Preface ES3640e MFP User’s Guide P/N 59376401, Revision 1.2 May, 2006 Every effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it.
Important safety warnings follow. Be sure to read and observe all safety warnings in this User’s Guide.
Contents Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 Features . . . . . . About this guide . Online usage . Printing pages . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9 10 11 12 MFP Overview . . . . . . . . . . . . . . . . . .
Turning Off/On . . . . . . . . . . . . . . . . Turning Off . . . . . . . . . . . . . . . . Turning On . . . . . . . . . . . . . . . . Checking current settings . . . . . . . . Interfaces and connection . . . . . . . . Connecting the parallel interface . Connecting the USB interface . . . Connecting the network interface . Using the Drivers CD. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Cleaning the LED heads. . . . . . . Cleaning the paper feed rollers. . Cleaning the printer unit casing . Emptying the punch chip box (Punch unit optional accessory) . . . . . . . . . . . . 102 . . . . . . . . . . . . 106 . . . . . . . . . . . . 110 . . . . . . . . . . . . 111 Maintenance – scanner unit . . . . . . . . . . . . . . . . 114 Cleaning the ADF . . . . . . . . . . . . . . . . Cleaning the Touch Screen Display . . . . Cleaning the document glass . . . . . . . . Replacing the snap-in pad module .
Check Finisher, Staple Jam . . . . . . . . . . . . . . 160 Specifications . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Printer unit . . . . . . . . . . . . . . . . . . . . . . . . . . . 165 Scanner unit . . . . . . . . . . . . . . . . . . . . . . . . . . 166 Appendix A – Display Panel Messages (Printer unit) . . . . . . . . . . . . . . . . . . . . . . . . . . . 167 Appendix B – Menu system (Printer unit). . . . . . 169 Configuration . . . . . . . . . . . . . . . . . . . . . . . .
Setting up mailboxes . . . . . . . Setting up machine parameters Setting up copying parameters. Setting up scan properties . . . . Administrator setup . . . . . . . . Generating reports . . . . . . . . . Scanner unit counter readings . Setup complete . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Introduction Congratulations on buying an Oki multifunction product (MFP) which can be used for: > local printing > network printing > copying > network scanning The MFP models described in this user’s guide are: > ES3640e MFP > ES3640e MFP GA where GA denotes Graphic Arts capability.
About this guide NOTE Images used in this manual may include optional features that your printer does not have installed. Also, they may omit features not essential to the description of a particular function. This manual is your user’s guide (check the web site, my.okidata.
These are paper documents that are packaged with the consumables and optional accessories. > Online Help: online information accessible from the control panels, printer driver and utility software Online usage This guide is intended to be read on screen using an Adobe Acrobat Reader. Use the navigation and viewing tools provided in Acrobat.
Printing pages The whole manual, individual pages, or sections may be printed. The procedure is: 1. From the toolbar, select [File], then [Print] (or press the Ctrl + P keys). 2. Choose which pages you wish to print: (a) [All pages], (1), for the entire manual. (b) [Current page], (2), for the page at which you are looking. 1 2 3 (c) 3. [Pages from] and [to], (3), for the range of pages you specify by entering their page numbers. Click on [OK].
MFP Overview Identifying system units 3 4 2 1 1. Printer unit (with high capacity feeder (HCF)) 2. Scanner stand 3. Scanner unit 4.
Opening and closing the printer unit top cover The stand includes hydraulics for moving the scanner shelf up and down. Use extreme caution. NEVER ATTEMPT TO RAISE OR LOWER THE SHELF WITHOUT THE SCANNER BOLTED TO IT. WITHOUT THE WEIGHT OF THE SCANNER ON IT, THE SHELF COULD RISE RAPIDLY WHEN RELEASED, POTENTIALLY CAUSING SEVERE INJURY. 1. Place one hand firmly on the front handle (1) of the scanner shelf, then carefully press the release handle (2) so that the shelf lifts out of the way.
2. To open the top cover, squeeze the top cover handle (1) to release the catch and raise the cover. 1 3. To close the top cover, push gently (1) until the cover stops midway and then push harder (2) to close the cover completely. Ensure that the cover is securely closed.
TO PREVENT ANY POSSIBLE CRUSHING OF FINGERS, KEEP YOUR HANDS AWAY FROM THE POSTS AT THE BACK OF THE SCANNER STAND WHEN MOVING THE SCANNER SHELF DOWN. 4. Place one hand firmly on the front handle of the scanner shelf, then press the release handle and carefully lower the scanner shelf, making sure it locks in place.
Identifying major components Printer unit The major components of your printer unit are identified in the graphics below. 1. Paper holding arm 2. Top cover (face-down stacker) 3. MP Tray (multi-purpose tray) 4. Tray 1 side cover 5. Paper size label 6. Paper gauge 7. Tray 1 (paper tray) 8. Control panel 9. Top cover handle 1 2 3 9 8 7 4 6 5 10.
11. Power (on/off) switch 12. Face-up stacker 13. Duplex unit 10 12 13 11 14.
15. Network interface connector 16. Parallel interface connector 17. USB interface connector NOTE The three connectors at 17a are for printer unit to scanner unit interconnection. 18. Power connector 19. Ventilation openings 15 16 17 14 19 17a 18 20.
21. Image drum cartridge and toner cartridge (Magenta) 22. Image drum cartridge and toner cartridge (Yellow) 23. Image drum cartridge and toner cartridge (Black) 24. Toner cartridge 25. Image drum cartridge 26. Fuser unit 27. LED heads 26 20 27 21 22 23 24 25 28.
29. Drum basket handle 30.
31.
Scanner unit The major components of your scanner unit are identified in the graphics below. Front view 3 2 1 4 6 5 1. Automatic document feeder (ADF) front cover 2. ADF paper tray 3. ADF paper support 4. Document cover 5. Control panel 6.
Back view 1 2 3 8 7 6 5 4 1. ADF paper tray, for multi-page documents 2. ADF cable, to connect the ADF to the main unit 3. Display port, to connect to printer unit 4. Control port, to connect to printer unit 5. ADF port, to connect the ADF cable 6. Data port, to connect to printer unit 7. Power jack, to connect to a power source 8.
Software supplied CDs: > Drivers Contains PCL and PS drivers, utilities and productivity software for the PCL driver. > Documentation Contains documentation in electronic form to describe how to use the printer for day-to-day tasks. > EFI Utilities Contains all the EFI utility software. Printer unit Paper recommendations Your printer unit will handle a variety of print media, including a range of paper weights and sizes, transparencies and envelopes.
transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage. Labels should also be of the type recommended for use in copiers and laser printers, in which the base carrier page is entirely covered by labels. Other types of label stock may damage the printer due to the labels peeling off during the printing process.
Type Size Envelope 4.72 3.54 9.25 9.25 9.45 8.50 4.69 8.27 x x x x x x x x 9.25 in 8.07 in 4.72 in 4.13 in 13.07 in 10.91 in 7.76 in 11.69 in Weight input/output 23 lb MP Tray Face-up Stacker 12.76 x 9.02 in 9.02 x 6.38 in 8.66 x 4.33 in 8.88 x 3.88 in 9.5 x 4.13 in 7.5 x 3.88 in Based on 24 lb paper Labels A4, Letter, B5 0.004 – 0.008 in MP Tray Face-up Stacker Transparencies Glossy paper A4, Letter 0.
The multi-purpose tray can feed paper widths as small as 3in (76.2 mm) and lengths up to 47.24 in (1200 mm). For banner printing, recommended sizes are Letter wide, 35.43 in and 47.24 in long and weight 34 lb (128 g/m²). Use the multi-purpose tray for printing on envelopes and transparencies. Up to 100 sheets of transparencies or 25 envelopes can be loaded at one time, subject to a maximum stacking depth of 1 in. Paper or transparencies should be loaded print side up and top edge into the printer.
Tray and stacker examples Loading Trays 1 to 4 Tray 1 is used in the following example. 1. Pull out the tray. 2. Press the paper rear stopper tab (1) and adjust the tab to the required paper size. 1 3. Fan the paper to be loaded then tap the edges of the stack on a flat surface to make it flush. 4. Load the paper (face down and top edge towards the right for letterhead paper), press the tab (2) on the paper guide and adjust the guides (3) for a snug fit to the paper.
