7.4

l Sort files by: Select a given sorting method to prompt PlanetPress Suite Workflow Tools to sort the files in the source
folder before taking them (and thus to take them in a specific order). Select None to let PlanetPress Suite Workflow
Tools take the files without sorting them first.
l Sort order: If you selected a sorting method in the Sort files by box, select the order in which you want the files to
be sorted.
l Use archive attribute: Select to turn on the archive attribute of the data files found in the source folder and to leave
them in their original location (i.e. to take copies of the source files). Note that PlanetPress Suite Workflow Tools never
takes source files that have their archive attribute turned on (so the source files will not be taken again and again).
When this option is turned off, PlanetPress Suite Workflow Tools removes data files from the source location.
l Capture files in sub-directories also: Select to capture files from child folders of the source folder as well. When
this option is selected, the chosen Sort order is applied to each separate folder, not across folders. The subfolders them-
selves are always processed in alphabetical order, regardless of the sort order.
l Sort directories first: If you selected a sorting method in the Sort files by box, and if you want the folders present
in the source folder to be sorted first, select this option.
l Optimize resulting PDF: Select to specify whether the resulting PDF should be optimized. Optimization can lead to
a significant reduction in the size of the PDF, but it may also add a certain amount of time to the process. This option
should only be unchecked if the timing of the process is critical and needs to be done quickly, but keep in mind that the
resulting PDFmay be much larger than it should be and may even be too large for PlanetPress Suite Workflow Tools to
handle.
l Create Metadata:Select to specify that a basic metadata structure should be created for the resulting PDF file. The
metadata structure created will contain a single Job separated by one Document per captured PDFfile. Within each Doc-
ument, one Data Page containing a single Page is created for each page of the PDF file.
Metadata can be manipulated with the Metadata Tasks, see Metadata Tasks.
"Other" Tab
l Job Information group
l Information elements:indicates what job infos are automatically created by the input task.
l Add lines before first data page:Using the arrows keys you can add any job information directly at the
beginning of your data file.
l Backup input files:Check this to save a copy of each data file that is captured by your input. These files are saved in
the PlanetPress Suite Workflow Tools working folders under the "Backup"folder.
l Backup filename:Enter the filename that you wish the input data file backup to be saved under.
l Delete Existing Metadata:Check to remove any metadata from memory. This option is disabled on initial input
tasks, and is checked by default on secondary input tasks.
Job Information definitions
l %1- PDFDirectory:Contains the folder from which the data was captured.
Examples &Use Cases
This task is put into effect in the following use cases and example processes:
l Daily Sales Report from PDF Files
On Error Tab
The On Error Tab is common to all tasks. Details can be found on Task Properties Dialog.