COUVGB.fm Page 3 Mercredi, 22. septembre 2004 11:57 11 WELCOME You have just acquired a new generation communications terminal from OKI and we congratulate you on your choice.This multi-function terminal is capable of faxing, printing and scanning and furthermore, can be used for Internet communications. Your terminal will meet all your professional requirements. This User's Manual presents the model in the range: Model Equipment B 4520 MFP • • • • • Duplex unit scanner colour 33.
Contents CONTENTS 1 INSTALLATION 1-1 Installing your terminal 1-1 Installation requirements Operational precautions Unpacking the box Unpacking the additional paper tray (depending on model or option) Unpacking the duplex-unit (depending on model or option) Description Installing the removeable parts 1-1 1-2 1-4 1-5 1-6 1-7 1-8 Installing the scanner paper tray 1-8 Installing the printer output stacker 1-9 Installing the printer paper tray 1-10 Loading paper 1-11 Adjusting the original document outp
Contents Before reception Fax answering machine Reception without paper Number of copies Relay broadcast Fax or PC reception (depending on model) Duplex printing (depending on model) Technical parameters Local Area Network (LAN) settings (depending on model) Local network settings Automatic configuration Manual configuration IEEE address (or Ethernet address) or MAC address Netbios names Message service and the Internet Initialisation parameters Access to connection and message service parameters Acc
Contents 5 OPERATION Sending Document depositing From the flat scanner Choosing the resolution/contrast Resolution Contrast Dialling From the directory Using the last number dialled key Transmission over the Public Switched Telephone Network (PSTN) 5-1 5-1 5-1 5-2 5-2 5-2 5-3 5-3 5-3 5-4 5-5 5-5 5-5 5-6 Transmission over the Internet 5-7 Sending a black and white document to an E-Mail address 5-7 Sending a colour document to an E-mail address 5-7 Sending a typed message to an E-Mail address 5-8 Sc
Contents Locking the numbers Locking the Internet settings Locking the SMS service Scan to PC (depends on model) Mail box (MBX FAX) MBX management Creating an MBX Modifying the features of a MBX Printing the contents of a MBX Deleting a MBX Printing the MBX list MBX deposit in your fax MBX deposit in a remote fax MBX polling from a remote fax 6 MAINTENANCE Maintenance General Replacing the consumables (toner and drum ) Replacing cartridges Cleaning Cleaning the scanner’s reading devices Cleaning t
Console 1. Key : stops current printing 2. Key : help in terminal use. 3. Key : local photocopy. * Flashing : non-printed document(s) in memory or being received * Out : reception impossible. 18. Digital keyboard. 19. Alphabetical keyboard. 20. Key Í : deletes the character to the left of the cursor. 21. Key : input or line feed. 4. Key : reduce or enlarge. 5. Key PC : scan to PC / scan to FTP. 6. Key : scan to e-mail (sending of Internet fax). 22. Key : access to special characters : Shift. 23.
This unit has been designed in accordance with European standards I-CTR37 and CTR21, it is designed for connection to the Public Switched Telephone Network (PSTN). In case of any problems, first contact your Supplier. The mark CE attests that the products comply with the essential requirements of Directive R&TTE 1999/05/EC. For user safety, in accordance with Directives 73/23/EC. For electromagnetic interference, in accordance with Directive 89/336/EC.
1 INSTALLATION INSTALLING YOUR TERMINAL INSTALLATION REQUIREMENTS A proper location helps to ensure that your printer provides you with the long service life for which it is designed. Double-check to make sure that the location you select has the following characteristics. • Choose a location that is well ventilated. • Make sure that you do not block the aeration grill located on the left side of the terminal.
Installation • Make sure there is no chance of ammonia or other organic gasses being generated in the area. • The grounded power outlet (refer to the safety instructions in the Safety section) you plan to connect to for power should be nearby and not obstructed. • Make sure that the printer is not exposed to direct sunlight. • Avoid areas in the direct airflow of air conditioners, heaters, or ventilators and areas subject to temperature and humidity extremes.
Installation • Do not allow water or other liquids to spill on or near the terminal. Fire or electrical shock can occur should water or liquid come into contact with the terminal. • Should liquid or any piece of metal accidently get inside the printer, immediately turn it off, unplug the power cord, and contact your dealer. Failure to take this immediate action creates the danger of fire or electrical shock.
Installation UNPACKING THE BOX Take the protection profiles, the packing material and the machine out of the shipping box. Check that the following parts are in the box.
Installation UNPACKING THE ADDITIONAL PAPER TRAY (OPTION) Remove the plastic bags and check for the parts illustrated below. Paper tray Mechanical unit paper tray Cardboard box Installing the additional paper tray (refer to paragraph Description, page 1-7) 1-5 Date en cours : 22 septembre 2004 \\Sct01002\be31-doc\DOC 31 - En cours\Travaux en cours\Fax\MFF\LU 251 730 274A B4520_B4540 MFP MFF OKI GB\Installation GB.