> Do not leave space between the paper and the guides and rear stopper. > Do not overfill the paper tray. Capacity depends on the paper type. > Do not load damaged paper. > Do not load paper of different sizes or types at the same time. 3 2 5. Gently push the tray back into the printer.
Using the MP Tray 1. Squeeze the handle (1) and open the multi-purpose tray. 1 2. Fold out the paper support section and swivel out the extension supports (2). 3 2 3. Adjust the paper guides (3) to the size of the paper being used.
4. Fan the paper to be loaded then tap the edges of the stack on a flat surface to make it flush. 5. Load the paper. > For single-sided printing on letterhead, load the paper into the multi-purpose tray with pre-printed side up and top edge into the printer unit. > For two-sided (duplex) printing on letterhead, load the paper with pre-printed side down and top edge away from the printer unit. > Envelopes should be loaded face-up with long edge into the printer. Do not select duplex printing on envelopes.
> Do not exceed the paper capacity of approximately 230 sheets, 100 transparencies or 25 envelopes. Maximum stacking depth is 1in.
Using the stackers Face-down stacker When the face-up stacker (1) on the left side of the printer is closed (its normal position), paper is ejected to the face-down stacker on the top of the printer unit. 1 Face-up stacker The face-up exit path is used for heavy paper (cardstock etc.), envelopes, transparencies, and labels. 1. Open the stacker (1).
2. Flip out the paper support (2). 2 3. Swivel out the paper support extension (3).
Scanner unit Paper recommendations The ADF can handle up to 50 sheets of 11.8 in x 17 in paper, of weight 16 – 28 lb (60 – 105 g/m²). The glass can handle paper sizes up to 11.8 in x 17 in and the document cover can be left open to accommodate book thickness. Use the glass and not the ADF for scanning documents that: have a smooth surface e.g.
3. With the text face up, introduce the document far enough into the ADF to be able to adjust the paper guide (1) to center the document in the ADF. 1 4. Release the document gently into the ADF.
Loading the document glass (flatbed) For documents of size Letter, the following orientation is recommended: > Copy Mode: document face down, top of the document toward the user > Scan to E-Mail, Scan to FTP, Scan to Mailbox, Scan to Hold Queue, Remote Tool: document face down, top of document to left of user 1. Open the document cover to reveal the glass. 2. Place your document with text face down on the glass, aligning it to the upper left corner of the glass. 3. Close the document cover.
Control panels Control of your MFP is via two control panels, one located on the printer unit and the other on the scanner unit. The two control panels are complementary to each other and work together as component parts of the overall system. For example, a message on the scanner unit control panel will redirect you to the printer control panel if the situation requires it.
Buttons and lights The parts of the control panel are identified and briefly explained below: 1. Shutdown/Restart button Press and hold down for a soft shutdown. You can then press this button again for a restart or use the Power switch to turn off the printer completely. 2. Ready light On: indicates ready to print Flashing: indicates processing print data Off: indicates unable to receive data (offline) 3.
6. Down-arrow button Enters menu mode and enables downward movement through the displayed list of menu items 7. Back button Returns to the previous higher level menu item 8. Enter button Enters menu mode and selects the menu item highlighted in the display panel 9. Online button Switches between online (printer unit ready to receive data) and offline (printer unit not ready to receive data) 10. Cancel button Cancels current print job 11.
In the Error state, the printer unit has encountered a problem and cannot continue printing until the user has intervened and removed the cause of the trouble. The top two lines of the display panel show the printer unit status. The bottom of the display panel normally shows a bar chart of the toner usage. Menu (Functions) information There are three types of menu (functions) information: User menus: accessed by pressing the Enter button, Uparrow or Down-arrow button on the control panel.
Help mode When an error has occurred, press the Help button. Information displays that will help you correct the error. Display Panel messages The display panel messages, supplemented by the Help messages where appropriate, are intended to be selfexplanatory. More information on typical messages is provided in “Appendix A – Display Panel Messages (Printer unit)” on page 167. Using the menus NOTE Menu details are given in “Appendix B – Menu system (Printer unit)” on page 169 for reference.
7. Press the Enter button to select this Value. (If you are setting a parameter, ensure that an asterisk (*) appears beside the selected parameter Value.) 8. Press the Online button to exit menu mode and return to the ready to print status. Refer to the section entitled “Getting started” on page 47 and “Appendix B – Menu system (Printer unit)” on page 169 for examples of using the menus.
decrement the value of the feature. Pressing the Menu button confirms and sets the new value. 4. Touch screen display Enables you to make selections associated with the copying and scanning functions by touching the screen to press selected buttons. The screen can be tilted up for ease of viewing by pulling on handle (4a) and it locks in position. Use the release control (4b) to enable downward adjustments. Be careful not to scratch the display with sharp or pointed objects e.g.
11. SETUP button Pressing this button selects setup mode for address books or reports, for example. (See “Appendix F – Scanner unit setup details” on page 198.) 12. HELP button Pressing this button displays help information on the touch screen. 13. ATTENTION light Flashes when operator attention is required e.g after a paper jam has occurred. 14. POWER light Is illuminated when the scanner unit is on. 15.
Getting started This section provides information to help you get started with using your MFP. Turning Off/On Turning Off 1. Printer unit Press and hold down the Shutdown/Restart button (1) on the control panel to start the shutdown process. 1 2.
When the scanner unit display shows that shut down has been completed, turn off the scanner unit at the power switch (1). 1 3. Use the On/Off switch to turn off the printer unit. Please wait as this may take a short time.
Turning On 1. Scanner unit Turn on the scanner unit at the power switch (1). 1 NOTE If the display panel shows that you can either turn off or restart the printer, press Shutdown/Restart to turn on the printer. 2. If the printer is turned off (no power), use the On/Off switch to turn on the printer. Please wait as this may take a short time.
3. Even if you are using your MFP only for printing, please ensure that the scanner unit is turned on. Checking current settings Carry out the following steps to generate a Configuration report (Menu Map) to confirm that your printer unit is correctly configured. 1. Ensure that there is Letter paper in Tray 1 (to be used in this operation). 2. Ensure that the display panel indicates that the printer is ready to print. 3.
The printer unit may not work if a USB-compatible device is connected concurrently with other USB-compatible machines. When connecting multiple printer units of the same type, they appear as *****, ***** (2), ***** (3), etc. These numbers depend on the order of connecting or turning on each printer unit. > Ethernet – For network cable connection. NOTE Interface cables are not supplied with your printer unit. Connecting the parallel interface 1. Turn off the printer unit and the computer. 2.
Connecting the USB interface Do not connect the USB cable at this time. You will be instructed when to connect the USB cable when you run the Drivers CD. If you are connecting your printer unit directly to a stand alone computer proceed to the section entitled “Using the Drivers CD”. Connecting the network interface 1. Turn off the printer unit and the computer. 2. Remove the protective cover from the network connector on the printer unit.
3. Connect an Ethernet cable between the printer unit and an Ethernet hub. 4. Turn on the printer unit and then the computer. If your printer unit is to be installed as a network printer, please refer to the relevant section in the Software Installation Guide and Configuration Guide for further details on how to configure the network connection before installing the printer drivers. NOTE Administrator’s authority is required when installing a network connection.
Using the Drivers CD For instructions on installing the drivers and other software, refer to the Software Installation booklet.
Printing For full details of how to use the printer unit and any optional accessories to print jobs efficiently and effectively, please refer to the Printing Guide.
Scanner unit operating information Access control If your Administrator has enabled access control on your scanner, it will automatically start up in access control mode. You will not be able to use it until you have provided a valid PIN and logged in. After using it, you will be expected to log out, leaving the scanner unit in access control mode, unable to be used by unauthorised users.
2. Press the Login button (1) and the default Copy Mode screen appears, the scanner unit now being available to use. Logging out 1 1. When you have finished using the scanner unit, press the Logout button (1) to return to the access control screen.
