Important safety warnings follow. Be sure to read and observe all safety warnings in this Handy Reference.
Contents Walk-Up Operation . . . . . . . . . . . 3 The Scanner Control Panel . . . . . . 4 Using the Scanner/Copier. . . . . . . 7 Replacement Supplies . . . . . . . . 11 Purchasing Information . . . . . . . 11 The Printer Menu . . . . . . . . . . . . 13 Changing Settings . . . . . . . . . . . 13 Structure . . . . . . . . . . . . . . . . . 14 Print Media Settings . . . . . . . . . 15 Changing . . . . . . . . . . . . . . . . . 15 Weight . . . . . . . . . . . . . . . . . . . 17 by Paper Tray . . . . . . . . .
Walk-Up Operation Access Control Feature Access Control requires you to enter a password before using the scanner. If your administrator has enabled Access Control, use the scanner panel’s number keys (1) to enter your assigned PIN, then press [Login]: ES3640 e MFP 74 crop.jpg ES3640e MFP 06.jpg ES3640e MFP 06 crop.jpg Important! When you are done, be sure to press [Logout] to return the scanner to the PIN entry screen.
Walk-Up Operation The Scanner Control Panel – T ES3640e MFP 64.
Walk-Up Operation The Scanner Control Panel Control Keys • INTERRUPT = Press to interrupt a print job, in order to scan a document. START Begins selected operation. STOP • POWER SAVE = Switches scanner power save mode on/off. Stops operation in progress. • HELP = Displays help information on touch screen. Resets scanner settings to defaults. RESET LEDs • SETUP = Switches to Setup mode for entering e-mail addresses, etc. POWER = Scanner is on.
Walk-Up Operation The Scanner Control Panel Touch Screen Image Adjustment Sets brightness, contrast, image position, etc. 1. : Enter adjustment mode. 2. and : Page through items around perimeter of Adjustment box. 3. : Engage the selected item. Value bar changes from black to red. 4. 5. and : Change value. : Engage the new value. Value bar changes from red to black. 6. Repeat previous two steps until all changes are made. 7. and 8. : Exit. : Move to EXIT.
Walk-Up Operation Using the Scanner/Copier Loading a document Scanner Glass • Individual sheets • Document size: min. 5.5" x 8.5", max. 11.8" x 17" • Weight: any. Leave lid open to scan pages in books. • Load documents face down, with top edge facing left and placed against back rear corner of the scanner glass. Automatic Document Feed (ADF) • Up to 50 sheets: no staples, clips, or ragged edges. • Document size: min. 5.5" x 8.5", max. 11" x 17" • Weight Range: 16 to 28 lb. (60 to 106 g/m²).
Walk-Up Operation Using the Scanner/Copier To Scan and E-mail For more information, see the User’s Guide on the Documentation CD provided with your system or at http://my.okidata.com. 1. Load the document to be scanned. 2. Press the SCAN TO E-MAIL key. The “E-Mail Send Mode” window appears on the Touch Screen. 3. Touch the appropriate button under [Address Source] and select or key in the e-mail address, then click [OK] 4.
Walk-Up Operation Using the Scanner/Copier To Scan to an FTP Site To Scan to a Mailbox 1. Load the document to be scanned. 2. Press the SCAN TO NETWORK key. The “Network Send Mode” window appears on the Touch Screen. 3. On the [FTP Server] tab, touch the appropriate button under [Address Source] and enter the [FTP Server Name], then touch [OK]. 4. Make any needed changes in the settings on the [FTP Server] and [Attachments] tabs. 5. Press the START key. 1. Load the document to be scanned. 2.
Walk-Up Operation Using the Scanner/Copier To Scan to a Hold Queue 1. Load the document to be scanned. 2. Press the SCAN TO MAILBOX key. The “Mailbox Send Mode” window appears on the Touch Screen. 3. Touch [Hold Queue]. 4. Enter your settings on the [Hold Queue] and [Attachments] tabs. 5. Press the START key. Clearing a Scanner Paper Jam ES3640e MFP 71.jpg 1. Press the release button (1) and lift the ADF feed cover (2). 2. Pull out the sheet (3). 3. Close the ADF feed cover.
Replacement Supplies Purchasing Information Purchasing Information Part Numbers Where to Purchase Consult the dealer where you purchased your system. Toner Cartridges C96_Toner.jpg Color OKI Part # Black ............................... 42918924 Cyan ................................ 42918923 Magenta ........................... 42918922 Yellow ..............................
