User’s Guide: Windows 59356001
Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. The manufacturer assumes no responsibility for the results of errors beyond its control. The manufacturer also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this Guide will not affect the applicability of the information in it.
Contents Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .6 Printer Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Front View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7 Rear View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8 Changing the display language. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Color matching: Postscript emulation driver . . . . . . . . . . . . . . . . . .161 Color Matching Options: Windows Me and 98. . . . . . . . . . . . . .163 Color Matching Options: Windows 2000, XP and NT 4.0 . . . . .164 Color Matching: PCL Driver . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168 Color Matching Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .168 The Print Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . . . . .171 Menu Functions . . . . . . .
Software Utilities . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .289 Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .289 Color Swatch Utility. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .290 General Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .290 Installing the Color Swatch Utility . . . . . . . . . . . . . . . . . . . . . . .290 Opening the Color Swatch utility . . . . . .
Introduction Your new printer is designed with advanced features to give you clear, vibrant color printing and crisp black and white pages at high speed on a range of print media. Features: • Up to 12 pages per minute in full color. • Up to 20 pages per minute in black and white. • 600 dpi (dots per inch) print resolution. • Single Pass Color Digital LED technology. • Postscript emulation; PCL 5C and Epson FX emulations. • 10 Base-T and 100 Base-TX network connection.
Printer Overview Front View Output Stacker, face down Standard printed copy delivery point. Holds up to 250 sheets of 20-lb. US Bond (75 g/m²) paper. Operator Panel Menu driven operator controls and LCD display panel (can be changed to show different languages: see page 10). PaperTray Standard blank paper tray. Holds up to 300 sheets of 20-lb. US Bond (75 g/m²) paper. Multi-Purpose Tray Used for feeding heavier paper stocks, envelopes and other special media.
Rear View On/Off Switch Socket for Power Cord Parallel Interface USB Interface Network Interface Optional Duplex Unit Rear Stacker (face up), Capacity100 sheets 20-lb. US Bond (75 g/m²) paper When the rear paper stacker is folded down, paper exits the printer through the rear of the printer and is stacked here face up. This is mainly used for heavy print media. When used in conjunction with the Multi-Purpose Tray, the paper path through the printer is essentially straight.
Notes, Cautions, etc. NOTE A note appears like this. A note provides additional information to supplement the main text which helps you to use and understand the product. CAUTION! A caution appears like this. A caution provides additional information which, if ignored, may result in equipment malfunction or damage. WARNING! A warning appears like this. A warning provides additional information which, if ignored, may result in a risk of personal injury. Important! An important message appears like this.
Changing the display language READY ON LINE BACK ENTER ATTENTION MENU CANCEL 1. Press MENU + repeatedly until you see SYSTEM CONFIG MENU POWER SAVE DELAY TIME 2. Press ENTER. 3. Press MENU + repeatedly until you see SYSTEM CONFIG MENU LANGUAGE 4. Press ENTER. 5. Press MENU + and/or MENU – repeatedly until you see the language you wish to select. 6. Press ENTER to select this language. 7. Press ON LINE to exit the menu and return the printer to standby.
Media Recommendations Your printer can handle a variety of print media, including a range of paper weights and sizes, transparencies, labels and envelopes. This section provides general advice on choice and use of media. CAUTION! Print media must be able to withstand 446°F (230°C) for 0.2 second. Media Weight Designations Weight Designation Weight Feed Tray Duplexer? Exit Tray Light 16-19 lb. US Bond (60-71 g/m²) Tray 1 Tray 2 No Topa Rearb Medium 20-27 lb.
Media Types Paper The best performance is obtained when using paper designed for use in copiers and laser printers. Suitable types include: • Hammermill® Laser Printer Radiant White, 24 lb. US Bond (90 g/m²) • Xerox® 4024, 20 lb.US Bond (75 g/m²) • Oki® 52206101 Bright White Proofing Paper, 32 lb. US Bond (120 g/m2) Recommendations • Check http://my.okidata.com for the latest information on recommended papers for your printer.
Envelopes Yes No • Use only recommended envelopes (Oki 52206301 and 52206302: see “Selecting/Using OKI Print Media” in your Handy Reference Guide for more information). • Envelopes should be stored flat and away from moisture, direct sunlight and heat sources. • Don’t use envelopes with windows or metal clasps. • Don’t use damp, damaged or curled envelopes. CAUTION Print media must be able to withstand 446°F (230°C) for 0.2 second.
Transparencies • Use only recommended transparencies (3M CG3720, Oki 52205701). • Avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage. Labels • Avery 5161 White Laser Labels (letter size) work well with your printer. Check http://my.okidata.com for the latest information on media for your printer. • Use only labels designed for use in color laser printers and photocopiers. CAUTION! • Labels should cover the entire carrier sheet.
Media: Tray 1 and Optional Tray 2 Media Sizes: Trays 1 & 2 Feed Exit Paper size Tray 1 Tray 2 Topa Rearb Letter (8½ x 11'') S, Dc S, D S, D S, D Legal-14 (8½ x 14'') S, D S, D S, D S, D Legal-13.5 (8½ x 13.5'') S, D S, D S, D S, D Legal-13 (8½ x 13'') S, D S, D S, D S, D Executive (7¼ x 10½'') S, D S, D S, D S, D A4 (210 x 297 mm) S, D S, D S, D S, D A5 (145 x 210 mm) S, D S, D S, D S, D A6 (105 x 148 mm) S Not Usable. Not Usable.
Auto Switching If you have identical paper stock loaded in the Multi-Purpose Tray or the optional Second Paper Tray, you can have the printer automatically switch to the other tray when the current tray runs out of paper. This function is enabled in the Print Menu (see the “Menu Functions” section of this manual). Media: Multi-Purpose Tray Use the Multi-Purpose (MP) Tray for printing card stock, labels, envelopes and transparencies. Or load a stack of letterhead stationery to switch to as needed.
Media Sizes: Multi-Purpose Tray Feed Exit Paper size MP Tray Reara Topb Letter (8½ x 11'') Yes Yes Yes Legal-14 (8½ x 14'') Yes Yes Yes Legal-13.5 (8½ x 13.5'') Yes Yes Yes Legal-13 (8½ x 13'') Yes Yes Yes Executive (7¼ x 10½'') Yes Yes Yes A4 (210 x 297 mm) Yes Yes Yes A5 (145 x 210 mm) Yes Yes Yes B5 (182 x 257 mm) Yes Yes Yes Envelopes (COM-10) Yes Yes No Custom: min. 3.94 to 5.83'' [100 x 148 mm]; max. 8½ x Yes 14'' [216 x 356 mm], or bannerc Yes No a.
Top Exit (Face Down Stacker) • Holds up to 250 sheets of 20-lb. US Bond (42 lb. Index, 75 g/m² metric) standard paper. • Handles paper stocks up to 47 lb. US Bond (98 lb. Index, 176 g/m² metric). • Pages are printed in reading order (page 1 first; last page on top, facing down). Rear Exit (Face Up Stacker) The face up stacker at the rear of the printer should be opened and the tray extension pulled out when required for use. In this condition paper will exit via this path, regardless of driver settings.
Loading Paper Trays 1 and 2 NOTE If you have the optional second paper tray installed: • If you are printing from the 1st (upper) tray, you can pull out the 2nd (lower) tray and reload it while the printer is printing. • If you are printing from the 2nd (lower) tray, do not pull out the 1st (upper) tray while printing. This will cause a paper jam. 1. Remove the paper tray from the printer.
2. Fan the paper to be loaded at the edges (1) and in the middle (2), then tap the edges of the stack on a flat surface to make it flush again (3). 1 2 3 3. Load paper print side down, making sure the rear stopper (1) and paper guides (2) are snug against the paper.
NOTE Load letterhead paper face down, with the top edge aimed towards the front of the printer. 4. Gently close the paper tray.
NOTE To prevent paper jams: • Do not leave space between the paper and the guides and rear stopper. • Do not overfill the paper tray. Capacity depends on the type of paper stock. • Do not load damaged paper. • Do not load paper of different sizes or types at the same time. • Do not pull the paper tray out during printing (except as described above for the 2nd tray).
1. Open the MP Tray.
2. Press down on the loading platform. 3. Load the print media and adjust the guides (1) to the size media being used. • Letterhead stationery: – For single-sided printing, load with pre-printed side up and the top edge into the printer. – For two-sided (duplex) printing, load with pre-printed side down and top edge away from the printer. (Optional duplex unit must be installed.) • Envelopes: load print side up (flap down) with top edge to the left and short edge into the printer.
4. Press the blue tray latch (1) toward the paper stack to lift the paper platform into the feed position.
Postscript Emulation Driver The Windows Postscript emulation printer driver contains settings for many of the same items as are found in the operator panel menus. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus. Windows 98/Me NOTE The illustrations in this section show the Windows Me Operating System.
N-Up Printing (Printing Multiple Pages on One Sheet) Me and 98 You can print either 2 or 4 pages on one sheet of paper. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the Postscript emulation printer, then click Properties. 3. On the Paper tab, under Layout, select 2 up or 4 up printing. 4. Click OK to return to the Print dialog box. 5. Click OK to print the document.
Printing Custom Page Sizes Me and 98 Custom page sizes can be printed from Tray 1, Tray 2 or the Multi-Purpose (MP) Tray, one-sided printing only, rear exit only. Tray 1 and Tray 2 Custom Size Range • minimum 3.94'' x 5.83'' [100 x 148 mm] • maximum 8½'' x 14'' [215.9 x 355.6 mm]. MP Tray Custom Size Range • minimum 3.94'' to 5.83'' [100 x 148 mm] • maximum 8½'' x 14'' [216 x 356 mm] • or banners from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to 47¼'' (1.2 m) long. Banners must be fed one sheet at a time.
2. Load the custom size paper in the tray you will be using. For example, the MP Tray: 3. Open the file in your application and select File → Print. 4. In the Print dialog box, select the Postscript emulation printer, then click Properties.
5. On the Paper tab and select the tray you are using in the Paper source drop-down list. 6. Under Paper Size (1), scroll across and click one of the three Custom icons, then click Custom (2).
custom size in the dialog box which appears, then click OK twice to go back to the Print dialog box. 7. Click OK to print the document.
Changing The Resolution for a Print Job Me and 98 NOTE These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings): • Click Start → Settings → Printers. • Right click the Postscript emulation printer, then select Properties. • Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs. 1. Open the file in your application and select File → Print. 2.
3. On the Graphics tab, select the required printing resolution in the Resolution drop-down list, then click OK: • Fine = high resolution, slower speed: the default. Provides optimum results when printing graphics. • Normal = medium resolution, medium speed: choose this setting for documents with lower resolution graphics, line art, or text only. • Fast = low resolution, fast speed: choose this one for quick proofing of drafts. 4. Click OK to print the document.
Duplex Printing (Printing on Both Sides of The Paper) Me and 98 NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out. • Standard paper sizes only. • Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²). • Paper must be loaded print side up. • Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex printing. NOTE These instructions explain how to change the settings as you are printing a job.
3. On the Paper tab, click More Options…. Select Flip on Long Edge or Flip on Short Edge, then click OK twice. 4. Click OK to print the document.
Collating Me and 98 Collating can be carried out with or without a hard disk drive installed. However, printers with a hard disk drive will provide greater performance. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the Postscript emulation printer, then click Properties. 3. On the Paper tab, enter the number of Copies you wish to print. 4. Click the Device Options tab.
Secure Print (Printing Confidential Documents) Me and 98 Secure printing or printing with passwords allows the printing of confidential documents on printers that are shared with other users. Once the document is printed, it is deleted from the Hard Disk Drive. If you wish to retain the document on the Hard Disk Drive after printing it, use the Store to Hard Disk feature (see page 41).
4. Click the Device Options tab. In the Printer features list, click Job Type (1), then select Secure print under Change setting (2). 5. Enter your 4-digit password (0000 to 9999): In the Printer features list, click PASSWORD1, then select the value of your choice for that digit under Change setting. Repeat the process for each digit of the password, making note of the number you entered. 6. For collated printing, scroll down under Printer features and change the setting for Collate to Yes. 7. Click OK. 8.
Printing a Confidential Document from The Front Panel 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the document is to use the Storage Device Manager.
Store to Hard Disk Me and 98 Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead stationery, etc. NOTE • The internal hard disk must be installed in the printer and enabled. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
4. Click the Device Options tab. In the Printer features list (1), click Job Type, then select Store to HDD under Change settings (2). 5. Enter your 4-digit password (0000 to 9999): In the Printer features list, click PASSWORD1, then select the value of your choice for that digit under Change setting. Repeat the process for each digit of the password, making note of the number you entered. 6. For collated printing, scroll down under Printer features and change the setting for Collate to Yes. 7. Click OK.
Printing a Stored Document from The Front Panel ON LINE BACK ENTER MENU CANCEL 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
Deleting The Stored Document 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE.
Windows 2000 and XP NOTE The illustrations in this section show the Windows 2000 operating system. The Windows XP operating system dialog boxes appear slightly different, but the principles are the same.