Status monitoring See also “Appendix C – Scanner Unit Status” on page 187.
1. For detailed status information, press the Status button to display the status window. 1 2. Press the Close button to close the status window. Using the Help facility To obtain help, press the HELP button on the scanner unit control panel. 1. Select a topic and then press the Go To button (1). 1 2. Navigate and read the help information you need.
3. At any time you can press the Maintenance button (1) to show the Dealer’s Information screen for dealer contact information, then press the Close button to return to the Help screen. 1 2 4. Press the Close button (2) to leave the Help screen. Avoiding incompatibility situations It is possible to request your MFP to carry out instructions that would involve media incompatibilities e.g.
Copying Documents to be copied are scanned in the scanner unit (document glass or ADF) and copies are automatically printed in the printer unit. Carry out the following steps: 1. Copy Mode is the default function of the MFP. If required, press the COPY button on the scanner unit control panel to show the Copy Mode screen. 2. Place the document to be copied on the scanner unit glass or ADF. 3. Make your selections from the Copy Mode touch screen tabs (detailed below). 4.
Basic Settings tab 1 5 2 3 4 6 7 No Feature Options Description 1 Copies 1-999 Allows you to specify the number of copies to be made. The maximum number of copies that can be set per job is 999. 2 Original Size Auto, 5.5x8.5, 5.5x8.5R, 8.5x11, 8.5x11R, 8.5x13, 8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4, Custom Allows you to select the paper size to match the document size.
No Feature Options Description 5 Lighter/Darker Auto, -5 to +5 by 1 Allows you to adjust the brightness levels for scanning and printing. This is not applied (disabled) if Auto Exposure is set to ON. 6 Color Mode Color, B&W Allows you to select the color mode of the output. If Color is selected, scanned image is printed in full color (Image Type=24bit color). If B&W is selected, scanned image is printed in 8-bit grayscale. No color settings are applied.
Details tab 1 2 4 3 5 6 No Feature Options Description 1 Original Type Mixed, Text, Photo Allows you to specify the type of images on the document. This allows automatic (preset) optimization of image quality settings. 2 N-up OFF, 2-Up, 4-Up, 8-Up Allows you to print multiple pages of the document to a single sheet of paper. Layout orientation and image order is fixed. If you specify 8-Up, you can only make a copy on a document the same size as the original document.
No Feature Options Description 3 Book Copy 1 to 1 Side, Book to 1 side, Book to 2 sides Allows you to select how book copies are printed. If you specify Book to 1 side or Book to 2 sides, set your original document on the glass. Book Copy (Duplex Layout) Top/Top, Top/Bottom Allows you to select how book copies are printed on both sides of the output page. Edge/Center Erase Edge OFF / Top / Bottom / Left / Right Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.
Image Quality tab 1 3 2 4 5 6 No Feature Options Description 1 Sharpness -5 to +5 by 1 Allows you to enhance the image's outline, letters, lines when printing. 2 Background Removal OFF, 1 to 10 by 1 Allows you to block out the color background of the image (assuming document has a color background) - such that the background color is not printed. 3 Contrast Auto, -5 to +5 by 1 Allows you to adjust the contrast levels for scanning and printing.
No Feature Options Description 4 Color Saturation -5 to +5 by 1 Allows you to adjust the overall color saturation (neutrally across all colors) of the image. Color Saturation is not available where Color Mode is set to B&W or Color Presets is set to Vivid. 5 Resolution Normal, High Quality Allows you to select an appropriate balance between speed (normal) and quality (high quality).
Finishing tab 1 3 4 2 No Feature Options Description 1 Staple OFF / Left Position / Right Position Allows you to select the staple options (and suboptions) that will be applied to the document. 2 Punch OFF / Left Position / Right Position Allows you to select the punching options (and sub-options) that will be applied to the document. 3 Face up/down Face up, Face down Allows you to select the output placement and stacking order.
Scanning Your MFP can carry out the following scanning functions: > E-mail send mode (SCAN TO E-MAIL button) Scan to e-mail: An original document is scanned and the data is sent by e-mail as an attachment. > Network send mode (SCAN TO NETWORK button) Scan to FTP: An original document is scanned and the data is sent to an FTP server. PC remote scan: Under remote control, an original document is scanned and the data is sent to a host PC.
(e) Set your document on the scanner unit and press START. These steps are expanded below. 1. Press the SCAN TO E-MAIL button to display the E-mail Send Mode screen at the Address tab 1 2 3 4 5 2.
Address Book 1 2 (a) Touch on an e-mail address to select it. (b) Press the Add button (1) to add this address to the list. (c) Repeat (a) and (b) as required to create the address list. (d) Press the OK button (2) to place the list of addresses in the To destination field.
LDAP 1 2 3 (a) Press the User ID button (1) and enter your user ID via the soft keyboard then press the OK button. (b) Press the Password button (2) and enter your password via the soft keyboard then press the OK button.
(c) Press the Next button (3). 1 2 3 (d) Press either the User Name (1) or Mail button (2) to enter your search value via the soft keyboard, then press the OK button. (e) Press the Next button (3).
(f) Select an address from the list displayed and press the Add button (1) to add this address to your destination list. (g) Repeat (f) as required to create a destination list. (h) Press the Complete button (2) to place the list of addresses in the To destination field. Soft Keyboard 1 2 (a) Enter an address via the soft keyboard. (b) Press the Add button (1) to add this address to the list. (c) Repeat (a) and (b) as required to create the address list.
Fax Gateway 1 2 3 (a) Press the Fax Number button (1), enter a fax number via the soft keyboard, then press the OK button. (b) Press the Recipient Name button (2), enter a recipient name via the soft keyboard, then press the OK button. (c) Press the OK button (3). 3. Repeat Step 2 as required with the cc and Bcc buttons on the Address tab. 4. Press the Subject button on the Address tab and use the soft keyboard to enter the subject of your e-mail, then press the OK button.
5. Touch the Message Text tab, press the Edit Message button (1), enter your e-mail message via the soft keyboard and press the OK button. 1 6. Touch the Attachments tab.
(a) Press the File Name button (1) and enter a name for your scanned file via the soft keyboard then press the OK button. (b) Use the following features as required: Resolution (2) (150, 200, 300, 400, 600dpi) Color Mode (3) (Color, Grayscale, B/W) File Format (4) (JPEG, PDF, TIFF) Sides (5) (Single, Top/Top, Top/Bottom) Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
Select from the following features as required: NO Feature Options Description 1 Original Size Auto, 5.5x8.5, 5.5x8.5R, 8.5x11, 8.5x11R, 8.5x13, 8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4 Allows you to select the scanned document size. 2 Original Type Mixed, Text, Photo Allows you to specify the type of images on the document. This allows automatic (preset) optimization of image quality settings. 3 Exposure -5 to +5 by 1 Allows you to select Brightness level and Contrast level.
NO Feature Options Description 7 Background Removal OFF, 1 to 10 by 1 Allows you to block out the color background of the image (assuming document has a color background) - such that the background color is not displayed. 7. Place the document to be scanned on the scanner unit glass or ADF. 8. Press the START button. Confirming e-mail transmission You can check the transmission status of e-mails from: > Job Log screen: Press the Job Log button to display this screen.
1. Press the SCAN TO NETWORK button to display the Network Send Mode screen. 1 2 3 2.
Server List 1 (a) Touch on an FTP server name to select it. (b) Press the OK button (1) to place the name in the FTP Server Name box on the FTP Server tab.
Soft Keyboard Use the soft keyboard and respective buttons to enter the following host information: 1 2 3 4 (a) Basic Information tab: Server name (1), Path (2), User Name (3), Password (4) 1 2 3 4 ES3640e MFP User’s Guide Scanning > 82
(b) Extensions tab: Port Number (1), Timeout (2), Retries (3), Interval (4) 1 2 3 4 5 (c) Proxy Information tab: Server Name (1), User Name (2), Password (3), Port Number (4) (d) Press the OK button (5) to enter the data and place the name in the FTP Server Name box on the FTP Server tab.
