8.5

Use Case 2: Translate a list of line items descriptions into a given language
A PlanetPress Design documenttakes as input a transactional PDF file, and reproduces it exactly as it
enters. Metadata fields called ItemDesc are created, one for each line item description, at the datapage
level. Each ItemDesc metadata field is given the value of a line item description as found on a region of the
current data page. The line item descriptions appearing on the resulting page produced by the design tool
are custom data selections whose valuecome fromthe correspondingItemDescmetadata fields. The
Lookup in Microsoft® Excel® Documents action task updates the value of all 'ItemDesc' metadata fields
with their corresponding foreign language descriptions.
Microsoft® Word® Documents To PDF Conversion
The Microsoft® Word® to PDFaction task can be used to convert a Word® document into a PDFfile that
can be used in your PReS Workflow process. It can also do a Mail Merge as it runs the task.
Note
Microsoft® Word® needs to be installed for this task to be functional and to test the connection.
Input
Acompatible MicrosoftWord Document (see notes).
Processing
The Word document is converted into a PDFfile. If a Mail Merge is made, the mail merge is done in the
document before the document is converted into a PDFfile. The conversion is done through the use of a
printer queue - the document is printed to this queue and the print job is converted to PDF. This is the same
technique used in the "WinQueue Input" on page232 when generating PDFfiles.
Output
One of:
l By default, aPDFfile accompanied with basic PDFmetadata. The Metadata contains one "Document"
level, and one data page (and page)level for each PDFpage generated by the document. When Mail
Merge is not selected, this is the only available choice.