CX1145 MFP Operators Manual for Fax Function 59313901, Rev. 1.
CONTENTS Preface ....................................................................................................................................................3 Features of the GD-1201 .........................................................................................................................4 General Precautions ................................................................................................................................5 • ..............................................
CONTENTS (Cont.) 3. Lists/Reports Samples ...................................................................................................................129 7. REGISTERING AND SETTING ITEMS...............................................................................................143 1. Setting the Initial Transmission Mode ............................................................................................144 2. Registering the Terminal ID ...................................................
Preface Thank you for purchasing the OKI fax unit GD-1201. This Operator’s Manual describes the following: • How to use the Fax functions • How to perform a Fax communication • How to inspect this equipment and perform its maintenance • How to remedy Fax communication problems Before using this equipment, thoroughly read and understand this Operator’s Manual. To ensure that the Fax functions are used in optimum working conditions, keep this Operator’s Manual in a handy place for future reference.
Features of the GD-1201 4 • Super G3 High-Speed Communication High-speed communication in the Super G3 mode is enabled. * “Super G3 Fax” is an appellation of Fax machines with a modem compatible with ITU-T V.34, which is a new high-speed modem standard. • JBIG Encoding System This device uses a JBIG encoding system compatible with standard recommendations of ITU-T T.85. • Mailbox Communication This equipment is compatible with mailbox communications (e.g.
General Precautions When power failure occurs • • • • • • • Neither Fax nor telephone functions of the device are available in the event of a power failure. You can use the external telephone to dial a number to make a call or to receive a call. (See the operator’s manual of your telephone set for details.) The originals stored in the memory might be deleted completely. Settings or registration contents such as the date and time or the address book data will not be deleted.
1. BEFORE USING 1 1. Description of Each Component ............................................................................................8 • • • • • Main components................................................................................................................................8 Configuration of options ......................................................................................................................9 Control panel...................................................
1. Description of Each Component Main components 1 OKI CX1145 MFP 1. 2. 3. 4. 5. 6. 7. 8. 9. Front cover Drawers Operator’s Manual pocket (Back side) Power switch Automatic duplexer Bypass tray Paper size indicator Original scale Scanning area 10. Receiving tray 11. Color toner (Cyan/Magenta/Yellow) 12. Original glass 13. Touch panel 14. Control panel 15. Black toner 16. Used toner bag 17. Touch panel contrast adjustment dial *A and *B: Options *B 3 4 1 5 2 6 *A 8 9 10 12 13 7 14 15 11 8 1.
Configuration of options 2 1 1 1. FAX Unit (GD-1201) This unit enables you to transmit and receive FAX data. 2. 2nd Line Board (GD-1260) This board enables the use of 2 lines.
1.Description of Each Component (Cont.) Control panel Use the buttons on the control panel for various operations and settings. 1 1. [HELP] button Use this button to display a desired operation procedure. 2. [USER FUNCTIONS] button Use this button for paper size or media type setting of drawers, and registration of the copy, scan and FAX settings (including a default setting change.) See the User Functions Guide for the functions enabled by this button. 3.
11. [JOB STATUS] button Use this button to confirm the job status, printing status, and FAX transmission/reception status of a print job, scan job and FAX job. ( P.62 “1.Checking Transmission Result”) 1 12. [ACCESS] button Use this button when the equipment is managed under the department management or the user management. If this button is pressed after copying, the next user needs to key in the department code or user information, otherwise the copier function cannot be used.
1.Description of Each Component (Cont.) Touch panel 1 When you press the [FAX] button on the control panel, the functions currently selected or used and the status of the equipment are displayed on the touch panel. When a graphic symbol indicating an erroneous status such as a paper jam is blinking, see Chapter 9 “BLINKING GRAPHIC SYMBOLS” in the Operator’s Manual for Basic Function to correct the error. 1 3 2 4 1. Message area 2. Touch-button area 3. Index buttons 4.
Clearing and canceling function selected When you press the selected button (highlighted or shaded) again, the function selected with this button is cleared. To quit (cancel) the setting, press the [CANCEL] button at the bottom of the touch panel (or the [ALL CLEAR] button on the address book menu). 1 Buttons on the touch panel which are grayed out denote that functions for these buttons are not selectable.
1.Description of Each Component (Cont.) Connecting cables Be sure that the power of the equipment is turned OFF before connecting the cables. 1 Do not connect this equipment and a telephone to a telephone connector in parallel. OKI CX1145 MFP 1 2 3 1. 2. 3. * 14 LINE2 Connect a telephone line when the 2nd Line Board (optional) is installed. LINE Connect a telephone line.
2. SENDING A FAX 2 1. Transmission Mode..............................................................................................................16 2. Preparation for Transmission ...............................................................................................18 3. About Originals .................................................................................................................... 19 • Original size/Original scanning range ...................................................
1. Transmission Mode 2 16 • Memory Transmission The original is scanned into memory and automatically starts to be sent once a connection has been made. Using this mode, you can send the same original to 2 or more remote Faxes (multi-address transmission). • Direct Transmission The remote Fax is dialed immediately, and the original will be sent as it is being scanned. This mode is useful if you want to confirm connection to the remote Fax or when you want to send an urgent Fax document.
• Delayed Communications You can send the original to a specified remote Fax at a specified time. This mode is useful when you are making use of night-time discounts or sending originals overseas. • Chain Dial Communication When using the Fax communication network, you can combine 2 or more dialing operations (by address book and direct entry), input and send information such as service codes one after another.
2. Preparation for Transmission Switching to the Fax mode the [FAX] button on the control 1 Press panel to select the Fax function. 2 • Be sure to switch over to the Fax mode before carrying out Fax operations. • If you leave the equipment for about 45 seconds, it automatically returns to the copy mode. • You can also switch to the Fax mode when the equipment is in the energy-saving mode.
3. About Originals Original size/Original scanning range Original size The following table shows the size and thickness of originals that can be transmitted via this system. Setting Position Original Type Maximum Number that Can be Set Original Size Remarks Original Glass Sheets Three-dimensional objects Books Letter format (North American version): LD, LG, LT, LT-R, ST, ST-R, COMP A/B format (European version): A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO - Do not place any heavy object (8.8 lb.
3.About Originals (Cont.) Setting originals When setting originals on the glass Originals are sent in the order they are placed on the original glass in both memory TX and direct TX modes. 2 the Original Cover (optional) or the 1 Raise Reversing Automatic Document Feeder (optional), and place the original A with its face down on the glass. A • Raise it 60 degrees or more to detect the original. the original against the left inner 2 Align corner of the glass.
Precautions for using the Reversing Automatic Document Feeder Do not use the following 1 to 8 type originals as they may misfeed or become damaged: 1: Badly wrinkled or folded originals; in particular, originals whose leading edge is curled may fail to be correctly fed.