3. Touch the Attachments tab. 1 2 3 4 5 6 (a) Press the File Name button (1) and enter a name for your scanned file via the soft keyboard then press the OK button. (b) Use the following features as required: Resolution (2)(150, 200, 300, 400, 600dpi) Color Mode (3)(Color, Grayscale, B/W) File Format (4)(JPEG, PDF, TIFF) Sides (5) (Single, Top/Top, Top/Bottom) Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
(c) To access advanced settings, press the Advanced Settings button (6): 1 2 3 6 4 5 7 Select from the following features as required: No Feature Options Description 1 Original Size Auto, 5.5x8.5, 5.5x8.5R, 8.5x11, 8.5x11R, 8.5x13, 8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4 Allows you to select the scanned document size. 2 Original Type Mixed, Text, Photo Allows you to specify the type of images on the document. This allows automatic (preset) optimization of image quality settings.
No Feature Options Description 5 Edge/Center Erase OFF / Edge Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when scanning with the document cover open (such as with books and magazines) or for other purposes. Center Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.
Remote scan mode The main steps in summary are: (a) Press the SCAN TO NETWORK button. (b) Press the Remote Tool button. (c) Set your document on the scanner unit. (d) Press the On Line button. (e) After the document has been scanned under control of the remote PC, the status returns to Off Line automatically. These steps are expanded below. 1. Press the SCAN TO NETWORK button to display the Network Send Mode screen. 1 2 2.
status, copying and scanning functions from the Scanner Unit control panel are disabled. Mailbox send mode In the context of this section, dealing with scan to mailbox and scan to hold queue functions, the following table summarizes mailbox and hold queue properties. property mailbox Hold Queue Description Simple file server in the printer unit hard disk drive. A print queue in the printer unit hard disk drive. Quantity As required.
(f) Press the START button on the Scanner Unit control panel. These steps are expanded below. 1. Press the SCAN TO MAILBOX button to display the Mailbox Send Mode screen. 1 2 3 4 2. Press the Mailbox button (1) (set by default). 3.
Mailbox List 2 1 (a) Press the Mailbox List button. (b) Touch a mailbox name to select it. (c) Press the OK button (1) to begin to enter the name in the Mailbox Name box on the mailbox tab. (d) To see a list of the files in the selected mailbox, press the File List button (2). (e) Enter the password for the selected mailbox on the password authentication pop-up screen and press the OK button.
Direct Search 1 (a) Press the Direct Search button. (b) Use the soft keyboard to enter a mailbox name then press the OK button (1). (c) Use the soft keyboard to enter the associated mailbox password button then press the OK button.
New Mailbox 1 2 3 4. (a) Press the New Mailbox button. (b) Press the Mailbox Name button (1), enter a name for the new mailbox via the soft keyboard then press the OK button. (c) Press the Password button (2), enter a password for the new mailbox via the soft keyboard then press the OK button. (d) Press the OK button (3). If you wish to check the list of files already stored in your selected mailbox, press the File List button, view the list then press the OK button.
5. Touch the Attachments tab. 1 2 3 4 5 (a) Press the File Name button (1) and enter a name for your scanned file via the soft keyboard then press the OK button. (b) Use the following features as required: Resolution (2) (150, 200, 300, 400, 600dpi) Color Mode (3) (Color, Grayscale, B/W) Sides (4) (Single, Top/Top, Top/Bottom) Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
(c) To access advanced settings, press the Advanced Settings button (5): 1 2 3 6 4 5 7 Select from the following features as required: No Feature Options Description 1 Original Size Auto, 5.5x8.5, 5.5x8.5R, 8.5x11, 8.5x11R, 8.5x13, 8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4 Allows you to select the scanned document size. 2 Original Type Mixed, Text, Photo Allows you to specify the type of images on the document. This allows automatic (preset) optimization of image quality settings.
No Feature Options Description 5 Edge/Center Erase OFF / Edge Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when scanning with the document cover open (such as with books and magazines) or for other purposes. Center Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.
Mailbox send mode – scan to Hold Queue The main steps in summary are: (a) Press the SCAN TO MAILBOX button. (b) Press the Hold Queue button. (c) On the Attachments tab, define your attachment properties, using the Advanced setting features as required. (d) Set your document on the scanner unit. (e) Press the START button on the Scanner Unit control panel. These steps are expanded below. 1. Press the SCAN TO MAILBOX button to display the Mailbox Send Mode screen. 1 2 2.
4. Touch the Attachments tab. 1 2 3 4 5 (a) Press the File Name button (1) and enter a name for your scanned file via the soft keyboard then press the OK button. (b) Use the following features as required: Resolution (2) (150, 200, 300, 400, 600dpi) Color Mode (3) (Color, Grayscale, B/W) Sides (4) (Single, Top/Top, Top/Bottom) Allows you to define simplex or duplex and the duplex orientation of front and back sides of a page for scanning.
(c) To access advanced settings, press the Advanced Settings button (5): 1 2 3 6 4 5 7 Select from the following features as required: No Feature Options Description 1 Original Size Auto, 5.5x8.5, 5.5x8.5R, 8.5x11, 8.5x11R, 8.5x13, 8.5x14, 11x17, A5, A5R, A4, A4R, A3, B5, B5R, B4 Allows you to select the scanned document size. 2 Original Type Mixed, Text, Photo Allows you to specify the type of images on the document. This allows automatic (preset) optimization of image quality settings.
No Feature Options Description 5 Edge/Center Erase OFF / Edge Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.1" increments Allows you to block out the peripheral areas of the document where spurious shadows and borders may arise when scanning with the document cover open (such as with books and magazines) or for other purposes. Center Metric: 0-50mm in 1mm increments Inch: 0" – 2.0" in 0.
Consumables and maintenance – printer unit This section explains how to replace consumable and maintenance items when due. As a guide, the life expectancy of these items is: > Toner — estimated 15,000 Letter pages at 5% coverage. The printer unit is shipped with sufficient toner for 7,500 Letter pages in the print cartridges. > Image drum — estimated 30,000 Letter pages at 3 pages per job — will vary depending on the number of printed pages per job.
Consumable item order information Item Life Order number a 42918924 Toner, Cyan 15,000 Letter pagesa 42918923 Toner, Magenta 15,000 Letter pagesa 42918922 Toner, Yellow 15,000 Letter pagesa 42918921 pagesb 42918120 Image drum, Cyan b 30,000 Letter pages 42918119 Image drum, Magenta 30,000 Letter pagesb 42918118 Image drum, Yellow 30,000 Letter pagesb 42918117 Staples 3 x 3000 staples 42937601 Toner, Black 15,000 Letter pages Image drum, Black 30,000 Letter a.
Replacing consumables/maintenance items Each consumable or maintenance item comes complete with its own installation details which give full instructions on replacement. You are advised to follow these instructions carefully. IMPORTANT! Only use genuine Oki Original consumables to ensure the best quality and performance from your hardware. Non-Oki Original products may damage your printer unit’s performance and invalidate your warranty.
The stand includes hydraulics for moving the scanner shelf up and down. Use extreme caution. NEVER ATTEMPT TO RAISE OR LOWER THE SHELF WITHOUT THE SCANNER BOLTED TO IT. WITHOUT THE WEIGHT OF THE SCANNER ON IT, THE SHELF COULD RISE RAPIDLY WHEN RELEASED, POTENTIALLY CAUSING SEVERE INJURY. 1. Place one hand firmly on the front handle (1) of the scanner shelf, then carefully press the release handle (2) so that the shelf lifts out of the way.
2. With an LED lens cleaner or soft cloth, gently wipe each of the four heads (1). Move the cleaner as shown, using a clean section of the cleaner with each pass. Be careful not to damage the guards (2).
TO PREVENT ANY POSSIBLE CRUSHING OF FINGERS, KEEP YOUR HANDS AWAY FROM THE POSTS AT THE BACK OF THE SCANNER STAND WHEN MOVING THE SCANNER SHELF DOWN. 3. Place one hand firmly on the front handle of the scanner shelf, then press the release handle and carefully lower the scanner shelf, making sure it locks in place.