Installation UNPACKING THE DUPLEX-UNIT (DEPENDING ON MODEL OR OPTION) Remove the plastic bags and check for the parts illustrated below. Installation guide Duplex-unit Cardboard box Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model or option), page 1-16). 1-6 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation DESCRIPTION Document feed tray for scanning Adjustable paper guide Original document output stacker Access handle Flatbed scanner Scroll scanner (ADF) Chip card reader Console Printer output stacker Printer Manual paper feed tray Second paper tray (optional) (500 pages) Printer paper feed tray Parallel PC port (depending on model) USB Port LAN cable socket (depending on model) Telephone cable socket On/Off button Power socket Toner drum/cartridge (pre-installed in printer) Main
Installation INSTALLING THE REMOVEABLE PARTS This section details the installation of the terminal’s removable parts. INSTALLING THE SCANNER PAPER TRAY Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose. A B 1-8 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation INSTALLING THE PRINTER OUTPUT STACKER Insert the two clips (B) of the stacker into the notches (A) provided for this purpose. A B 1-9 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation INSTALLING THE PRINTER PAPER TRAY Laying the tray with the left and right clips to the printer, slowly press the tray until it has dicked against the bottom of the notches (as shown in the drawing). 1-10 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation LOADING PAPER Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed side up. Secure the stack of paper by pushing the paper size guides against the right and left edges of the stack.
Installation Caution - Do not add paper to the tray whilst the machine is printing Paper useable in the printer : Printer paper tray 60 to 90 g/m2 Manual feed 60 to 160 g/m2 Replace the printer paper tray cover. 1-12 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation ADJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the size of paper to scan, A4 or LGAL (LEGAL) adjust the supply stop. LOADING PAPER IN MANUAL MODE When printing on special paper, such as 60 to 160 g/m2 maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum. Insert your sheet of paper or film between the two feed pawls 1 and 2 located on the paper tray cover until it stops in the printer.
Installation Adjust to the size of the paper or film using the paper size guide 1 or 2. 1 2 1-14 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation INSTALLING THE SECOND PAPER TRAY (OPTION) 1. Remove the second paper cassette unit and tray 2 from their packaging, including the protective tape used to hold the various components in place. 2. Position the printer above the additional paper tray unit. Align the coupling pins of the additional paper tray unit with the corresponding notches in the bottom of the printer. 3. Remove the paper tray cover. 4. Press the support plate located on the paper tray until it locks into position. 5.
Installation Remark : always get hold of the paper tray with both hands when removing it or putting it back into the additional paper unit. INSTALLING THE DUPLEX-UNIT (DEPENDING ON MODEL OR OPTION) After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode. Switch off your terminal and pull out the mains plug. Take the duplex unit out of its box and remove the protective film.
Installation Insert the two plastic clips (B) in the two slots (A) provided for this purpose. B E Hold the module in its housing, tip the access door to the two blue-coloured locking clips backwards. 1-17 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation Hold the duplex unit in position and press the two blue coloured clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. A Once the module is locked in position, close the door. The module is now ready to operate. Reconnect the mains plug and power the terminal using the mains switch located on the left hand side.
Installation CONNECTIONS A B C D G F E Make sure the y g On/Off switch is in position o (Off). A : Parallel port (depending on model) B : USB Port C : LAN socket (depending on model) D : Telephone line socket E : Mains plug F : Mains line (model depending on country) G : Mains power cord (model depending on country) 1-19 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Installation GB.
Installation TELEPHONE AND LAN CONNECTION Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall telephone socket. LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal. POWER LINE CONNECTION AND SWITCH ON Caution - Refer to safety procedures in the chapter on Safety.
2 GETTING STARTED NAVIGATION METHODS PRESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 5 keys and allows you to move within the menus available on your machine. 2-1 Date en cours : 7 décembre 2004 \\Sct01002\Be31-doc\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 730 274A _LU OKI B4520-B4540 MFP_GB\PriseEnMains GB.
Getting started Moving within the menus Function Use key Symbol used Enter the main menu or select the next line in a menu. Enter the main menu or select the previous line in a menu. Confirm entry and go to the following menu. OK Return to the previous menu. C Confirm and exit from the current menu. Exit without confirming from the current menu. Moving within a data entry field To Use key Symbol used Move to the right. Move to the left.
Getting started To Use key Symbol used Confirm your entry. OK Delete a character by moving the cursor to the left. C Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters. The cursor shows the line you selected. 1 DIRECTORY 2 SETUP For menus with more than two choices, use the arrows next (hidden) lines of the menu (3,4, etc.). ACCESS or of the navigator to obtain the TO FUNCTIONS Access to functions may be achieved in two ways.
