1.7

Email output settings in the Email context and sections
The following settings for the Email context and Email sections have an impact on how the
actual emails are sent.
l An Email To Script must be available in the template and refer to a valid email address;
see "Email header settings" on page110. If any record does not have a valid email, this
record is skipped automatically when generating email output.
Note
When you send a test email, the Email To Script will not be used; instead, the email
will be sent to the address that you specify in the Send Test Email dialog.
l The sender(s), recipient(s) and the subject can be set using Script Wizards; see "Email
header settings" on page110.
l Default SMTP settings can be set in the preferences; see "Email header settings" on
page110.
l If there are multiple Email sections, only one of them can be merged with each record.
Make sure that the correct section has been set as the default; see "Setting a default
Email template for output" on page109.
To dynamically select a section for output, use a Control Script; see "Control Scripts" on
page258.
l PDF attachments can be compressed to make the files smaller; see "Compressing PDF
attachments" on page106.
To generate Email output:
1. Open a template with an Email context.
2. Load a data file or database compatible with this template. See "Loading data" on
page221.
3.
On the File menu, click Send Email or Send Test Email. In the dialog that appears you
can, among other things, attach the Print context or the Web context to the email. See
"Send Email" on page326 or "Send Test Email" on page327 for a description of all the
options. Finally, click OK.
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