N-Up Printing (Printing Multiple Pages on One Sheet) 2000 and XP 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the Postscript emulation printer. 3. Windows XP only: click Preferences. 4. On the Layout tab, under Pages Per Sheet, select the required number of pages. 5. Windows XP only: click OK to return to the Print dialog box. 6. Click Print.
Printing Booklets 2000 and XP Booklets are restricted to two pages per sheet, i.e., you can print a 5½'' x 8½'' booklet on 8½'' x 11'' paper. NOTE • You must have the duplex unit installed and enabled in order to print booklets. • Not available on some network connections: see the Help file. • Some software applications may not support booklet printing. • The right-to-left setting allows a booklet to be printed for right to left reading, as used in some languages. 1.
4. On the Layout tab, under Pages Per Sheet, select Booklet. 5. Select Portrait or Landscape under Orientation. 6. Make sure Flip on Long Edge is selected under Print on Both Sides(Duplex). 7. Select the desired Page Order. 8. Windows XP only: click OK to return to the Print dialog box. 9. Click Print.
Printing Custom Page Sizes 2000 and XP Custom page sizes can only be printed from the Multi-Purpose Tray. The printer media size for the Multi-Purpose Tray must be manually set in the driver to the custom paper size before use (range 3½'' to 8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long). Resolution must be set to Fast (see page 51) NOTE One custom paper size can be defined in the Windows 2000 and XP Postscript emulation driver. 1. Make sure the rear exit path is open: 2.
6. On the Layout tab., click Advanced. 7. In the Paper Size drop-down list, select Postscript Custom Page Size. 8. Define your custom size in the dialog box which appears, then click OK twice. 9. Click the Paper/Quality tab and select the feed tray you are using for the custom size paper from the Paper Source drop-down list. 10. Windows XP only: click OK to return to the Print dialog box. 11. Click Print.
Changing The Resolution for A Print Job 2000 and XP NOTE These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings): • Click Start → Settings → Printers [for XP, Printers and Faxes]. • Right click the appropriate printer name, then select Properties. • Click Printing Preferences. • Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs. 1.
4. On the Job Options tab, select the required printing resolution, then click OK: • Fine = high resolution, slower speed: the default. Provides optimum results when printing graphics. • Normal = medium resolution, medium speed: choose this setting for documents with lower resolution graphics, line art, or text only. • Fast = low resolution, fast speed: choose this one for quick proofing of drafts. 5. Select Toner Saving if appropriate. 6. Windows XP only: click OK to return to the Print dialog box. 7.
Duplex Printing (Printing on Both Sides of The Paper) 2000 and XP NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out. • Standard paper sizes only. • Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²). • Paper must be loaded print side up. • Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex printing. NOTE These instructions explain how to change the settings as you are printing a job.
4. On the Layout tab, under Print on Both Sides (Duplex), select Flip on Long Edge or Flip on Short Edge. 5. Windows XP only: click OK to return to the Print dialog box. 6. Click Print.
Printing Watermarks 2000 and XP 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the Postscript emulation printer. 3. Windows XP only: click Preferences. 4. On the Job Options tab, click Watermark. 5. In the dialog box which appears, click New to define a watermark or select a predefined watermark from the list box, then click OK. 6. Windows XP only: click OK to return to the Print dialog box. 7. Click Print.
Collating 2000 and XP Collating can be carried out with or without the optional hard disk drive installed. However, printers with a hard disk drive will provide greater performance. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the Postscript emulation printer. 3. Windows XP only: click Preferences. 4. On the Job Options tab, enter the number of Copies you wish to print, then select Collate. 5. Windows XP only: click OK to return to the Print dialog box.
Secure Printing (Printing Confidential Documents) 2000 and XP Secure printing allows the printing of confidential documents on printers that are shared with other users. First the document is assigned a password and processed to a print file which is saved on the hard disk drive. Then it is printed on demand by entering the password through the printer’s front panel. Once the document is printed, it is deleted from the hard drive.
4. On the Job Options tab, select Secure Print. 5. In the dialog box which appears, enter a Job Name and 4-digit password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.) 6. Enter the number of copies to be printed, then select Collate if applicable. 7. Windows XP only: click OK to return to the Print dialog box. 8. Click Print. The document is processed to a print file and stored on the printer’s hard disk drive. 9.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to print appears on the second line of the display, then press ENTER. The document prints and is deleted from the hard disk drive.
3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting a confidential document is to use the Storage Device Manager.
Proof and Print 2000 and XP Proof and Print lets you print a proof of a document for review and approval before printing the document in quantity. First the document is assigned a password and processed to a print file. The file is saved on the hard disk drive and one copy prints. If the document is okay for printing, the remaining copies are printed on demand by entering the password through the printer’s front panel. Once the document is printed, it is deleted from the hard drive.
4. On the Job Options tab, select Proof and Print. 5. In the dialog box which appears, enter a Job Name and 4-digit password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.) 6. Enter the number of copies to be printed, then select Collate if applicable. 7. Windows XP only: click OK to return to the Print dialog box. 8. Click Print. The document is processed to a print file and stored on the printer’s hard disk drive. One copy prints for proofing. 9.
Printing The Proofed Document from The Front Panel 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to print appears on the second line of the display, then press ENTER.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager.
Store to Hard Disk 2000 and XP Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead stationery, etc. NOTE • The internal hard disk must be installed in the printer and enabled. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
4. On the Job Options tab, select Store to HDD. 5. In the dialog box which appears, enter a Job Name and 4-digit password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.) 6. Enter the number of copies to be printed, then select Collate if applicable. 7. Windows XP only: click OK to return to the Print dialog box. 8. Click Print. The document is processed to a print file and stored on the printer’s hard disk drive. 9.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to print appears on the second line of the display, then press ENTER. The document prints. Deleting the Stored Document To delete a document stored on the Hard Disk Drive: 1.
3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting documents stored on the Hard Disk Drive is to use the Storage Device Manager.
Printing Overlays 2000 and XP What are Overlays? An Overlay can be a combination of graphics, fonts, or text that is stored in the printer's flash memory or on the optional hard disk drive, and printed whenever required. The result is similar to the Watermark feature, but with the ability to be much more elaborate. Overlays can be useful for tasks such as printing letterheads, forms, or invoices, and should reduce the need for pre-printed stationery.
Once someone has set up all the necessary overlay files on the printer, other users only have to switch on the required settings in the printer driver to use the overlays. NOTE • The internal hard disk must be installed in the printer to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
4. Select the Overlay tab. 5. Choose Create Form from the drop-down list, then make your selections in the dialog box which appears and click OK. 6. Windows XP only: click OK to return to the Print dialog box. 7. Click Print. Instead of sending the print job to the printer, this prompts you to save the print job on your PC's hard disk. Give the file a meaningful name. Downloading The Print File To Use as An Overlay Use the Storage Device Manager utility to download the file for use as an overlay.
Windows NT 4.0 • N-up Printing: multiple pages on one sheet (see page 73) • Custom Page Sizes (see page 74) • Selecting Print Resolution (see page 76) • Duplex Printing (see page 78) • Watermarks (see page 80) • Collating (see page 81) • Secure Print: printing confidential documents (see page 82) • Proof and Print (see page 86) • Storing Print Files to the Hard Disk Drive (see page 90) NOTE Most applications allow the printer properties to be accessed from within the document print dialog box.
N-Up Printing (Printing Multiple Pages on One Sheet) NT 4.0 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the Postscript emulation printer, then click Properties. 3. On the Advanced tab, double click Document Options. 4. Click Page Layout (N-UP) Option. In the dialog box which appears, select the desired number of pages to print per sheet. 5. Click OK to return to the Print dialog box. 6. Click Print.
Printing Custom Page Sizes NT 4.0 Custom page sizes can only be printed from the Multi-Purpose Tray. The printer media size for the Multi-Purpose Tray must be manually set in the driver to the custom paper size before use (range 3½'' to 8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long). NOTE One custom paper size can be defined in the Windows NT 4.0 Postscript emulation driver. 1. Make sure the rear exit path is open: 2. Load the custom paper in the tray of your choice. 3.
5. On the Page Setup tab, select Postscript Custom Page Size at the bottom of the Paper Size drop-down list, then define the custom size in the dialog box which appears and click OK. 6. Select the tray you are using in the Paper Source drop-down box, then click OK. 7.
Changing The Resolution for A Print Job NT 4.0 NOTE These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings): • Click Start → Settings → Printers [for XP, Printers and Faxes]. • Right click the appropriate printer name, then select Properties. • Click Printing Preferences. • Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs. 1.
3. On the Job Options tab, select the required print resolution under Quality, then click OK: • Fine = high resolution, slower speed: the default. Provides optimum results when printing graphics. • Normal = medium resolution, medium speed: choose this setting for documents with lower resolution graphics, line art, or text only. • Fast = low resolution, fast speed: choose this one for quick proofing of drafts. 4. Select Toner Saving if appropriate. 5. Click OK. 6. Click OK to print the document.
Duplex Printing (Printing on Both Sides of The Paper) NT 4.0 NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out. • Standard paper sizes only. • Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²). • Paper must be loaded print side up. • Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex printing. NOTE These instructions explain how to change the settings as you are printing a job.
3. On the Page Setup tab, under Print on Both Sides(Duplex), select Long Side or Short Side. 4. Click OK to print the document.
Printing Watermarks NT 4.0 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the Postscript emulation printer, then click Properties. 3. On the Job Options tab, click Watermark. 4. In the dialog box which appears, click New to define a watermark or select a predefined watermark from the list box, then click OK. 5. Click OK to return to the Print dialog box. 6. Click OK.
Collating NT 4.0 Collating can be carried out with or without the optional hard disk drive installed. However, printers with a hard disk drive will provide greater performance. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the Postscript emulation printer, then click Properties. 3. On the Job Options tab, enter the number of Copies you wish to print, then select Collate. 4. Click OK to return to the Print dialog box. 5. Click OK.
Secure Printing (Printing Confidential Documents) NT 4.0 Secure printing allows the printing of confidential documents on printers that are shared with other users. First the document is assigned a password and processed to a print file which is saved on the hard disk drive. Then it is printed on demand by entering the password through the printer’s front panel. Once the document is printed, it is deleted from the hard drive.
3. On the Job Options tab, select Secure Print. 4. In the dialog box which appears, enter a Job Name and 4-digit password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies to be printed, then select Collate if applicable. 6. Click OK to return to the Print dialog box. 7. Click Print. The document is processed to a print file and stored on the printer’s hard disk drive. 8.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to print appears on the second line of the display, then press ENTER. The document prints and is deleted from the hard disk drive.
3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the document is to use the Storage Device Manager. Please refer to the Online help for Storage Device Manager.
Proof and Print NT 4.0 Proof and Print lets you print a proof of a document for review and approval before printing the document in quantity. First the document is assigned a password and processed to a print file. The file is saved on the hard disk drive and one copy prints. If the document is okay for printing, the remaining copies are printed on demand by entering the password through the printer’s front panel. Once the document is printed, it is deleted from the hard drive.
3. On the Job Options tab, select Proof and Print. 4. In the dialog box which appears, enter a Job Name and 4-digit password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies to be printed, then select Collate if applicable. 6. Click OK to return to the Print dialog box. 7. Click Print. The document is processed to a print file and stored on the printer’s hard disk drive. One copy prints for proofing. 8.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to print appears on the second line of the display, then press ENTER. The document prints and is deleted from the hard disk drive.
3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager.
Store to Hard Disk NT 4.0 Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. The job is password protected. NOTE • The internal hard disk must be installed in the printer and enabled. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed. • If the software application being used has a collate print option, this must be turned OFF for Store to Hard Disk to operate correctly.
3. On the Job Options tab, select Store to HDD. 4. In the dialog box which appears, enter a Job Name and 4-digit password (PIN) of your choice (0000 to 9999), then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies to be printed, then select Collate if applicable. 6. Click OK to return to the Print dialog box. 7. Click Print. The document is processed to a print file and stored on the printer’s hard disk drive. 8.
2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to print appears on the second line of the display, then press ENTER. The document prints. Deleting a Stored Document To delete a document stored on the Hard Disk Drive: 1.
3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press CANCEL. DELETE THE JOB Y=ENTER/N=CANCEL 6. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting a stored document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.
Printing Overlays NT 4.0 What are Overlays? An Overlay can be a combination of graphics, fonts, or text that is stored in the printer's flash memory or on the optional hard disk drive, and printed whenever required. The result is similar to the Watermark feature, but with the ability to be much more elaborate. Overlays can be useful for tasks such as printing letterheads, forms, or invoices, and should reduce the need for pre-printed stationery.
Once someone has set up all the necessary overlay files on the printer, other users only have to switch on the required settings in the printer driver to use the overlays. NOTE • The internal hard disk must be installed in the printer to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
Downloading The Print File To Use as An Overlay Use the Storage Device Manager utility to download the file for use as an overlay. Follow the instructions in the Utility Software section (see page 293), or use the Storage Device Manager Help.