Replacement Supplies Purchasing Information Image Drums Other Consumables C96_Fuser.jpg C96_belt crop.jpg 1f.tif, 2f.tif C96_Drum.jpg Color Black ............................... Cyan ................................ Magenta ........................... Yellow .............................. OKI # 42918120 42918119 42918118 42918117 Consumable Fuser ( Oki # ) ............... 57102201, 120V ............. 57102202, 230V Transfer Belt ( ) .............. 57102301 Toner Waste Bottle.............
The Printer Menu Changing Settings C96_ReadyToPrint.jpg 1. Press ENTER to switch to the menu mode. 4. Use the ∇, ∆ and ENTER keys to drill down to the item you wish to change. 5. Use the ∇/ ∆ keys to move to the setting you wish to engage. 6. Press ENTER. An asterisk appears next to the new setting. 7. Press ON LINE to exit the Menu mode. C98_Functio ns_Menu_a.j pg 2. Use the ∇ key to scroll down to the Function you wish to change. 3. Press ENTER.
Menu The Printer Menu Structure For more information, see the on-line User's Guide on the Docu-mentation CD provided with your printer or at http://my.okidata.com. – Menus – Configuration – Shut Down • Page Count, Supplies Life. • Network and System Settings. • Size of paper automatically detected in feed tray. • Set the size, weight and type of media for the various feed trays. • Adjust system settings. – Admin Setup • • • • • • • • – Print Pages • • • • • PS Test Page, Configuration.
Print Media Settings Changing Why Change? All Print Jobs (Defaults) Wrong media settings can cause: • poor quality printing • flaking • damage to the printer Control Panel Right Side.jpg Media Weight 1. Press ENTER. 2. ∇/ ∆ keys → Menus. Press ENTER. 3. With Tray Configuration highlighted, press ENTER. 4. ∇/ ∆ keys → tray to be configured. Press ENTER. 5. Use ∇, ∆ and ENTER to scroll through the submenus and to make your setting changes. 6. Press ON LINE to exit the Menu mode.
Print Media Settings Changing Reset to Factory Defaults Control panel HRef Set1.jpg 1. Press ENTER. 2. Use the ∇ key to scroll down to Admin Setup. Press ENTER. 3. ∇/ ∆ keys → Yes. Press ENTER. Offline appears on the display 4. Wait for setup to run. The Setup menu appears. 5. ∇/ ∆ keys → Factory Defaults. Press ENTER. 6. ∇/ ∆ keys → Yes. Press ENTER. The printer resets. Shutting down appears on the display. 7. When the printer finishes shutting down, press SHUT DOWN / RESTART.
Print Media Settings Weight US Bond Select the appropriate settings in either the printer menu or in the printer driver. Printer driver settings override printer menu settings. Setting US Bond (metric) Auto (default) 17 to 57 lb. (64 to 216 g/m2) Light 17 lb. (64 g/m2) Medium Light 18 to 19 lb. (68 to 71 g/m2) Medium 20 to 24 lb. (75 to 90 g/m2) Medium Heavy 25 to 28 lb. (94 to 105 g/m2) Heavy 29 to 34 lb. (109 to 128 g/m2) Ultra heavy 1 35 to 50 lb.
Print Media Settings Weight Index Setting Index (metric) Auto (default) 35 to 118.6 lb. (64 to 216 g/m2) Light 35 lb. (64 g/m2) Medium Light 37 to 40 lb. (68 to 71 g/m2) Medium 42 to 50 lb. (75 to 90 g/m2) Medium Heavy 52 to 56 lb. (94 to 105 g/m2) Heavy 60 to 71 lb. (109 to 128 g/m2) Ultra heavy 1 73 to 104 lb. (132 to 188 g/m2) Ultra heavy 2 106 to 141 lb. (192 to 218 g/m2) Ultra heavy 3 [MP Tray only] 123 to 166 lb.
Print Media Settings by Paper Tray Tray 1 Media Weight 17 to 57 lb. US Bond (64 to 216 g/m2) Duplexing: 20 to 32 lb. US Bond (75 to 120 g/m2)* Media Size Paper: • min. 4.1" x 5.8" (105 x 148 mm) • max. 12" x 18" (305 x 457 mm) • Custom sizes must be defined in driver before printing. Transparencies: letter or A4 Takes 550 Sheets 20 lb. (75 g/m2) paper 200 transparencies *Important! Duplex printing is restricted to paper only, 20 to 32 lb. US Bond. If you experience curling with 20 or 24 lb.
