Fax Machine Users Guide 4500
Table Of Contents
- Contents
- Symbols in this Book
- Energy Star
- SAFETY
- General
- Installation Hints
- Operation & Maintenance
- Toner Cartridge & Image Drum Unit Handling
- Emergency First Aid
- INTRODUCTION
- Features
- Product Options
- COMPONENT IDENTIFICATION
- What You Should Receive
- Components
- Components
- Control Panel
- Control Panel Keys & Indicators
- One Touch Keypad
- Using One Touch Keys for Dialling
- Using One Touch Keys for Selecting Functions & Programming
- Signal Tones
- INSTALLATION
- Getting Started
- Where to Install Your Fax Machine
- Unpacking
- Setting Up Your Fax Machine
- Installing Paper Trays & Stackers
- Installing Toner Cartridge
- Connecting Telephone Line
- Connecting Telephone, Handset or Answering Machine
- Connecting Power Cable
- Loading Paper
- Setting the Clock
- Setting the Answering Mode
- Answering Mode Options
- Changing Answering Mode
- Fax Machine Identification
- Setting Fax Machine Identification
- Setting Language
- Connecting to a PBX
- MFP Function
- DIAL DIRECTORIES
- Programming One Touch Keys
- One Touch Parameters
- Chain Dialling
- Programming AUTO DIAL Numbers
- Programming Groups
- BASIC OPERATIONS
- Preparing Documents
- Document Size
- Multiple Page Documents
- Loading Documents
- Sending Fax to Single Location
- Search Key Dialling
- Real-Time Dialling
- Redialling
- Confirming Results
- Stopping a Transmission
- Receiving Faxes Manually
- Receiving Faxes in Memory
- Memory Reception
- No Paper Reception
- No Toner Reception
- Cancelling Messages Stored in Memory
- Rejecting Unsolicited Fax Messages
- Power Failures & Memory
- Making Copies
- Making Copies Using Manual Paper Feeder
- Using Voice Request
- Initiating Voice Request
- Answering Voice Request
- ADVANCED OPERATIONS
- Sending Faxes to Multiple Locations and/or Groups
- Delayed Sending of Faxes
- Sending Delayed Faxes to Single Locations
- Sending Delayed Faxes to Groups and/or Multiple Individual Locations
- Cancelling Delayed Transmission
- Confidential Faxes
- Sending Confidential Faxes
- Receiving Confidential Faxes
- Creating Confidential Mailbox
- Closing Confidential Mailbox
- Changing Mailbox Password
- Printing Confidential Faxes
- Relay Broadcasting
- Relay Initiating Station
- Relay Key Station
- Relay Broadcast Report
- Initiating Relay Broadcast
- Polling
- Polling Transmission
- Polling Reception
- Cancelling Polling Transmission
- Printing Bulletin Messages
- Dual Access
- While Sending Faxes
- While Receiving Faxes
- While Making Copies
- While Printing Reports
- PROGRAMMING
- Customizing Features & Operations
- Viewing Your Current Settings
- User Function Settings
- User Function Settings List
- Changing User Function Settings
- Setting Distinctive Ring
- Personal Mailboxes
- Creating Personal Mailbox (Polling)
- Closing Personal Mailbox (Polling)
- Memory Password
- Creating Memory Password
- Changing Memory Password
- Deleting Memory Password
- Restricted Access
- Creating Restricted ID Password
- Changing Restricted ID
- Closing Restricted ID
- Dial Parameter Settings
- Dial Parameter Settings List
- Changing Dial Parameter Settings
- REPORTS
- Understanding Reports
- Activity Report
- Broadcast Confirmation Report
- Active Memory Files Report
- Telephone Directory
- Configuration Report
- Message Confirmation Report
- Confidential Reception Report
- Broadcast Entry Report
- Power Outage Report
- Printing Reports
- Printing Message Confirmation Report
- Printing Other Reports
- Codes Used in Reports
- Result Codes
- Communication Codes
- PROBLEM SOLVING
- Clearing Document Jams
- Clearing Printing Paper Jams
- Replacing Toner Cartridge
- Replacing Image Drum Unit
- Reading Print Counters
- Shipping the Fax Machine
- Problem Checklist
- Display Panel Messages
- Normal Display
- Error Messages
- SPECIFICATIONS
- Index
- Index
- A
- B
- C
- CALL BACK NO.
