2019.2

l If the job file is processed by a Splitter action task, the task typically creates a number of
new files which are all given new job file names.
Since these files are generated and managed by PlanetPress Workflow, you should not
actually pay too much attention to their names.
Many Output tasks, on the other hand, let you determine exactly how you want the files they
generate to be named. In the case of Send to Folder output tasks, for example, output files are
saved under their job file names by default (using the variable %f), but you may use a static
(MyOutput.txt, for example) or variable name (%O_Invoices, for instance) of your choosing.
Variables such as %o (original file name) bring up the issue of file overwriting. If the process
receives two source files with the same name, the second output file may overwrite the first one.
This may be what you want, but otherwise you may consider using another variable, such as
%u (unique 13-character string).
When choosing naming schemes for output files, consider the following:
l For the benefit of users who must identify files, be it in a folder or on a printer queue,
consider using names that are as meaningful and as precise as possible.
l Some devices or applications may use file name extensions to know what to do with
incoming files.
Since variable properties can be entered in the boxes where you specify the folder and file
names, you can use variables (see "About variables" on page727), data selections (see "Data
selections" on the facing page) and static text. You could, for example, use the following:
ClientID_@(1,1,1,1,14,KeepCase,Trim)_StatMonth_%m.
One last consideration regarding output file names has to do with standard JPEG and TIFF files
generated by PlanetPress Image. When an output job contains multiple pages, multiple JPEG
or TIFF files are generated (one image per file), each one identified by a sequence number
appended to its name (this is managed by your PlanetPress Workflow). A three page job to be
called Invoice, for example, will generate three JPEGs or TIFFs called Invoice0, Invoice1 and
Invoice2. Note that this does not apply to multiple TIFFs, which can include multiple images in
a single file.
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