7.4

l Zip mode: Select how you want the files checked in the Attach box to be zipped. Select Zip individually to have
PlanetPressSuite Workflow Tools create a zip file for each file. Select Archive and Zip if you prefer to have one zip file
that contains all the attached files.
l Zip file name: Enter the name of the one zip file that will be created if the Archive and Zip option was selected in the
Attach box (this box is otherwise not enabled).
l Password protect Zip file(s): Select to force recipients to use a password to open the attached zip files. Note that
users will be required to use this password open each one of the generated zip files.
l Password: Enter the zip file password.
Login tab
l Use Microsoft Outlook: Select to use Microsoft Outlook to send emails (and attachments). The host computer must
be running Outlook, andPlanetPressSuite Workflow Tools must have access to Outlook. Emails generated by
PlanetPressSuite Workflow Tools appear in the outbox before being sent by Outlook whenever it is set to send emails.
l Use SMTP mail: Select to use Simple Mail Transfer Protocol (SMTP) to send the emails (and attachments). To use
SMTP you must enter information in the Name, Email Address and Outgoing Mail (SMTP) boxes below.
l Name: Enter the sender’s name that will be used in emails sent by PlanetPressSuite Workflow Tools for this task.
l Organization: Enter the organization name that will be used in emails sent by PlanetPressSuite Workflow Tools for
this task (this is optional).
l Email address: Enter the sender’s email address that will be used in emails sent by PlanetPressSuite Workflow Tools
for this task.
l Reply address: Enter the reply address that will be used in emails sent by PlanetPressSuite Workflow Tools for this
task (this is optional).
l Outgoing mail (SMTP): Enter the IP address of the mail server PlanetPressSuite Workflow Tools is to use to send
emails via SMTP.
l Port:Specify the outgoing SMTPPort if it is different from the default port (25).
l Server requires authentication: Select if the outgoing server mentioned above requires authentication. To use
authentication you must enter information in the Account name and Password boxes below.
l Account name: Enter the name of the account that PlanetPressSuite Workflow Tools is to use to send emails via the
mail server.
l Password: Enter the password associated with the account name entered above.
Examples &Use Cases
This task is put into effect in the following use cases and example processes:
l Capture Post Processing Workflow
On Error Tab
The On Error Tab is common to all tasks. Details can be found on Task Properties Dialog.
If storing the message or ID, if they are store in a jobinfo they will be available in any error handling process where errors are
being forwarded. In all cases, if your process continues after the error, the contents of the variables selected in this window
will be available for the rest of your process, or whenever they are overwritten.
Common Errors
Though some error messages are specific to a task in particular, others may apply to any and all tasks because they are
related more to the system than to PlanetPress itself. Some examples would be W3813, W3830, W3991, W4005. These cor-
respond to issues such as not having any space to write files, permission errors on folders or files, etc.