Getting started Use the or navigator arrows to move the cursor 4 SMS SERVICE 5 PRINT in front of the required function. Validate your choice by pressing OK. When in the selected menu, use the or navigator arrows to move the cursor in front of the required sub-function. 51 FUNCTIONS LIST 52 LOGS Validate your choice by pressing OK. Caution - The Duplex version cannot be used to print the guide. Therefore it can only be printed on one side.
Getting started GUIDE TO FUNCTION LIST MAIN MENU 1: DIRECTORY Functions 11 OK 12 OK 13 OK 14 OK 15 OK 16 OK 161 OK 162 OK 17 OK 18 OK - - Function description NEW CONTACT NEW LIST MODIFY CANCEL PRINT SAVE /LOAD SAVE LOAD IMPORTATION EXPORTATION Enter a new contact in the directory Enter a relay broadcast list Modify a record or a list Delete a record or a list Print the directory Store the directory on a chip card Save the directory to a chip card Load the directory from a chip card Enable directory
Getting started MAIN MENU 2: SETUP Functions 20 OK 201 OK 202 OK 203 OK - Function description GEOGRAPHICAL COUNTRY NETWORK LANGUAGE Geographical settings Choice of country and language Choice of country Choice of language Page p. 3-2 p. 3-2 p. 3-3 p. 3-3 MAIN MENU 3: FAX Functions 31 OK 32 OK 33 OK 34 OK 35 OK 36 OK 37 OK 38 OK 39 OK 391 OK 392 OK 393 OK - Function description TRANSMISSION ECO TRANS. POLLING RX POLLING TX MBX SENDING MBX POLLING BROADCAST FAX ANSW.
Getting started MAIN MENU 5: PRINT Functions 51 OK 52 OK 53 OK 54 OK 55 OK 56 OK 57 OK 58 OK - Function description FUNCTIONS LIST LOGS DIRECTORY SETUP COMMANDS LISTE MBX PCL FONTS SGSCRIPT FONTS Function list printing Print TX and RX logs Print the directory User parameters printing Commands list printing (see 65 OK) Mbx list printing (see 75 OK) Internal PCL fonts printing Internal SG Script fonts printing Page p. 5-18 p. 5-18 p. 4-6 p. 5-19 p. 5-19 p.
Getting started MAIN MENU 8: ADVANCED FCT Functions 842 OK 843 OK 844 OK 845 OK 846 OK 847 OK 85 OK 851 OK 852 OK 853 OK 854 OK 855 OK 856 OK 86 OK - - ZOOMING ASSEMBLED O RIGIN CONTRAST LUMINOSITY BINDING SCAN . & PRINT PAPER PAPER TRAY PAPER SAVE S.
Getting started MAIN MENU 9: INTERNET Functions 972 OK 973 OK 974 OK CALL NUMB. I DENTIFIER PASSWORD Function description Page Supplier’s dial-up number Supplier’s identifer Supplier’s password A.These menus will appear only with valid ISPN setting 2-9 Date en cours : 7 décembre 2004 \\Sct01002\Be31-doc\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 730 274A _LU OKI B4520-B4540 MFP_GB\PriseEnMains GB.
Getting started 2-10 Date en cours : 7 décembre 2004 \\Sct01002\Be31-doc\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 730 274A _LU OKI B4520-B4540 MFP_GB\PriseEnMains GB.
3 SETTING YOUR MACHINE MAIN SETTINGS At machine powerup, the screen displays: FRI 31 DEC 23:59 PLEASE WAIT Fine Sfine Photo You have to set the date and time, telephone network, language parameter and verify the other parameters listed below. 3-1 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Configuration GB.
Setting your machine BEFORE TRANSMISSION Date/Time At any moment you may change the date and time on your fax machine. To change the date and time: 21 OK - SETUP / DATE/TIME Enter the numbers of the required time and date one after another, (for example November 8 2004 at 9h33, press 0 8 1 1 0 4 0 9 3 3) and press OK to confirm.
Setting your machine Network This setting enables you to individually set the type of public telephone network so that your machine can communicate over the public network of the country you have chosen in compliance with the applicable standards. Remark : these settings are different from the NETWORK TYPE (p. 2-5), which allows you to choose between public and private network. To select the network: 202 OK - SETUP / GEOGRAPHICAL / NETWORK Select the required option and press the OK key to confirm.
Setting your machine You may choose between more than one criteria for printing reports: • WITH: a report is given when the transmission was properly performed or when it is completely abandoned (but there is only one report per request), • WITHOUT: no transmission report, however, your fax will note all transmissions that took place in its log (refer to paragraph Logs, page 5-18), • ALWAYS: a report is printed with each transmission, • ON ERROR: a report is printed only if the transmission failed or is ab
Setting your machine BEFORE RECEPTION Fax answering machine The Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them. The "Fax Messages" indicator light lets you know the state of your Fax answering machine: • Light on: the answering machine is on. • Blinking: your fax has documents in storage or is in the process of receiving faxes. • Light off: memory full, the terminal cannot receive any more documents.