Cleaning the paper feed rollers Clean the paper feed rollers if paper jams frequently occur. 1. Remove items like a wrist watch or bracelet then use the Shutdown/Restart button followed by the On/Off switch to turn the printer unit off.
2. Open Tray 1 side cover and pull out the paper guide plate (1). 1 3. Remove Tray 1 completely from the printer unit.
4. Gaining access through the gap left by Tray 1, wipe the 3 paper feed rollers (2) with a soft cloth lightly moistened with water. 2 5. Replace Tray 1.
6. Return the paper guide plate to its original position and close Tray 1 side cover. 7. Turn on the printer unit.
Cleaning the printer unit casing 1. Turn the printer unit off by using the Shutdown/Restart button followed by the On/Off switch. 2. Wipe the printer unit surface with a soft cloth moistened sparingly with water or neutral detergent. 3. Use a soft dry cloth to dry the printer unit surface.
4. Turn on the printer unit. Emptying the punch chip box (Punch unit optional accessory) When the display panel indicates that the punch chip box is full, empty the box as follows: 1. Operate the Finisher lever and move the Finisher away from the printer unit.
2. Pull out the punch chip box, being careful to keep it level so as not to spill any chips. 3. Discard the chips in an appropriate place. 4. Replace the punch chip box carefully into the Finisher.
5. Check that the punch chip box has been replaced correctly then move the Finisher back into position, being careful not to trap your fingers.
Maintenance – scanner unit Cleaning the ADF From time to time the pad assembly and feed rollers may become contaminated with ink, toner particles or paper dust. In this case the scan module may not feed documents smoothly. If this occurs, follow the cleaning procedure below. The stand includes hydraulics for moving the scanner shelf up and down. The stand includes hydraulics for moving the scanner shelf up and down. Use extreme caution.
TO PREVENT ANY POSSIBLE CRUSHING OF FINGERS, KEEP YOUR HANDS AWAY FROM THE POSTS AT THE BACK OF THE SCANNER STAND WHEN MOVING THE SCANNER SHELF DOWN. 1. Moisten a cotton swab with isopropyl alcohol (95%). 2. Press down the ADF release button (1) and open the ADF front cover (2). 3 4 2 1 3. Wipe the feed rollers (3) by moving the swab from side to side.
4. Rotate the rollers forward with your finger and repeat Step 3 until the rollers are clean. Be careful not to snag or damage the springs near the pad (4). 5. Wipe the pad (4) from top to bottom, being careful not to hook the springs. 6. Close the ADF front cover (2). Your machine is now ready to use. Cleaning the Touch Screen Display 1. To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent or ethanol.
Cleaning the document glass The document glass needs to be cleaned occasionally to ensure optimum image quality and performance. Clean the glass as follows. 1. Open the document cover (1). 1 3 2 2. Moisten a soft, clean cloth with isopropyl alcohol (95%). 3. Gently wipe the document glass (2) and the white sheet (3) on the lower side of the document cover to remove dust or any toner particles. 4. Close the document cover (1). Your machine is now ready for use.
Replacing the snap-in pad module After scanning approximately 100,000 pages through the ADF, the pad may become worn and you may experience problems with document feeding. In this case, you are recommended to replace the pad module by a new one. Replace the pad module as follows. Removing the snap-in pad module 1. Press down the ADF release button (1) and open the ADF front cover (2).
2. Press both arms of the ADF snap-in pad module inward with your fingers and pull out the ADF snap-in pad module. Inserting a new snap-in pad module 1. Remove the new snap-in pad module from its box. 2. Press both arms of the snap-in pad module (2) inward using two fingers.
3. Push the snap-in pad module into the hole until it snaps into place.
Optional accessories This section describes optional accessory equipment for your MFP. The following accessories are available: > Finisher (for stapling or saddle stitching printer output) > Punch unit (to extend Finisher functionality) Accessory order information Item Order number Finisher: 4-tray 42940201 Finisher Punch Unit: 2-3 hole 42872902 Installing accessories NOTE The Finisher and Punch unit must be installed by an authorized engineer.
Troubleshooting General If the printer unit display panel does not display anything or is still in standby mode 10 minutes after switching on, follow the printer unit shutdown sequence to switch it off. Check all cable connections before restarting the printer unit. If the problem persists, contact your dealer. Networking The majority of networking troubleshooting is dealt with in the Fiery Configuration Guide.
Open cover, paper jam, tttttt side cover Tray 1, or any one of Tray 2 to Tray 4, can appear in place of the tttttt characters in the display panel message. In this example Tray 1 is used, the procedure being similar for all other trays. 1. Squeeze the catch (1) on Tray 1 side cover and open the cover. 1 2. Holding it by the tab (2), turn the paper guide outward.
3. Carefully remove the jammed paper. 4. Put the paper guide back into position and close Tray 1 side cover.
Open cover, paper jam, side cover 1. If the MP Tray is open, close it so that the side cover (1) is visible. 1 2. Pull the release lever (2) and pull open the side cover.
3. Carefully remove the jammed paper. 4. Close the side cover.
Open cover, paper jam, top cover The stand includes hydraulics for moving the scanner shelf up and down. Use extreme caution. NEVER ATTEMPT TO RAISE OR LOWER THE SHELF WITHOUT THE SCANNER BOLTED TO IT. WITHOUT THE WEIGHT OF THE SCANNER ON IT, THE SHELF COULD RISE RAPIDLY WHEN RELEASED, POTENTIALLY CAUSING SEVERE INJURY. 1. Place one hand firmly on the front handle (1) of the scanner shelf, then carefully press the release handle (2) so that the shelf lifts out of the way.
2. Squeeze the basket handle (2) and raise the drum basket. 3. Carefully remove any paper on the belt. 4. If paper is jammed in the fuser unit, push the lock lever (3) in the direction shown to release the unit.
IMPORTANT! The fuser will be hot after printing! Allow the fuser to cool for 10 minutes before removing any jammed paper. Holding the fuser unit (4) by the handle, lift it out of the printer unit and place it on a flat surface.
5. Pull up the jam release levers (5) and remove the jammed paper. 5 6. Carefully replace the fuser unit into the printer unit and turn the lock lever (6) in the direction shown to lock the fuser unit.
7. If paper is jammed near the paper exit, open the face-up stacker (7). 7 8. Open the side cover (paper exit) (8) and remove the jammed paper.
9. 10. Close the side cover (paper exit) and then the face-up stacker. Return the image drum basket (9) into position and check it is locked.
11. Close the printer unit top cover and ensure it is latched.
TO PREVENT ANY POSSIBLE CRUSHING OF FINGERS, KEEP YOUR HANDS AWAY FROM THE POSTS AT THE BACK OF THE SCANNER STAND WHEN MOVING THE SCANNER SHELF DOWN. 12. Place one hand firmly on the front handle (1) of the scanner shelf, then carefully press the release handle (2) and carefully lower the scanner shelf, making sure it locks into place.
Paper jams – duplex unit Check duplex unit, paper jam 1. If a Finisher unit is attached to your printer unit, operate the lever (1) of the Inverter unit to separate the Inverter from the printer. 1 2. Operate the duplex cover release button (2) and open the cover.
3. Carefully remove any jammed paper then close the cover. 4. Operate the levers (3) and pull out the duplex unit.
5. Holding the front top cover by the grip (4), push it gently inwards and raise it. 4 6. Remove any jammed paper.
7. In similar manner, check for and clear any paper jammed under the rear top cover. 8. Replace the two top covers.
9. 10. Push the duplex unit back into position. If you detached a Finisher unit to gain access to the duplex unit, replace the Finisher unit.
Paper jams – Finisher (optional accessory) Check Finisher, paper jam/paper remains Use the Help button on the printer unit control panel to check the number displayed. You will need this to be able to clear the paper jam. The following paragraphs explain what to do for each of the indicated numeric codes. 591, 592, 593, 599/ 643, 645 (paper jam around Finisher) 1. Remove any paper at the Finisher paper exit.
