7.1
Table Of Contents
- Introduction
- How to
- Common Tasks
- Company Tasks
- Publication Type and Document Tasks
- Add publication types
- Modify the publication type properties
- Delete a publication type folder
- Adding documents to a publication type
- Delete documents from a publication type
- Edit document properties
- Manage production settings
- Output options
- Manage linked files
- Setting up web forms
- Define file upload settings
- Setting up pricing
- Image Collection Tasks
- Order Manager Tasks
- Ordering workflow
- Settings
- General Settings
- Pricing and Ordering
- Production
- Modules
- Enabling B2C (Business to Customer)
- Introduction to Regular Expressions
7.3 Output Folders
Output folders are folders used to store static PDF-files, these can be PDF output generated for PrintShop Mail
documents or the high resolution file of static PDF documents. Due to their nature output folders are not
connected to a particular company.
The operator will not be able to send PDF documents directly to the printer or spooler. Instead the system will
place a copy of the PDF document in a predefined output folder. This folder is located in the Output folder of
Files folder (located in the PrintShop Mail Web web site folder). This central location contains a sub folder
called Default. In order to move the file to the printer additional applications or scripts are required (f.e.
PlanetPress Watch). These tools should monitor the folders located in the Output folder and remove the files
once they are processed. The name of the resulting pdf file is: <order-id>_<job-id>.pdf.
When the operator wants to output the document, he can use the Generate output button on the Job
Properties page (In-plant orders). Once the operator clicks the Generate output button and the Send to folder
option and Output folder are selected, a copy of the high resolution version of the PDF will be copied to the
select output folder located in the output folder. In this process the document will be renamed to the ID of the
job. To ensure that the documents name will be unique and refer to the order it belongs to.
The administrator can create additional output folders. These user defined output folders can be assigned to a
document.
If print jobs are not automatically removed from this folder, the print jobs must be removed manually from
this folder by an operator. The number of output folders that can be added is unlimited. An output folder can
be set for each document via the Publication Types section.
7.3.1 Add a new output folder
To add a new output folder:
1. Click Settings in the Menu bar.
2. Click Output folders in the side menu. The Output Folders overview appears:
The Output folders overview
3. Click the Add button below the Output Folders overview to show the Add dialog.
4. Enter a Name for the output folder. The name of the output folder may only contain the following
characters: uppercase and lowercase characters, dash and underscore, numbers and whitespace.
5. Click Save to create the new folder.
7.3.2 Delete an output folder
To delete an output folder:
1. Click Settings in the Menu bar.
2. Click Output folders in the side menu. The Output Folders overview appears.
3. Select an output folder by clicking the checkbox in front of the folder name and click Delete. The
following dialog appears:
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