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Different users may also map network drives differently. Let us say this time that you have a server in
your office. User A maps that server’s main drive using drive letter “y:” while user B maps it using drive
letter “z:” A configuration created on one system and then used on the other would both get and save
the wrong files from the wrong drives. Note that such situations may be avoided by using the Universal
Naming Convention option.
User specificity
PlanetPress Workflow configurations are not user specific as such. If you make sure that all the user
accounts have adequate network rights, that printer queues are defined the same way on all systems,
and that all network drives are mapped using the same drive letters (or that the UNC option is selected
in the network options), then you should have no problems running configurations on different systems
using different user accounts.
Workflow Services
To be able to run and to have access to local files as well as to files available on other computers in
your network, PlanetPress Workflow applications and services must identify themselves using a local
or network account.
The first time you start the PlanetPress Workflow Configuration program, the application automatically
asks you to choose an account (see below).
You can also manually start this procedure from the PlanetPress Workflow Tools by following this pro-
cedure: click on the Tools tab in PlanetPress Workflow Ribbon, then click Configure Services.
Set the PlanetPress Workflow applications permissions as required:
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Local System account: Select to run all the PlanetPress Workflow Services (including Plan-
etPress Workflow, PlanetPress Fax, and PlanetPress Image) under the Local System account.
The Local System account is distinct from the Administrator account. It requires no user name or
password, and its privileges may exceed those of the user currently logged in. Running under
this account rather than a user account prevents problems that may arise if the user lacks a per-
mission the service requires. If a configuration relies on any resources mapped to a particular
user, such as mapped network drives or shared printers, they are unavailable. It is recommended
that you create a configuration for a particular user. Clear the Local System account checkbox to
run all the PlanetPress Workflow Services under the account you specify. Use the options that
become available when you clear Local System account to enter the account information—you
must enter a valid user name and password to use Microsoft Outlook as your email client for
Email input and Send email output tasks.
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This Account: Provide a domain, user name and password to use instead of the Local System
Account.
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