Setting your machine To select the reception mode: 241 OK - SETUP / RECEPTION / REC. PAPER Remark : Select the option WITH PAPER or WITHOUT PAPER and confirm your choice with OK. Paper out is indicated by a beep and a message on the screen. Received faxes are then stored in memory (icon "Fax messages" flashing) to be printed as soon as you add paper into the feeder. Number of copies You may print incoming documents more than once (1 to 99).
Setting your machine Fax or PC reception (depending on model) 243 OK - SETUP / RECEPTION / PC RECEPT. This menu, combined with a software program installed on your PC (supplied or on option depending on model) will enable you to select the machine you wish to receive the documents on: • fax. • PC. • PC if available, fax otherwise. For more details, please refer to the instruction manual provided with the software kit.
Setting your machine TECHNICAL PARAMETERS As delivered your fax is preset by default. However, you may adjust it to meet your requirements by resetting the technical parameters. To set the technical parameters: 29 OK - SETUP / TECHNICALS Select the desired parameter and confirm with OK. With the keys press OK.
Setting your machine Parameter Setting Signification 1 - 33600 2 - 14400 3 - 9600 4 - 4800 5 - 2400 Transmission speed for incoming documents. For a quality telephone line (compatible, no echo), communications occur at maximum speed. 12 - RINGS 2 TO 9 Number of rings to automatically start your machine. 20 - E.C.M. 1 - WITH 2 - WITHOUT This parameter helps correct the calls made on 06:01 TO 21:59 This parameter lets you modify the period when the fax connects automatically to the Internet.
Setting your machine Parameter 76 - ATTACHMENT FORMAT Setting 1 - IMAGE 2 - PDF Signification Default format of document sent on the Internet : PDF : monochrome or colour IMAGE : monochrome (TIFF) or colour (JPEG) 77 - LAN SPEED AUTO 100 FULL 100 HALF 10 FULL 10 HALF To define the communication speed of the peripheral units in relation to the implemented Local Area Network (LAN).
Setting your machine LOCAL AREA NETWORK (LAN) SETTINGS (DEPENDING ON MODEL) Your terminal is a new generation machine that will be part of your local network just like a PC. Its built-in local network access card will enable you to send documents through an SMTP/POP3 local message server (internally or externally, depending on the settings of your message server).
Setting your machine IP address 2532 OK - SETUP / NETWORKS / LOCAL NETWORK / IP ADRESSE Enter the IP address of your terminal and press OK to confirm. Sub-network mask 2533 OK - SETUP / NETWORKS / LOCAL NETWORK / SUBNET MASK. Enter the sub-network mask of your terminal and press OK to confirm. Gateway address 2534 OK - SETUP / NETWORKS / LOCAL NETWORK / GATEWAY Enter the IP address of the network gateway and press OK to confirm.
Setting your machine INITIALISATION PARAMETERS You must define or, at least check all parameters needed to identify yourself with the Internet. Your ISP will provide you with these parameters as soon as you are registered with them.
Setting your machine Enter DNS 2 (secondary), press OK. Access to the authentification SMTP parameters 924 OK - INTERNET / INIT. PROVIDER / SMTPAUTHENT. In the ACTIVATION menu, select WITH to activate SMTP authentification then validate with OK key. In the PARAMETERS menu, select ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification parameters, then validate with Access to SMTP authentification parameters by pressing OK key.
Setting your machine 9212 IDENTIFIER sg048944@wn.net 9213 PASSWORD ***** MESSAGE SERVICE 9221 EMAIL ID demo jt 12 9222 EMAIL PASSWORD ***** 9223 E-MAIL ADR demo2@gofornet.com SERVERS 9231 SMTP mail.gofornet.com 9232 POP3 mail.gofornet.com 9233 DNS 1 103.195.014.001 9234 DNS 2 103.195.014.002 SMTP AUTHENT. 9241 ACTIVATION With or Without Your terminal is now configured.
Setting your machine Standard settings Your machine has two types of settings that let you define: • The type and frequency of the connection to your ISP. SET TIMES an Internet connection is established every day at 9:00 am, 12:30 am and 5:00 pmA PERIODIC an Internet connection is established every 3 hours1. (default value) ON DEMAND an Internet connection is established at your request by IMMED. ACCESS (refer to paragraph Internet Connection, page 3-18) A.
Setting your machine Printing the Internet settings 945 OK - INTERNET / SETTINGS / PRINT The Internet settings are printed. These settings may also be printed together with all the other settings of your machine (refer to paragraph Printing the machine settings, page 5-19). Mail sorting This function lets you choose the mode for all Internet documents stored in your mail box. You have three choices: • F@X ONLY, lets you poll and print E-Mails in your machine.
Setting your machine Menu Description UNUSABLE ATTAC The fax machine polls and prints the usable E-mails and transfers to the PC mailbox all the E-mails containing attachments it cannot use. To use the fax as an E-Mail printer: Select option W/O PC TRANS and press OK to confirm. Select your option from the table below and validate with OK. Menu Description DELETE MAILS The E-mails opened and read by the fax (w/o attachment) are erased after the fax has printed.
