7.1

l View disabled...: These 4 checkboxes allows users to see disabled companies, departments, publication types and
documents. These options are useful for testing documents before making them available for ordering.
l View company wide publication types: The View company wide publication types option allows users to view
all publication types of a company which contains departments. Normaly both, the user and publication type, need to be
assigned to a department. This option is typically used for the administrator, product manager, operator, designer and
company manager.
Order Manager
In the Order Manager section each option group is related to a part of the side menu in the Order Manager.
The Access checkbox controls whether the role can act as an Order Manager. When checked, it will give you access to all
options for the order manager.
l Access all orders: Allows users to view and edit all orders (within all statuses and companies) in the Order Manager.
l Limited access checkbox limits users access to their own print orders. If this checkbox is not selected, users can see
all print jobs from the departments and/or companies that the user belongs to.
l Edit Order Reference: Allows users to edit the reference field in the order information window of the new document
section. The customer roles have this checkbox switched on.
l Set Order Status:Defines whether users with this role have access to a folder to adjust a print job to the selected
statuses. One checkbox is displayed for each order status. Acheckbox in any order status gives any user with this role
the right to set an order to this status. The Quote price checkbox controls the right to add a price to an order with a
quote request.
l View Status folders: Defines whether users with this role have access to view print jobs with any given status. For
each status, a checkmark enables access and self-explanatory options are available to specify rights within that status.
l View Personal Order folders:This section controls whether users have right to see specific order folders and the
jobs in these folders.
l My Orders Folder: This option controls whether users can get an overview of all their orders that have not
yet been completed. The My Orders Folder is by default enabled for every user allowing the user to see his own
orders.
l My Approved Order Folder: This option enables users to view the print jobs they have approved, included
the print jobs that they approved of other users. By default this folder is visible for power users, because they
can approve orders from other users. All approved orders can be viewed in the Approved folder.
l My Departments Folder: This option controls whether users can view all print jobs from the departments
they have access rights to. In the default setup this folder is visible for the department manager.
l My Companies Folder: This option enables users to view all print jobs from the company or companies they
have access rights to. In the default setup company managers and production managers can see this folder.
Companies
The Access checkbox controls whether the users in the role can see the Companies tab in the Menu bar. When checked, it will
give you access to all options for the companies section.
l View All Companies: The View all companies checkbox allows users to view all company and company related
items (users and publication types). When deselected you'll need to assign the user to a company first.
l Web Design: The Web Design checkbox give users the right to change the Web design for a company. This option
allows a user to change the color settings, upload another custom logo or select another skin for the company the user
belongs to.
l Add and Delete: The Add and delete option allows users to add and delete companies. The options Enable/disable
and Edit are directly related to the Add and delete option.
l Enable/disable: When the Enable/disable option is selected a user can control whether a company is visible (ena-
bled) for other users or not (disabled). A disabled company is normally not visible for other users (except when the
View disabled companies is selected in the New document section above) from this list.
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