2. Operate the Finisher lever (1) and move the Finisher away from the Inverter. 1 3. Open the Finisher top cover.
4. Carefully remove any jammed paper. 5. Close the Finisher top cover.
6. Move the Finisher back into position and connect it to the Inverter. 594, 597, 598/ 644, 646 (paper jam in Finisher) 1. Operate the Finisher lever (1) and move the Finisher away from the Inverter.
2. Open the Finisher front cover (2). 2 3. Continue to turn the lower knob (3) clockwise until any jammed paper is completely ejected.
4. Remove the ejected paper. 5. Close the Finisher front cover.
6. Open the Finisher right side cover. 7. Carefully remove any jammed paper.
8. Close the Finisher right side cover. 9. Move the Finisher back into position and connect it to the Inverter.
590 (paper jam in Finisher/Punch unit) 1. Operate the Finisher lever (1) and move the Finisher away from the Inverter. 1 2. Move the tab (2) on the right side of the Finisher to align it with the mark (3).
3. Open the Finisher top cover. 4. Carefully remove any jammed paper. 5. Close the Finisher top cover.
6. Move the Finisher back into position and connect it to the Inverter. Check Inverter, paper jam 1. Operate the Finisher lever (1) and move the Finisher away from the Inverter.
2. Squeeze the recessed handle (2) and open the left side cover of the Inverter. 2 3. Carefully remove any jammed paper.
4. Close the Inverter left side cover. 5. Move the Finisher back into position and connect it to the Inverter.
6. Operate the Inverter lever (3) and separate the Inverter from the printer. 3 7. Open the right side door (4) of the Inverter.
8. Remove any jammed paper. 9. Close the right side door.
10. Move the Finisher and Inverter back into position and connect to the printer unit.
Avoiding printer unit paper jams The following table summarizes possible causes of paper jams and suggests ways of avoiding them. Possible cause Suggested remedy The printer unit is not level. Ensure the printer unit is level. Your print media is too light or too heavy. Use appropriate media. Your print media is damp or charged with static electricity. Use media that has been stored in appropriate temperature and humidity conditions. Your print media is creased or curled. Use appropriate media.
Dealing with unsatisfactory printing Symptoms Possible causes Steps to take Vertical white lines can be seen on the printed page. The LED head is dirty. Wipe the LED head with a LED lens cleaner or with a soft cloth. The toner is low. Replace the toner cartridge. Foreign materials may be present in the image drum. Replace the image drum cartridge. Light-shielding film of the image drum cartridge is dirty. Wipe the film with a LED lens cleaner or with a soft cloth. The LED head is dirty.
Symptoms Possible causes Steps to take Vertical lines appear. The image drum cartridge is damaged. Replace the image drum cartridge. The toner is low. Replace the toner cartridge. When the interval is about 94mm (4in), the image drum (the green tube) is damaged or dirty. Wipe it lightly with a soft cloth. Replace the image drum cartridge when it is damaged. When the interval is about 42mm (1.5in), there may be foreign particles in the image drum cartridge.
Paper jams – ADF To clear a paper jam in the ADF: 2 1 3 1. Press down the ADF Release button (1). 2. Gently open the ADF front cover (2). 3. Carefully pull the paper out of the ADF. 4. If there is paper jammed at the ADF exit area, open the ADF document cover, operate the coloured release lever situated on the underside of the cover at (3) and carefully pull out the jammed paper. Close the document cover. 5. Close the ADF front cover. 6.
Staple jams – Finisher (optional accessory) Check Finisher, Staple Jam When the printer unit display indicates a staple jam has occurred, clear the jam as follows: 1. Open the Finisher front cover. 2. Turn the knob in the direction indicated until the colored indicator appears.
3. Remove any paper that awaits stapling in the paper ejection area. 4. Pull out the staple unit.
5. Turn the knob in the direction indicated to move the stapler to the front. 6. Grip both sides of the staple cartridge, pull it up and remove it. 7. Raise the staple cartridge gate.
8. Remove all staples that are emerging from the staple case. 9. Return the staple cartridge gate to its original position. 10. Replace the staple cartridge.
11. Ensure that the staple cartridge is securely installed back into the staple unit then push the staple unit fully home. 12. Close the Finisher front cover, being careful not to trap your fingers.
Specifications Printer unit Item Specification Dimensions 25.8x24.4x18.2 in (WxDxH) 655x620x462 mm (WxDxH) Weight Without options, 152 lb (68 kg) Print speeds 36 ppm color; 40 ppm monochrome 20 – 28 lb paper Resolution 1200 x 1200 dpi Emulations PCL 5c, PCL XL 2.
Item Specification Noise level Operating: 53dBA maximum Standby: 40dBA maximum Power save: 40dBA maximum after 30 mins background level Machine Noise Information Ordinance 3. GSGV 18.1.1991: The maximum sound pressure level is equal to or less than 70dBA according to ISO 7779. Scanner unit Item Specification Dimensions 22.9x27.3x15.4 in (WxDxH) (672x693x390 mm (WxDxH)) Weight Including ADF: 51 lb (23 kg) Power source (AC adapter) Input: 100 – 240V, 50 –60Hz Output: 24V DC, 2.
Appendix A – Display Panel Messages (Printer unit) The display panel messages are intended to be self-explanatory. Representative messages are given as examples below. Message Comment Ready to Print Your printer unit is online and ready to print. Printing tttttt Your printer unit is printing and paper is currently being fed from tttttt, where tttttt identifies a tray. tttttt Near End The paper supply in the tray identified by tttttt will run out soon.
Message Comment Open Cover Paper Remains tttttt Please see HELP for details Additional paper has been detected after a paper jam has been cleared. Open tttttt side cover to check for additional paper. You can access help details by pressing the HELP button. Check Image Drum cccccc Please see HELP for details Check that the image drum of color cccccc is correctly installed. You can access help details by pressing the HELP button.
Appendix B – Menu system (Printer unit) The top-level Functions menus are: > Configuration > Print Pages > Suspend Printing > Resume Printing > Print Secure Job > Menus > Shutdown > Admin Setup > Calibration > Print Statistics The other special top-level menu is: > System Maintenance The following tables summarize the Configuration, Print Pages, Print Secure Job and Menus menu trees and provide some usage examples. The menu trees are given to the lowest menu item level.
Configuration Print Page Count Item value Description Color Page nnnnnn Displays number of color printed pages converted to Letter equivalent. Monochrome Page nnnnnn Displays number of monochrome printed pages converted to Letter equivalent. Traym nnnnnn Displays total printed pages from Traym, where m is in range 1 to 4. MP Tray nnnnnn Displays total printed pages from MP tray. Finisher Count Item value Description Staple nnnnnn Displays total pages stapled.
Item value Description Fuser Remaining nnn% Displays the remaining life span of the fuser unit as a percentage. xxxx Toner (n.nK) Remaining nnn% Displays the remaining life span of xxxx toner as a percentage, where xxxx can be Cyan, Magenta, Yellow, Black. (n.nK) indicates the capacity of the toner cartridge being used. Network The items and settings displayed are specific to your system. Full details are given in the Configuration Guide.
Paper Size in Tray Item value Description Traym where m is in range 1 to 4 (similar arrangement for all trays) Executive Letter Short Edge Letter Long Edge Legal 14 Legal 13.5 Tabloid Tabloid Extra Legal 13 A6 A5 A4 Short Edge A4 Long Edge A3 A3 Nobi A3 Wide B5 Short Edge B5 Long Edge B4 Postcard Double Postcard Custom Displays detected paper size of Traym. MP Tray Similar to values for Traym Displays detected paper size of the MP Tray.
Item value Description Total Memory xx MB Displays total RAM memory installed in the printer. Same as Total Memory of Menu Map. HDD xx.xx GB [Fxx] Displays size of hard disk and file system version. Same as HDD of Menu Map. Configuration example – monochrome pages printed To display the total monochrome pages printed so far (remembering that a duplex page counts as two pages): 1. Ensure that the display panel indicates that the printer unit is ready to print. 2.
