8.4

Comments Tab
The Comments tab, added in PReS Suite 7.5, is common to all tasks. It contains a single text area (Task
comments)that lets you write comments about the task. These comments are saved when the dialog is
closed with the OKbutton, and are displayed in The Task Comments Pane.
Send Email
The Send Email output task send the data files it receives via email.
Technical
In some combinations of Microsoft Outlook and Windows versions, it is not possible for Outlook to be
opened while PReS Workflow is running, so emails are not sent out automatically. To correct this,
make sure to logon to Windows on the PReS Workflow server using the same login that PReS
Workflow is using, and open Outlook before starting the PReS Workflow services. You could also use
a startup process to start Outlook before the rest of the services.
Input
Any data file.
Processing
While an email is always sent by this task (or at least attempted to be sent), the contents of the file and
presence of attachments depends on the selected option. Refer to the properties' descriptions below to
know what each option does.
Once the contents of the file and attachments is determined, the email (and attachments)is either sent
directly to the selected SMTPserver, or is deposited in the "Outbox"folder of the local Microsoft Outlook
account.
Properties
Recipients tab
l To: Enter the email address(es) of the recipient(s). Remember this is a variable property box and you
can therefore use various schemes to use email addresses that change with each job at run-time.
l Cc: Specify addresses to which copies of the generated emails are to be sent.