Setting your machine Programmed connection An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 3-16). DEACTIVATING THE INTERNET FUNCTION If you do not wish to use the Internet functions: 91 OK - INTERNET / SUPPLIER Select NO ACCESS in the ISP list and confirm with OK. THE SMS SERVICE Thanks to the e button you can send an SMS to subscribers all over the world.
Setting your machine Beep activated on SMS reception 452 OK - SMS SERVICE / PARAMETERS / SMS BEEP Select the option WITH or WITHOUT BEEP on reception, then validate with OK key. Presentation of SMS sender 453 OK - SMS SERVICE / PARAMETERS / SENDER NAME Select the option WITH or WITHOUT presentation of the sender, then validate with OK key. Terminal address 454 OK - SMS SERVICE / PARAMETERS / TERM. ADDR. Enter the terminal number, then validate with OK key.
Setting your machine • If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission waiting queue, page 5-11. • To check the SMS has been sent properly, you may print the transmission/reception log ( 52 OK - PRINT /LOGS, p. 2-7). ERASE AN SMS Proceed as follows to erase an SMS: 43 OK - SMS SERVICE / DELETE SMS Select the messages to erase.
Setting your machine Press key Select READ SMS using keys Select a message using keys Scroll messages using keys . and and and and validate with OK key. and validate with OK key. . Print an SMS Access by menus: 44 OK - SMS SERVICE / PRINT SMS • Direct access • Select PRINT SMS using keys and and validate with OK key. • Select SELECTION (to choose messages to print), NEW (to print all unread messages) or ALL (to print all messages in memory) using keys and and validate with OK key.
4 DIRECTORY Your fax lets you create a directory by memorising subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.
Directory CREATING SUBSCRIBERS RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: dupont@messagerie.com, or • FTP address, example: 134.1.22.9 Remark : If you have not entered an e-mail address, then you have the possibility of entering an FTP address (for archiving purposes). • FORMAT: by default, the attachment is PDF or Image (.tiff or .
Directory To associate an FTP address : Do not enter the e-mail address. Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9). Enter the FTP user name (for example: Durand). Enter the PASSWORD of the FTP user. If necessary, enter the file destination directory (when this field is not completed, the files are stored directly under the root) of the FTP server (for example: server name / Durand). Define the attachment format (Image or PDF) OK.
Directory ADDING A LIST To add a list: 12 OK - DIRECTORY / NEW LIST Remark : Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK. You can stop a list or record creation at any time by pressing . Also, you do not have to complete all the list characteristics as you create it; you can save the list as it is by pressing . The empty field ENTER ABR. NUM.
Directory ADDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY Select the subscriber list (L) by means of the with OK. Press OK to display the ENTER ABR. NUM. field, and add or delete the subscriber as shown in the table hereafter: To ... keys and validate your choice Procedure Enter the subscriber ID number you wish to add and confirm with OK. Repeat this step for each added subscriber you want to add.
Directory DELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the or keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting. The record or list is deleted from the directory. PRINTING THE DIRECTORY You may print all the numbers stored in the directory, including all the existing subscriber records or subscriber lists (or 53 OK).
Directory Your contacts’ fax number, without spaces or dots, can be up to 30 characters Fax number long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. E-mail address Shortcut key Your contacts’ e-mail address. Can be up to 80 characters long, but must not comprise the field separator character. Any other characters may be used in this field, which can also be left blank.
Directory PROCEDURE To import a directory: 17 OK - DIRECTORY / IMPORTATION Select WITH to authorise the importation of a directory. Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognised as a directory, the file name must include the word directory and must have a .csv extension. For example: smithdirectory01.csv, jonesdirectory.csv, or simply directory.csv.
5 OPERATION SENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorised and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF format) or colour documents (JPEG format).
Operation From the flat scanner Using the handle, lift up the document feeder tray. Put your document, with the printed face down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite. Once the operation is complete, lift the document feeder tray and recover your document. Using the handle, lift up the document feeder tray. Put your document, with the printed face down on the scanner window.
Operation Contrast You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it. To set the contrast: Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor.
Operation Using the last number dialled key You can redial one number among the ten last numbers you just dialled before. For a fax number (Tel in the Directory) Press the key If the redial list is empty the display will show : TO: You may enter the call number of the subscriber using the key block or the directory. Confirm with the When the redial list is not empty the display will show: key to send the fax copy.
Operation To multiple numbers You may dial to send a document simultaneously to multiple call numbers. Caution - This may be achieved only if the machine is parametered to send from the memory (refer to paragraph Document feed type, page 3-4). Enter the fax or E-mail address, or use the Directory (refer to above paragraphs). Press key Repeat this last step for all subscribers or subscriber lists (maximum 10 subscribers or subscriber lists).