3.About Originals (Cont.) When using the Reversing Automatic Document Feeder (optional) When the originals are placed on the Reversing Automatic Document Feeder, the uppermost page is the first to be scanned and sent. 2 aligning the edges of originals, 1 After place them with their face up and slide the guides to the width of the originals. • LT/A4 size originals are rotated 90 degrees so that they are sent as LT-R/A4-R originals.
4. Setting the Transmission Conditions Variety of optional functions Originals can be sent using different transmission conditions (resolution, original mode, exposure, transmission mode, original size, ECM, quality TX, Line, SUB/SEP, SID/PWD, subject and body). Settings for the subject and body are available only when you are using the Internet Fax function. If you change the transmission conditions, the new settings are valid for one transmission only.
4.Setting the Transmission Conditions (Cont.) 2 24 • Quality TX: Set whether or not to specify Quality TX. This function makes the communication less affected by line condition when transmitting document to overseas. When this mode is set to “ON”, originals are sent at a slower speed than normal. ON, OFF • Line: Specify the line to be used when you send the original. This option is only available when the 2nd line option is installed. ( P.154 “4.
Setting the transmission conditions 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. 3 Press the [ADDRESS] button to enter the address menu, and then press the [OPTION] button. 2 the desired buttons to set the transmission conditions, and 4 Press then press the [ENTER] button. • Press the [Prev] or [Next] button to switch the screens.
4.Setting the Transmission Conditions (Cont.) 5 Specify the remote Fax and press the [START] button. 2 26 2.
Sending different width originals When you select the [DIFFERENT WIDTH] button in the “ORIGINAL” of the transmission condition, the originals with different width can be sent at a time using Reversing Automatic Document Feeder. Available combinations of the original size are as follows.
4.Setting the Transmission Conditions (Cont.) 5 Specify the remote Fax and press the [START] button. 2 28 2.
Setting the scanning conditions for each page When you want to send multi-page originals by placing them on the original glass, you can change the following scanning conditions for each page: Resolution Exposure Original mode Original size This function is convenient for newspapers and books can be placed on the original glass and sent. 1 Place the original on the glass. • 2 P.20 “When setting originals on the glass” 2 Press the [FAX] button on the control panel.
4.Setting the Transmission Conditions (Cont.) 8 Press the [START] button. • The second original is scanned. • If there is another original to be scanned, repeat steps 6 through 8. 2 Be sure to carry out the operations within 45 seconds after the “To continue place document on glass, and press START” appears. If the equipment is inactive for 45 seconds, the scanned original is sent. finished scanning of the last page, press the [JOB FINISH] but9 When ton. • The originals are sent. 30 2.
5. Specifying the Remote Fax Direct entry with digital keys Direct entry is the method for specifying remote Fax numbers using the digital keys. 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. 2 3 Key in the remote Fax number. make a mistake, press the [CLEAR] button on the control panel 4 Iforyou the [BACK SPACE] button in the address menu and correct the mistake. • [CLEAR] button: Press this button to clear all values you have entered.
5.Specifying the Remote Fax (Cont.) Address book entry Address book entry is the method for specifying remote Fax numbers by pressing the remote Fax buttons which have previously been registered. It is convenient if frequently used destinations are registered in the address book. • Registering the address book, see the [User Functions Guide] or the [TopAccess Guide]. 2 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel.
Group entry Group entry is the method of specifying remote Fax numbers by pressing the group button which has previously been entered. It is convenient if frequently used multiple destinations are entered into a group. • Creating Groups, see the [User Functions Guide] or the [TopAccess Guide]. 1 Place the original(s). • P.20 “Setting originals” 2 2 Press the [FAX] button on the control panel. the [ADDRESS] button to enter the address menu, then Press 3 Press the [GROUP] button.
5.Specifying the Remote Fax (Cont.) Searching by ID number When selecting the remote Faxes registered in the address and group by searching by the ID number immediately displays the screen including the searched-for ID number. 1 Place the original(s). 2 • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. the [ADDRESS] button to enter the address menu, then the 3 Press [KNOWN ID] button. 4 Key in the desired ID number, and press the [ENTER] button.
5 Press the button for the remote Fax that you want to send to. • Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. 2 • To continue searching by ID number, press the [KNOWN ID] button. • To continue searching by address ( P.36 “Searching by address (Search address)”), press the [SEARCH ADDRESS] button. 6 Press the [START] button.
5.Specifying the Remote Fax (Cont.) Searching by address (Search address) When selecting the remote Faxes registered in the address book and group, pressing a letter button leads to display the remote Faxes whose names start with the letter and/or numbers, which makes it easy to choose the desired remote Faxes. 2 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. the [ADDRESS] button to enter the address menu. Press the 3 Press [SEARCH ADDRESS] button.
5 Enter the ideal button or number, and then press the [ENTER] button. 2 6 Press the [SEARCH] button.
5.Specifying the Remote Fax (Cont.) the button for the remote Fax that you want to send to, and then 7 Press press the [ENTER] button. 2 • If the remote FAX to be selected is one, the direct transmission (On-hook Transmission) can be performed. • Each screen displays 8 destinations. To view destinations not displayed on the screen, press the [Prev] or [Next] button to switch the screens. • To continue searching by the address, press the [SEARCH ADDRESS] button.
Searching address using LDAP server Without using the address book in this equipment, you can select the remote Faxes registered in the address book of the LDAP (Lightweight Directory Access Protocol) server via network. In this case, it is required to register the directory search name using TopAccess via network beforehand. (You can also set the default LDAP server that you want to select.) Ask your network administrator for details. 1 Place the original(s). • P.
5.Specifying the Remote Fax (Cont.) the directory search name that you want to search, and then 5 Press press the [ENTER] button 2 6 Search the remote Fax, and then send it. • Follow the procedure from step 4 in P.36 “Searching by address (Search address)”. * Searching using the LDAP server is available for Fax number and E-mail. 40 2.
Multi-address transmission The multi-address transmission function allows you to send the same document to 2 or more remote Faxes in a single operation, which can be done by combining direct, address book and group entry. Combining with the Internet Fax function is also available. This eliminates the need of placing the original and then dialing the number for each destination.
5.Specifying the Remote Fax (Cont.) Confirming the destinations After specifying multiple destinations by using multi-address transmitting, you can confirm the addresses in the list by pressing the [DESTINATION] button. You can also delete the addresses by pressing the [DELETE] button. 2 1 Press the [DESTINATION] button. • Each screen displays 8 destinations. To view destinations which are not displayed on the screen, press the [Prev] or [Next] button to switch the screens.