Print Media Settings by Paper Tray Optional Trays • Optional trays 2 and 3 • Optional 3-Tray High Capacity Feeder. Media Weight 17 to 57 lb. US Bond (64 to 216 g/m2) Duplexing: 20 to 32 lb. US Bond (75 to 120 g/m2) Media Size Paper: • min. 5.8" x 8.3" (148 x 210 mm) • max. 12" x 18" (305 x 457 mm) • Custom sizes must be defined in driver before printing. Each Tray Takes 550 Sheets 20 lb.
Print Media Settings by Paper Tray MP (Multi-Purpose) Tray This is also known as the manual feed tray. Media Weight Paper: 17 to 80 lb. US Bond (64 to 301 g/m2), up to 166 lb. Index Duplexing: 20 to 32 lb. US Bond (75 to 120 g/m2) Banners: 20 to 34 lb. US Bond (75 to 128 g/m2) Media Size Paper: • min. 3" x 5" (76 x 127 mm) • max. 12" x 18" (305 x 457 mm) • Custom sizes must be defined in driver before printing. Banners: up to 12" W x 47¼" L (305 mm x 1.
Print Media Settings by Type Paper Sizea Feed Tray, Exit Trayb Letter, Legal-13/13.5/14, Executive, Tabloid, Tabloid Extra, A3, A3 Wide, A3 Nobi, A4, A5, B4, B5 All Trays, A6 Tray 1 or MP Tray, Face-Up only Customc: min. 4.1" x 5.8", max. 12" x 18" Tray 1, Face-Up only Customc: min. 5.8" x 8.3", max. 12" x 18" Trays 2 to 5, Face-Up only Customc: min. 3" x 5", max. 12" x 18" MP Tray, Face-Up only Face-Down (up to 47 lb.) or Face-Up (up to 57 lb.) Banners to 47¼", max. 34 lb. US Bond a.
Print Media Settings by Type Labels, Transparencies, Envelopes Media Media Size Media Typea Labels Letter or A4 N.A.c Feed Tray Exit Trayb MP Tray only Face-Up only Transparencies Letter or A4 Transparency Tray 1 or MP Tray Face-Up only Envelopes COM-10 Envelope N.A. MP Tray only Face-Up only a. Media Weight = not applicable. b. Face-Down = top exit tray (see page 36); Face-Up = straight-through, side exit tray (see page 37) c. N.A. = not applicable.
Print Media Settings by Type Thick Paper (Cards, Index, etc.) Sizea Media Weight, Index Feed Trayb Letter, Legal-13, Legal-13.5, Legal-14, Executive, Tabloid, Tabloid Extra, A3, A3 Wide, A3 Nobi, A4, A5, B4, B5 up to 119 lb. Any Tray up to 166 lb. MP Tray only Customc: min. 4.1" x 5.8" up to 119 lb. Tray 1 Customc: min. 5.8" x 8.3" up to 119 lb. Trays 2 to 4 Customc: min. 3" x 5" up to 166 lb. MP Tray Banners up to 12" x 47¼" up to 71 lb. MP Tray a. Media type = Plain. b.
Print Media Recommended Media Type Recommended Paper Letter: • OKI® Bright White, 32-lb. US Bond (see page 31) • OKI Banner Paper, 70 lb., (see page 31) • HammerMill® Laser Print Radiant, White, 24-lb. US Bond • Xerox® 4024, 20-lb. US Bond Tabloid/Tabloid Extra: • OKI Bright White, 32-lb. US Bond (see page 31) • HammerMill Laser Print Radiant, White, 24-lb.
Print Media Types Paper For more information, see page 22. Sample Ream Label Do not use 1 • Heavily coated, glossy, or smooth paper • Embossed, rough, or heavily textured paper • Recycled paper • Paper with cutouts, perforations, or excessive paper dust. 2 ReamLabel1.
Print Media Types Labels Windows Me/98/95 Properties → Setup tab → Paper Feed Options For more information, see page 23. Caution! Use labels designated for laser printers. Labels must cover the entire carrier sheet. The adhesive must not be exposed.
Print Media Types Transparencies For more information, see page 23 Caution! Avoid office transparencies designed for use by hand with marker pens. These will melt in the fuser and cause damage. Individual Print Jobs Select the following settings in the driver: • Source = Tray 1 or MP Tray • Size = Letter long, Letter short, A4 Long edge, A4 Short edge • Type = Transparency • Media Size = Off: Windows® Adobe® PostScript® only (see page 27).