Print Pages Item Value Description PS Test Page Execute Prints the PostScript sample page. Configuration Execute Prints printer configuration details. Job Log Execute Prints EFI job log details. Color Charts (disk only) Execute Prints color charts. PS Font List Execute Prints PostScript font list. PCL Font List Execute Prints PCL emulation font list. Demo Page Execute Prints a demo page. Usage Report Execute Prints usage report. Statistics Log Execute Prints Oki job log details.
Print Information example – demonstration page To print a demo page to demonstrate how your printer unit prints: 1. Ensure that the display panel indicates that the printer unit is ready to print. 2. Enter menu mode by pressing either the Up-arrow or Down-arrow button and press them repeatedly until the Print Pages menu is highlighted. 3. Press the Enter button to select this menu. 4. Press the Up-arrow or Down-arrow buttons repeatedly until Demo page is highlighted. 5.
Print Secure Job Item Value Description Enter Password nnnn Enter a password to use secure printing. Not Found Secure Job Print Delete Use a secure printing job (Secure Job) or a job Stored to HDD when printing. When you print a Secure document, it is deleted from the HDD. When you print a document Stored to HDD, it prints and remains stored on the HDD until you manually delete it. Not Found: (no jobs) is indicated when there is no output file.
Item Value Description Traym Config, where m is in range 1 to 4 (similar arrangement for all trays) Paper Size Tray Size Custom Sets paper in Traym. X Dimension 3.9 – 8.3 (A) – 8.5 (L) – 12.9 inch 100 – 210 (A) – 216 (L) – 328 mm Sets Custom paper width for Traym. Sets for the direction perpendicular to the direction of paper movement. Y Dimension 5.8 – 11 (L) – 11.7 (A) – 18 inch 148 – 279 (L) – 297 (A) – 457 mm Sets Custom paper length for Traym. Sets for the same direction as paper movement.
Item Value Description Traym Config, where m is in range 1 to 4 (similar arrangement for all trays) Media Weight Auto Light Medium Light Medium Medium Heavy Heavy Ultra Heavy 1 Ultra Heavy 2 Ultra Heavy 3 Sets media weight for Traym. A3 Nobi Paper A3 Nobi A3 Wide Tabloid Extra The printer detects A3 Nobi, A3 Wide and Tabloid Extra sizes as the same. Use this setting to tell the printer which of the three sizes is loaded in Traym. Legal 14 Paper Legal 14 Legal 13.
Item Value Description MP Tray Config Paper Size A3 Nobi A3 Wide A3 A4 Sht Edge A4 Long Edge (A) A5 A6 B4 B5 Short Edge B5 Long Edge Legal 14 Legal 13.5 Tabloid Extra Tabloid Letter Sht Edge Letter Long Edge (L) Executive Custom Com-9 Envelope Com-10 Envelope Monarch Envelope DL Envelope C5 C4 Index Card Sets paper size for MP Tray. X Dimension 3 – 8.3 (A) – 8.5 (L) – 12.9 inch 76 – 210 (A) – 216 (L) – 328 mm Sets Custom paper width for the MP Tray.
Item Value Description MP Tray Config Media Type Plain Letterhead Transparency Labels Bond Recycled Card stock Rough Glossy Envelope User Type1 User Type2 User Type3 User Type4 User Type5 Sets the media type for MP Tray. Media Weight Auto Light Medium Light Medium Medium Heavy Heavy Ultra Heavy 1 Ultra Heavy 2 Ultra Heavy 3 Sets the media weight for MP Tray. Tray Usage Normal Tray Tray selection/switching uses this tray as the normal tray.
System Adjust Item Value Description Power Save Time 5 min 15 min 30 min 60 min 240 min Sets the period after which power save mode starts. Clearable Warning Online Job When Online is selected, you must manually clear the warning by pressing the Online button. Change to Job if you wish the message to automatically clear when a new print job is received. Auto Continue ON OFF Sets whether the printer is automatically recovered when Memory Overflow or Tray Request occurs.
Item Value Description Low Toner Continue Stop Sets the printing operation when insufficient toner is detected. Continue: the printer can continue printing while remaining online. Stop: the printer stops printing and goes offline. Jam Recovery ON OFF ON: continues printing the job, including any jammed pages, once the jam has been cleared. OFF: Cancels a job including the page currently jammed. Print Position Adjust X Adjust 0.00 +0.25 – +2.00 -2.00 – -0.25 mm 0.00 +0.01 – +0.08 -0.08 – -0.
Item Value Description Print Position Adjust Duplex X Adjust 0.00 +0.25 – +2.00 -2.00 – -0.25 mm 0.00 +0.01 – +0.08 -0.08 – -0.01in During the flip-side printing of duplex printing, adjusts the location of the whole printing image (0.25 mm, 0.01in interval) perpendicular to the direction of paper movement (i.e. horizontally). Duplex Y Adjust 0.00 +0.25 – +2.00 -2.00 – -0.25 mm 0.00 +0.01 – +0.08 -0.08 – -0.
Item Value Description Paper Black Setting 0 +1 – +2 -2 – -1 Used for micro adjustment when very visible faded print results or light specks (or streaks) result when printing in Plain Paper/Black setting. Decrease the value if light specks (or streaks) or snow flake like printing results in high density print areas. Paper Color Setting 0 +1 – +2 -2 – -1 Used for micro adjustment when very visible faded print results or light specks (or streaks) result when printing in Plain Paper/Color setting.
1. Ensure that the display panel indicates that the printer unit is ready to print. 2. Enter menu mode by pressing either the Up-arrow or Down-arrow button and press them repeatedly until the Menus menu is highlighted. 3. Press the Enter button to select this menu. 4. Press the Up-arrow or Down-arrow buttons repeatedly until Tray Configuration is highlighted. 5. Press the Enter button to select this Item. 6. Press the Up-arrow or Down-arrow buttons repeatedly until Tray1 Config is highlighted.
Menus example 2 – MP Tray paper size To set paper size in the MP Tray: 1. Ensure that the display panel indicates that the printer unit is ready to print. 2. Enter menu mode by pressing either the Up-arrow or Down-arrow button and press them repeatedly until the Menus menu is highlighted. 3. Press the Enter button to select this menu. 4. Press the Up-arrow or Down-arrow buttons repeatedly until Tray Configuration is highlighted. 5. Press the Enter button to select this Item. 6.
Appendix C – Scanner Unit Status The scanner unit display panel is intended to be self explanatory and provides textual status information and help information (if appropriate) for both the scanner unit and the printer unit. A scanner image is also provided to help indicate where a scanner unit problem has occurred. In the case of a printer unit problem, you are redirected to the printer unit control panel for more detailed information and help.
Appendix D – Media support information The following tables should be read together and define media sizes in allowable input and output combinations, including Finisher unit punching and stapling options.
Symbols used in the table bodies are: > Y: Supported i.e. allowable by the MFP Y1: Media ejection possible, but no print guarantee Y2: Short Edge Feed (SEF) only Y3: Media output route is limited by size and an error message may result Y4: Feed direction is determined by the print orientation (Portrait/Landscape) and the N-up setting Y5: Long Edge Feed (LEF) only > N: Not supported i.e.
Input locations Media size B N F A T1 T2 T3 T4 M A3 Y Y Y Y Y Y Y Y Y A4 Y Y Y Y Y Y Y Y Y A5 Y Y Y Y Y Y Y Y Y A6 Y Y Y Y Y Y Y Y Y B4 Y Y Y Y Y Y Y Y Y B5 Y Y Y Y Y Y Y Y Y Letter Y Y Y Y Y Y Y Y Y Legal 14in Y Y Y Y Y Y Y Y Y Legal 13.
Media size B N F A T1 T2 T3 T4 M B5SEF Y Y Y Y Y Y Y Y Y Letter LEF Y Y Y Y Y Y Y Y Y Letter SEF Y Y Y Y Y Y Y Y Y ES3640e MFP User’s Guide Appendix D – Media support information - 191
Printer unit output locations Media size FUS FDS A3 Y Y A4 Y Y A5 Y Y A6 Y Y B4 Y Y B5 Y Y Letter Y Y Legal 14in Y Y Legal 13.
