for jammed sheets. 10. Open the rear exit tray (5) and check for a sheet of paper in the rear path area (6). 6 5 • Pull out any sheets found in this area. • If the sheet is low down in this area and difficult to remove, it is probably still gripped by the fuser.
12. Lift the front cover release and pull open the front cover. 13. Check inside the cover for sheets in this area and remove any that you find, then close the cover. 14. Pull out the paper tray and ensure that all paper is stacked properly, is undamaged, and that the paper guides are properly positioned against the edges of the paper stack. When satisfied, replace the tray.
15. Finally, close the top cover and press down firmly at both sides so that the cover latches closed. When the jam has been cleared, if Jam Recovery is set to ON in the System Configuration Menu, the printer will attempt to reprint any pages lost due to paper jams.
SPECIFICATIONS ITEM SPECIFICATION Dimensions 435 x 563 x 339mm (W x D x H) without Duplex unit Weight 26Kg approx.
ITEM SPECIFICATION Media size MP tray A4, A5, A6, B5, Legal 13/13.5/14 inch, letter, executive, custom (up to 1200mm length), com-9 envelope, com10 envelope, monarch envelope, DL envelope, C5 envelope Media weight Standard - 64 to 120g/m², multi purpose tray - 64 to 200g/m² duplex unit - 64 - 120g/m² Media type Plain, Letterhead, Transparency, Bond, Recycled, card stock, Rough, Labels and Glossy Paper capacity Paper tray: 300 sheets approx. (depending on Manual feed: 100 sheets approx.
ITEM SPECIFICATION Power consumption Operating: 1200 max.; 490 W av. (25°C) Stand-by: 100 max.; 150 W av. (25°C) Power saving: 45 W max. (20ppm colour) Power saving: 70 W max. (26ppm colour) Operating environment Operating 10 to 32 °C/20 to 80% RH (optimum 25 °C wet, 2 °C dry) Off: 0 to 43 °C/10 to 90% RH (optimum 26.8 °C wet, 2 °C dry) Print environment 30 to 73% RH @ 10 °C; 30 to 54% RH @ 32 °C 10 to 32 °C @ 30% RH; 10 to 27 °C @ 80% RH Colour 17 to 27 °C @ 50 to 0% RH 1.
INDEX A RGB ........................................50 About RGB and CMYK colour .....50 B Belt how to replace .....................161 life expectancy .....................151 life remaining .......................138 Black printing (black generation) ...............................38 Blacks and Greys .......................36 Booklet printing PCL emulation ........................23 PostScript emulation ..............22 Booklets, printing Windows PS............................
Fuser how to replace .....................164 FX emulation ........................135 how to use ...........................118 life expectancy .....................151 Information menu ................119 life remaining .......................138 Maintenance menu ...............137 G Media menu .........................124 menu map ............................119 Graphic pro ................................56 Network menu......................136 Graphic pro workflow – overview .................
P Printer overview ........................10 Page orientation portrait or landscape ..............22 Pure black text / graphics .........84 Paper jam clearing .........................178 jam codes.............................179 loading cassette trays ............16 loading letterhead ..................17 Paper jam codes ..................179 recommended types ..............13 supported sheet sizes ............14 weights and sizes .................124 R Rendering intents ......................
OKI CONTACT DETAILS Oki Systems (UK) Limited 550 Dundee Road Slough Trading Estate Slough, SL1 4LE Oki Data (Singapore) Pte. Ltd. 78 Shenton Way, #09-01, Singapore 079120 Tel:44 (0) 1753 819819 Fax:44 (0) 1753 819899 http://www.oki.co.uk Tel: (65) 221 3722 Fax: (65)421 1688 http://www.okidata.com.sg Oki Systems Ireland Limited The Square Industrial Complex Tallaght, Dublin 24, Ireland Oki Systems (Thailand) Ltd. 956 Udomvidhya Building 6th Floor, Rama IV Rd.
OKI Europe Limited Central House Balfour Road, Hounslow TW3 1HY, United Kingdom Tel: +44 (0) 20 8219 2190 Fax: +44 (0) 20 8219 2199 www.okiexecutiveseries.com 07077401 Iss.