6. Sending Originals Direct transmission In the direct transmission mode, the remote Fax is immediately dialed, and the originals are sent after a successful connection with the remote Fax that has been completed. • Users can check immediately if the original has been sent to the remote Fax. • Once scanned, the originals are not stored in the memory. • Users can specify only one remote Fax at one time. • After a page has been sent, the next page is scanned. It takes longer to scan all pages.
6.Sending Originals (Cont.) 5 Specify the remote Fax. • Specifying by digital keys ( P.31 “Direct entry with digital keys”) • Specifying by address book ( P.32 “Address book entry”) 2 44 6 Press the [START] button. • The remote Fax is dialed immediately and communication is initiated. • Canceling the direct transmission ( P.72 “Canceling direct transmission (during scanning)”) 2.
Memory transmission In the memory transmission mode, originals are scanned at high speed and temporarily stored in memory before transmitting. • Up to 100 transmissions can be reserved. • Up to 1000 pages can be stored in 1 transmission. • You can specify two or more remote Faxes at one time. • If the original cannot be sent (the remote Fax is busy or otherwise unavailable), the remote Fax is automatically redialed repeatedly.
6.Sending Originals (Cont.) 5 Specify the remote Fax. • • • • 2 Specifying by digital keys ( P.31 “Direct entry with digital keys”) Specifying by address book ( P.32 “Address book entry”) Specifying by group ( P.33 “Group entry”) Specifying by multi-address transmission ( P.41 “Multi-address transmission”) 6 Press the [START] button. • The original will be scanned and stored in memory. • Canceling transmissions. ( P.68 “2.Canceling Transmissions”) 46 2.
Other transmissions On-hook transmission In this mode, you can confirm the answering tone from the remote FAX without picking up the handset of the external telephone. When the other party receives the call as a telephone call, you can talk by picking up the handset of the external telephone. • This operation is available when the Line 1 lamp is OFF. 2 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel.
6.Sending Originals (Cont.) Off-hook transmission This mode is available by picking up the handset of the external telephone to dial. When the other party receives the call as a telephone call, you can talk with him/her. • This operation is available when the Line 1 lamp is OFF. 2 • • An external telephone is required (not available for the European version). You can specify the remote Fax only using the external telephone. 1 Place the original(s). • P.
Sending a Tone Tone services can be used even on pulse dial lines. receive a tone service, press the [#] 1 To button of the digital key to switch over to tone transmission. • For details of services and how to receive Fax information services, contact your service provider. 2 This function can be used when a user uses “Pulse Dial” line.
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3. RECEIVING A FAX 1. Reception Modes ................................................................................................................. 52 3 2. Reception Settings ...............................................................................................................53 3. Relationship between Original and Paper............................................................................
1. Reception Modes • Automatic Reception Faxes are automatically received during the incoming call. The line is designated for use exclusively by the Fax. • Manual Reception Faxes are received when the user confirms the call on the telephone, press the [MANUAL RECEIVE] button in the advanced menu and then the [START] button. * An external telephone is required (not available for the European version). • Memory Reception This equipment automatically stores received originals in memory if an error (e.g.
2. Reception Settings There are 2 reception modes: auto reception and manual reception. • AUTO reception Set this mode when the phone line is used exclusively for Faxing. The Fax automatically receives incoming originals. The reception mode of line 2 is "Auto reception". • MANUAL reception Set this mode when the Fax is connected to a line also used for voice telephone calls. 3 Setting of the reception mode the [USER FUNCTIONS] button on 1 Press the control panel.
2.Reception Settings (Cont.) the administrator password (6 to 10 digits), and then press the 3 Enter [ENTER] button. • Ask your administrator for the administrator password. 3 4 Press the [FAX] button. 5 Press the [INITIAL SETUP] button. 54 3.
the [AUTO] or [MANUAL] button to select the reception mode, 6 Press and then press the [ENTER] button.
2.Reception Settings (Cont.) Manual reception * An external telephone is required (not available for the European version). 1 When the bell rings, pick up the handset of the external telephone. • If the incoming call is a telephone call, start talking with the other party. 3 you hear a tone (Fax signal), press the 2 If[FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 3 Press press the [MANUAL RECEIVE] button.
3. Relationship between Original and Paper Acceptable size of paper Originals received by Fax can be printed on LD, LG, LT, ST, A3, B4, A4, B5 and A5 size paper, and are printed in the printing range of each size of paper. No printing will occur in the margins borders of the received originals as indicated by the gray borders on the figures below. • • Set the paper in the drawers, the Large Capacity Feeder (optional) or Paper Feed Pedestal (optional). The paper set on the bypass tray is not available.
3.Relationship between Original and Paper (Cont.) Paper priority when there is no same size paper When RX reduction printing and discard printing are set to “ON”, paper is selected according to the following priority: 1. Paper of the same size and same orientation as the received original 2. Paper of the same size but with a different orientation to the received original 3.
• European Size Size of Original being Received Priority 1. 2. A3 B4 A4 A4 A5 FOLIO A3 B4 A4 A4 A5 FOLIO A3 A4 A4 A4 B4 A3 FOLIO A4 A3 FOLIO B4 FOLIO A4 Reduced to 75% B4 A3 B5 A4 Reduced to 75% 3. 4. 5. 6. 7. 8. 3 B5 B4 A3 The paper priority varies according to the RX reduction printing and discard printing settings. For details, contact your service technician.
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4. CHECKING AND CANCELING THE COMMUNICATIONS 1. Checking Transmission Result.............................................................................................62 • Checking reserved transmissions .....................................................................................................62 • Checking communication status (log) ...............................................................................................64 • Address registration from send/receive log......................
1. Checking Transmission Result Checking reserved transmissions You can check the following information of the transmission status (job) in the list on the touch panel. 4 • • • • • File number Receiver Accepted date Number of originals Transmission status Line1: Sending on line 1 Line2: Sending on line 2 Network: Sending via Internet Fax Delayed: Sending via Delayed Transmission Reservation Wait: Communication is in the standby queue. Invalid: Under standby due to an invalid department code (N/W-Fax).
Releasing the department code error In the status column of “Fax/Internet FAX JOB” list, the job which is in “Invalid” status may appear. In this case, release the invalid job as follows. 1. Enter user information required to use the equipment from the control panel. 2. Select the file with the invalid code, and press the [RELEASE] button on “Fax/Internet FAX JOB” list. 3. The “INVALID” job is sent as a job of the department which the user who performed user authentication belongs to.
1.Checking Transmission Result (Cont.) Checking communication status (log) You can check the following information of the communication status (log) in the list on the touch panel. 4 • • • • • File number Receiver or sender Accepted date Number of originals Communication result OK: Transmission or reception succeeded. 4-digit error code: Transmission or reception failed. ( P.118 “Error code table”) 4 jobs are listed on each screen (page). The job display for 40 jobs (10 pages) are available.