Media size FUS FDS B5SEF Y Y Letter LEF Y Y Letter SEF Y Y ES3640e MFP User’s Guide Appendix D – Media support information - 193
Finisher unit output locations Media size Ff U S FF D S 2 H T 4 H T 2 H L R 4 H L R T L T R T 2 L 2 R 2 S S A3 Y Y Y Y Y Y Y Y Y Y Y Y A4 Y Y Y4 Y5 Y4 Y5 Y4 Y4 Y4 Y4 Y4 Y2 A5 Y Y N N N N N N N N N N A6 Y1 Y1 N N N N N N N N N N B4 Y Y Y N Y N Y Y Y Y Y Y B5 Y Y Y4 N Y4 N Y5 Y5 Y5 Y5 Y5 N Letter Y Y Y4 N Y4 N Y4 Y4 Y4 Y4 Y4 Y2 Legal 14 Y Y Y N Y N Y Y Y Y Y N Legal 13.
Media size Ff U S FF D S 2 H T 4 H T 2 H L R 4 H L R T L T R T 2 L 2 R 2 S S A4LEF Y Y Y4 Y Y4 Y Y4 Y4 Y4 Y4 Y4 N A4SEF Y Y Y4 N Y4 N Y4 Y4 Y4 Y4 Y4 Y B5LEF Y Y Y4 N Y4 N Y Y Y Y Y N B5SEF Y Y Y4 N Y4 N N N N N N N Letter LEF Y Y Y4 N Y4 N Y4 Y4 Y4 Y4 Y4 N Letter SEF Y Y Y4 N Y4 N Y4 Y4 Y4 Y4 Y4 Y ES3640e MFP User’s Guide Appendix D – Media support information - 195
Appendix E – Auto detection paper sizes The following tables define which document sizes can be scanned (flatbed or ADF) when using the Auto setting. NOTE (a) settings are mutually exclusive with (b) settings and cannot be changed by the user. Changing between a (c) or (d) setting can be carried out by the user. Flatbed (document glass) Paper type Paper size (mm) Paper size (inch) A3 290 x 420 11.69 x 16.54 A4 (SEF) 210 x 297 8.27 x 11.69 A4 (LEF) 297 x 210 11.69 x 8.
ADF Paper type Paper size (mm) Paper size (inch) A3 297 x 420 11.69 x 16.54 A4 (SEF) (a) 210 x 297 8.27 x 11.69 A4 (LEF) 297 x 210 11.69 x 8.27 A5 (SEF) (a) 148 x 210 5.83 x 8.27 B4 (SEF) 257 x 364 10.12 x 14.33 B5 (SEF) 182 x 257 7.17 x 10.12 B5 (LEF) 257 x 182 10.12 x 7.17 (b) 140 x 216 5.5 x 8.5 Letter (SEF) (b) 216 x 279 8.5 x 11 Letter (LEF) 279 x 216 11 x 8.5 Legal13 (c) 216 x 330 8.5 x 13 Legal14 (d) 216 x 356 8.
Appendix F – Scanner unit setup details This section provides an overview of the setup facilities on your scanner unit. Press the SETUP button on the scanner unit control panel to show the Setup Mode screen with the Setup Main Menu: 1 2 3 4 5 6 7 8 9 Setting up address books Press the Address Book button (1) to gain access to the following: > E-Mail Address Book Add/Edit/Delete/Search e-mail addresses (up to 500 entries).
Setting up mailboxes Press the Mailbox button (2) to gain access to the following: > Mailbox List Add/Edit/Delete mailbox entries. Assign a password to each mailbox. If a mailbox password has been lost, the mailbox can be deleted by using the Administrator password. Press the OK button to return to the Setup Main Menu.
> Layout Define default setting of Image Sides, Book Copy, Margin Shift, and N-up. > Image processing Define default setting of Edge/Center Erase. > Print/Finishing Settings Define default setting of Tray Selection, Face up/down Print Output, Output Order/Collate, Staple Position, and Punch Position. Press the Save/Return button to return to the Setup Main Menu.
Administrator setup NOTE The Administrator password is required. Press the Administrator Setup button (6) to gain access to the following: > Power Save Mode Enable/disable power save mode. > Password for Administrator Set MFP administrator password. The default is “”. > Access Control Enable/disable PIN (Personal Identification Number) authentication. If the PIN authentication is enabled, each user is authenticated by the last 4 digits of ID for Job Accounting.
> Search Root: Set the root DN (Distinguished Name). > Attributes: Specify LDAP attribute corresponding to “Name”, “Surname”, “First Name”, and “Mail Address”. The specified attributes are used to query. The default attributes are: “cn” for “Name” “sn” for “Surname” “givenname” for “First Name” “mail” for “Mail Address” > Additional Filter: Specify the additional filter e.g. “(c=JP)”. > Authentication: Specify the authentication method for LDAP access.
> Operation Timer: Specify the duration (10 – 600 sec in 10 sec intervals) from user operation completion until the MFP displays the waiting screen. > Job Reset Timer: Specify the duration (10 – 600 sec in 10 sec intervals) from pausing the COPY/SCAN TO process until the MFP cancels the job.
> E-Mail Report > FTP Report > MFP Statistics Report Press the OK button to return to the Setup Main Menu. Scanner unit counter readings NOTE The Administrator password is required. Press the Counter button (8) to display counter values. > PAD counter Total number of pages handled by the document feeder. > Document Feeder (Simplex) The number of pages scanned as single-sided. > Document Feeder (Duplex) The number of pages scanned as double-sided. > Flatbed (glass) The number of pages scanned on the glass.
Appendix G– Troubleshooting (network) Possible network problems with suggested checks are provided below. Further network troubleshooting information is provided in the Fiery Configuration Guide. Cannot send e-mail If you are unable to send e-mail, check that the following are configured correctly. Printer unit Scanner unit category Item Comment Admin Setup> Network Setup> Service Setup> E-mail Setup Enable E-mail Services Must be Yes. Outgoing server Must be specified.
In addition, if you select Secure Protocol as the Authentication Method to access the MS Active Directory, check that the following are configured correctly. Printer unit Scanner unit category Item Comment Admin Setup> Network Setup> TCP/IP Setup DNS Setup Must be specified correctly, to access DNS server. Admin Setup> Server Setup System Date Must be adjusted to LDAP server’s date. System Time Must be adjusted to LDAP server’s time. Time Zone Must be adjusted to LDAP server’s time zone.
Appendix H – Touch screen setup This section provides an overview of the control functions available for the touch screen display on the scanner unit. 1 2 3 On the scanner unit control panel, press the Menu button (1) to display the OSD then press the Up-arrow (2) or Down-arrow (3) buttons to reach the required function. Press the Menu button, use the Up-arrow and Down-arrow buttons to locate the required option then press the Menu button to set the option and return to the OSD main menu.
No. Function Description 1 Auto Adjust Automatically adjusts Horizontal Position, Vertical Position, Pixel Clock and Phase for an optimal image. Press the Menu button to execute. 2 Brightness Adjusts the brightness of the screen. 3 Contrast Adjusts the difference between the light and dark areas. 4 Clock Adjusts the video distortion. (Horizontal noise appears on the screen while adjusting the Clock.) 5 Phase Adjusts the video distortion.
Index A M accessories 121 installing 121 order details 121 arrow buttons 40 maintenance items order details 101 replacing 100 menu Admin Setup 169 Calibration 169 Configuration 169, 170 Menus 169, 176 Print Information 174 Print Pages 169 Print Secure Job 169, 176 Print Statistics 169 Resume Printing 169 Shutdown 169 Suspend Printing 169 System Maintenance 169 using 43 B back button 41 C cancel button 41 cleaning feed rollers 106 LED heads 102 printer casing 110 clearing paper jams 122 staple jams 16
R recommended media 25 remote scan 87 S scan to e-mail 69 scan to FTP 79 scan to hold queue 96 scan to mailbox 88 scanner unit copy settings 61 help 59 log in 56 log out 57 scanning 69 status 58 shutdown/restart button 40 software 25 specifications 165 T troubleshooting 122 turning off 47 on 49 U unsatisfactory printing 157 user’s guide printing 12 ES3640e MFP User’s Guide Index - 210
