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Table Of Contents
In some combinations of Microsoft Outlook and Windows versions, it is not possible for Outlook to be opened while
PlanetPress Workflow is running, so emails are not sent out automatically. To correct this, make sure to logon to Win-
dows on the PlanetPress server using the same login that PlanetPress is using, and open Outlook before starting the
PlanetPress services. You could also use a startup process to start Outlook before the rest of the services.
Input
Any data file.
Processing
While an email is always sent by this task (or at least attempted to be sent), the contents of the file and presence of attach-
ments depends on the selected option. Refer to the properties' descriptions below to know what each option does.
Once the contents of the file and attachments is determined, the email (and attachments)is either sent directly to the selected
SMTPserver, or is deposited in the "Outbox"folder of the local Microsoft Outlook account.
Task Properties
Recipients tab
l To: Enter the email address(es) of the recipient(s). Remember this is a variable property box and you can therefore
use various schemes to use email addresses that change with each job at runtime.
l Cc: Specify addresses to which copies of the generated emails are to be sent.
l Bcc: Specify discreet addresses (other recipients will not be able to see these addresses) to which copies of the gen-
erated emails are to be sent.
l Subject: Enter the subject of the emails generated by PlanetPress Image for this task. Note that if you use a data
selection in this box, you must be sure that the data that will be selected at runtime will not contain any parentheses, as
this would cause the task to fail. If you suspect that the data may contain parentheses, you should use a Run script
action task (see Run Script) with a Strip() function to strip them out.
l Message: Enter the content of the email message. Since this is a variable property box, the text may be personalized
using variables and data selections. Note that since this is a variable property box, its content is parsed at runtime. If
HTML code is entered or pasted in this box, percent (%) and backslash (/) HTML characters must be doubled other-
wise they will be disregarded.
Different email clients have different support for various features, especially with HTMLemails. In most cases, if you
want to send your email as an HTML message, your very first line should start with <html> or <!doctype html>.It
should not be any other character). Also note that it is not currently possible to send both an HTMLand plain-text ver-
sion of your message.
Attachments tab
Use this tab to add the files received by this task (plus any other file that you may choose to attach) to the emails sent by
PlanetPressSuite Workflow Tools.
l Attach input job files: Select to attach the file received by this task to the emails it will generate. If this option is not
selected, the recipients will not receive any of the data file.
l File: Select additional files to include as attachments. You may enter the file name directly and use text, variables and
data selections. You may also use the Browse button to navigate and select the file. To add the file to list displayed in
the Attach box, you must the click the downward pointing arrow button.
l Attach: Lists the files that will be attached to the messages sent from PlanetPressSuite Workflow Tools for this task.
Selecting the Attach output file(s) option adds these files at the top of the list. Any other file that may have been added
using the File box (above) is also listed here.