PCL Emulation Driver The Windows PCL emulation printer driver contains settings for many of the same items as are found in the operator panel menus. Where items in the printer driver are the same as those in the operator panel menus, and you print documents from Windows, the settings in the Windows printer driver will override those items in the operator panel menus. Windows 98/Me/XP/NT 4.0 NOTE The illustrations in this section show the Windows Me Operating System.
N-Up Printing (Printing Multiple Pages on One Sheet) 98 / Me / XP / NT 4.0 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the PCL printer, then: a. Windows 98/Me/NT4.0: click Properties. b. Windows XP: click Preferences. 3. On the Setup tab, under Finishing Mode (1), select the required number of pages per sheet in the drop-down list. To set additional parameters, click Options (2), then make your selections and click OK. 4. Click OK. 5. Windows 98/Me/NT4.
Printing User Defined Sizes 98 / Me / XP / NT 4.0 User defined (custom) page sizes can only be printed from the Multi-Purpose Tray. The printer media size for the Multi-Purpose Tray must be manually set in the driver to the custom paper size before use. MP Tray Custom Size Range • minimum 3.94'' to 5.83'' [100 x 148 mm] • maximum 8½'' x 14'' [216 x 356 mm] • or banners from 8¼'' to 8½'' (210 to 215.9 mm) wide by up to 47¼'' (1.2 m) long. Banners must be fed one sheet at a time.
5. On the Setup tab, under Media, select User Defined Size in the Size drop-down list. Define the custom size in the dialog box which appears, then click OK. NOTE You may see a Warning dialog box indicating a conflict. If you do, click OK and the driver will automatically make the needed changes to correct for the conflict.
6. User Defined Size appears in the Size list. NOTE To save the setting for future use: • Click Paper Feed Options, then click Custom Size. • Select the unit, then enter the relevant information for Width and Height and give your custom size a name under Name. • Click Add. • Click OK. The Custom Page Size is added to the bottom of the Paper Size list. 7. Select the tray you will be using in the Source drop-down list under Media, then click OK. 8. Windows 98/Me/NT4.0: click OK. Windows XP: click Print.
Changing the Resolution for A Print Job 98 / Me / XP / NT 4.0 NOTE These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings): • Click Start → Settings → Printers [for XP, Printers and Faxes]. • Right click the appropriate printer name, then select Properties. • Click Printing Preferences. • Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs. 1.
3. On the Job Options tab, select the required printing resolution under Quality: • Fine = high resolution, slower speed: choose this one for optimum results when printing graphics. • Normal = medium resolution, medium speed: the default. • Fast = low resolution, fast speed: choose this one for drafts or documents without graphics. 4. Select Toner Saving if appropriate. 5. Click OK 6. Windows 98/Me/NT4.0: click OK. Windows XP: click Print.
Duplex Printing (Printing on Both Sides of The Paper) 98 / Me / XP / NT 4.0 NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out. (See the instructions supplied with the duplex unit.) • Standard paper sizes only. • Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²). • Paper must be loaded print side up. • Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex printing.
3. On the Setup tab, under 2-Sided Printing, select Long Edge or Short Edge. 4. Click OK. 5. Windows 98/Me/NT4.0: click OK. Windows XP: click Print.
Printing Booklets 98 / Me / XP / NT 4.0 NOTES • You must have the duplex unit installed and enabled in order to print booklets. • Not available on some network connections: see the Help file. • Some software applications may not support booklet printing. • The right-to-left setting allows a booklet to be printed for right to left reading, which is used in some languages. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer, then: a.
3. On the Setup tab, under Finishing Mode, select Booklet in the drop-down list. 4. Click Options, enter your settings, and click OK. 5. Click OK. 6. Windows 98/Me/NT4.0: click OK. Windows XP: click Print.
Printing Watermarks 98 / Me / XP / NT 4.0 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer, then: a. Windows 98/Me/NT4.0: click Properties. b. Windows XP: click Preferences. 3. On the Job Options tab, click Watermark. 4. Select a name from the Watermark list or click New to set up a new watermark.
NOTE To create a new watermark or edit an existing watermark: • Click the New or Edit button. • Enter the text for the watermark and select the font, size, angle, etc., to be used. • Click OK. The new watermark appears in the Watermark list. 5. If you wish to print the watermark only on the first page of the document, select First Page only. 6. Click OK twice. 7. Windows 98/Me/NT4.0: click OK. Windows XP: click Print.
Collating 98 / Me / XP / NT 4.0 Collating can be carried out with or without a hard disk drive installed. However, printers with a hard disk drive will provide greater performance. The following instructions explain how to select collating using the printer driver. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer, then: a. Windows 98/Me/NT4.0: click Properties. b. Windows XP: click Preferences. 3.
Proof and Print 98 / Me / XP / NT 4.0 Proof and print allows printing of a single copy of a document for checking before printing multiple copies of the same document. NOTES • The internal hard disk must be installed in the printer and enabled, to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy is printed.
3. On the Job Options tab, under Job Type, select Proof and Print. 4. In the dialog box which appears, enter a Job Name and password (PIN) of your choice, then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies and select Collate, if applicable, then click OK. 6. Windows 98/Me/NT4.0: click OK. Windows XP: click Print. The document is processed to a print file and stored on the hard disk drive. One copy is printed for checking. 7.
Printing The Additional Copies 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
Deleting The Document If the proof is not ready for printing, the job must be deleted from the printer: 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5.
7. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.
Secure Printing (Printing Confidential Documents) 98 / Me / XP / NT 4.0 Secure printing or printing with passwords allows the printing of confidential documents on printers that are shared with other users. NOTE • The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
3. On the Job Options tab, under Job Type, select Secure Print. 4. In the dialog box which appears, enter a Job Name and password (PIN) of your choice, then click OK. If no dialog box appears, click PIN.) 5. Enter the number of copies and select Collate, if applicable, then click OK. 6. Windows 98/Me/NT4.0: click OK. Windows XP: click Print. The document is processed to a print file and stored on the hard disk drive. 7. Go to the printer and print out the document using the front panel (see below).
Printing A Confidential Document from The Front Panel 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
Deleting The Confidential Document Before Printing It 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to delete appears on the second line of the display. 6. Press CANCEL.
7. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the document is to use the Storage Device Manager. Please refer to the Online help for Storage Device Manager.
Store to Hard Disk 98 / Me / XP / NT 4.0 Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead stationery, etc. NOTE • The internal hard disk must be installed in the printer and enabled. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
3. On the Job Options tab, under Job Type, select Store to HDD. 4. In the dialog box which appears, enter a Job Name and password (PIN) of your choice, then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies and select Collate, if applicable, then click OK. 6. Windows 98/Me/NT4.0: click OK. Windows XP: click Print. The document is processed to a print file and stored on the hard disk drive. 7. Go to the printer and print out the document using the front panel (see below).
To Print A Stored Document 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
To Delete A Stored Document from The Hard Disk Drive 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to delete appears on the second line of the display. 6. Press CANCEL.
7. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.
Printing Posters 98 / Me / XP / NT 4.0 This option allows you to configure and print posters by breaking up the document page into multiple pieces which print enlarged on separate sheets. Then the separate sheets are combined to produce a poster. It is only available with the PCL printer driver 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer, then: a. Windows 98/Me/NT4.0: click Properties. b. Windows XP: click Preferences. 3.
Windows 2000 • N-up Printing: multiple pages on one sheet (see page 128) • Custom Page Sizes (see page 129) • Selecting Print Resolution (see page 132) • Duplex Printing (see page 134) • Watermarks (see page 137) • Collating (see page 139) • Proof and Print (see page 140) • Secure Print: printing confidential documents (see page 145) • Storing Print Files to the Hard Disk Drive (see page 150) • Printing Posters (see page 155) NOTE Most applications allow the printer properties to be accessed from within th
N-Up Printing (Printing Multiple Pages on One Sheet) 2000 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the PCL printer. 3. On the Setup tab, under Finishing Mode (1), select the required number of pages per sheet in the drop-down list. To set additional parameters, click Options (2), then make your selections and click OK. 4. Click Print.
Printing Custom Page Sizes 2000 Custom page sizes can only be printed from the Multi-Purpose Tray. The printer media size for the Multi-Purpose Tray must be manually set in the driver to the custom paper size before use (range 3½'' to 8½'' [89 to 216 mm] wide x 5'' to 14'' [127 to 356 mm] long). NOTE Up to 32 custom page sizes can be defined in the PCL driver. 1. Make sure the rear exit path is open: 2. Load the custom size paper in the tray of your choice. 3.
5. On the Setup tab, under Media, select User Defined Size in the Size drop-down list. Define the custom size in the dialog box which appears, then click OK. NOTE You may see a Warning dialog box indicating a conflict. If you do, click OK and the driver will automatically make the needed changes to correct for the conflict.
6. User Defined Size now appears in the Size list. NOTE To save the setting for future use: • Click Paper Feed Options, then click Custom Size. • Select the unit, then enter the relevant information for Width and Height and give your custom size a name under Name. • Click Add. • Click OK. The Custom Page Size is added to the bottom of the Paper Size list. 7. Select the tray you will be using in the Source drop-down list under Media, then click OK. 8. Click Print.
Changing the Resolution for A Print Job 2000 NOTE These instructions explain how to change the settings as you are printing a job. If you wish to change the settings to apply to all jobs (default settings): • Click Start → Settings → Printers. • Right click the appropriate printer name, then select Properties. • Click Printing Preferences. • Follow steps 3, etc., below. Note that the Properties screen for setting defaults will have more tabs. 1. Open the file in your application and select File → Print. 2.
3. On the Job Options tab, select the required printing resolution under Quality: • Fine = high resolution, slower speed: choose this one for optimum results when printing graphics. • Normal = medium resolution, medium speed: the default. • Fast = low resolution, fast speed: choose this one for drafts or documents without graphics. 4. Select Toner Saving if appropriate. 5. Click Print.
Duplex Printing (Printing on Both Sides of The Paper) 2000 NOTE The optional duplex unit must be installed in the printer and enabled before duplex printing can be carried out. • Standard paper sizes only. • Paper weight range 20 to 28 lb. US Bond (75 to 105 g/m²). • Paper must be loaded print side up. • Any tray (Tray 1, optional Tray 2, MP tray) can be used for duplex printing. NOTE These instructions explain how to change the settings as you are printing a job.
3. On the Setup tab, under 2-Sided Printing, select Long Edge or Short Edge. 4. Click Print.
Printing Booklets 2000 NOTES • You must have the duplex unit installed and enabled in order to print booklets. • Not available on some network connections: see the Help file. • Some software applications may not support booklet printing. • The right-to-left setting allows a booklet to be printed for right to left reading, which is used in some languages. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer. 3.
Printing Watermarks 2000 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer. 3. On the Job Options tab, click Watermark. 4. Select a name from the Watermark list or click New to set up a new watermark. When you’re finished setting up the new watermark, click OK.
NOTE To create a new watermark or edit an existing watermark: • Click the New or Edit button. • Enter the text for the watermark and select the font, size, angle, etc., to be used. • Click OK. The new watermark appears in the Watermark list. 5. If you wish to print the watermark only on the first page of the document, select First Page only. 6. Click OK. 7. Click Print.
Collating 2000 Collating can be carried out with or without a hard disk drive installed. However, printers with a hard disk drive will provide greater performance. Important If your software application has a collate option, use it instead of the collate option in the printer driver. The following instructions explain how to select collating using the printer driver. 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer. 3.
Proof and Print 2000 Proof and print allows printing of a single copy of a document for checking before printing multiple copies of the same document. NOTES • The internal hard disk must be installed in the printer and enabled, to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy is printed.
3. On the Job Options tab, under Job Type, select Proof and Print. 4. In the dialog box which appears, enter a Job Name and password (PIN) of your choice, then click OK. (If no dialog box appears, click PIN.) 5. On the General tab, enter the number of copies and select Collate, if applicable, then click OK. 6. Click Print. The document is processed to a print file and stored on the hard disk drive. One copy is printed for checking. 7.
Printing The Additional Copies 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
Deleting The Document If the proof is not ready for printing, the job must be deleted from the printer: 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5.
7. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.
Secure Printing (Printing Confidential Documents) 2000 Secure printing or printing with passwords allows the printing of confidential documents on printers that are shared with other users. NOTE • The internal hard disk must be installed in the printer and enabled to allow for spooling of the print job before final printing. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
3. On the Job Options tab, under Job Type, select Secure Print. 4. In the dialog box which appears, enter a Job Name and password (PIN) of your choice, then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies and select Collate, if applicable. 6. Click Print. The document is processed to a print file and stored on the hard disk drive. 7. Go to the printer and print out the document using the front panel (see below).
Printing A Confidential Document from The Front Panel 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
Deleting The Confidential Document Before Printing It 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to delete appears on the second line of the display. 6. Press CANCEL.
7. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.
Store to Hard Disk 2000 Store to hard disk (job spooling) allows print jobs to be prepared and stored on the hard disk for printing on demand. This is good for forms, generic memos, letterhead stationery, etc. NOTE • The internal hard disk must be installed in the printer and enabled. • If the hard disk memory is insufficient for the spooled data, DISK FULL is displayed and only one copy printed.
