7.4

Task Properties
General tab
l Host: Select the IP address of the PlanetPress Fax host to which you want the request to be sent. The Fax con-
figuration is set in the PlanetPress Fax User Options on the target host.
l Refresh: Click to update the list of IP addresses displayed in the Host drop-down list box.
l Documents: Select a specific PlanetPress Design document if you want all the jobs to be faxed with that document.
You must select a document, passtroughs are not available.
l Add job information to the document: Select to add the available job info variables in the “header” of the gen-
erated output file.
l Run mode group
l Printer centric: Select to send the document along with the trigger and data to the component that generates
fax documents.
l Optimized PostScript Stream: Select to merge the selected document with the data received by this task
before sending it to the component that generates fax documents. Some PlanetPress Design features, such as
the Time and Date PlanetPress Talk functions, require that this option be selected.
Fax Report File
Each fax transmission appears as a separate entry in the report file. Each entry has 4 fields:
l ID: Unique identifier of the fax transmission as recognized by the Windows Fax service. This ID is for internal purposes
only.
l Info: Data retrieved by selections marked as Information in PlanetPress Design (Data Selection dialog box,
Archive/Email/Fax properties). Note that information coming from data selections associated with Arabic styles are
not displayed properly in the logs and cannot be searched using PlanetPress Search.
l Number: Fax number used for the transmission.
l Status: Describes the general status of the job. A plus sign (+) often followed by OK indicates the fax was sent suc-
cessfully. A minus sign (–) indicates a problem occurred with the fax. An error message appears when the fax is not
transmitted. A question mark (?) indicates the status of the fax transmission is unknown.
Each fax transmission contained in a PlanetPress Fax job has its own entry in the report file (report.pfx). This reporting struc-
ture facilitates the use the report files as a data file for a PlanetPress document. Optionally, to split the PlanetPress Fax job into
individual fax transmissions—which will result in individual PlanetPress Fax reports—use the Splitter action task before send-
ing the job to PlanetPress Fax.
Captaris RightFax Configuration
Ensuring that PlanetPress Workflow is able to send faxes through Captaris RightFax entails the configuration of both software
correctly.
RightFax configuration
The first step to make PlanetPress Fax work with RightFax is to properly configure your RightFax server.
When RightFax is installed, it creates a printer queue (usually named HPFAX) that can be seen in the printers list on the PC.
You should make sure that the printer would be accessible to the PC running PlanetPress Fax. If PlanetPress Fax runs on the
same PC, no additional steps are necessary. If PlanetPress Fax runs on a different PC, the RightFax printer should be shared
so that the PC running PlanetPress Fax can access it.