Print Media Types Envelopes For more information, see page 23 Individual Print Jobs Important! Select the following settings in the driver: • Source = MP Tray • Size = COM-10 For the best print results, use only the recommended envelopes (see page 25). Never use envelopes with metal clasps, snaps, windows, or V-flap seals: Envelopes.jpg All Print Jobs (Make Envelopes the Default) Set the printer menu: Press ENTER to switch to the Menu mode.
Print Media Types Thick Paper For more information, see page 24 Caution! To prevent damage to the printer, it is very important to check the printer’s media settings before printing on thick paper. Individual Print Jobs Select the following settings in the driver: • Media Type = Medium Heavy, Heavy, Ultra Heavy 1, Ultra Heavy 2, or Ultra Heavy 3. Note: See page 17 for more information on weight designations.
Print Media Types Oki Print Media To purchase Oki Media, contact your dealer or visit http://my.okidata.com. Bright White Proofing Paper 32-lb. US Bond Oki Part # Size Qty 52206101 8½ x 11'' 500/pack 52206102 11 x 17'' 500/pack 52206103 12 x 18'' 500/pack Banner Paper*† 70 lb. Text, white, 12.9" x 35.
Loading Print Media Trays 1-5 For more information, see the on-line User's Guide on the Docu-mentation CD provided with your printer or at http://my.okidata.com. 3 Print side down: 1 C96_LoadPaperT ray1_rev.jpg Note: For Letterhead stationery: C96_RearPaperStopper.jpg Long edge feed—face down, top toward the back of the printer. 2 Letr_lef.bmp Short edge feed— face down, top to the right: fan_paper_F2_10.jpg ltrhjd_se.
Loading Print Media MP Tray For more information, see the on-line User's Guide on the Docu-mentation CD provided with your printer or at http://my.okidata.com. 3 1 fan_paper_F2_10.jpg 4 Print side up. ES2640e MFP 75.jpg 2 ES3640e MFP 77.jpg ES2640e MFP 76.
Loading Print Media MP Tray Note: Letterhead Stationery (Letter, A4 or B5): Note: Transparencies & Labels: • Print side up. • Default = long edge feed. Long edge feed—aim top toward the back of the printer: C96_LoadPa perMPTray_L abels_crop.j pg manl_le.jpg Envelopes: • Flap side down, aimed into the printer: Short edge feed—aim the top into the printer: manl_se.jpg C96_LoadP aperMPTray _Envelopels _crop.
Loading Print Media Changing the MP Tray Default Check the Media Size Default = Letter Long Edge 1. Press ENTER. 2. ∇/ ∆ keys → Menus. Press ENTER. 3. Highlight Tray Configuration. Press ENTER. 4. ∇/ ∆ keys → MP Tray Config. Press ENTER. 5. ∇/ ∆ keys → Paper Size. Press ENTER. 6. ∇/ ∆ keys → appropriate size (labels and transparencies: only Letter or A4). Press ENTER.. 7. Set the Media Type (transparencies) or Media Weight (labels, etc.), as described below. Set Media Type: Transparencies 1.
Printer Exit Paths Face Down (Top) This is the tray that is normally used. The tray holds up to 500 sheets of 20-lb. (75 g/m2) paper. The Face-Up exit tray (see next page) must be used for special media or for heavy papers. ES3640e MFP 81.
Printer Exit Paths Face Up (Side) The side (face-up) exit tray provides a straight-through print path. Use the straight-through path when printing, transparencies, labels, heavy card stock, or any printing from the MP Tray. It holds up to 250 sheets of 20-lb. (75 g/m2) paper. 2 Opening the Face-Up Exit Tray 1 ES3640e MFP 79.jpg 3 ES3640e MFP 78.jpg ES3640e MFP 80.
Secure Print & Store to Hard Disk Drive 7. Use the ∇/ ∆ keys to enter the value for Set Collating Amount. Press First the document is assigned a password and processed to a print file which is saved on the hard disk drive (see the on-line User's Guide on the Documentation CD provided with your printer or at my.okidata.com.) To print the document, you must go to the printer and enter a password. ENTER. Secure Print: The document prints. It is deleted from the HDD. Store to HDD: The document prints.
The Printer Control Panel Keys control_panel_no_callouts.jpg SHUT DOWN /RESTART Hold down for more than four (4) seconds for a soft shutdown. You can either restart the printer or turn it off: • Restart: press the button again. • Turn off: use the on/off (power) switch. control_panel_no_callouts.jpg BACK Press to go back to the previous item or category. Up Arrow (∆) Press to go to the previous category or item in the menu.