3. On the Job Options tab, under Job Type, select Store to HDD. 4. In the dialog box which appears, enter a Job Name and password (PIN) of your choice, then click OK. (If no dialog box appears, click PIN.) 5. Enter the number of copies and select Collate, if applicable. 6. Click Print. The document is processed to a print file and stored on the hard disk drive. 7. Go to the printer and print out the document using the front panel (see below).
To Print A Stored Document 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. To print all jobs stored under your password, press ENTER.
To Delete A Stored Document from The Hard Disk Drive 1. Press + to enter the menu mode. PRINT JOBS MENU 2. Press ENTER. ENTER PASSWORD **** 3. Use + / – to set the number for the first digit of the password, then press ENTER to engage the number and move to the next digit: ENTER PASSWORD 5*** 4. Repeat step 3 for each of the remaining digits in the password. SELECT JOB ALL JOBS 5. Press + / – until the name of the job you wish to delete appears on the second line of the display. 6. Press CANCEL.
7. Press ENTER to delete the job, then press ON LINE. NOTE An alternative method of printing or deleting the remaining copies of the document is to use the Storage Device Manager. Please refer to the On-line help for Storage Device Manager.
Printing Posters 2000 This option allows you to configure and print posters by breaking up the document page into multiple pieces which print enlarged on separate sheets. Then the separate sheets are combined to produce a poster. It is only available with the PCL printer driver 1. Open the file in your application and select File → Print. 2. In the Print dialog box, click the PCL printer. 3. On the Setup tab, under Finishing Mode, select PosterPrint in the drop-down list. 4. Click Options...
Color Printing The PCL and Postscript emulation printer drivers supplied with this printer provide several controls for changing the color output of your printer. For general use the Auto settings will suffice, providing reasonable default settings that will produce good results for most documents. Many applications have their own color settings, and these may override the settings in the printer driver.
Viewing conditions A print can look very different under different lighting conditions. For example, the colors in a print may look different when viewed standing next to a sunlit window, compared to how they look under standard office fluorescent lighting. Printer driver color settings The driver settings for Manual color can change the appearance of a print. There are several options available to help match the printed colors with those displayed on screen.
How Your Software Application Displays Color Some graphics applications such as CorelDRAW® or Adobe® Photoshop® may display color differently from "office" applications such as Microsoft® Word. Please see your application’s on-line help or user manual for more information. Paper Type The type of paper used can also significantly affect the printed color. For example, a printout on recycled paper can look duller than one on specially formulated glossy paper.
Choosing a Color Matching Method There is no correct way to achieve a good match between the document displayed on your monitor, and its printed equivalent. There are many factors involved in achieving accurate and reproducible color. The following guidelines may help in achieving good color output from your printer. There are several suggested methods, depending on the type of document you are printing. NOTE These suggestions are for guidance only.
RGB or CMYK If you are printing photographic images from a graphics application such as Adobe Photoshop, you may be able to use Soft-Proofing to simulate the printed image on your monitor. To do this, you can use the ICC-Profiles provided by Oki, and then print using the ICC profiles as the Print Space (or Output space). Matching Specific Colors (e.g., a Company logo): RGB only • Option 1: Select Oki Color Matching, and the sRGB setting on the Color tab in the PCL or Postscript emulation driver.
Color matching: Postscript emulation driver The Postscript emulation driver color matching options are found: • Windows 98 and Me: on the Graphics tab in the driver: • Windows 2000, XP and NT 4.
To change the Postscript emulation driver’s color matching defaults from the Windows Control Panel: 1. Click Start → Settings → Printers [Printers and Faxes in Windows XP]. 2. Right-click the printer name and choose Properties. 3. Click Printing Preferences. 4. Click the appropriate tab (Graphics tab for Windows 98/Me, Color tab for WIndows 2000/XP/NT 4.0) and make your changes. To change the Postscript emulation Color Matching options for a particular print job: 1.
Color Matching Options: Windows Me and 98 The Graphics tab on the Postscript emulation driver in these Windows operating systems offers several rendering intents for controlling the color output of the printer. When a document is printed, a conversion takes place from the document’s color to the printer color. The rendering intents are essentially a set of rules that determine how this color conversion takes place.
Color Matching Options: Windows 2000, XP and NT 4.0 The Color tab on the Postscript emulation driver in these Windows operating systems offers several different methods of controlling the color output of the printer. Some of the color matching options only work on certain types of data. The table below summarizes the various options available, and what types of data they affect.
Digital Camera Optimized for printing photographs taken with a digital camera. This tends to produce prints with lighter and brighter colors. For some photographs, other settings may be better depending on the subjects and the conditions under which they were taken. sRGB Optimized for matching specific colors, such as a company logo color. The colors within the printer's color gamut are printed without any modification, and only colors that fall outside the gamut (set) of printable colors are modified.
often very different from paper white, so this may result in color casts, especially in the lighter areas of an image. • Relative Colorimetric Good for proofing CMYK color images on a desktop printer. Much like Absolute Colorimetric, except that it scales the source white to the (usually) paper white. Unlike Absolute Colorimetric, this attempts to take the paper white into account. CMYK Ink Simulation Affects CMYK data only.
in which this conversion is performed can be controlled via the ICM Intent control in the printer driver. Using ICC Profiles Affects RGB data only. This provides a method of matching RGB colors similar to Windows ICM matching. The main advantage it has over Windows ICM color matching is that it provides a method of printing using both input and output profiles. Windows ICM matching only allows output profiles to be chosen.
Color Matching: PCL Driver Color Matching Options The Color Matching options in the PCL driver can be used to help match your printed colors to the ones displayed on your monitor. NOTE The PCL driver’s color options are only designed to work with RGB data. If you are printing CMYK data, we recommend you use the Postscript emulation driver.
To set the color matching options manually, click Manual Color. The Color tab screen will change to: Choose from the following options: • Monitor (6500k) Perceptual Optimized for printing daylight photographs. • Monitor (6500k) Vivid Optimized for printing bright colors. Good for office graphics. • Monitor (9300k) Optimized for printing photographs when using a monitor with this color temperature. • Digital Camera Optimized for printing photographs taken with a digital camera.
To change the PCL driver’s color matching defaults from the Windows Control Panel: 1. Click Start → Settings → Printers [Printers and Faxes in Windows XP]. 2. Right-click the printer name and choose Properties. 3. Click Printing Preferences. 4. Click the Color tab and make your changes. To change the PCL Color Matching options for a particular print job: 1. Open the file in your application and select File → Print. 2. In the Print dialog box, select the PCL printer. a. Windows 98/Me/NT4.
The Print Color Swatch Utility For use with applications which allow you to set your own RGB values for colors. The Color Swatch utility prints out charts of sample colors. Listed below each color are the corresponding RGB (Red, Green, Blue) values to use in your application to match that printed color: For more information see “Color Swatch Utility” on page 290.
Menu Functions This section lists the menus accessed via the controls on the printer’s operator panel and displayed in the LCD window. Many of these settings can be overridden by settings in the Windows printer drivers. However, several of the driver settings can be left at “Printer Setting,” which will then default to the settings entered in these printer menus How To Make Changes in The Menus ON LINE BACK ENTER MENU CANCEL 1. Press + to enter the menu mode. 2.
6. When the setting you wish to use appears on the display, press ENTER. An asterisk (*) appears next to the setting, and the setting flashes. 7. To finish: a. If you are through making settings in the menu, press ON LINE to engage the setting and exit the menu. b. If you wish to make additional changes in the menu, press BACK to engage the setting.
6. Press MENU + to change the setting to ON: DUPLEX ON The second line of the display begins flashing. 7. Press ENTER to select the new setting: DUPLEX ON * An asterisk appears on the second line of the display. 8. Press ON LINE to engage the new setting and to exit the menu. The printer returns to standby mode.
Summary of Menu Defaults Menu Defaults Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Menu Item Default Setting MEDIA MENU TRAY1 PAPERSIZE LETTER TRAY1 MEDIATYPE PLAIN TRAY1 MEDIAWEIGHT MEDIUM TRAY2 PAPERSIZE† LETTER TRAY2 MEDIATYPE† PLAIN TRAY2 MEDIAWEIGHT† MEDIUM MP TRAY PAPERSIZE LETTER MP TRAY MEDIATYPE PLAIN MP TRAY MEDIAWEIGHT MEDIUM UNIT OF MEASURE INCH X DIMENSION 8.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Menu Item Default Setting COLOR MENU (cont.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Menu Item Default Setting SYS CONFIG MENU (cont.) LANGUAGE ENGLISH PCL EMULATION FONT SOURCE RESIDENT FONT NO. I000 FONT PITCH 10.00 CPI FONT HEIGHT 12.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Menu Item Default Setting PPR EMULATION (cont.) TOF POSITION 0.0 INCH LEFT MARGIN 0.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Menu Item Default Setting USB MENU USB ENABLE SOFT RESET DISABLE SPEED 480Mbps OFFLINE RECEIVE DISABLE TCP/IP ENABLE NETBEUI ENABLE NETWARE ENABLE ETHERTALK ENABLE FRAME TYPE AUTO IP ADDRESS SET AUTO IP ADDRESS 192.168.100.100 SUBNET MASK 255.255.255.000 GATEWAY ADDRESS 192.168.100.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Menu Item Default Setting SYS ADJUST MENU† X ADJUST 0.00 MILLIMETER Y ADJUST 0.00 MILLIMETER DUPLEX X ADJUST 0.00 MILLIMETER DUPLEX Y ADJUST 0.
Menu Defaults (continued) Note: Menus/Items with a dagger (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed.
Printer Menus Print Jobs Menu This menu only appears if you have the optional Hard Disk Drive installed. Item Action Explanation ENTER PASSWORD **** Use MENU + and MENU – to enter a digit of the password, then press ENTER to progress to the next digit. SELECT JOB Select the job you wish to print.
Information Menu Item Action Explanation PRINT MENU MAP EXECUTE Prints the MenuMap (menu listing) with current settings shown. Information about your printer is also shown at the top of each MenuMap page. PRINT FILE LIST EXECUTE Prints a listing of the files stored in the flash memory and on the optional Hard Disk Drive (see “Hard Disk Drive” on page 248).
Print Menu Note: Factory default settings are shown in bold. Item Settings Explanation COPIES 1 to 999 Enter the number of copies of a document to be printed. DUPLEX ON Turns the duplex (2-sided) printing function on or off if this option is installed. OFF PAPER FEED TRAY1 TRAY2 MP TRAY AUTO TRAY SWITCH ON TRAY SEQUENCE DOWN OFF UP PAPER FEED TRAY MP TRAY USAGE DO NOT USE WHEN MISMATCH XXX MEDIA CHECK ENABLE DISABLE Selects the default tray for paper feed.
Print Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation RESOLUTION 600x1200DPI If you don’t need 600x1200DPI resolution, switch to 600DPI to print faster, to reduce the amount of printer memory and toner used. 600DPI TONER SAVE MODE OFF MONO-PRINT SPEED AUTO ORIENTATION PORTRAIT ON COLOR SPEED NORMAL SPEED LANDSCAPE Reduces the amount of toner used for imaging. Toner saving gives lighter prints but is more economical. Sets the print engine speed.
Print Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation EDIT SIZE CASSETTE SIZE Sets the size of the printable page area to match the size of paper in use. This is not the same as the physical paper size, which is always slightly larger. LETTER EXECUTIVE LEGAL14 LEGAL13.
Media Menu Notes: • Factory default settings are shown in bold. • Menus/Items with an asterisk (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Item Settings Explanation TRAY1 PAPERSIZE A4, A5, A6, B5 LEGAL14 LEGAL13.5 LEGAL13 Defines the size of paper loaded in Tray 1.
Media Menu (continued) Notes: • Factory default settings are shown in bold. • Menus/Items with an asterisk (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Item Settings Explanation MPT PAPERSIZE LETTER Defines the size of paper to be fed from the Multi-Purpose Tray. EXECUTIVE LEGAL14 LEGAL13.
Media Menu (continued) Notes: • Factory default settings are shown in bold. • Menus/Items with an asterisk (†) only appear when the appropriate option (e.g., Hard Disk Drive, Duplex Unit, Second Paper Tray, etc.) is installed. Item Settings Explanation Y-DIMENSION 5 to 35.5 INCH Default = 11 INCH Defines the length of paper defined by the “Custom” settings. Note that media of up to 47'' (1.2 m) in length can be fed one sheet at a time from the Multi-Purpose Trayfor banner printing.
NOTE The printer automatically adjusts color balance and density at appropriate intervals, optimizing the printed output for bright white paper viewed in natural daylight conditions. The items on this menu provide a means of changing the default settings for special or particularly difficult print jobs. Settings revert to their default values when the next print job is complete. Color Menu Note: Factory default settings are shown in bold.
Color Menu (continued) Note: Factory default settings are shown in bold. Item Settings C HIGHLIGHT C MID-TONE C DARK M HIGHLIGHT M MID-TONE M DARK Y HIGHLIGHT Y MID-TONE Y DARK K HIGHLIGHT K MID-TONE K DARK -3 to + 3 in Adjusts image density for each color increments of 1 component (cyan, magenta, yellow and black). Normal setting is 0. Default = 0 See “Setting Color Tuning from The Front Panel” on page 214.
