7.1

Edit document properties
To modify the properties of a document:
1. Click Publication Types in the Menu bar. The Publication Types overview page is shown.
2. Select a publication type by clicking its name
3. Click Documents in the side menu.
4. Select a document from the overview, the Documents Summary page is shown.
5. Click Properties in the side menu.
6. Click Edit. The Document Properties screen appears.
7. The document properties page contains the following sections:
l General: In this section you can change the name of the document, the status, and the product code.
Check the Attach Softproof to e-mail checkbox to make it possible to send a softproof with the e-mail sent on
status change (Ordered and Approved). Attach softproof is only available for static PDF and PrintShop Mail doc-
uments.
On the Softproof page (New document) customers can choose to check the Attach softproof to e-mail checkbox
and receive the softproof as an e-mail attachment than. This check box will only be shown for templates where
the softproof attachment option is enabled. If the attach softproof option is enabled and the softproof is too large
to send the e-mail is not send.
l Other: In this section it is possible to select Use custom thumbnail to display a custom logo, icon or image for
the document. Click Browse to locate the image file to be used as the thumbnail on your local hard drive.
8. Click Save to store the changes and upload the image file (if applicable).
Note: For the user to receive the e-mail with attachment the attachment size must not exceed the SMTP server or the user's
e-mail box capacity.
Manage production settings
The ProductionSettings lets you change default values for production specific parameters on document level. The document
production settings are related to the Shipping date calendar in the ordering process. To modify the Settings in the Production
section:
1. Click Publication Types in the Menu bar. The Publication Types overview page is shown.
2. Select a publication type by clicking its name
3. Click Documents in the side menu.
4. Select a PDF document from the overview, the Documents Summary page is shown.
5. Click Settings in the Production section from the side menu.
6. Click Edit. The Document Production Settings screen appears:
7. The document production settings page contains the following sections:
l Use System Defaults: The Use system default checkbox is on by default, which causes the remaining
options of this section to be disabled. If selected the system default values are used.
l Standard Production Time: In the Standard production time pull-down-menu the number of days to
produce documents can be defined. The values ranges from 0 to 15. The standard production time is used to cal-
culate the first possible shipping date during the ordering process. The end user has the option to select a dif-
ferent date (via a calendar) but cannot select any of the data marked as standard production time. The values
specified in this section are automatically applied to new templates.
l Rush Order Production Time: The Rush order production time pull-down-menu represents the time frame
to produce the document measured in days for rush orders. The end user will be able to select a date between
the Standard Production Time and Rush Order Production Time. If such a date is selected as the shipping date
the rush rate of the document is added to the price calculation (surcharge) and the order is marked as a rush
order.
Publication Types
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