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The Microsoft® Word® Documents to PDF Conversion action task can be used to convert a Word®
document into a PDF file that can be used in your PlanetPress Workflow process. It can also do a Mail
Merge as it runs the task.
Caution: As of Microsoft Office 2010, running an Office application in a service context is no
longer supported by Microsoft. When used with Word 2010 or a later version, the Microsoft®
Word® Documents To PDF Conversion plugin is expected to run into issues related to Word
being run as a service.
Notes
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This plugin requires a license with the Optimized Output option.
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Microsoft® Word® needs to be installed for this task to be functional and to test the connection.
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Microsoft Word must not be currently opened when the automation task runs.
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Microsoft Word 2003 up to Word 2007 are supported.
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While debugging this task, the printer shows the message that the document can not be printed.
This message is normal and will not appear when running a live configuration.
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The task uses a printer queue set with the “PlanetPress Word to PDF Printer” driver, which is cre-
ated and set by default on-the-fly the first time a Microsoft® Word® Documents to PDF Con-
version action task is run. This printer cannot be shared on the network in order to avoid
confusion from network users, however it is shared between all Microsoft® Word® Document to
PDF action tasks on the same system.
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If using a Microsoft® database such as Access® or Excel®, each software must be installed in
the same version. For example, using Microsoft® Word® 2007 with a Microsoft® Access® 2003
database will cause the task to fail.
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If the database path is specified in the Microsoft® Word® document, the mail merge has to be
performed with the settings specified in the document, otherwise the database path provided in
the task is ignored and can cause different conflicts. To use custom settings, the Microsoft®
Word® document should contain only mail merge fields with no database path entered. The
Microsoft® Word® to PDF action task allows specifying the path of the database and the query to
use. The Use custom settings option is very usefully for using different databases and queries in
a single process.
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If the database is the same for 2 processes, one of two processes aborts. Each process has to
use different databases, or no more than one process with a Microsoft® Word® to PDF task.
Input
A compatible Microsoft Word Document.
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