• If the desired file columns are not displayed, press the [Prev] or [Next] button to switch the screens. • To output the list with the transmission or reception result, press the [JOURNAL] button. ( P.116 “1.
1.Checking Transmission Result (Cont.) Address registration from send/receive log You can register the information such as the remote Fax numbers and E-mail addresses in the address book from the send/receive log screen.
the item button you want to register, and then enter the recipi4 Select ent's or sender's information. • See the [Operator's Manual for Basic Function] for entering letters. • ID number is automatically numbered. • See the [User Functions Guide] for registering and correcting the address book. 4 5 Press the [ENTER] button.
2. Canceling Transmissions Canceling transmissions (during scanning) When an original is being scanned on the original glass: 1 When scanning of the original is finished, press the [JOB CANCEL]. • If you press the [JOB FINISH] button or do nothing for about 45 seconds after finishing the scanning, the scanned data of the original start to be transmitted. • To change the setting of the scanning conditions, press the [OPTION] button. ( P.
cancel the job, press the [JOB CANCEL] button while scanning is 2 To paused. • To resume scanning, press the [START] button on the control panel. • When the [JOB FINISH] button is pressed, the scanned data of the original(s) start to be transmitted. • To change the setting of the scanning conditions, press the [OPTION] button. ( P.
2.Canceling Transmissions (Cont.) Canceling reserved memory transmissions This function allows you to cancel reserved memory transmissions that are currently stored in the memory and waiting to be sent (including Delayed Transmission Reservation and Poling Transmission/Reception). 1 Press the [JOB STATUS] button on the control panel. 2 Press the [FAX] button. 3 Press the file to be canceled from memory. 4 4 Press the [DELETE] button. 5 When “Delete OK?” appears, press the [DELETE] button. 70 4.
Canceling transmissions (during memory transmission) 1 Press the [JOB STATUS] button on the control panel. 2 Press the [FAX] button. 3 Select the file that is currently being transmitted. • Check that the status column indicates “Line1” (transmitting via line 1) or “Line2” (transmitting via line 2). 4 Press the [DELETE] button. 4 5 When “Delete OK?” appears, press the [DELETE] button.
2.Canceling Transmissions (Cont.) Canceling direct transmission (during scanning) the [STOP] button during transmis1 Press sion (scanning). • The transmission (scanning) operation is stopped. Even if you cancel transmission in the direct TX mode, the part of the original that was scanned before transmission was canceled will be sent to the remote Fax. 4 72 4.
5. ADVANCED FUNCTIONS 1. Transmitting 2-Sided Originals.............................................................................................74 2. Priority Transmission............................................................................................................76 3. Polling Communication ........................................................................................................77 4. Mailbox Communication.....................................................................
1. Transmitting 2-Sided Originals This function is used to scan and transmit 2-sided originals with the Reversing Automatic Document Feeder (optional). • Placing 2-sided A4/LT originals When you place a 2-sided original on the Reversing Automatic Document Feeder (optional), change the direction of the original depending on its bound position as follows: 1. Right-to-left (book-type) original 2.
the [ADVANCED] button to enter the advanced menu, and then 4 Press press the [2-SIDED SCAN] button. the [BOOK] or [TABLET] button depending on the bound posi5 Press tion of the original(s), and then press the [ENTER] button. 5 6 Specify the remote Fax • • • • Entering the Fax number ( P.31 “Direct entry with digital keys”) Selecting from address book ( P.32 “Address book entry”) Selecting by group registration ( P.33 “Group entry”) Selecting using multi-address transmission ( P.
2. Priority Transmission Priority Transmission allows you to perform a transmission prior to other reserved transmissions (including redial standby). • For this function, only a direct dialing method (with digital keys) and an address book entry method are available. • Only one remote Fax can be specified per one transmission in this function. 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel. 3 Press the [OPTION] button and set the transmission conditions.
3. Polling Communication This function is used when you want to receive a Fax from a sender upon your request. The receiver can receive the Fax whenever he or she wants. This function is set at the sender's side by storing the data of an original into memory. This operation is called polling transmission. The polling reservation is valid for only 1 transmission; the data of the original will be cleared once it has been transmitted upon the receiver's request.
3.Polling Communication (Cont.) 6 Press the [START] button. • Scanning starts and the scanned data will be stored in a memory. • Canceling the polling transmission ( P.70 “Canceling reserved memory transmissions”) 5 78 5.
Polling reception There are 2 types of polling reception as follows: • Individual polling reception: Receiving a Fax from one sender • Multi-polling reception: Receiving a Fax from 2 or more senders in a single operation. This function can be used in combination with the direct dialing, address book entry and group entry. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [POLLING] button.
4. Mailbox Communication This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox. There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox. To perform mailbox communication, the mailboxes must be set in advance.
Setting up mailbox for confidential and bulletin board communication How to create a confidential mailbox or bulletin box mailbox on sender's side is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then 3 Press press the [BOX SETUP] button. 4 Press the [ENTER] button.
4.Mailbox Communication (Cont.) the [BOX NUMBER] button to enter the next menu, key in the 5 Press box number(s) (maximum 20 digits), and then press the [ENTER] button. • If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. • The password being entered is indicated with "*". 5 • A password is required to Transmit to a Bulletin Board Mailbox from a remote fax.
Setting up relay mailbox How to create a relay mailbox on sender's side is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 3 Press the [RELAY] button, and then press the [BOX SETUP] button. 4 Press the [ENTER] button.
4.Mailbox Communication (Cont.) the [BOX NUMBER] button to enter the next menu, key in the 5 Press box number(s) (maximum 20 digits), and then press the [ENTER] button. • If you want to set up a password, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. • The password being entered is indicated with "*". 5 the relay destination to be registered from the address book 6 Specify or the group list.
want to send the relay destination transmission report, press 8 Iftheyou [YES] button. • If you press the [NO] button here, steps 9 and 10 are not necessary. • For the relay destination transmission report, see P.120 “2.Automatically Printing Lists & Reports”. The default operation of the relay destination transmission report is "On Error". For configuration of this operation, see P.123 “Setting the communication report output”.
4.Mailbox Communication (Cont.) the [ALWAYS] button to always print out the received Fax, or 11 Press press the [ON ERROR] button to print it out only when the relay transmission has failed. 5 86 5.
Deleting mailbox How to delete a mailbox no longer needed is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button, 3 Press and then press the [BOX DELETE] button. 4 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears.
4.Mailbox Communication (Cont.) the [BOX NUMBER] button to enter the next menu, key in the 5 Press box number(s) (maximum 20 digits), and then press the [ENTER] button. • If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. * You can delete the mailbox with the administrator password. Ask the administrator about the administrator password. 5 6 Press the [ENTER] button. 7 Press the [YES] button.