Color Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation CMY 100% DENSITY DISABLE When enabled, black areas are produced using 100% C, M, and Y instead of black. This results in a glossier finish. CMYK CONVERSION ON ENABLE OFF Postscript emulation only. Switch to OFF to shorten the processing time for CMYK data. Not available when the Ink Simulation menu item is set to a value other than OFF (the default).
System Configuration Menu Note: Factory default settings are shown in bold. Items Settings Explanation POW SAVE TIME 5 15 30 Adjusts the time before the printer automatically switches into power saving mode. In this mode power consumption is reduced, but when a job is sent the printer will require a warm-up time of up to 1 minute before printing can begin. 60 240 PERSONALITY AUTO PCL IBM PPR III XL EPSON FX PS3 EMULATION This item selects which industry standard emulation your printer uses.
System Configuration Menu (continued) Note: Factory default settings are shown in bold. Items Settings Explanation WAIT TIMOUT 5 to 300 SEC Default = 40 seconds Specifies how many seconds the printer will wait when received data pauses before forcing a page eject. In Postscript emulation mode the job will be cancelled if timeout occurs. LOW TONER CONTINUE Specifies whether the printer should continue printing after a low toner condition is detected.
PCL Emulation Menu Note: Factory default settings are shown in bold. Item Settings Explanation FONT SOURCE RESIDENT / DIMM0 / DIMM1 / DOWNLOADED Specifies the location of the PCL default font. Change the setting appropriately if additional fonts are installed in the expansion ROM slot or additional fonts have been downloaded to the printer as permanent fonts. FONT NO.
PCL Emulation Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation SYMBOL SET PC-8, PC-8 Dan/Nor, PC-8 TK, PC-775, PC-850, PC852, PC-855, PC-857 TK, PC-858, PC-866, PC-869, PC-1004, Pi Font, Plska Mazvia, PS Math, PS Text, Roman-8, Roman-9, Roman Ext, Serbo Croat1, Serbo Croat2, Spanish, Ukrainian, VN Int'l, VN Math, VN US, Win 3.0, Win 3.1 Blt, Win 3.1 Cyr, Win 3.1 Grk, Win 3.1 Heb, Win 3.1 L1, Win 3.1 L2, Win 3.
PCL Emulation Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation A4 PRINT WIDTH 78 COLUMN 80 COLUMN If you are printing a letter size document on an A4 size sheet, select 80 column. This condenses the print to fit on the slightly narrower A4 sheet, without changing the line breaks. WHITE PAGE SKIP OFF ON Selects whether blank pages are printed or not. CR FUNCTION CR CR+LF Selects whether a received carriage return character also causes a line feed.
PPR Emulation Menu Note: Factory default settings are shown in bold. Item Settings Explanation CHARACTER PITCH 10 CPI 12 CPI 17 CPI 20 CPI PROPROTIONAL Specifies character pitch (characters per inch). FONT CONDENSE 12CPI TO 20CPI 12CPI TO 12CPI Specifies 12CPI pitch for Condense Mode. CHARACTER SET SET 2 SET 1 Specifies the character set to be used.
PPR Emulation Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation SYMBOL SET IBM-437, IBM-850, IBM-860, Specifies the symbol set to IBM-863, IBM-865, PC Set1, be used.
PPR Emulation Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation ZERO CHARACTER Normal Sets the zero to be slashed or unslashed. LINE PITCH 6 LPI Slashed 8 LPI WHITE PAGE SKIP OFF CR FUNCTION CR Change this setting to ON if you do not wish to print blank pages. Not available for duplex printing. ON CR+LF LF FUNCTION LF LF+CR LINE LENGTH Specifies the line spacing (lines per inch). 80 COLUMN 136 COLUMN Sets functionality on receipt of CR code.
FX Emulation Menu Note: Factory default settings are shown in bold. Item Settings Explanation CHARACTER PITCH 10 CPI 12 CPI 17 CPI 20 CPI PROPORTIONAL Specifies character pitch (characters per inch). CHARACTER SET Set 2 SET 1 Specifies which Epson character set is used.
FX Emulation Menu (continued) Note: Factory default settings are shown in bold. Item Settings SYMBOL SET IBM-437, IBM-850, IBMSpecifies a symbol set.
FX Emulation Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation ZERO CHARACTER NORMAL SLASHED Sets the zero to be slashed or unslashed. LINE PITCH 6 LPI 8 LPI Specifies the line spacing (lines per inch). WHITE PAGE SKIP OFF ON Change this setting to ON if you do not wish to print blank pages Not available for duplex printing. CR FUNCTION CR CR+LF Sets functionality on receipt of CR code.
Parallel Menu Note: Factory default settings are shown in bold. Item Settings Explanation PARALLEL ENABLE Enables or disables the parallel port. DISABLE BI-DIRECTION ECP ENABLE DISABLE Enables or disables bi-directional functionality of the parallel port. ENABLE Enables or disables ECP mode. DISABLE ACK WIDTH NARROW MEDIUM WIDE ACK/BUSY TIMING ACK IN BUSY ACK WHILE BUSY I-PRIME Sets width of ACK signal in compatible receiving: • Narrow = 0.5 µS • Medium = 1.0 µS • Wide = 3.
USB Menu Note: Factory default settings are shown in bold. Item Settings Explanation USB ENABLE DISABLE Enables or disables operation of the USB port. SOFT RESET ENABLE DISABLE Enables or disables the SOFT RESET command. SPEED 480Mbps 12Mbps Sets the maximum transfer speed for the USB interface. OFFLINE RECEIVE DISABLE ENABLE Enable = maintains reception without changing the interface signal, even though an alarm occurs. The interface stays open even if the ON LINE button is pressed.
Network Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation IP ADDRESS SET AUTO MANUAL Change this to Manual to specify the IP address through the front panel.(see next entry) Required for non-DHCP networks. IP ADDRESS xxx.xxx.xxx.xxx Default = 192.168.100.100 Current assigned IP address. To change: • Press ENTER. • Use +/– keys to increment first octet. • Press ENTER to move on to the next octet. • Use +/– keys to increment second octet.
Network Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation FTP ENABLE DISABLE Enables or disables communication via FTP. This item will not appear in the menu if TCP/IP is set to DISABLE. SNMP ENABLE DISABLE Enables or disables SNMP protocol. LAN NORMAL SMALL Normal = Global network Small = Local network HUB LINK SETTING AUTO Sets full or half duplex for NEGOTIATE communication via a network hub.
CAUTION! The Disk Maintenance Menu can be used to initialize the printer's internal hard disk drive, to reassign the partition contents, or to reformat the partitions. Unless you know what you are doing, please avoid this section of the Menu. It is recommended that disk maintenance be done through the Storage Device Manager software by the System Administrator, or by someone who is knowledgeable in this area.
System Adjust Menu Note: Factory default settings are shown in bold. Item Settings Explanation X ADJUST -2.00MILLIMETER TO Adjusts overall print position +2.00MILLIMETER horizontally in 0.25 Default = 0.00 increments. Y ADJUST -2.00MILLIMETER TO Adjusts overall print position +2.00MILLIMETER vertically in 0.25 increments. Default = 0.00 DUPLEX X ADJUST -2.00MILLIMETER TO Adjusts overall print position +2.00MILLIMETER of print face horizontally in Default = 0.00 0.25 increments. DUPLEX Y ADJUST -2.
System Adjust Menu (continued) Note: Factory default settings are shown in bold. Item Settings Explanation HEX DUMP [EXECUTE] Press ENTER to switch the printer to the Hexadecimal Dump mode in which all data received is printed in both Hexadecimal and ASCII format. To return to normal print mode, switch the printer off then on again.
Maintenance Menu Note: Factory default settings are shown in bold. Item Settings Explanation MENU RESET EXECUTE Resets menus to the default settings. SAVE MENU EXECUTE Saves current menu settings as default values. At confirmation prompt, press ENTER to confirm save, or CANCEL. POWER SAVE ENABLE DISABLE Change this setting to Disable if you do not want the printer to enter the power save mode after the specified time.
Usage Menu This menu is for information only, and provides an indication of total usage of the printer and the expected life left in its consumable items. This is particularly useful if you do not have a full set of replacement consumables on hand and you need to know how soon you will need them Item Explanation TRAY1 PAGE COUNT The total number of pages fed from Tray 1. TRAY2 PAGE COUNT The total number of pages fed from optional Tray 2.
Setting Color Tuning from The Front Panel Important! • In most cases, using Color Tuning is not necessary as the printer is optimized for color printing at its default settings. • Once you change these settings, they remain in effect until you go back in and change them. • To return the settings to the defaults, use the steps below to set each value back to 0 (zero).
1. Print the Color Tuning Pattern: a. Make sure letter-size paper is loaded in the tray. b. Press + repeatedly, until you see COLOR MENU c. Press ENTER. d. Press + one or more times, until you see COLOR TUNING PRINT PATTERN e. Press ENTER. The Color Tuning Pattern prints and the display reads.
2. Adjust the Cyan highlight color. a. Press ENTER to select the Cyan Highlight item. The second line of the display begins flashing. b. Press + one or more times, until the new value you wish to use displays (e.g., +3). c. Press ENTER, to select the new value. An asterisk (*) appears at the right of the new selection. d. Press BACK to engage the setting. The second line stops flashing. e. Press +. The display reads C MID-TONE 0* 3. Adjust the Cyan mid-tone color: a.
4. Adjust the Cyan dark color: a. Press ENTER to select the Cyan Dark item. The second line of the display begins flashing. b. Press + one or more times, until the new value you wish to use displays (e.g., +3). c. Press ENTER, to select the new value. An asterisk (*) appears at the right of the new selection. d. Press BACK to engage the setting. The second line stops flashing. 5. Press +. 6. Press ON LINE to save the new setting and return the printer to online status 7. Print from your application.
Replacing Consumables • Toner Cartridge — Life expectancy approximately 5,000 pages, assuming about 5% coverage, which means that 5% of the addressable dots in an image are printed with this color of toner. See “Toner Cartridge Replacement” on page 219. NOTE When installing a toner cartridge in a new image drum, the life expectancy of the cartridge will be reduced by approximately 1,500 pages (at 5% coverage) as the toner charges the new drum.
Toner Cartridge Replacement REPLACE TONER nnn: ZZZZ TONER EMPTY * nnn: ZZZZ = 410: YELLOW 411: MAGENTA 412: CYAN 413: BLACK Toner Color Order # Black 52115101 Cyan 52115102 Magenta 52115103 Yellow 52115104 ES 1220n Replacing Consumables • 219
1. Press the cover release and open the printer’s top cover fully. WARNING! If the printer has been powered on, the fuser is hot. This area is clearly labelled. Do not touch. 2.
3. Pull the colored toner release lever on the cartridge to be replaced (here we are showing replacement of the black toner cartridge) towards the front of the printer. 4. Lift the right-hand end of the cartridge and then pull the cartridge to the right to release the left-hand end as shown. Remove the toner cartridge and discard it in accordance with your local regulations.
5. Unpack the new toner cartridge and gently shake it from side to side to loosen and distribute the toner evenly inside the cartridge. 6. Remove the adhesive tape from the underside of the cartridge. CAUTION! Do not touch the toner release lever until the toner cartridge is installed in the image drum. If you do, it will open the toner release slot and spill toner.
7. Holding the cartridge by its top center with the colored release lever to the right, insert the left end of the cartridge into the top of the image drum, pushing it firmly against the spring on the drum unit.
8. Lower the right end of the cartridge into the image drum unit, pressing it firmly down in place, then push the colored lock lever back to open the toner slot and lock it in place. Important! The lever should move easily. If it does not, STOP! and push down on the toner cartridge to be sure that it is properly seated in the image drum, then press back on the lever again. To avoid toner spillage, do NOT open the toner release lever until the toner cartridge is firmly seated in the image drum.
9. Close and latch the top cover.
Image Drum Replacement REPLACE IMAGE DRUM nnn: ZZZZ DRUM LIFE * nnn: ZZZZ = 350: YELLOW 351: MAGENTA 352: CYAN 353: BLACK Drum Color Order # Black 56118101 Cyan 56118102 Magenta 56118103 Yellow 56118104 1. Place two sheets of paper on your working surface to protect it. You will put the image drum and toner cartridge on the paper while replacing them.
2. Press the cover release and open the top cover fully. WARNING! If the printer has been powered on, the fuser is hot. This area is clearly labelled. Do not touch it. 3.
4. Lift the image drum, complete with its toner cartridge, out of the printer and put it down on one of the sheets of paper. 5. With the colored toner release lever (1) to the right, pull the lever towards you. This will release the bond between the toner cartridge and the image drum. 1 6. Lift the right-hand end of the toner cartridge, move the cartridge to the right, and remove the toner cartridge from the image drum. Place the toner cartridge on a sheet of paper to avoid marking your furniture.
