Fax Machine Users Guide 4500
Table Of Contents
- Contents
- Symbols in this Book
- Energy Star
- SAFETY
- General
- Installation Hints
- Operation & Maintenance
- Toner Cartridge & Image Drum Unit Handling
- Emergency First Aid
- INTRODUCTION
- Features
- Product Options
- COMPONENT IDENTIFICATION
- What You Should Receive
- Components
- Components
- Control Panel
- Control Panel Keys & Indicators
- One Touch Keypad
- Using One Touch Keys for Dialling
- Using One Touch Keys for Selecting Functions & Programming
- Signal Tones
- INSTALLATION
- Getting Started
- Where to Install Your Fax Machine
- Unpacking
- Setting Up Your Fax Machine
- Installing Paper Trays & Stackers
- Installing Toner Cartridge
- Connecting Telephone Line
- Connecting Telephone, Handset or Answering Machine
- Connecting Power Cable
- Loading Paper
- Setting the Clock
- Setting the Answering Mode
- Answering Mode Options
- Changing Answering Mode
- Fax Machine Identification
- Setting Fax Machine Identification
- Setting Language
- Connecting to a PBX
- MFP Function
- DIAL DIRECTORIES
- Programming One Touch Keys
- One Touch Parameters
- Chain Dialling
- Programming AUTO DIAL Numbers
- Programming Groups
- BASIC OPERATIONS
- Preparing Documents
- Document Size
- Multiple Page Documents
- Loading Documents
- Sending Fax to Single Location
- Search Key Dialling
- Real-Time Dialling
- Redialling
- Confirming Results
- Stopping a Transmission
- Receiving Faxes Manually
- Receiving Faxes in Memory
- Memory Reception
- No Paper Reception
- No Toner Reception
- Cancelling Messages Stored in Memory
- Rejecting Unsolicited Fax Messages
- Power Failures & Memory
- Making Copies
- Making Copies Using Manual Paper Feeder
- Using Voice Request
- Initiating Voice Request
- Answering Voice Request
- ADVANCED OPERATIONS
- Sending Faxes to Multiple Locations and/or Groups
- Delayed Sending of Faxes
- Sending Delayed Faxes to Single Locations
- Sending Delayed Faxes to Groups and/or Multiple Individual Locations
- Cancelling Delayed Transmission
- Confidential Faxes
- Sending Confidential Faxes
- Receiving Confidential Faxes
- Creating Confidential Mailbox
- Closing Confidential Mailbox
- Changing Mailbox Password
- Printing Confidential Faxes
- Relay Broadcasting
- Relay Initiating Station
- Relay Key Station
- Relay Broadcast Report
- Initiating Relay Broadcast
- Polling
- Polling Transmission
- Polling Reception
- Cancelling Polling Transmission
- Printing Bulletin Messages
- Dual Access
- While Sending Faxes
- While Receiving Faxes
- While Making Copies
- While Printing Reports
- PROGRAMMING
- Customizing Features & Operations
- Viewing Your Current Settings
- User Function Settings
- User Function Settings List
- Changing User Function Settings
- Setting Distinctive Ring
- Personal Mailboxes
- Creating Personal Mailbox (Polling)
- Closing Personal Mailbox (Polling)
- Memory Password
- Creating Memory Password
- Changing Memory Password
- Deleting Memory Password
- Restricted Access
- Creating Restricted ID Password
- Changing Restricted ID
- Closing Restricted ID
- Dial Parameter Settings
- Dial Parameter Settings List
- Changing Dial Parameter Settings
- REPORTS
- Understanding Reports
- Activity Report
- Broadcast Confirmation Report
- Active Memory Files Report
- Telephone Directory
- Configuration Report
- Message Confirmation Report
- Confidential Reception Report
- Broadcast Entry Report
- Power Outage Report
- Printing Reports
- Printing Message Confirmation Report
- Printing Other Reports
- Codes Used in Reports
- Result Codes
- Communication Codes
- PROBLEM SOLVING
- Clearing Document Jams
- Clearing Printing Paper Jams
- Replacing Toner Cartridge
- Replacing Image Drum Unit
- Reading Print Counters
- Shipping the Fax Machine
- Problem Checklist
- Display Panel Messages
- Normal Display
- Error Messages
- SPECIFICATIONS
- Index
- Index
- A
- B
- C
- CALL BACK NO.
- Call Back Number
- CALLED
- CALLING
- Cancelling
- Chain Dialling
- Change Drum Soon
- Cleaning
- Clock Setting
- Closed Network
- COMMUN. ERROR
- Communication Codes in Reports
- Communication Error
- Conf TX Key
- CONF=**
- Confidential Faxes
- Confirm Paper Size
- Continuous Tone
- Contrast Setting
- Copy Key
- Copying
- Counter Display Key
- COVER
- Cover Open
- D
- E
- F
- G
- H
- I
- K
- L
- M
- N
- O
- P
- Paper Feed Error
- Paper Jam
- Paper Out/Jam
- Paper Size
- Paper Size/Err.
- Pause Key
- PBX Line
- PC Receive Mode
- PC/Fax Switch
- Plus (+) Key
- POLL=**
- POLLED
- POLLING
- Polling Key
- POLLING TX/RX
- Power Save Mode
- Print Counters
- Print Operation Key
- Printer Alarm
- Printer Cleaning Key
- PRM. ECHO
- Pulse Dial Rate
- Pulse Dial Type
- Pulse Make Ratio
- PUNIT
- R
- S
- T
- U
- V
- W
- Y
User’s Guide 29
English
10. Press the START key to save your entry.
11. Press the SELECT FUNCTION key to finish.
Setting Language
Your fax machine comes with two languages installed, which
appear on the display and in reports. Follow the instructions
below to switch languages.
Note: Your dealer may be able to provide you with
additional languages.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING
YES (
ßß
ßß
ß) NO (
àà
àà
à/1-7)
3. Press the ô YES key. The display shows:
FUNCTION NO.[ ]
ENTER 01-28
4. Using the numeric keypad, enter 14. This display shows:
14:USER LANGUAGE
[****] YES (
ßß
ßß
ß) NO (
àà
àà
à)
Note: [****] indicates which language your fax machine
is already using.
5. Press the NO õ key to switch to the other installed language.
6. To accept the language change, press the ô YES key.
7. Press the SELECT FUNCTION key to finish.
Connecting to a PBX
A PBX (Private Branch Exchange) is a private telephone system
used to route internal calls. If you have to dial a prefix (access)
number to get an outside line, then your line is connected to a
PBX.
If you are connecting your fax machine to a PBX, follow the
instructions below. These setting changes allow your fax machine
to identify your PBX’s outside line dial prefix digits in the
numbers that you program or dial in your fax machine. After it
dials the prefix digits, your fax machine will wait until it sees
that an outside line is available before dialling the rest of the
number.
Caution: In some countries you may require service
assistance to make these changes. Also, some PBX
installations may require additional adjustments to your
fax machine. If you continue to have difficulty with fax
communication after following these steps, contact your
dealer.
1. Press the SELECT FUNCTION key.
2. Press the USER PROG One Touch key. The display shows:
1:FUNC. PROGRAMMING
YES (
ßß
ßß
ß) NO (
àà
àà
à/1-7)
3. On the numeric keypad, press 2. The display shows:
2:DIAL PARAMETER
YES (
ßß
ßß
ß) NO (
àà
àà
à/1-7)