The Printer Control Panel Keys HELP Press to provide additional instructions for the error condition which appears on the display. control_panel_no_callouts.jpg ENTER Press to engage the menu item shown on the display. An Asterisk (*) appears next to the selected item. ON LINE Press to save any menu changes and place the printer back on-line (Ready to Print). CANCEL Press to cancel the current print job.
The Printer Control Panel Lights ATTENTION On Warning! The printer needs attention, but will continue to operate. An error message displays: Toner Low, Paper Near End, etc. Off Normal. control_panel_no_callouts.jpg READY Flashing Alarm! The printer needs attention immediately. An error message displays: Paper Jam, Tray1 Empty, etc. On The printer is on line. Off The printer is off line. Flashing The printer is receiving data.
Printer Power Save Mode Disable Printer Power Save Power Save sets how long the printer waits before going into standby mode (default = 60 min). This saves energy, but the printer requires time to warm up when it receives a print job or if you want to enter the menu and change settings. 1. Press ENTER. 2. ∇/ ∆ keys → Admin Setup. Press ENTER. 3. ∇/ ∆ keys → Yes. Press ENTER. Offline appears on the display. 4. Wait for Setup to run. The Setup menu appears. 5. ∇/ ∆ keys → Printer Setup. Press ENTER. 6.
Cleaning the Printer LED Heads Clean the printer’s LED head(s) • when you install a new toner cartridge. • if the printed sheets show signs of faded images, white stripes, or blurred letters. 1. Place one hand firmly on the front handle (1) of the scanner shelf, then carefully press the release handle (2) so that the shelf lifts out of the way. The scanner unit shelf includes hydraulics to assist in moving the shelf up and down.
Cleaning the Printer LED Heads 2. Open the top cover about half way. This allows access to the LED heads. 3. Use the lens cleaner supplied with the toner cartridges (or a clean, soft cloth) to gently clean the LED heads (1). C96_Clean_LEDs1_CROP.jpg C96_Clean_LEDs2_CROP.jpg C96_Clean_LEDs3_CROP.
Cleaning the Printer LED Heads 4. Close the printer cover. TO PREVENT ANY POSSIBLE CRUSHING OF FINGERS, KEEP YOUR HANDS AWAY FROM THE POSTS AT THE BACK OF THE SCANNER STAND WHEN MOVING THE SHELF DOWN. ES36 40e MFP 82.jp g 5. Place one hand firmly on the front handle of the scanner shelf, then press the release handle and carefully lower the scanner shelf, making sure it locks in place. ES3640e MFP 85.
Printer Reports Printing Reports • Job Log: prints the Job Accounting software log. See the Utilities Guide (on the Documentation CD supplied with your printer) for more information. • Color Charts: prints Pantone®, CMY and RGB color charts. • PS Font List: PostScript fonts in the printer. • PCL Font List: PCL fonts in the printer. • Demo Page: prints the Demo page. • E-mail Log: lists data on emails, including Status, From, To, Date, Time, Subject, etc. • Error Log: list of errors which have occurred.
Printer Error Messages The printer has a built-in help system. C96_Help.jpg When an error message appears on the printer display, press HELP. The display shows information that will help you correct the error. Use the ∇/ ∆ keys to move through the Help information. For more information, see the on-line User's Guide on the Docu-mentation CD provided with your system or at http://my.okidata.com.
Printer Media Jams If you are experiencing frequent paper jams, check the following. • Is the printer level? • Is the media you are using within specification (see pages 17 through 25)? Media that is too light or too heavy will often cause jams. • Are the settings (printer and driver) appropriate for the media being used (see pages 17 through 24)? • Do not used creased or curled media. • Remove the media from the tray. Fan/ align the stack. Replace the media. fan_paper_ F2_10.jpg • Envelopes are jamming.
Service and Support • Consult the dealer where you purchased your system. • Visit myokidata.
OKI is a registered trademark of Oki Electric Industry Company, Ltd. 3M is a trademark or registered trademark of 3M. Adobe, and PostScript are trademarks of Adobe Systems, Inc. which may be registered in certain jurisdictions. AMEX is a registered trademark of American Express Co. HammerMill is a registered trademark of HammerMill. MasterCard is a registered trademark of MasterCard International, Inc. The Pantone trademark is the property of Pantone, Inc. VISA is a registered trademark of Visa.
