Fax Machine Users Guide 4500

26
OKIFAX 4500
Answering Mode Options
The answering mode which is best for you will vary depending
on how you use your fax machine and what external telephone
devices are connected to it. Read through the answering modes
listed here, then follow the instructions below.
Auto Receive Mode [FAX]: If your fax machine is connected
to a telephone line reserved only for fax communications, use
the Auto Receive mode. Your fax machine will assume all
incoming calls are fax messages and automatically receive all
incoming fax messages.
Manual Receive Mode [TEL]: If you use the same line for both
fax and telephone calls and the majority of your incoming calls
are telephone calls, then the TEL answering mode is your best
choice. Each time someone calls, your fax machine rings like a
telephone. You can answer from either an external handset or
from an external telephone connected to your fax machine. If
you pick up the handset and hear fax machine tones (normally a
short peep every three seconds), press the START key to receive
the fax. If you do not answer the phone and someone tries to
send you a fax message, your machine will not accept it.
Note: Some older types of fax machines do not send CNG
tones and the line may be silent when you answer a call in
TEL answering mode.
If you answer a call using a telephone connected to the same
telephone line, but not connected directly to your fax machine,
you can remotely tell your fax machine to start fax reception by
entering a two digit remote receive number using the telephone
keypad. See Remote Receive in Programming later in this user’s
guide.
Telephone/Fax Auto Switch Mode [T/F]: When incoming calls
are a mixture of fax and telephone calls, your best choice is the
Telephone/Fax Auto SW mode. In this mode, your fax machine
detects whether the incoming call is a fax or voice call. When
the call is from another fax machine, your machine will switch
to fax mode and receive the message. When the call is a voice
call, your fax machine will ring like a telephone. If you do not
answer, your fax machine will switch back to fax mode to allow
the calling party to manually send a fax.
Note: Only use this mode if the telephone is located close
to your fax machine. After the initial ring, the telephone
falls silent, but the fax machine continues ringing.
Telephone Answering Device Mode [TAD]: Use this mode if
you have connected an answering machine to your fax machine.
When a call is received and is not answered, your answering
machine activates and is ready to send out your recorded outgoing
message. At the same time, your fax machine monitors the
incoming call to check if the call is a fax or voice call. If the
incoming call is a fax call, your fax machine will receive the fax
and no voice message will be recorded on your answering
machine. If the incoming call is a voice call, then your fax
machine will not activate and the calling party will be able to
leave a voice message on your answering machine.
Note: In some countries, the Telephone Answering Device
mode is normally turned off. To have it turned on, contact
your dealer.