Modifying relay mailbox How to modify the content of a relay mailbox is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 3 Press the [RELAY] button, and then press the [MODIFY] button. 4 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears.
4.Mailbox Communication (Cont.) the [BOX NUMBER] button to enter the next menu, key in the 5 Press box number(s) (maximum 20 digits), and then press the [ENTER] button. • If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. 5 6 Press the [ENTER] button. • If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid number" appears.
want to send the relay destination transmission report, press 9 Iftheyou [YES] button. • If you press the [NO] button here, steps 10 and 11 are not necessary. • For the relay destination transmission report, see ( P.120 “2.Automatically Printing Lists & Reports”). Specify the remote Fax to receive the relay destination transmission 10 report from the address book or by a direct dialing (with the digital keys). 5 • Only one remote Fax can receive this report.
4.Mailbox Communication (Cont.) Printing Fax out of mailbox How to print a Fax out of a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then 3 Press press the [PRINT] button. 4 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears.
the [BOX NUMBER] button to enter the next menu, key in the 5 Press box number(s) (maximum 20 digits), and then press the [ENTER] button. • If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. 6 Press the [START] button. • If there is no registered data or the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid number" appears.
4.Mailbox Communication (Cont.) the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then 5 Press press the [INPUT] button. 6 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears. 5 the [BOX NUMBER] button to enter the next menu, key in the 7 Press box number(s) (maximum 20 digits), and then press the [ENTER] button.
Canceling data in mailbox How to delete Fax data in a confidential mailbox or a bulletin board mailbox on the sender's side is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then 3 Press press the [CANCEL] button. 4 Press the [ENTER] button. • If the selected mailbox has not been set, "No entry" appears.
4.Mailbox Communication (Cont.) 7 Press the [YES] button. • The data has been deleted from the mailbox. • If the box number keyed in is not correct, "No entry" appears. If the password keyed in is not correct, "Invalid number" appears. Key in the correct box number or password. 5 Transmitting Fax to mailbox How to transmit and register Fax data into mailbox on receiver's side (remote Fax) is explained here. 1 Place the original(s). • P.
the [CONFIDENTIAL] (or [BULLETIN BD.] or [RELAY]) button, 5 Press and then press the [TRANSMIT] button. 6 Press the [ENTER] button. the [BOX NUMBER] button to enter the next menu, key in the 7 Press box number(s) (maximum 20 digits), and then press the [ENTER] but- 5 ton. • If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button.
4.Mailbox Communication (Cont.) Polling data out of mailbox How to poll (retrieve) Fax data out of a confidential mailbox or a bulletin board mailbox on receiver's side (remote Fax) is explained here. 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX] button. 5 the [CONFIDENTIAL] (or [BULLETIN BD.]) button, and then 3 Press press the [POLLING] button. 4 Press the [ENTER] button. 98 5.
the [BOX NUMBER] button to enter the next menu, key in the 5 Press box number(s) (maximum 20 digits), and then press the [ENTER] button. • If a password has been set, press the [PASSWORD] button to enter the next menu, key in the password (maximum 20 digits) and then press the [ENTER] button. A password entry is necessary for the data polling out of a confidential mailbox. 5 6 Press the [ENTER] button. 7 Specify the remote Fax • • • • Entering the Fax number ( P.
5. Chain Dial Communication This function is used when you want to combine several numbers to select remote Fax machines using long distance carriers and specialized access lines. You can combine sets of numbers (address book entry and direct entry) by first pressing the [CHAIN DIAL COMM.] button. * 128 digits of numbers in total can be set in this function. 1 Place the original(s). • P.20 “Setting originals” 2 Press the [FAX] button on the control panel.
the number to be dialed next either from the address book or 6 Specify by direct dialing. • e.g. Press the [Italy 39] button in the address book as an international code, and then press the [Rome Office] button in the address book. 5 7 Press the [START] button. • The transmission will start in the order of the remote Fax machines entered.
6. Delayed Transmission Reservation This function is used when you want to transmit a Fax at a specified date and time. It is useful when you want to make use of off-peak discounts (e.g. nighttime) or you want to transmit a Fax to a country which has a time difference. • The acceptable range of reservation is up to one month later. • The date, hour and minute of reception time can be set. • The date and time of reception can also be set in a polling reception.
6 Press the [ENTER] button. 7 Specify the remote Fax • • • • Entering the Fax number ( P.31 “Direct entry with digital keys”) Selecting from address book ( P.32 “Address book entry”) Selecting by group registration ( P.33 “Group entry”) Selecting using multi-address transmission ( P.41 “Multi-address transmission”) 8 Press the [START] button. • Canceling delayed transmission reservation of which status is "Wait" ( P.
6.Delayed Transmission Reservation (Cont.) 4 Press the [RELEASE] button. • The reservation is canceled and the memory transmission is performed. • Canceling the delayed transmission reservation of which status is "Wait" ( P.70 “Canceling reserved memory transmissions”) • Canceling delayed transmission that is currently being transmitted ( P.71 “Canceling transmissions (during memory transmission)”) 5 To cancel the delayed transmission reservation of which status is “Delayed”, press the [DELETE] button.
7. Recovery Transmission This function is used to transmit a Fax without placing an original again when the Fax was not transmitted after the specified number of redial. The Fax data of the failed transmission will be retained in a memory, and you can select and retrieve the data to transmit again in the operation on the touch panel. The retention period of the data needs to be set in advance. ( P.168 “6.
7.Recovery Transmission (Cont.) Canceling recovery transmission 1 Press the [FAX] button on the control panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [RECOVERY TX] button. 5 3 Select the data you want to cancel. 4 Press the [JOB CANCEL] button. 5 Press the [YES] button. 106 5.
8. Onramp Gateway Onramp gateway overview This function is used to transmit a Fax from a Fax machine with a mailbox function to an E-mail address registered in the mailbox of a relay station through the relay station. ITU-T compatible G3 FAX 3. The facsimile is converted to an E-mail and forward to a mail server through the LAN. OKI CX1145 MFP Mail Server Mail Server Relay Box 2. The E-mail addresses are assigned to the end stations in the Relay Box. 1.
8.Onramp Gateway (Cont.) Setting relay mailbox To use this equipment as a relay station for an onramp gateway transmission, set up a relay mailbox on this equipment and then register an E-mail address as a relay destination. When the onramp gateway function is used, all Fax machines with the mailbox function can transmit a Fax to this equipment (relay station), and this equipment can forward the Fax to the specified E-mail address as an E-mail.
9. Offramp Gateway Offramp gateway overview This function is used to convert an E-mail, received at this equipment as a relay station, into a Fax data and forward it to another Fax machine through a public telephone line. It is useful when you want to reduce communication cost by using both the Internet and public telephone lines.