Operation Select the feed type, FEEDER or MEMORY and confirm with OK (refer to paragraph Document feed type, page 3-4). You may enter the number of pages before transmission and confirm with OK. Confirm postponed transmission by pressing key . Your document is stored and will be sent at the new time. Remark : When sending in "Deferred Send" mode, make sure that the document in the feeder tray or on the scanner window is located in the right direction.
Operation Set the re-direction contact 392 OK - FAX / REROUTING / DESTINATION Remark : Using the keys or within the navigator select the subscriber from the directory (If the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory. (refer to paragraph Creating subscribers record, page 4-2).
Operation Press the key. The document is scanned and memorised, it will be sent at the time of Internet connection. If your contact has a PC, he will receive an E-mail to which your fax is attached in colour PDF or TIFF format, depending on the format choice you made. If your subscriber has an Internet fax, he will receive a paper fax. Sending a typed message to an E-Mail address You can send a typed message to an E-mail mailbox.
Operation Add an attachment (scanned document) to your mail: Select the scanner to use to scan your document. SCANNER ADF (scroll scanner) or FLAT SCANNER (refer to paragraph Description, page 1-7). Validate with OK key. Select B&W SCAN to send a black and white document or COLOR SCAN to send a color document, and validate with OK key (this setting can be changed at any time during the send procedure, using the colour key). Enter the name of the attachment and validate with OK key.
Operation Simply put the file in an FTP server : Put the document in one of the scanners (refer to the Positioning the document paragraph, page 5-1). Press key PC. A choice screen is displayed. Select Scan to FTP with keys Enter the FTP address of the server or select it from the directory by pressing the Enter the name of the FTP user (operation prohibited when the address is in the directory).
Operation TRANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc. It allows you to: • consult or modify the waiting queue. In this waiting queue the documents are coded the following way: Order number in the queue / document status / subscriber’s telephone number.
Operation Consult or modify the waiting queue 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK. You may now modify the parameters of the given document then confirm your modifications by pressing key . Deleting a transmission on hold 63 OK - COMMANDS / CANCEL In the waiting queue select the desired document and confirm your choice with OK.
Operation RECEPTION Document reception over the Internet is automatic at each Internet connection. Reception of all documents over the telephone network is done one at a time at fax reception. RECEPTION OVER THE PUBLIC SWITCHED TELEPHONE NETWORK (PSTN) Fax reception depends on the parameter settings of your machine. RECEPTION OVER THE INTERNET Whatever the document received, reception is automatic at each Internet connection. Incoming documents other than fax files (Word process file, CAD, etc.
Operation COPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. LOCAL COPY Standard copy Position the document (refer to paragraph Document depositing, page 5-1). Press key twice.
Operation "Sophisticated" copy Position the document (refer to paragraph Document depositing, page 5-1). Press key Enter the required number of copies and confirm with the OK key. Using the keys . or select the scan modes1 DUPLEX->DUPLEX (Front/Rear) or SIDE->DUPLEX or DUPLEX->SIDE or SIDE->SIDE and confirm with the OK key. If you have selected for printing the mode DUPLEX, select with the keys or LONG BORDER or SHORT BORDER and confirm with the OK key.
Operation SPECIFIC COPY SETTINGS When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 6-17. Moreover, a high number of controls let you improve the copy quality. Scanner settings 841 OK - ADVANCED FCT / COPY / RESOLUTION The Resolution parameter adjusts the photocopying resolution. Select High Speed, Quality or Photo resolution using keys or , then validate the choice with the OK key.
Operation 846 OK - ADVANCED FCT / COPY / LUMINOSITY The LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the and , then validate the choice with the OK key. brightness required using keys 847 OK - ADVANCED FCT / COPY / BINDING The BINDING parameter is used to choose the long or short side according to the type of binding of your document. Make your choice using keys and , then validate the choice with the OK key.
Operation 856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG If you want to offset the side margins of your document to the left or to the right. Adjust the offset of the left/right margins (in 0.5mm steps mm) using keys and . Validate by pressing the OK key. OTHER FUNCTIONS LOGS The incoming and outgoing logs list the last 30 transmissions (incoming and outgoing) made by your machine. An automatic print out will take place after every 30 transmissions.
Operation PRINTING THE MACHINE SETTINGS At any moment, you may print the list of your fax’s parameter settings to control any changes possibly made to the default parameters. Printing the machine settings: 54 OK - PRINT / SETUP Your fax prints the list of stored parameters. FONT PRINTING You can print the list of fonts installed on your terminal at any time. To print PCL fonts: 57 OK - PRINT / PCL FONTS To print SG Script fonts: 58 OK - PRINT / SGSCRIPT FONTS Your fax prints the list of fonts.
Operation DEPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLL function.