- Call Back Number
- CALLED
- CALLING
- Cancelling
- Chain Dialling
- Change Drum Soon
- Cleaning
- Clock Setting
- Closed Network
- COMMUN. ERROR
- Communication Codes in Reports
- Communication Error
- Conf TX Key
- CONF=**
- Confidential Faxes
- Confirm Paper Size
- Continuous Tone
- Contrast Setting
- Copy Key
- Copying
- Counter Display Key
- COVER
- Cover Open
- D
- E
- F
- G
- H
- I
- K
- L
- M
- N
- O
- P
- Paper Feed Error
- Paper Jam
- Paper Out/Jam
- Paper Size
- Paper Size/Err.
- Pause Key
- PBX Line
- PC Receive Mode
- PC/Fax Switch
- Plus (+) Key
- POLL=**
- POLLED
- POLLING
- Polling Key
- POLLING TX/RX
- Power Save Mode
- Print Counters
- Print Operation Key
- Printer Alarm
- Printer Cleaning Key
- PRM. ECHO
- Pulse Dial Rate
- Pulse Dial Type
- Pulse Make Ratio
- PUNIT
- R
- S
- T
- U
- V
- W
- Y

94
OKIFAX 4500
Statutory User Information (UK only)
The OKIFAX 4500 is approved for connection to telecommunications
systems specified in the instructions for use subject to the conditions
set out in them. The BABT approval number for the OKIFAX 4500 is:
BABT 608397
This apparatus has been approved for the use of the following facilities:
• manual call initiation
• operation in the absence of proceed indication
• auto answer
• modem
• series connection
• simple telephone
Any other usage will invalidate the approval of the apparatus if as a
result it ceases to conform to the standards against which the approval
was granted.
Interconnection circuits should be such that this equipment continues
to comply with the requirements of 4.2 of EN 41003 for TNV circuits
and 2.3 of EN60950 for SELV circuits after making connections
between circuits.
Interconnection points ‘Line/TEL1/TEL2’ are for connection to TNV
circuits, and the ‘Power Inlet Socket’ is for connection to a 220-
240VAC, 50/60 Hz supply.
The apparatus has been approved for connection to the public switched
telephone network provided by British Telecommunications Plc,
Kingston Communications Plc, or Mercury Communications Ltd.
The OKIFAX 4500 may be connected to any direct PSTN exchange
line except as an extension to a pay phone. The exchange line must
provide facilities for either loop-disconnect or multi-frequency (MF)
dialling.
In order to prevent the misdirection of calls and network interference,
please ensure that all manually programmed telephone numbers are
correctly entered.
This apparatus is also approved for use as an extension instrument to
compatible PBXs. The supplier of the apparatus should be consulted
for an up-to-date list of PBXs with which this apparatus is compatible.
The handset can be used to make “999” calls to the Emergency Services.
The second telephone or answering machine must be connected to the
TEL 2 jack by means of the two-way adapter provided.
The apparatus is suitable for connection to PBXs which return
Secondary Proceed Indication. In these situations, please insert pauses
between the initial access digit and the number to be dialled to the
PSTN.
Series Connection
NOTE 1
The OKIFAX 4500 causes a voltage drop of 1.35V when passing a
PSTN current up to and including 40mA dc. Do not connect the
OKIFAX 4500 with apparatus which, with associated wiring causes
the aggregate of the voltage drops to exceed a value of 2V at a PSTN
line current of 40mA dc.
The 2V level indicates the maximum impairment that may be
introduced between the terminal apparatus and the Network Terminal
Point (NTP) of a Relevant Branch system (RBS) containing the
apparatus.