7. Discard the used image drum in accordance with your local regulations. CAUTION! The green image drum surface at the base of the cartridge is very delicate and light sensitive. Do not touch it and do not expose it to normal room light for more than 5 minutes. If the drum unit needs to be out of the printer for longer than this, please wrap the cartridge inside a black plastic bag to keep it away from light. Never expose the drum to direct sunlight or very bright room lighting.
8. Unpack the new image drum. CAUTION! Image drum handling: The image drum contains toner. To avoid spilling toner, be careful to keep it upright.
9. Grasp the white tape tab and peel the tape off the drum. 10. Remove the paper sheet, then the clear plastic film.
11. Remove the silica gel pack. 12. Place the image drum in the printer.
13. Remove the orange drum seal. 14. Install the toner cartridge in the image drum.
15. Push back the toner cartridge lock lever. 16. Close and latch the top cover.
Belt Unit Replacement P/N 42158701 REPLACE BELT 355: BELT LIFE The belt unit is located under the four image drums. This unit requires replacement approximately every 50,000 pages. 1. Press the cover release and open the top cover fully. WARNING! If the printer has been powered on, the fuser is hot. This area is clearly labelled. Do not touch it.
2. Note the positions of the four image drums: Cyan (1), Magenta (2), Yellow (3), Black (4). It is essential that they go back in the correct order! 3. Lift each of the image drum units out of the printer and place them on a flat surface in a safe place away from direct sources of heat and light. CAUTION! The green surface at the base of each image drum is very delicate and light sensitive. • Do not touch the green surface. • Never expose the drum to direct sunlight or to very bright room lighting.
4. Locate the two blue locks (1) and the handle (2). 5. Turn the two locks about 45° counterclockwise to release the belt.
6. Pull up the handle and lift the belt unit out of the printer. 7. Unpack the new belt unit and hold it with the blue handle toward the front of the printer. 8. Place the drive gear at the back of the belt unit in the gear at the left rear corner of the printer, and lower the belt unit into the printer.
9. Turn the two belt locks about 45° clockwise to secure the belt unit in place. 10.
11. Close and latch the top cover. Fuser Replacement P/N 42158601 (120V) P/N 42158602 (230V) REPLACE FUSER 354: FUSER LIFE WARNING! If the printer has recently been powered on, some fuser components will be very hot. Handle the fuser with extreme care, holding it only by its handle, which will only be mildly warm to the touch. A warning label clearly indicates the area. If in doubt, switch the printer off and wait at least 10 minutes for the fuser to cool before opening the printer cover.
1. Press the cover release and open the printer’s top cover fully. 2. Pull the two blue fuser lock levers (1) towards the front of the printer.
3. Holding the fuser by its handle, lift the fuser out of the printer. If the fuser is still warm, place it on a flat surface which will not be damaged by heat. After letting the fuser cool down, discard it. 4. Remove the new fuser from its packaging, then remove any packing tape. 5.
6. Holding the new fuser by the handle, with the fuser pressure release lever (1) on the right, lower the fuser into the priner. 7. Push the two blue retaining levers (1) toward the rear of the printer to lock the fuser in place.
8. Close and latch the top cover.
Options The following options are available for your printer: • Additional RAM memory (see below) • Second Paper Tray (see page 246) • Duplex Unit, for two sided printing (see page 247) • 10 GB Hard Disk Drive (see page 248) Instructions for installing these options are found in the packaging with the option. RAM Memory (P/N 70043001, 70043101, 70043201) The basic printer comes equipped with 64 MB of main memory.
Second Paper Tray (P/N 42158501) The second paper tray takes: • Up to 530 sheets of 20-lb. paper. • All the same size media as Tray 1 except A6. • Paper weight range 16 to 47 lbs. US Bond (33 to 98 lbs Index, 60 to 177 g/m2 metric).
Duplex Unit (P/N 42158401) The duplex unit adds the function of two sided printing and enables booklet printing. The duplex unit slides straight into the rear of the printer and requires no tools to install. The duplex unit handles: • Paper sizes letter, legal-14, legal-13.5, legal-13, A4, A5, B5. • Paper weights from 20 to 28 lbs. US Bond (42 to 58 lb. Index, 75 to 105 g/m² metric).
Hard Disk Drive (P/N 70043501) The Hard Disk Drive plugs into the printer’s main circuit board and provides 10 GB of space. It is highly recommended if you plan to use the printer’s Proof and Print or Secure Print features. It is required • If you wish to use the printer’s Store to Hard Disk Drive feature. • If you wish to use the optional Print Job Accounting software with the printer when it is installed on a network.
Clearing Paper Jams Jams can occur due to paper misfeeding from a paper tray or at any point along the paper path. When a jam occurs, the printer immediately stops, and the LCD display indicates the area where the first sheet is jammed. All jammed sheets must be removed in order to restore the printer to normal operation. Once you clear a jam and close the cover, you may see a new jam message indicating an additional jammed sheet which must be cleared.
Jam 382 OPEN TOP COVER 382: PAPER JAM 1. Open the top cover. 2. Gently pull the sheet out. • If the sheet does not come out easily, go to the next step. • If the sheet does come out, close the cover. 3. Lower the rear exit tray.
4. Pull out the jammed sheet. Important! WARNING! The fuser may be HOT! If the sheet is difficult to remove, it is partially jammed in the fuser. To get it out, reach around the top cover and press down on the fuser pressure release lever (1) before pulling the sheet out. Then let go of the fuser pressure release lever.
5. Close the rear exit. 6. Close the top cover.
Jam 381 OPEN TOP COVER 381: PAPER JAM 1. Press the cover release and open the printer’s top cover fully.
2. Note the positions of the four image drums: Cyan (1), Magenta (2), Yellow (3), Black (4). It is essential that they go back in the correct order! WARNING! If the printer has been powered on, the fuser is hot. This area is clearly labelled. Do not touch it.
3. Lift each of the image drum/toner cartridge units out of the printer and place them on a flat surface in a safe place away from direct sources of heat and light. CAUTION! The green surface at the base of each image drum is very delicate and light sensitive. • Do not touch the green surface. • Never expose the drum to direct sunlight or to very bright room lighting. • Do not expose it to normal room light for more than 5 minutes.
4. Remove any sheets of paper on the belt unit. CAUTION! Do not use any sharp or abrasive objects to separate sheets from the belt. This may damage the belt surface.
NOTE Warning! If the printer has been printing, the fuser will be HOT! To remove a sheet trapped in the fuser, grasp the edge of the sheet, push the fuser pressure release lever (1) towards the front and down, and lift out the sheet. Then let go of the fuser pressure release lever. If the sheet is well advanced into the fuser (only a short length is still visible), do not attempt to pull it back. See step 4 under “Jam 382” .
5. Place the four image drums/toner cartridges back in the printer, being careful to place them in the proper sequence (1=Cyan, 2 = Magenta, 3 = Yellow, 4 = Black): 6. Close the top cover.
Jam 372 and 380 OPEN FRONT COVER nnn: PAPER JAM nnn = 372 or 380. 1. Lift the front cover release and pull open the front cover. 2. Remove any jammed sheets.
3. Close the front cover.
Jam 370, 373 and 383 OPEN DUPLEX COVER nnn: PAPER JAM nnn = 370, 373, 383 1. Press the duplex cover release and open the duplexer cover.
2. Remove any jammed sheets.
3. Close the duplex unit cover. Jam 371 OPEN DUPLEX COVER 371: PAPER JAM 1. Turn off the printer. 2. Pull out the duplexer.
3. Pull the duplexer lid to unlock it. 4. Open the lid and remove the jammed sheet.
5. Close the lid and push it back to lock it in place. 6. Push the duplexer back into the printer. 7.
Jam 391 and 392 OPEN FRONT COVER 391: PAPER JAM OPEN FRONT COVER 392: PAPER JAM 1. Pull out the appropriate tray (391 = Tray 1, 392 = Optional Tray 2) and remove any sheet jammed as it exited the tray.
2. Open the front cover. 3. Remove any jammed sheets. 4. Close the front cover.
Jam 390 CHECK MP TRAY 390: PAPER JAM If the Sheet Has Just Begun to Enter the Printer 1. Gently pull the sheet out of the printer. If the Sheet Can’t Easily Be Pulled Out from the Front 1. Lift the front cover release and pull open the front cover.
2. Remove any jammed sheets. 3. Close the front cover.
Troubleshooting LCD messages Message Meaning What to Do * TONER SENSOR ERROR Flashes across the second line of the display: the indicated color toner (*) is missing from the printer. Open the top cover and make sure the indicated toner is there and properly seated in the printer: C = Cyan, Y = Yellow, M = Magenta, K = Black. ADD MORE MEMORY 420: MEMORY OVERFLOW The document size is too large for the printer’s memory. Reduce the size of the document.
Message Meaning What to Do CHECK BELT 330: BELT MISSING The belt unit is not properly installed. Open the top cover and lift out the black (K) and Yellow (Y) image drums, placing them on a flat surface. Check to be sure that the belt unit latches are fully in the latched position: then reinstall the image drums. CHECK FUSER 320: FUSER MISSING The fuser unit is not properly installed.
Message Meaning What to Do CLOSE COVER The duplex cover is 316: DUPLEX COVER OPEN open or not properly latched. Close the duplex cover: CLOSE COVER nnn: COVER OPEN Either the top cover or the front cover is open. Be sure both the top cover and the front cover are firmly closed. HARD DISK FULL The optional hard disk drive has no more memory available.
Message Meaning What to Do LOAD mmm nnn: tttt EMPTY A print job has been received and the indicated paper tray is empty. Load mmm media in the indicated (tttt) tray. LOAD mmm/ppp AND PRESS The media type in the indicated tray ONLINE SWITCH nnn: tttt MEDIA MISMATCH (tttt) does not match that specified in the print job being processed. Load the appropriate media in the tray and press ON-LINE.
Message Meaning What to Do PRESS ONLINE SW INVALID DATA The printer has received invalid data. Press ON-LINE. Reprocess and resend the print job. PS3 EMULATION ERROR Applies to Postscript emulation only. An error occurred or virtual memory was used up. Reprocess and resend the job to the printer. Try reducing the size of the print file being sent. REPLACE TONER nnn: * TONER EMPTY The indicated toner needs replacement.
Message Meaning What to Do YYYY nnn: FATAL ERROR An error has occurred which requires service. YYYY = the general cause. nnn = error number. Write down the message including the error number “nnn,” then call your authorized Service Dealer for service. Note: If you see a series of octets containing letters and numbers scrolling across the display, be sure to write these down also and report them to the Service Dealer.
Parallel Transmission Mode The parallel port supports IEEE-1284 and ECP mode. If your computer's parallel port is not compatible with one of these modes, the printer may not print at all or it may print corrupted data. To correct for this, enter the printer's Parallel Menu and change the ECP setting to Disable. READY ON LINE BACK ENTER ATTENTION MENU 1. Press + to enter the Menu mode. 2. Press – repeatedly until you see PARALLEL MENU 3. Press ENTER. PARALLEL ENABLE * 4. Press ENTER.
Problem Solving Problems Printing Paper Feed Problems If paper jams are frequent: • More than one sheet feeds at a time. • Paper curls. • Paper feeds at an angle. Possible cause Remedy The printer is not horizontal. Place the printer on a stable, level surface. The paper is too thin. Use the correct type of paper (see “Media Recommendations” on page 11). The paper is moist or affected by static. Store paper within specified temperature and humidity levels (see “Specifications” on page 287).
Paper jam has been cleared, but printer does not print. Possible cause Remedy The top cover has not remained open until all paper jams have been cleared. Removing a paper jam is not sufficient: Raise and gently lower the top cover, especially if the paper jam has been removed from behind the front cover. Application error or general protection fault is displayed. Possible cause Remedy Application is not suitable for Windows version. Upgrade the application. Memory is Close all other applications.
Printing is slow. Possible cause Remedy Print resolution is set high. Set lower print resolution in the printer driver:: • Postscript emulation: Windows 98 and Me = Graphics tab Windows2000/XP/NT 4.0 = Job Options tab • PCL emulation: Windows 98/Me/XP/ NT 4.0 = Job Options tab. • WIndows 2000: General tab Data is too complex. Simplify data. Printer requests paper size change to continue printing. Possible cause Remedy Paper loaded in tray is different size from that formatted in software application.
Print processing cancels. Possible cause Remedy The printer interface cable is faulty. Replace the printer interface cable. The time out setting is too short. Reset time out in the menu to a higher value (SYS CONFIG MENU → WAIT TIMEOUT). Computer Interface Problems Cannot configure for parallel connection. Possible cause Remedy The computer does not support bi-directional parallel interface. There is no fix for this problem.
Cannot configure for USB connection. NOTE • Windows 95 and NT 4.0 do not support USB; Windows 98 upgraded from Windows 95 may not support USB. • Windows 98 original installation and Windows Me, 2000, and XP all support USB. Possible cause Remedy Computer does not support USB interface. Check if there is a USB controller in the Windows device manager. USB cable does not meet Use USB cable to specification Ver.1.1. specifications. Interface is disabled.