Operation Depending on the type of poll you should: Choice Procedure Immediate poll Press Delayed poll Press OK Next to the current time, enter the time you wish to poll the document and press LOCK There are restrictions to the use of your fax: • To lock the printing of received documents (refer to paragraph Fax answering machine, page 3-5) • locking the keyboard • locking the numbers • locking the Internet settings • locking the access to the SMS transmission function Entering the loc
Operation Remark : Press key OK to confirm. With keys Press key OK to confirm. or of the navigator, select the option WITH. after each operation, the machine interlocks automatically. Locking the numbers This function locks dialling and the numerical keypad is disabled. Transmissions are only possible from numbers included in the directory. You can still send mails by typing in the addressee’s address (if this has no numbers in it).
Operation SCAN TO PC (DEPENDS ON MODEL) Remark : your machine is provided with a Scan to PC key. This key activates, first of all, the SCAN -TO - PC, function, which associated with the Companion Suite Pro kit makes it possible to send an opening notice of a scan function of a PC connected to your machine. For more information, refer to the User Manual provided with your PC Kit (Companion Suite Pro).
Operation MAIL BOX (MBX FAX) There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service. MBX’s 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially.
Operation Modifying the features of a MBX 71 OK - MAILBOXES / CREATE MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31). Enter the code of this MBX, if there is one, and confirm with OK. Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK. Perform data modification of the menu and confirm with OK. If needed, repeat the last two steps for the other menu.
Operation MBX deposit in a remote fax Insert the document in the fax machine’s feeder. Select Enter your subscriber’s number for MBX deposit or choose your dialling mode (refer to paragraph Dialling, page 5-3) and validate with OK. Enter the subscriber’s MBX number and confirm with OK.
6 MAINTENANCE MAINTENANCE GENERAL To ensure the best operating conditions for your fax, it is recommended that you regularly clean the inside. For normal usage, please respect the following rules: • Never leave the cover open unless required. • Protect the machine from direct sunlight. • Do not attempt to oil the machine. • Always gently close the cover and avoid vibrations. • Do not open the cover while printing. • Never try to dismantle the machine.
Maintenance After replacing a consumable item in the printer, you need to inform the machine about its features. For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed. Replacing cartridges Replacing the toner cartridge To replace the toner cartridge, proceed as shown below. When the display shows: CHANGE TONER TO CONFIRM 1 - Open the printer cover.
Maintenance Caution - The fusing unit located inside the printer may become very hot during operation. To avoid injury - do not touch. 2 - Remove the drum/toner cartridge assembly. Caution - In order to protect the environment, do not throw away the used toner cartridge. Used cartridges should be disposed of in accordance with local regulations concerning waste materials. 3 - Unlock the toner cartridge by turning the blue locking clip as shown in the illustration below.
Maintenance 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge 5 - Remove the new toner cartridge from its box, holding it firmly in both hands. 6-4 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below. 7 - Remove the protective plastic strip from the cartridge as shown below.. 6-5 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance 8 - Insert the new toner cartridge in the drum cartridge until locked in place. Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies. Do not touch the metal parts located on the side of the toner/drum cartridge set as shown below, to prevent causing damage due to possible static electricity discharges.
Maintenance 9 - Insert the toner/drum cartridge in the printer as shown below. 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press OK on the scanner keypad. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD 6-7 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green arrow The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C Press OK. Once the chip card has been read, the display shows: TONER OK REMOVE CARD Remove the card.
Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM TO CONFIRM 1 - Open the printer cover. 6-9 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance 2 - Remove the former toner/drum cartridge set. To preserve the environment, do not throw the spent drum cartridge into the dustbin. Dispose of the drum cartridge according to the local regulations in force.. Caution - The fusing unit located inside and at the bottom of the printer may become burning hot when the machine operates. Avoid touching it; you could hurt yourself. 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below.
Maintenance 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Caution - Make sure not to touch the green coloured drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
Maintenance 6 - Insert the new toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer as shown below. 6-12 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance 8 - Close the printer cover pressing it carefully but firmly until it clicks into position. Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below.
Maintenance The following is displayed on the scanner control panel screen: CHANGE DRUM ? YES= OK - NO= C Press OK. Once the chip card has been read, the display shows: DRUM OK REMOVE CARD Remove the card.
Maintenance Clean the two transparent scanning windows with a soft, lint-free cloth, dampened with alcohol. Close the scanner cover. Make a copy to check that the symptoms have been cleared. Cleaning the printer Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance. Clean the printer regularly. Caution - Use a soft cloth to clean the printer. Never use abrasive or corrosive detergents. The fusing unit can become very hot during operation.
Maintenance Cleaning the paper feed roller 1 - Turn off the printer and unplug the power cord. 2 - Remove the drum/toner cartridge set from the machine. 4 - Use a soft cloth to clean the paper feed roller. 5 - Put the drum/tone cartridge set back in place and refer to the Replacing Cartridges paragraph, page 6-2. 6 - Close the printer cover, connect the power lead and power the machine using the switch located on the front left hand side.
