7.4

Though some error messages are specific to a task in particular, others may apply to any and all tasks because they are
related more to the system than to PlanetPress itself. Some examples would be W3813, W3830, W3991, W4005. These cor-
respond to issues such as not having any space to write files, permission errors on folders or files, etc.
Use Cases
Use Case 1: Send Personalized Emails with Promotional Document Attached
A PlanetPress Design document takes as input a PDF file as the input data file, and reproduces it exactly as it enters. The doc-
ument also contains a custom data selection set to hold an email address.The data selection's value is given by a Metadata
Field called'Email'.The value of this Emailmetadata field isa region from the sample data file representing the customer
number. At production time, the Lookup in Microsoft® Excel® Documents Action task will replace the value of this metadata
field with the corresponding customer email.
Use Case 2: Translate a list of line items descriptions into a given language
A PlanetPress Design documenttakes as input a transactional PDF file, and reproduces it exactly as it enters. Metadata fields
called ItemDesc are created, one for each line item description, at the datapage level. Each ItemDesc metadata field is given
the value of a line item description as found on a region of the current data page. The line item descriptions appearing on the
resulting page produced by the design tool are custom data selections whose valuecome fromthe
correspondingItemDescmetadata fields. The Lookup in Microsoft® Excel® Documents Action task updates the value of all
'ItemDesc' metadata fields with their corresponding foreign language descriptions.
Microsoft® Word® Documents To PDF Conversion
The Microsoft® Word® to PDFAction Task can be used to convert a Word® document into a PDFfile that can be used in your
PlanetPress Suite Workflow Tools process. It can also do a Mail Merge as it runs the task.
This plugin is only available with PlanetPress Production (and not with PlanetPress Office or PlanetPress Watch).
Microsoft® Word® needs to be installed for this task to be functional and to test the connection.
Input
Acompatible MicrosoftWord Document (see notes).
Processing
The Word document is converted into a PDFfile. If a Mail Merge is made, the mail merge is done in the document before the
document is converted into a PDFfile. The conversion is done through the use of a printer queue - the document is printed to
this queue and the print job is converted to PDF. This is the same technique used in the WinQueue Input when generating
PDFfiles.
Output
One of:
l By default, aPDFfile accompanied with basic PDFmetadata. The Metadata contains one "Document" level, and one
data page (and page)level for each PDFpage generated by the document. When Mail Merge is not selected, this is the
only available choice.
l A DOC(Word Document)file which is the result of the mail merge. This output is only available when doing a mail
merge.