7.4

l Font group
l Embed all: Select to embed the entire font of all fonts used in the variable content document within the gen-
erated PDFs. Using this option may result in large PDFs, especially if many fonts are used. Note that those fonts
installed by default with the Adobe Acrobat and Adobe Reader are never embedded. If a font is not embedded in
your PDF, opening it on another computer or printing it may cause it to be substituted by another default font.
l Subset: Select to embed only a subset of the Type 1 and TrueType fonts used in the document. A font subset is
in fact composed of only those characters that are actually used in the document. This option can only be used if
the Embed all fonts option is selected. Note that if more than 35% of the characters included in a font are used in
the document, the entire font is embedded. This option often produces smaller PDF files and ensures proper PDF
display.
l Initial view group
l Zoom factor: Select the magnification at which you want Adobe Acrobat or Adobe Reader (or other PDF
viewer) to open the generated PDF. Choose the Fit in window option to display the entire page using the avail-
able screen space, or choose a percentage of the actual document size.
l Show: Select the information you want Adobe Acrobat or Adobe Reader (or other PDF viewer) to display with
the generated PDF. Select Page only to leave the tabs area to the left of the PDF pages empty. Select Book-
marks and page to display the contents of the Bookmarks tab (you use data selection objects to create book-
marks in PlanetPress) alongside the PDF pages. Select Page tab and Page to display the content of the Pages tab
(thumbnails of each PDF pages) alongside the PDF pages. Select Full screen to hide all screen contents except
the PDF page, and expand the PDF page to the maximum size it can occupy onscreen.
PlanetPress Search Database tab
If PlanetPress Workflow is configured to automatically update a PlanetPress Search database (see PlanetPress Image User
Options), this tab can be used to override the global settings so that the task updates a different database than the one set in
that global configuration. In order for the settings to work, the Add PDF to PlanetPress Search database must be
checked. However, you can override which database will be updating using the option in this window, Override global Plan-
etPress Search Database settings. The database options then activate.
l Database type: Select the type of the database in which you want to create a table (Access, or SQL Server).
l Connection time-out: Enter the time, in seconds, that the connection to the database is maintained while no action
is taking place before the connection is severed.
l Database directory: Enter the path of the directory in which the Access database is located, or use the Browse but-
ton to navigate to, and select, the directory. This option is available only when you select Access database in the Data-
base type box.
l Data source name: Enter the name of the computer on which the database runs. This option is available only when
you select SQL Server database or Oracle database in the Database type box.
l Use default database: Select to use the default database associated with your user profile on that SQL Server or
Oracle database. Clear to enter the name of the database in the box that appears.
l Use Windows NT Integrated security: Select to use your Windows user name and password to log onto the SQL
database.
l User ID: Enter the user id required to access the database to which you are adding new PDI files from the generated
PDF files. If you are using an SQL database, enter the login name you chose when you configured the SQL database
(refer to the “Using PlanetPress Search with an SQL Server Database” section of the PlanetPress Search User Guide).
l Password: Enter the password required to access the database.
l Test Connection: Click to verify that PlanetPress Image can connect to the specified database.
l Enforce global table creation: Select this option, as it ensures that all database users are granted access to the
database. This option is available only when you select SQL database in the Database type box.