8.4

automatically downloaded if the value is ‘Yes’ (whether entered manually or returned by the
variable) and if the recipients list includes only individual user names. In any other case, the
document will need to be manually downloaded by the users.
l Stored on a User Device for: Enter the number of days for which the document is to remain on
a user’s device once downloaded. If you leave this box empty or enter a value of 0, the document
will never automatically expire on the devices.
l Keep in repository group:The boxes found in this group let you specify how long the document
is to remain in the repository (even if they are not downloaded to the user's device).
l For: If you want the document to remain in the repository for a given number of days, select
this option and enter the number of days in the corresponding box. If you leave the box
empty or enter a value of 0, the document will not be removed from the repository based on
this setting. Note that any positive number you enter will automatically be reflected in the
Until box below.
l Until: If you want the document to remain in the repository until a given date, select this
option and enter a date in the corresponding box (the date format must be “YYYY-MM-DD”
- note that you can use the date picker). The date entered corresponds to the last day of
validity (the document is valid until 11:59:59 PM on the date you entered). If you leave the
box empty, the document will not be removed from the repository based on this setting.
Note that the date you enter will automatically be reflected in the For box above.
l Time zone: When you enter a number of days in the For box or a date in the Until box
above, the computer’s time zone appears in this box. You may select a different time zone
if required.
l Track documents sent: Check this option to track documents sent to the Capture OnTheGo
Server. This tracking is done through the COTGDefaul.mdb database located in
%ProgramData%\Objectif Lune\PReS Workflow 8\PReS Watch\COTG , and includes most of the
information set in this task, as well as information returned from the server.
Output to SharePoint
The Output to SharePoint action task can be used to send files to an existing Microsoft SharePoint server.
Input
Any data file, with optional metadata.
Processing
The task connects to the selected Document store and uploads the current data file. If the file already exists,
it will be overwritten and, if this option is selected, marked as "checked in". The information accompanying
the file (the SharePoint metadata) is either updated or created.