7.1

administrator (not deleted). The administrator may add and delete custom roles, but the default roles may not be deleted.
Roles Overview
This window displays the existing roles in the system with the following information:
l ID:The unique identifier of the role. Two roles will never have the same ID.
l Name:The display name of the role. Will be shown whenever the role is being refered to.
l Comments:Acomment regarding the role. For example, a description of the tasks and rights of the role (if the name
is not self-evident).
l Users:The number of users assigned to this role. Lets you quickly determine which roles are not used.
To add a new role:
1. Click the Add button.
2. Enter a Name for the new role. Select on which role the new role will be based. The new role will receive all settings of
the selected role.
3. Click Save to create the new role and close the dialog. The new role is added to the Roles overview.
To delete a role:
1. Select one or multiple user defined roles by clicking the checkbox in front of a role.
2. Click the Delete button.
3. The application will ask you to select a replacement role for the user accounts that have one of the selected roles.
4. Click the Delete button to remove the roles and assign the replacement role to the affected user accounts.
The system defined roles cannot be deleted.
To Modify a role, click on the role's display name.
Modify a role
To modify a role:
1. Click Settings in the Menu bar.
2. Click Roles in the side menu. An overview of the available roles is shown.
The users column of each row represents the numbers of users with that particular role.
3. Select a role from the overview. The Properties of that role are displayed.
In the Role Properties screen you see the collapsible sections for which you can define user rights. In each section you
can specify whether a user with the selected role may perform a given function or not. The settings for the following
sections can be modified.
If one or all sections are collapsed it is possible to close all sections at once with the Collapse all button. The role prop-
erties screen with the collapsible sections is visible than.
Here are the different properties that may be modified in the Role properties:
General
l Edit My Account: The My Account option is, by default, enabled for each role. This function allows users to change
their own user settings. The My Account option appears in the Menu bar.
New document
The New document section controles whether users are allowed to see disabled companies, departments, publication types
and documents in the New document section of PrintShop Mail Web.
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