Printout is garbled or incorrect with parallel connection. Possible cause Remedy Possible mismatch Change parallel transmission mode (see “Parallel on parallel Transmission Mode” on page 276). connection between computer and printer. Cannot print. • LPT WRITE ERROR is displayed. • PRNUSBX WRITE ERROR is displayed. Possible cause Remedy Interface is disabled. In the printer menu settings, enable the Parallel interface (PARALLEL MENU → PARALLEL → ENABLE) or the USB interface (USB MENU → USB → ENABLE).
Print Quality Problems Longitudinal white stripes Remedy Clean LED head with lens cleaner or soft tissue. Change toner cartridge. Change image drum. Longitudinal fading Possible cause Remedy LED head is dirty. Clean LED head with lens cleaner or soft tissue. Toner is low. Change toner cartridge. Paper is unsuitable for Use recommended paper. printer. Faint printing Possible cause Remedy The toner cartridge is incorrectly installed.
Longitudinal black stripes Possible cause Remedy Image drum is damaged. Replace image drum (see “Image Drum Replacement” on page 226). Toner is low. Change toner cartridge (see “Toner Cartridge Replacement” on page 219). Periodic black lateral • If the lines or spots occur at intervals of lines or spots. approximately 44 - 94 mm, the green surface of the image drum is damaged or dirty. If damaged, replace the image drum cartridge (see “Image Drum Replacement” on page 226).
Blurred letter edges Possible cause Remedy LED is dirty. Clean LED with lens cleaner or soft tissue. Cannot print desired color because toner is low. Replace toner cartridge (see “Toner Cartridge Replacement” on page 219). One side of printed pages appears blurred Possible cause Remedy Top cover is not properly closed. Press the cover release latch and open, then close, the cover. One or more of the toner cartridges is not seated properly.
Miscellaneous Problems Printer makes a strange noise. Possible cause Remedy The printer is not horizontal. Place the printer on a stable, level surface. There are scraps of paper or other foreign matter inside the printer. Check the inside of the printer and remove any such objects. The top cover is not firmly shut. Press the left and right sides of the top cover. Printer takes a long time to start printing.
Specifications Item Specification Dimensions 16.61'' W x 22.09'' D x 13.58'' H (422 mm W x 561 mm D x 345 mm H) Net Weight 57.3 lbs.
Item Specification Printer life 420,000 pages or 5 years, whichever comes first Duty cycle Maximum: 50,000 pages per month at 5% coverage (equivalent to an average business letter) Average: 4,000 pages per month Toner life 5,000 pages at 5% coverage Image drum life 15,000 pages at 3 pages per job Belt life 50,000 letter-size pages Fuser life 45,000 letter-size pages ES 1220n Specifications • 288
Software Utilities Overview Included with your printer is a selection of software utility programs designed to help you get the most out of your printer. These programs are located on the Drivers CD supplied with your printer.
Color Swatch Utility General Information The Color Swatch Utility allows you to print swatches of color samples on your printer. The swatches are used with your software program to select and reproduce color accurately. The swatches represent selected samples of the printer's color palette and provide corresponding RGB values which can be used to set up the desired colors for your printed documents. NOTE • Your software may not be able to match colors using the swatch information.
Using the Color Swatch Utility Selecting Colors When you load the utility, a swatch page displays commonly used colors. Select print to print sample pages. Color Samples Use the color blocks to pick the specific colors that you want to appear in your printed document. Color Values Each color block, or sample, is identified with information your software package needs to reproduce that color accurately.
Creating Custom Swatch Colors If you don't find your desired color, you can create or customize colors: 1. Select Custom Swatch from the File menu. 2. On the pop-up window, there are 3 slide bars that allow you to customize swatches: – Hue bar changes the hue of the swatches, for example, red to green or blue to yellow. – Saturation bar changes vividness. – Lightness bar changes darkness. 3. Adjust the bars until you see the desired color. Color variations are created to help you find the best match. 4.
Storage Device Manager Utility for Windows General Information NOTE Storage Device Manager requires Microsoft Internet Explorer 4.0 or higher to run. Storage Device Manager (SDM) lets you manage • The optional 10 GB internal hard disk drive. • The printer’s built-in 2 MB flash memory.
Summary of Storage Device Manager Functions • Create or modify a project. • Download files to a printer. • Add or remove printers being administered. • Reboot the printer. • Manage the Proof & Print and Secure Print spooler queues on the internal hard disk drive. • Delete files from the internal hard disk drive or from the flash memory. • View the status, configuration and variables for a printer. • Print the PCL fonts list, or PostScript font list from a printer.
Installing Storage Device Manager 1. Place the driver CD supplied with your printer in your CD-ROM drive and wait for the Menu Installer to open. If the CD does not AutoPlay, click Start → Run → Browse. Browse to your CD-ROM and double-click Install.exe, then click OK.) 2. Click Next to accept the terms in the license agreement. 3. Click Productivity Software → Storage Device Mgr and follow the on-screen instructions. Opening Storage Device Manager 1.
2. Select the appropriate computer connection(s), then click Start. The printer searches for connected printers and places icons in the window at the bottom of the dialog box. 3. Click Exit. The Storage Device Manager dialog box opens. Using Storage Device Manager On-Line Help • From the main Storage Device Manager window, click Help Topics from the Help pull-down menu. • From other Storage Device Manager windows, click the Help button.
• Enter 4-digit PIN numbers for clients. NOTE Clients must choose their own PIN number. The administrator needs to know these PINs in order to manage client information. • Reboot the printer. • Delete files. (Show Resources is the preferred method.) NOTE With Show Resources, you can browse to the file, click it, click Delete, then click OK to confirm the deletion.
Setting Up an Administrative Password 1. With the Storage Device Manager program open, click Administrator Functions in the Printers menu. NOTE Passwords consist of eight digits, letters or numbers, and are case sensitive. 2. Type in the default password (p1xs7d0m) under Enter Password, then click Change Password. 3. Type the 8-digit, alpha-numeric password of your choice under New Password. 4. Type the password again under Confirm New Password. New Password Accepted appears. 5. Click OK. 6.
Creating PostScript Forms NOTE PostScript forms are the ones to use if you are not experienced with PCL Macro commands. Creating & Downloading a PostScript Project Important! Remember that file names and paths are case sensitive. Step 1: Create the Forms in Your Software Application 1. Create the document in your software application. 2. Click File → Print and make sure the PostScript driver is selected. 3. Select Print to file. 4. Engage the Encapsulated PostScript (EPS) output option.
2. Click Projects → New Project. The Project dialog box opens. 3. Click Projects → Save Project, enter the path/name for storing the project on your hard drive or your network, then click Save. Step 3: Add Files to the Project 1. Click Projects → Add File to Project. The Open dialog box appears. 2. Make sure PRN files (*.prn) is selected in the Files of type drop-down list. 3. Browse to the folder where the files are saved and select the files you wish to add to the project, then click Open.
Step 4: Check the Location for Storing the Files in the Printer’s Memory • If your printer is equipped with an internal hard disk drive, the Storage Device Manager will automatically save the forms to the PostScript partition on the hard drive. • If your printer does not have an internal hard disk drive, the Storage Device Manager will automatically store the forms in the PostScript section of the Flash memory. To store the forms in the Flash memory instead of on the hard disk drive: 1.
Creating PCL Macros (Forms) Important! Unless you are experienced with PCL macro commands, it is best to stay with the PostScript Forms. There are two basic processes to producing PCL macros: • A: Creating and downloading the PCL project • B: Test printing the macro A: Creating and Downloading a PCL Project Important! Remember that file names and paths are case sensitive. Step 1: Create the Forms in Your Software Application 1. Create the document in your software application. 2.
Step 3: Convert the Files to Binary (.bin) Format 1. Click Projects → Filter Macro File. The Filter Printer Patterns dialog box appears. 2. Make any adjustments in the settings. Example If you create a black oval in MS Paint and leave all the color command filters checked, the black oval will print as a black rectangle when the overlay is used. To maintain the oval shape, turn off (deselect) the “Configure Image Data,” “Palette ID,” and “Palette Control” filters. 3. Click OK. The Open dialog box appears.
4. Make sure Print spool files (*.prn) is selected in the File of type drop-down list. 5. Under Look in, go to the folder where the files are saved and double-click the file name. The file is saved as a bin file. Filter File Created appears. 6. Click OK. 7. Repeat steps 1 through 6 until you have converted all the files you wish to add to the project.
2. Here you can edit the • file name • ID number (the number you need to enter in the printer driver when printing overlays) • volume: 0: = printer’s disk drive PCL partition 1: = printer’s disk drive Common partition %disk0%: = printer’s disk drive PostScript partition 2: = Flash memory PCL %Flash0% = Flash memory PostScript • path. 3. Click OK. 4. When you’re through reviewing the settings, click Projects → Save Project. Step 6: Download the Project to the Printer 1.
Printing the File List To print out a list of files in the printer’s memory: 1. With Storage Device Manager open, click Printers → Print File Listing. Command Issued appears. 2. Click OK and wait for the File List to print. NOTE You can also print the File List from the printer’s menu: • Press MENU until INFORMATION MENU appears. • Press ITEM until PRINT FILE LIST appears. • Press SELECT.
Maintaining the Internal Hard Drive and Flash Memory HDD Print Jobs The HDD Print Jobs feature allows you to view and delete the Proof & Print and Secure Print files stored on the printer’s internal hard drive. 1. Open Storage Device Manager and click the icon for the printer whose contents you wish to view. 2. Click Printers → HDD Print Jobs. The HDD Print Jobs dialog box appears. 3. Under Job Types, select Secure Jobs to view Secure Print jobs and/or Proof and Print Jobs to view Proof & Print jobs.
4. Delete the files. Important! You will not be prompted to confirm the deletion. • Click Cancel Job(s) to delete the files without printing them. • Click Print Job(s) to print the files out before they are automatically deleted. Show Resources Use the Show Resources feature to delete files from the internal hard drive and flash memory. 1. Open Storage Device Manager and click the icon for the printer whose contents you wish to view. 2. Click Printers → Show Resources.
3. Click the file(s) to be deleted (press Shift to select a span of files; press Ctrl to select additional files). • PCL Macro files are under Volume 0 (internal hard drive) or Volume 2 (flash memory). • PostScript Forms are under Volume &disk0% (internal hard drive) or%flash0% (flash memory). 4. Click Printers → Delete File(s). 5. Click Yes to confirm the deletion. 6. Close the dialog box.
Using Overlays NOTES • Before overlays can be printed, they must be created in a software application and saved as a print file, then downloaded to the printer’s internal hard disk drive or flash memory using Storage Device Manager. • For Windows Me/98/95, the Overlay Feature is available only for the PCL driver. It is not available for the PostScript driver. General Information To use overlays, the Storage Device Manager software must be installed.
• Overlay elements must be created in the software application of your choice, then stored on the printer’s hard drive using Storage Device Manager before they can be used. • If the hard disk memory is insufficient for the spooled data, the message DISK FULL appears. • If the software application has a collate print option, it must be turned OFF before you print overlays. • Overlay printing cannot be done using the Windows 2000 PostScript driver or the Macintosh driver.
4. Under Defined Overlays, click any overlays you wish to use (to select more than one, press the Ctrl key while selecting the names), then click Add. • Each name appears in the Active overlays box. • To print a sample of an overlay to see what it looks like, click the name under Defined Overlays, then click Test Print. • If you wish to add more overlays to the list, click Define overlays, then fill in the appropriate information in the Define overlays dialog box and click Close. 5.
Using Overlays: Windows Me/98/95 PCL Defining Overlays: Me/98/95 PCL 1. Click Start → Settings → Printers. 2. Right click the PCL printer icon, then click Properties. The Properties dialog box appears. 3. Click the Job Options tab, click the Overlay button. 4. Click Define overlays. 5. Under Overlay Name, enter a name for the overlay. 6. Under ID Value, enter the ID number for the file saved using Storage Device Manager (see the File List printout). 7.
6. Click Print using active overlays, then click OK and print the document. Editing Defined Overlays: Me/98/95 PCL 1. Click Start → Settings → Printers. 2. Right click the PCL printer icon, then click Properties. The Properties dialog box appears. 3. Click the Job Options tab. Click the Overlay button. 4. Click Define overlays. The Define overlays dialog box appears. 5. Under Defined overlays, click the overlay to be edited. 6. Make any changes, then click Apply. 7. Click Close. 8.
Using Overlays: Windows NT 4.0 PCL Defining Overlays: NT 4.0 PCL 1. Click Start → Settings → Printers. 2. Right click the PCL printer icon, then click Document Defaults. The Default dialog box appears. 3. Click the Job Options tab. Click the Overlay button. 4. Click Define overlays. The Define overlays dialog box appears. 5. Under Overlay Name, enter a name for the overlay. 6. Under ID Value, enter the ID number for the file saved using Storage Device Manager (see the File List printout). 7.
NOTE To print a sample of an overlay to see what it looks like, click its name in the Defined Overlays box, then click Test Print. If you wish to add more overlays to the list, click Define Overlays, then fill in the appropriate information in the Define overlays dialog box and click Close. 5. Click Print using active overlays, then click OK and print the document. Editing Defined Overlays: NT 4.0 PCL 1. Click Start → Settings → Printers. 2. Right click the PCL printer icon, then click Document Defaults.