9.Offramp Gateway (Cont.) To receive an E-mail using SMTP This equipment receives E-mails using a Simple Mail Transfer Protocol (SMTP) to enable the offramp gateway transmission. SMTP is a server protocol for sending E-mails from a client PC to a mail server or between servers. When the SMTP server setting is enabled in the network setting of this equipment, this equipment can receive E-mails forwarded using SMTP. To receive E-mails, this equipment is usually registered as a host machine.
10. Save as File This function is used to save transmitted Fax data to the shared folder of this device or a network folder you specify. Once the data is saved to the desired location, you can access the files using Windows Explorer or My Network Places. * To save a Fax data into a client PC, the network administrator has to make some settings in advance. See the TopAccess Guide for details. * The hard disk of this equipment may break down in rare cases.
10.Save as File (Cont.) the [FILE NAME] button to enter the file name (maximum 45 let4 Press ters) of the original to be saved, and then press the [ENTER] button. • To enter letters, see the Operator's Manual for Basic Function. 5 5 Select the location where the data is saved. • [MFP LOCAL]: Select it when the data should be saved in the hard disk of this equipment. The data will be saved under the directory path shown on the menu.
6 Select the file format. • • • • • • * [PDF (MULTI)]: Select it when the data should be saved as a multiple-page PDF file. [PDF (SINGLE)]: Select it when the data should be saved as a single-page PDF file. [TIFF (MULTI)]: Select it when the data should be saved as a multiple-page TIFF file. [TIFF (SINGLE)]: Select it when the data should be saved as a single-page TIFF file. [XPS (MULTI)]: Select it when the data should be saved as a multiple-page XPS file.
5 114 5.
6. PRINTING LISTS AND REPORTS 1. Manually Printing Lists & Reports ...................................................................................... 116 2. Automatically Printing Lists & Reports ...............................................................................120 • Automatically printing lists & reports ...............................................................................................120 • Setting the lists and reports output..................................................
1. Manually Printing Lists & Reports You can print the following lists and reports. * Lists and reports are printed on LT/A4-size paper. If the equipment has run out of LT/A4-size paper, lists and reports will be printed on larger sized paper. • Transmission journal: List of transmissions. Outputs the latest 40 (or 120) transmissions. Switching the number of communications output ( P.121 “Setting the (transmission/reception) journal output and its number”) • Reception journal: List of receptions.
the [LOG] button to enter the log menu, and then press the 2 Press [SEND] or [RECEIVE] button. 3 Press the [JOURNAL] button. • The journals will be output. • If the [JOURNAL] button is pressed with a file selected, the journal of the selected file for one transmission is output.
1.Manually Printing Lists & Reports (Cont.) Error code table If an error occurs during communications, an error code is indicated in the transmission journal, reception journal or memory transmission journal. See the following table for the remedy. Error Code 6 Description Remedy 0012 Original jam Clear the jammed original. 0013 Door open Firmly close the open door. 0020 Power interruption Check the power interruption report. 0030 Reset Transmission is cancelled.
Printing ITU mailbox list the [FAX] button on the control 1 Press panel. the [ADVANCED] button to enter the advanced menu, and then 2 Press press the [ITU MAILBOX LIST] button. • The ITU mailbox list is output.
2. Automatically Printing Lists & Reports Automatically printing lists & reports Reports are automatically output if the conditions in the setting of the lists & reports output ( ting the lists and reports output”) are satisfied. * Lists and reports are printed on LT/A4-size paper. If LT/A4-size paper has run out, lists and reports will be printed on larger sized paper. • Transmission journal: Printed after every 40 (or 120) transmissions. • Reception journal: Printed after every 40 (or 120) receptions.
Setting the lists and reports output Setting the (transmission/reception) journal output and its number • • • AUTO: ON, OFF Setting whether the transmission/reception journal should be output automatically. Transmission journal: 40,120 Setting the number of communications on the transmission journal as 40 or 120. Reception journal: 40,120 Setting the number of communications on the reception journal as 40 or 120. the [USER FUNCTIONS] button on 1 Press the control panel.
2.Automatically Printing Lists & Reports (Cont.) 4 Press the [LIST/REPORT] button. 5 Press the [REPORT SETTING] button. 6 6 Press the [JOURNAL] button. 122 6.
7 Press the [ON] or [OFF] button. • The default setting is ON. 8 Select the desired number (either 40 or 120 communications). • The default setting is 40. 9 Press the [ENTER] button. 6 Setting the communication report output The following conditions of the communication report output can be set.
2.Automatically Printing Lists & Reports (Cont.) 2 Press the [ADMIN] button and then press the [PASSWORD] button. the administrator password (6 to 10 digits), and then press the 3 Enter [ENTER] button. • Ask your administrator to the administrator password. 6 4 Press the [LIST/REPORT] button. 124 6.
5 Press the [REPORT SETTING] button. 6 Press the [COMM. REPORT] button. 6 7 Press the desired buttons for each item. • If the button for the desired function is not shown, press the [Next] button to switch screens. • The icons highlighted in the screen below are the default settings. However, the [ALWAYS] buttons are selected for all reports other than “RELAY DESTINATION” as a default setting for European versions.
2.Automatically Printing Lists & Reports (Cont.) 8 Press the [ENTER] button. Setting the reception list output • • 6 • LOCAL: ON, OFF Setting whether the mailbox reception report should be printed when the original is stored in the local mailbox. REMOTE: ON, OFF Setting whether the mailbox reception report should be printed when the original is received from the remote Fax to the local mailbox.
the administrator password (6 to 10 digits), and then press the 3 Enter [ENTER] button. • Ask your administrator to the administrator password. 4 Press the [LIST/REPORT] button. 6 5 Press the [REPORT SETTING] button.
2.Automatically Printing Lists & Reports (Cont.) 6 Press the [RECEPTION LIST] button. 7 Press the desired buttons for each item. • The icons highlighted in the screen below are the default settings. However, the default setting for European versions is as follows: RELAY STATION: ON LOCAL: OFF REMOTE: ON 6 8 Press the [ENTER] button. 128 6.
3. Lists/Reports Samples Transmission journal (Manually and automatically output) This is the list of the transmission-related information such as communication results and remote Fax numbers. • Output information for the last 40 or 120 communications can be confirmed. Switching the number of communications output. ( P.121 “Setting the (transmission/reception) journal output and its number”) • The mark in the “TO” column is appended when the 2nd TEL NUMBER is used for transmission.
3.Lists/Reports Samples (Cont.) Terminal ID Sender’s Fax number (Line2: Optional) Sender’s Fax number (Line1) Journal (or list) outputting date and time ROM version TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 07-10-'05 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO. DATE TIME DURATION PGS TO DEPT 001 002 002 010 07.10 16:59 07.
