7.1

3. Click Delete. First after click OK in the warning dialog the publication type(s) is removed from the overview.
Note: A publication type can only be deleted when there are no orders using one of the containing documents.
Adding documents to a Publication Type
In order for customers to be able to places orders, your publication type must contain one or more documents. There are mul-
tiple types of documents that are available, but only 3 are uploaded from the PrintShop Mail Web interface:
l Word Mail Merge documents.
l Static PDF files.
l File Upload documents (manual job submission).
PrintShop Mail documents, wether they are variable or static, should always be uploaded using PrintShop Mail Design.
Please refer to the PrintShop Mail Design User Guide for more information.
To add a document, click the Add button. The Add dialog appears.
l Document Type: use the drop-down to select one of 3 types:
l Static PDF:Select to upload a PDFthat can be printed by the user directly. PDFfiles will display a softproof to
the client whenever they are ordering.
l File Upload:Select to let the user upload his own file for a printer order. Softproofs will not be available unless
the document is a Word or PDFfile.
l Word Mail Merge:Select to have the user enter custom fields or upload a database. The Word document
must be prepared in advance to be compatible.
l Document Name: Enter a Name for the document. The name for the document should be unique. To create a mul-
tilingual document name (a document name that switches with the language of the PrintShop Mail Web user interface),
add a document name according to the internal PrintShop Mail Web language string format. Language strings start with
the percentage character %, followed by the document name in which the words are joined without spaces and are cap-
italized within the compound. The string should end with the percentage character % (e.g. %ServiceManual%). Sub-
sequently you should add this string to the various languages via the Languages section of the Settings section.
l Status:The selected status defines if end users can see the document in the New Document section and start cre-
ating new documents based on it. Typically administrators and designers can view these documents allowing them to
test the preview and job generation. Disabled documents are marked with a red background in the New Document sec-
tion and have a stop-symbol next to their name.
l Product code:This value is a unique code which can be used to link to an administration or ordering system.
l Description:Enter a descriptive text for the document in the Description field, this is optional. The description field
can be used now to add additional information for end users according to the file upload document template. Use the <!-
-break--> breakpoint to split the information. Text before the breakpoint is shown in the New Document overview and
document pages. The text after the breakpoint is shown on the File Upload page in the ordering process.
l PDFFile (Static PDFdocument type only):Click Browse to navigate to a PDF document on your local hard drive. This
will be the High Resolution version for this document. Afterwards an optional Low Resolution can be uploaded via the
properties page of the document.
Word Mail Merge Document
With the Word mail merge engine feature, users are able to prepare a document for mail merge in Word and do the actual
merge in PrintShop Mail Web using user input fields or a database. This feature also enables upload of static Word documents.
This provides with both a new static publication type and a dynamic one for companies who do not use or own PrintShop Mail
Design or do not need any of its more advanced features.
The following is required for Mail Merge to be available in PrintShop Mail Web:
Publication Types
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