Maintenance SERVICING For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximatly every 50,000 printed pages. Please contact your supplier for this operation. SCANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory. 80 OK - ADVANCED FCT / CALIBRATION Confirm your choice by pressing the OK key.
Maintenance • restarting the transmission using the transmission queue refer to paragraph Immediately perform transmission from the waiting queue, page 5-11). In this case, for a document composed of several pages, the transmission will take place from the page where the error occurred • abandoning the transmission by deleting the corresponding command in the transmission line (refer to paragraph Deleting a transmission on hold, page 5-12). The terminal makes at most 5 automatic redials.
Maintenance Code 13 - Memory full Your fax can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission line. Print the received documents and delete or transmit immediately the documents in the transmission line. Code 14 - Memory full Received document memory full. Code 15 - Unknown mailbox number You wish to deposit a document in a subscriber’s mailbox. The mailbox number does not exist.
Maintenance Code 46 - Xmission server disconnect The SMTP server for sending mail is disconnected. The service is temporarily unavailable- try again later. Code 47 - Reception server disconnect The POP3 server for mail reception is disconnected. The service is temporarily unavailable- try again later. Code 48 - Disconnection from Internet The service is temporarily unavailable- try again later. Code 49 - Cannot connect to Internet Check the call number and eventually the associated prefix of the machine.
Maintenance Message Action PAPER JAM INTERNAL TRAY Open the cover. PRINTER ERROR XX Disconnect and reconnect the terminal. Remove the jammed sheet from between the tray and the fusing unit. If the problem persists, contact your supplier. PAPER SIZE ERROR Check paper size (A4 / LETTER / ...). PAPER JAM UPPER RV MODULE Paper jam in top part of duplex module. Open the top access door of the module and remove the jammed sheet. PAPER JAM LOWER RV MODULE Paper jam in bottom part of duplex module.
Maintenance Open the rear cover of the printer until locked behind lug A. Remove any jammed sheets. A Reinstall the drum/toner cartridge set (refer to Replacing Cartridges paragraph, page 6-2). Correctly close the front and rear covers of the printer. 6-22 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine. Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs. At the printer output stacker At the paper tray At the manual feed tray 6-23 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance Second cassette SCANNER INCIDENTS Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen REMOVE DOCUMENT. If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. 6-24 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance Open the scanner cover. Remove the jammed paper (A) without tearing it. A Then, close the scanner cover. 6-25 Date en cours : 31 mars 2004 \\Sct01002\BE31-DOC\DOC 31 - En cours\Travaux en cours\Fax\MFF\MFF 251 444 159A_LU MFF SMS Sagem GB version 2\Maintenance GB.
Maintenance MISCELLANEOUS INCIDENTS At switch-on nothing appears on screen Check that the mains cable is plugged in, and check the mains plug if necessary. The fax does not detect the presence of your inserted document. The message READY does not appear on the screen. At the start and during scanning, REMOVE DOCUMENT appears on the screen. Remove the document or press key . Check the thickness of the document (50 sheets of paper of 80 g/m2). Iron out the sheets if needed. Help the sheets along.
Maintenance MACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine. Failure to do so could void the warranty. 1 - Disconnect the machine from the telephone network (depends on model) and the mains plug. 2 - Remove the connection lead to the telephone line(depends on model) and the mains lead, the document feeder tray, the printer output tray and the paper tray; pack in the original boxes.
Maintenance CHARACTERISTICS Device type: Office colour fax machine, fast operation with all Group 3 devices according to ITU-T recommendations. UNIT CHARACTERISTICS Dimensions: Width: 440 mm Depth: 460 mm (without duplex option) Height: 460 mm (without stackers and 500 sheets paper feed tray) 14 kg 220-240 V - 50-60 Hz - 4.
Maintenance The effective transmission time for an A4 page ranges between a few seconds to approximately one minute (depending on line quality, modem bit rate, the amount of information on the original document and the resolution)(*). (*) Not taking into account the exchange initialisation procedure.
Safety 7 SAFETY ! SAFETY WARNING Before powering on your unit, make sure the mains outlet it is connected to meets the requirements printed on the warning label on your unit, or on the separate power supply (depending on the model). This unit must not be installed on the floor. If your unit works with a separate Power Supply, use only the one delivered with your unit; never use another power supply.
3 COUVGB.fm Page 1 Jeudi, 16. septembre 2004 4:55 16 CONSUMABLE REFERENCES B4520-B4540-MFP- 6KTONER: 09004168 B4520-B4540-MFP- 12KTONER: 09004169 B4520-B4540-MFP- EP-CART: 09004170 CONSUMABLE Toner cartridge: CHARACTERISTICS The standard toner cartridge can produce up to 6,000 pages (when printing on A4 paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 2,000 pages (when printing on A4 paper with a 5% max. black-and-white ratio).
DATA SUBJECT TO CHANGE WITHOUT NOTICE *251730274-A*
DATA SUBJECT TO CHANGE WITHOUT NOTICE *251730274-A*