Defining Overlays: NT 4.0 PCL 1. Click Start → Settings → Printers. 2. Right click the PostScript printer icon, then click Document Defaults. The Default dialog box appears. 3. Scroll down to Layout, and click Overlay. 4. Under Change ‘Overlay’ Setting, click Use Overlay. 5. Click Setting of Overlay. The Setting of Overlay dialog box appears. Set up an Overlay Group: 6. Click New. The Define Overlays dialog box appears. 7. Under Group Name, enter a name for the group of overlays you are creating. 8.
Using Overlays: Windows NT 4.0 PostScript Defining Overlays: NT 4.0 PostScript 1. Click Start → Settings → Printers. 2. Right click the PostScript printer icon, then click Document Defaults. The Default dialog box appears. 3. Click the Job Options, and click Overlay. 4. Click New. The Define Overlays dialog box appears. 5. Under Overlay Name, enter a name for the group of overlays you are creating. 6.
6. Click OK twice and print the document. Editing Defined Overlays: NT 4.0 PostScript 1. Click Start → Settings → Printers. 2. Right click the PostScript printer icon, then click Document Defaults. The Defaults dialog box appears. 3. Scroll down to Layout, and click Overlay. 4. Click Setting of Overlay. The Setting of Overlay dialog box appears. 5. Under Defined Overlay Groups, click the name of the group you wish to modify, then click Edit. The Define Overlays dialog box appears. 6.
PrintSuperVision Utility General Information PrintSuperVision is a web-based application for managing printing devices connected to a network. PrintSuperVision provides access to networked printer data for monitoring, reporting and managing networked printers. It provides a full range of management functions for Oki printers, and for other brands of printers as well. Installing PrintSuperVision 1. Place the driver CD supplied with your printer in your CD-ROM drive and wait for the Menu Installer to open.
Additional Information For more information: • See your on-line OkiLAN® 8100 SoftNIC User’s Guide (on the Drivers CD supplied with your printer or • Click on Help in the PrintSuperVision program. Network Printer Status Utility This utility creates an additional tab (STATUS) in the PostScript and PCL drivers that allows the client to monitor the selected printer’s status. Installing The Network Printer Status Utility 1.
3. Click UPDATE to see the device settings. The following window displays: Click on an item to see this information: Trays: Paper Type, weight, size Duplex: Installed/not installed Disk/Memory: RAM size and % used; Flash Memory size and % used Toner Remaining: % toner remaining is shown for each cartridge. NOTE If the Automatic Status Check box is checked, this utility will “ping” the printer each time you open the Printer Properties dialog in the printer driver.
Oki LPR Utility The LPR Utility allows you to print directly to a printer on the network without a print server. It creates an Oki Printer Port, and installs a pop-up status box so you can monitor the printer status. LPR operates in Windows Me/98/95, Windows NT 4.0, Windows 2000, and Windows XP operating systems. How to Install The LPR Utility supports TCP/IP. Your network administrator will first need to set up an IP address and TCP/IP properties for your printer. 1.
Print Job Accounting Utility (optional software) Introduction Oki Print Job Accounting software, designed specifically for Oki printers, provides job accounting features that allow you to track printer usage, calculate printing costs, and specify user access. Print Job Accounting requires a Server computer using Windows and a series of Client computers, including both Windows and Macintosh versions. See “Operating System Requirements” on page 327.
With Print Job Accounting • You can limit use of color printing to contain costs. • You can monitor exactly how much each user prints and use that information to plan equipment allocation.
For Print Logs, you can: • export print logs as comma-separated value (csv) files, which can be imported into any spreadsheet software program. • acquire a print log for print jobs sent from a client directly to a printer, bypassing the print server. • accurately record printed pages through print logs even when a user has cancelled his/her print jobs or paper jams have occurred.
Installation Operating System Requirements Server Computer The Server Software must be run under • Windows 2000 • Windows XP, or • Windows NT 4.0 (SP6 or later) with the latest Service Packs installed. A connection to the printer which will be managed is also required, this can be a direct connection (USB or Parallel), or a network TCP/IP connection. The Server Software acquires and saves print logs at the time specified. Up to five times can be set per day.
Print Job Accounting Software Overview To use Print Job Accounting, you need to install both the Server and Client Software and you must install one or both of the ES 1220n drivers supplied on the CD which came with your printer. 1. Server Software This is a management tool for the system manager. It registers printers and users and sets print limits. Even when it is not running, this tool acquires and saves print logs at the set interval time.
Installing The Print Job Accounting Software Installing the Server Software 1. Place the “Drivers, Color and Network Utilities“ CD supplied with your printer in the CD-ROM drive on the Server computer and wait for the Menu Installer to open. If the CD does not AutoPlay, click Start → Run → Browse. Browse to your CD-ROM and double-click Install.exe, then click OK. 2. Click Next to accept the terms in the license agreement. 3.
User Name Versus Account ID The Difference The User Name is displayed whenever print logs are displayed, and its sole purpose is to make it easy to see who has been printing. Account ID is the number Job Accounting actually utilizes to identify users. The User Name does not necessarily need to be the same as Windows Login User Name.
Account ID An Account ID has to be assigned to each user. If the same Account ID is assigned to different users, all the print jobs they have made will be added up as the same user when the System totals up. • Users who do not have their own Account ID will be recognized as Unregistered ID(0). • Account ID values of 1 through 1879048191 can be assigned. • All Account IDs must be set in the Server computer for each of the Client computers that will be allowed to print to a specific printer.
Using the Server Software • “Starting the Server Software” see page 332 • “Setting Account IDs on the Server Computer” see page 333 • “File Pull-down Menu” see page 333 • “Printer Pull-down Menu” see page 334 • “Help Pull-down Menu” see page 335 • “How to Add a Printer” see page 337 • “How to Change Account ID settings” see page 342 • “How to set up the Log Display” see page 343 • “How to Read Logs” see page 344 Starting the Server Software Click Start → Programs → Okidata → Print Job Accounting → Print Jo
Setting Account IDs on the Server Computer Start up the Server Software, then click Printer → Add Printer to register printers. You can set an Account ID for each printer at this time. Even after having registered the printers, you can still add to or change them. Therefore, you need not necessarily set an Account ID for each printer when registering. For more information, “How to Add a Printer” on page 337. File Pull-down Menu Exit Closes the application.
Printer Pull-down Menu (for more information, see NOTES box below) Add a Printer Registers a new printer. Delete a Printer* Deletes a registered printer. Start/End Log* Starts/ends the process of acquiring information for logs from the printer at the set interval time. Acquire a Log* Acquires a print log saved in the printer.‡ Setting the Time* Sets the present time in the printer.** Define Fees Sets up and selects fees. Properties Sets the printer properties.
Log Pull-down Menu (for more information, see NOTES box below) Display Logs† Changes the display from Total to Logs. Display Total† Changes the display to Total per Printer, Account ID or month. Export Report Logs† Exports the required fields for the report macro in a .csv file. Export Logs† Exports the log as a .csv file. Export Total† Exports totals by Printer, Account ID or month as a .csv file.
NOTES * Before running this menu, select the subject printer from the “Printer Tree” on the Select pane (Left side of window). † Before running this menu, select the subject item from the “Log Tree” on the Select pane (Left side of window). If you select “Log”, all items will be subject to displaying/ exporting. If you select one printer, only that printer will be subject to displaying.
How to Add a Printer To use this System, you need to register printers in the Server Software. Check that the printers to be managed by this System are powered up and properly connected, and then register them by following the procedure below. 1. Select Add a printer from the Printer menu. The following window will appear. • Select the appropriate box(es). • To search printers, select Search printers... and click on the Next button. • To specify the address directly, select Specify the printer...
2. Searching printers will prompt the following window to appear: Only those printers supported by this System will be searched. If no search can be made, check to see the printers being searched are online and properly connected. Select the printer you want to register from the list of printers searched and click the Next button.
3. The following window appears. Use it to set up the printer. Acquire Logs You can designate time to acquire logs by an interval or up to five specific times per day. If this value exceeds 24 hours, it is set to 24 hours. Fees In the combo box, select a fee definition. Some fee settings are available with defaults, and can also be defined. For definition, refer to “How to set up fees.
Inhibit the initialization of HDD This controls whether or not Printer Flash and the Hard Disk Drive (HDD) can be initialized. If initialization is inhibited, a user cannot delete the log using the printer’s front panel. Use this in order to prevent the logs stored in the printer from being deleted. Usage Limits You can set usage limits for unregistered users (data without ID) and for local print (print from operator panel such as menu map or file list).
sheet in the edit box of color/mono. With this setting, a fixed fee is charged regardless of paper size, paper source tray or media type. Detailed settings You can select the Detailed settings radio button, and set fees for Pages, Finisher, Printer use time, Paper size, Tray and Media. Only the items checked under each tab are valid, and the total fee for the valid items will be charged.
How to Change Account ID settings To change the settings of an already registered Account ID, doubleclick the user listed in the Account ID list box; the following window displays. Usage limits You can set usage limits for a Job Account ID. When “Printing not permitted” is selected, other settings cannot be changed. Printing not permitted: All printing is cancelled. Inhibit color printing: Color data printing is cancelled.
How to set up the Log Display In order to display a log, select a log you want to display from the “LogTree” and select “Display Log” in Log menu. When you select Printer or Date in the “Log Tree”, all the logs are displayed. If you select a printer name from Printers in the “Log Tree”, all the logs for the printer are displayed. If you select Month from Date in the “Log Tree”, all the logs for the month are displayed. Double-clicking an item in the “Log Tree” also displays logs.
How to Read Logs The items that are displayed as print logs are as follows: Column Description Log No. The ID of the Job Account ID User Account ID User User Name Document Name Document Name Total Sheets Number of sheets of paper Pages Number of printed sides Status Result - Printed, Rejected etc. Paper Size Paper size used Mediaa Paper type used - Transparency etc. Paper Typea Paper type used - Light, Medium etc.
Time printing begana Time the printing process started Time printing endeda Time the printing process ended Off-line time during processinga Offline time during processing (if any) Off-line time during printinga Offline time during printing (if any) Tray1a Number of sheets fed from Tray1 Tray2a Number of sheets fed from Tray2 Tray3a Number of sheets fed from Tray3 Tray4a Number of sheets fed from Tray4 Tray5a Number of sheets fed from Tray5 Multi-Purpose Traya Number of sheets fed from Mult
Using the Client Software Starting the Client Software Click Start → Programs → Okidata → Print Job Accounting Client → Change Job Accounting Mode. Setting Account ID on the Client Computers First, start up the Client Software on the Client computer, then set the Job Account Mode. There are four Job Account Modes: • Tab • Popup • Hide • Not Supported Decide which mode you wish to use.
This mode should be selected when the computer is used by one person. Popup mode In this mode, the dialogue box for entering the User Name and Job Account ID will be displayed every time printing is run. A printer user enters their assigned User Name and Account ID to print, This mode is useful if several people share the same computer. Hide mode In this mode, a System administrator creates an ID file that describes the information on all users.
Import ID File button in the Client Software on each Client PC, and then specifies this file. Printer users need not know anything about their own Account ID. This ID file describes the information on each and every user in one line, using the following format. Use the extension “.” to save the file. Login User Name,Account ID {,User Name] Login User Name User name entered when logging onto Windows. Account ID Account ID corresponding to the user name. {User Name} User name displayed in this System.
[Not supported] mode In this mode, all jobs to be printed will be recognized as Unregistered ID(0). NOTE For print jobs recognized as Unregistered ID, you can set it so they are permitted or refused for printing, but document names will not be displayed on the print logs.
Troubleshooting Q. The printer I selected is not shown in the “Printer - Add a printer” menu. A. If it is offline, the printer will not be shown. Check to see that the printer is not offline. There are times the printer is not shown during printing. Wait for a while and try again. If it is still not shown, specify that printer's IP address. Q. The content of Log Pane (right side of window) is not updated. A. Run the “Log - Update to the latest status” menu. Q.
Known Problems/Solutions 1. When using PS Duplex printing, if the reverse side is blank it is not counted as a page. 2. Installer installs a file for the currency unit according to the system’s standard Regional Setting. If the correct file is not installed, please check the Regional Setting. If you wish to set to the system standard, check “Set as system default local” under “Regional Setting.” 3.
Uninstalling the Job Accounting Software To Uninstall the Server Software FIrst, delete all printers: 1. Select a printer in the left pane of Server Software. 2. Select Start/end log from the Printer menu. NOTE At this stage the Server Software stops acquiring print logs from the printer at the set interval time, but the printer will continue logging until deleted. Therefore, be sure to run “Delete a printer” without fail before uninstalling the Server Software. 3.
To Uninstall the Client Software On each Client computer, click Start → Programs → Okidata → OKI Print Job Accounting Client → Delete OKI Print Job Accounting client. Checking the Printer Status Click the WEB SETTING button. The following window displays: Click on the items listed on the left to see: • Network Summary • Login for Administrators • Job Login • Printer Menu To see real-time printer status, click the UPDATE STATUS button.