Reception journal (Manually and automatically output) This is the list of the reception-related information such as communication results and remote Fax numbers. • Output information for the last 40 or 120 communications can be confirmed. Switching the number of communications output. ( P.121 “Setting the (transmission/reception) journal output and its number”) • The mark on the “MODE” is appended when the 2nd line is used.
3.Lists/Reports Samples (Cont.) Reservation list (Manually output) This is the list of the jobs that are standing by for transmission and recovery transmission. • The mark on the “TO” refers to a manually input telephone number. • The mark G on the “TO” refers to a pre-programmed group. RESERVATION LIST TX/RX FILE NO. 017 6 132 TIME : 07-10-'05 18:41 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. DATE TIME 07.
Mailbox/relay box report (Manually output) This is the report of the current status of the mailboxes. MAILBOX/RELAY BOX REPORT MAIL BOX BOX NO. 11222 11231 RELAY BOX NO. 12345 BOX TYPE BULLETIN BD. CONFIDENTIAL END STATION ADDRESS GROUP FORWARD/INBOUND FAX(TSI) BOX NO. AGENT 22222 E-MAIL TIME : 07-10-'05 18:00 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. PGS FILE NO. DATE TIME FROM 1 008 07.
3.Lists/Reports Samples (Cont.) Memory transmission report (Automatically output) After memory transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on the report. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission. • The mark on the “TO” refers to a manually input the telephone number.
Transmission report (Automatically output) After direct transmission has ended, this report is output. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • If an error occurs during direct transmission, the error code will be indicated on the “STATUS”. ( P.118 “Error code table”) TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX TIME : 07-10-'05 17:55 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. NO. FILE NO.
3.Lists/Reports Samples (Cont.) Multi transmission report (Automatically output) After multi-address transmission has ended, this report is output. A reduced image of the first page of the document transmitted is appended on the report. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission. • The mark on the “FAX NUMBER” refers to a manually input telephone number.
Polling report (Automatically output) After multi-polling reception has ended, this report is output. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • The mark on the “FAX NUMBER” refers to a manually input telephone number. POLLING REPORT FILE NO. DATE START TIME END TIME SUCCESSFUL ADDRESS BOOK 001 : : : : TIME : 07-10-'05 18:18 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 014 07.10 18:02 07.10 18:17 07.
3.Lists/Reports Samples (Cont.) Mailbox reception report (Automatically output) This report is output when an original is received in a confidential or bulletin board. MAILBOX RECEPTION REPORT FILE NO. DATE BOX NUMBER BOX TYPE DOCUMENT PAGES FROM 6 : : : : : : TIME : 07-10-'05 18:22 FAX NO.1 : 2131234567 FAX NO.2 : 2131235678 NAME : Aaabbb L.A. 016 07.
Relay transmission originator terminal report (Automatically output) When this equipment is setup as a relay originator, the report of the transmission to the relay stations is output. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • The mark on the “TO” refers to a manually input telephone number. RELAY TX ORIG. TERMINAL REPORT FILE NO. DATE TO RELAY BOX DOCUMENT PAGES START TIME END TIME PAGES SENT STATUS : : : : : : : : : 016 07.
3.Lists/Reports Samples (Cont.) Relay transmission relay station report (Automatically output) When this equipment is setup as a relay station, the report of the transmission to the relay destinations is output. A reduced image of the first page of the document transmitted is appended on the report. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) • The mark on the “TO” is appended when the 2nd TEL NUMBER is used for transmission.
Relay transmission end terminal report (Automatically output) When this equipment is setup as a relay station, the report of the transmission to the relay destinations is transferred to the destination registered. A reduced image of the first page of the document transmitted is appended on the report. • This will be output "ON ERROR" or "ALWAYS". ( P.123 “Setting the communication report output”) RELAY TX END TERMINAL REPORT TIME : 07-10-'05 14:46 FAX NO.1 : 2131234567 FAX NO.
3.Lists/Reports Samples (Cont.) Power failure list (Automatically output) A list of the jobs which were erased will be output if there is something wrong with the contents of the image memory when the main power switch is turned ON after a power failure during Fax communication. POWER FAILURE LIST TX/RX FILE NO. 044 045 FUNCTION POLLING RX MULTI TX MEMORY RECEPTION FILE NO. 029 6 142 PC JOB FILE NO. 049 050 FUNCTION SINGLE TX MULTI TX 6.PRINTING LISTS AND REPORTS TIME : 07-10-'05 17:53 FAX NO.
7. REGISTERING AND SETTING ITEMS 1. Setting the Initial Transmission Mode ................................................................................144 2. Registering the Terminal ID................................................................................................146 3. Setting the Reception Mode...............................................................................................151 4. 2nd Line Board (optional) Installation.......................................................
1. Setting the Initial Transmission Mode Set the initial settings for the original transmission conditions and transmission type. When you send an original without changing the original conditions and transmission mode settings, the original is sent with the initial setting values.
3 Press the desired buttons for each item. • The screen below shows the default setting. • Press the [Next] or [Prev] button to switch the screens as required. 4 Press the [ENTER] button.
2. Registering the Terminal ID If you register the ID name in advance, you can print sender information on the leading edge of originals that are transmitted and receiver information on the trailing edge of originals that are received. • Details to register: ID name (max. 20 characters) ID number (max.
1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button. the administrator password (6 to 10 digits), and then press the 3 Enter [ENTER] button. • Ask your administrator for the administrator password. 7 4 Press the [FAX] button.
2.Registering the Terminal ID (Cont.) 5 Press the [TERMINAL ID] button. the [ID NAME] button and enter the ID name in the letter entry 6 Press screen (up to 20 characters). When you have finished entering the letters, press the [ENTER] button. • Entering letters, see the [Operator's Manual for Basic Function]. 7 7 Press the [FAX NUMBER] button. 148 7.
either the [YES] or [NO] button for adding the international 8 Press code. If you add the international code (your country/region code) in advance, you can let the remote Fax know your country/region when communicating overseas. Registration by adding international code in the terminal ID (234-567-8901). +12345678901 If the area code starts from "0", "0" will be omitted. International code If you press the [YES] button in step 7, "+" is added automatically.
2.Registering the Terminal ID (Cont.) the settings. If they are correct, press the [ENTER] button to 11 Check complete entry. • To change the settings, press the [ID NAME], [FAX NUMBER] or [LINE2 NUMBER] button again. 7 150 7.
3. Setting the Reception Mode Set reception mode such as the volume settings and line-related items. • Reception mode AUTO, MANUAL • Monitor tone volume Adjustable 0-7 steps (0: tone OFF) The “monitor tone” refers to the line monitor tone when the [MONITOR/PAUSE] button is pressed. • Reception completion tone volume Adjustable 0-7 steps (0: tone OFF) The reception “completion tone” refers to the tone made by the equipment upon printing a Fax reception. It will be heard after each Fax reception has printed.
3.Setting the Reception Mode (Cont.) 4 Press the [FAX] button. 5 Press the [INITIAL SETUP] button. 7 6 Press the desired buttons for each item. • Press the [Prev] or [Next] button to switch the screens. • The screen below shows the default settings. • With the monitor tone volume, you can adjust the volume level used when the [MONITOR/PAUSE] button on the control panel is pressed.
7 Press the [ENTER] button. • The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide]. There is no second screen to display the dial types for the European version.
4. 2nd Line Board (optional) Installation Installing the 2nd line board (option) allows simultaneous dual communications of transmission/reception like transmission during reception and reception during transmission. When the 2nd line is used, the following function setting and registration are required. • Registering terminal ID ( P.146 “2.
4 Press the [FAX] button. 5 Press the [INITIAL SETUP] button. either of the [DP] or [MF] buttons for the dial type (line 2) set6 Select ting 7 • Press the [Next] or [Prev] button to switch the screens as required. • DP, MF. ( P.151 “3.Setting the Reception Mode”) 7 Press the [ENTER] button.
4.2nd Line Board (optional) Installation (Cont.) 2nd line setting When the optional 2nd line board is installed, its operation can be selected using the following procedure: • Transmission/Reception Both transmission and reception are available all the time. • Reception only (24 hours) The 2nd line is always standing by for reception. • Reception only (timer) Only reception is available during the specified period of time.
4 Press the [FAX] button. 5 Press the [LINE-2 MODE] button.
4.2nd Line Board (optional) Installation (Cont.) Transmission and reception (TX/RX) 6 Press the [TX/RX] button. 7 Press the [ENTER] button. Reception only (24HR) 6 Press the [RX ONLY (24HR)] button. 7 7 Press the [ENTER] button. 158 7.
Reception only (TIMER) 6 Press the [RX ONLY (TIMER)] button. • Key in the START time and END time. • Press the [ ] or [ ] button to move the cursor. • Time is displayed in the 24-hour system. 7 Press the [ENTER] button.
5. Setting RX Printing Setting RX printing Set print settings for originals received on the Fax that are to be printed. 2 print installations are available: discard printing and RX reduction printing. • Discard Printing ON (default setting): When originals are up to 10 mm larger than the printing area; the part of the originals that extends beyond the paper printing area is discarded. OFF: The received original is printed on 2 sheets of paper if its length exceeds the paper printing area.
the administrator password (6 to 10 digits), and then press the 3 Enter [ENTER] button. • Ask your administrator for the administrator password. 4 Press the [FAX] button. 7 5 Press the [RX PRINT] button.
5.Setting RX Printing (Cont.) the [ON] or [OFF] button of the [DISCARD] and/or [REDUC6 Press TION], and then the [ENTER] button. • The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide]. 7 162 7.
Setting duplex printing This printer setting determines whether or not to print received Faxes on both sides of the paper available for Fax reception. • Duplex printing is available only if the received original sizes and resolution are the same. • When the paper has run out during duplex printing, the rest of the document is printed on another size paper. • When the received original is printed on 2 sheets of paper because it exceeds the printing area, the duplex printing is not available.
5.Setting RX Printing (Cont.) 4 Press the [FAX] button. 5 Press the [RX PRINT] button. 7 the [ON] button for the duplex print function, and then press the 6 Press [ENTER] button. • The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide]. 164 7.
Duplex printing direction differs depending on the received original size. 1. Received LD, LG, LT, A3, A4, or B4-sized originals are printed so that they can be bound along the long edge of direction. 2. Received ST, A5 or B5-sized originals are printed so that they can be bound along the short edge of direction. (1) C (2) C Even when “Duplex Printing” is selected, one-sided printing will be applied to the following two items. 1. Received fax documents which are relay-transmitted 2.
5.Setting RX Printing (Cont.) Setting the rotate sort (Alternation) This printer setting determines whether or not to output each separate Fax job by rotated sort (90 degrees) alternately. * Rotate Sort is available only for LT/A4-sized paper. Set the LT and LT-R, or A4 and A4-R drawers. * If paper becomes empty during Rotate Sort, the rest of the document is printed on the remaining paper. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button.
5 Press the [RX PRINT] button. the [ON] button for the rotate sort function, and then press the 6 Press [ENTER] button. • The registered items can be confirmed in the Administrator’s Function List. To print the list, see the [User Functions Guide].
6. Setting Recovery Transmission Setting the document-holding-time for retaining a document in memory using the Recovery Transmission function. 1 Press the [USER FUNCTIONS] button on the control panel. 2 Press the [ADMIN] button and then the [PASSWORD] button. the administrator password (6 to 10 digits), and then press the 3 Enter [ENTER] button. • Ask your administrator for the administrator password. 7 4 Press the [FAX] button. 168 7.
5 Press the [RECOVERY TX] button. the document-stored time with the [ 6 Change and press the [ENTER] button. 1H] or [24H ] button, • The document-holding time can be changed in 1 hour increments.
7 170 7.
8. TROUBLESHOOTING 1. When The Following Messages Appear ............................................................................172 2. Transmission Trouble.........................................................................................................173 3. Reception Trouble..............................................................................................................
1. When The Following Messages Appear When the following messages appear on the touch panel, press the [FUNCTION CLEAR] button to clear the error message and perform the appropriate remedy for the error. For details of messages not listed below, see the [Operator’s Manual for Basic Functions]. Message Remedy Memory overflow Memory overflowed when scanning documents to the memory. Either wait for memory to be cleared, or check the jobs and delete reserved jobs to clear memory.
2. Transmission Trouble Check the following points if you are having trouble sending documents. If you cannot rectify the problem with the points below, or the problem is not listed below, call service for assistance. Trouble “TRANSMIT” is not displayed even if the [START] button is pressed. Check Point • • • • • Originals are fed diagonally. • • 2 originals are fed together.
3. Reception Trouble Check the following points if you are having trouble receiving documents.If you cannot rectify the problem with the points below, or the problem not listed below, call service for assistance. Trouble Originals cannot be received even if “RECEIVE” is displayed and the [START] button is pressed. • • Did you replace the handset before you pressed the [START] button? When you answer a call on the handset to receive a Fax, do not replace the handset until you press the [START] button.
9. SPECIFICATIONS 1. Main Specifications ............................................................................................................
1. Main Specifications Model Name GD-1201 (For OKI CX1145 MFP) Size of Original (North America) LD, LG, LT, LT-R, ST, ST-R, COMP Size of Original (European) A3, A4, A4-R, A5, A5-R, B4, B5, B5-R, FOLIO Recording Paper Size (North America) 11” x 17” (LD), 8.5” x 14” (LG), 8.5” x 11” (LT), 5.5” x 8.5” (ST), 10.
